PROCUREMENT PLAN (Textual Part) Project information Name of the Country: Independent State of Sama Name of the Project: Samoa Aviation and Roads Investment Project (SARIP) Project ID: P176272 Project Implementation agencies: 1. Land Transport Authority (LTA) 2. Samoa Airport Authority (SAA) 3. Ministry of Finance (MoF) Date of the Procurement Plan: 17 March 2022 Period covered by this Procurement Plan: 01 July 2022-31 December 2023 (18 Months) Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in Public Finance Management Act 2001 (Part XII Procurement and Contracts), Treasury Instructions 2013 (and as amended 2016, 2019 & 2020) and Procurement Operation Manual 2020 such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. The Government of Samoa e-Tendering Portal for publication and submission of electronic bids for the World bank financed Projects has been approved for use, subject to the conditions that need to be met when using the system, as detailed in the approval letter dated May 20, 2021. When national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: “Not Applicable” Works: “Not Applicable” Consulting Firms Activity Activity Review Category Selecti Market Estima Estimat Ref. No. Description Type on Approach ted ed Metho Amoun Starting ds t (USD Date Million) Site-level flooding Consultin Open Feb 2023 resilience strategy g Services International and stormwater (Firm) SAA/CONS/00 Prior 0.5 1 drainage master plan QCBS and detailed design for priority drainage improvements. Consultin Open Dec 2023 Updating of Samoa SAA/CONS/00 Prior g Services QCBS International 0.5 Aviation Sector 2 (Firm) Strategy for MWTI Updating of the Consultin Open Dec 2023 SAA/CONS/00 Masterplan / Prior g Services QCBS International 0.5 3 Business Plan for (Firm) SAA Consultin Open/Limited Dec 2022 Seawall SAA/CONS/00 Post g Services CQS 0.4 rehabilitation 4 (Firm) feasibility study Consultin QCBS Open Mar 2023 NAVAIDS Design and SAA/CONS/00 g Services International 1.0 Supervision Prior 7 (Firm) AWOS Design and Consultin QCBS Open Jul 2023 SAA/CONS/00 Prior 0.6 Supervision g Services International 8 (Firm) ECR design, Consultin Open 30 Nov LTA/CONS/00 procurement Prior g Services QCBS International 3.59 2022 1 assistance and (Firm) construction supervision LTA/CONS/00 Consultin Open/Limited Nov 2022 Road safety audit for 2 Post g Services CQS 0.16 the ECR & (Firm) Alafa’alava Road Goods Activity Activity Review Categ Selecti Marke Estimated Estimat Ref. No. Description Type ory on t Amount ed Metho Approa (USD Starting ds ch Million) Date Navaids – supply Prior Goods RFB Open Mar SAA/GO/001 5. and Internatio 2023 0 installation nal AWOS – supply Prior Goods RFB Open Jul 2023 SAA/GO/002 1. and installation International 0 Works Activity Ref. Activity Review Category Selecti Marke Estimated Estimat No. Descripti Type on t Amount ed on Metho Approa (USD Starting ds ch Million Date ) Seawall Prior Works RF Open Nov SAA/WRKS/002 3.0 rehabilitatio B International 2023 n Installation Prior Works RF Open Nov SