PROCUREMENT PLAN (Textual Part) Project information: Rwanda, Social Protection Transformation Project, P177492 Project Implementation agency: Local Administrative Entities Development Agency (LODA) and the Ministry of Local Government (MINALOC) Date of the Procurement Plan: January 13, 2023 Period covered by this Procurement Plan: The first 18 months, ie from January 2023 to June 2024. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Law N° 031/2022 of 21/11/2022 Governing Public Procurement, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Applicable Goods: Applicable for those contracts identified in the Procurement Plan tables Works: Applicable for those contracts identified in the Procurement Plan tables Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Not Applicable. Other Relevant Procurement Information. The project largely follows the CDD approach and procurement by the communities will follow Procurement Regulations paragraph 6.52 and Annex XII - Selection Methods paragraph 6.9 and 6.10. The procurement arrangement at community level and oversight mechanism such as citizen engagement and social audit and accountability will be detailed in the Project Operations Manual and in line with relevant provisions of National Procurement Law on Community Procurement. The procurement arrangement shall be simple to enable the communities carry out their own procurement activities with little or no assistance from national/district officials. The fiduciary assurance shall come from citizen engagement, disclosure at community level, social audit, and LODA monitoring and evaluation mechanism. PROCUREMENT Rwanda : Social Protection Transformation Project PLAN General Information Country: Rwanda 2023-01-26 Bank’s Approval Date of the Original Procurement Plan: 2023-01-31 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P177492 GPN Date: 2023-01-24 Project Name: Social Protection Transformation Project Loan / Credit No: IDA / 72060 Ministry of Local Government Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-MINALOC-335971-NC-RF B / Providing service for deve Component 4: Capacity buil lopment and dissemination o Single Stage - One E Pending Impl IDA / 72060 ding, policy and program co Post Request for Bids Open - National 100,000.00 0.00 2023-02-20 2023-02-25 2023-04-08 2023-05-08 2023-06-12 2023-12-09 f social behavior change com nvelope ementation ordination munication and other commu nication with stakeholders . CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-MINALOC-335827-CS-QC BS / Assess the Best Practice s/ Achievements in the Social Component 4: Capacity buil Quality And Cost- Pending Impleme Protection Programmes Deliv IDA / 72060 ding, policy and program co Post Open - National 60,000.00 0.00 2023-04-01 2023-04-22 2023-06-05 2023-07-03 2023-08-02 2023-09-06 2023-10-11 2024-10-10 Based Selection ntation ery at Local Government for ordination Community of Practice (COP) & Peer Learning At Central & Local Levels. RW-MINALOC-335975-CS-QC BS / Providing service of con Component 3: Transformativ Quality And Cost- Pending Impleme IDA / 72060 Post Open - National 95,000.00 0.00 2023-05-01 2023-05-22 2023-07-05 2023-08-02 2023-09-01 2023-10-06 2023-11-10 2024-11-09 ducting the community awar e Delivery Systems Based Selection ntation eness campaign on social reg istry. INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-MINALOC-335547-CS-IN Component 4: Capacity buil Pending Impleme IDA / 72060 Post Direct Selection Direct - National 77,100.00 0.00 2023-01-13 2023-01-23 2023-03-29 2023-09-25 DV / Procurement Specialist . ding, policy and program co ntation ordination RW-MINALOC-335552-CS-IN Component 4: Capacity buil Pending Impleme IDA / 72060 Post Direct Selection Direct - National 77,100.00 0.00 2023-01-13 2023-01-23 2023-03-29 2023-09-25 DV / Communication Speciali ding, policy and program co ntation st. ordination RW-MINALOC-335748-CS-IN Component 4: Capacity buil Individual Consult Pending Impleme DV / Monitoring, Learning an IDA / 72060 ding, policy and program co Post Open - National 78,707.00 0.00 2023-02-15 2023-04-05 2023-04-26 2023-05-31 2023-11-27 ant Selection ntation d Evaluation Specialist. ordination RW-MINALOC-335815-CS-CD Component 4: Capacity buil Pending Impleme S / District Nutrition Coordina IDA / 72060 ding, policy and program co Post Direct Selection Direct - National 78,707.00 0.00 2023-01-12 2023-01-22 2023-03-28 2023-09-24 ntation tion Program Specialist. ordination RW-MINALOC-335264-CS-IN Component 4: Capacity buil Pending Impleme IDA / 72060 Post Direct Selection Direct - National 125,300.00 0.00 2023-02-01 2023-02-11 2023-04-17 2023-10-14 DV / SPIU Coordinator. ding, policy and program co ntation ordination RW-MINALOC-335948-CS-IN Component 4: Capacity buil Individual Consult Pending Impleme DV / Social Registry Commun IDA / 72060 ding, policy and program co Post Open - National 78,707.00 0.00 2023-02-01 2023-03-22 2023-04-12 2023-05-17 2023-11-13 ant Selection ntation ication Specialist. ordination RW-MINALOC-335511-CS-IN Component 4: Capacity buil Individual Consult Pending Impleme IDA / 72060 Post Open - National 85,080.00 0.00 2023-02-15 2023-04-05 2023-04-26 2023-05-31 2023-11-27 DV / Program Manager. ding, policy and program co ant Selection ntation ordination RW-MINALOC-335561-CS-IN Component 4: Capacity buil Individual Consult Pending Impleme DV / Community Engagemen IDA / 72060 ding, policy and program co Post Open - National 78,707.00 0.00 2023-02-15 2023-04-05 2023-04-26 2023-05-31 2023-11-27 ant Selection ntation t Specialist. ordination RW-MINALOC-335534-CS-CD Component 4: Capacity buil Pending Impleme IDA / 72060 Post Direct Selection Direct - National 77,100.00 0.00 2023-01-10 2023-01-20 2023-03-26 2023-09-22 S / Accountant ding, policy and program co ntation ordination RW-MINALOC-335811-CS-IN Component 4: Capacity buil Individual Consult Pending Impleme DV / Social Registry Specialis IDA / 72060 ding, policy and program co Post Open - National 78,707.00 0.00 2023-02-15 2023-04-05 2023-04-26 2023-05-31 2023-11-27 ant Selection ntation t (Database Application Admi ordination nistrator). RW-MINALOC-335817-CS-CD Component 4: Capacity buil Pending Impleme IDA / 72060 Post Direct Selection Direct - National 22,700.00 0.00 2023-01-12 2023-01-22 2023-03-28 2023-09-24 S / Administrative Assistant ding, policy and program co ntation ordination RW-MINALOC-335819-CS-IN Component 4: Capacity buil Individual Consult Pending Impleme IDA / 72060 Post Open - National 78,707.00 0.00 2023-02-01 2023-03-22 2023-04-12 2023-05-17 2023-11-13 DV / Social Protection Special ding, policy and program co ant Selection ntation ist ordination Page 1 RW-MINALOC-335813-CS-CD Component 4: Capacity buil Pending Impleme S / Social Protection Sector W IDA / 72060 ding, policy and program co Post Direct Selection Direct - National 78,707.00 0.00 2023-01-12 2023-01-22 2023-03-28 2023-09-24 ntation orking Group Specialist ordination RW-MINALOC-335837-CS-CD Component 3: Transformativ Pending Impleme S / Development of Social Re IDA / 72060 Post Direct Selection Direct - National 400,000.00 0.00 2023-01-22 2023-02-01 2023-04-07 2023-10-04 e Delivery Systems ntation gistry Information System. RW-MINALOC-335524-CS-IN Component 4: Capacity buil Pending Impleme IDA / 72060 Post Direct Selection Direct - National 77,100.00 0.00 2023-01-13 2023-01-23 2023-03-29 2023-09-25 DV / Financial Management S ding, policy and program co ntation pecialist. ordination Page 2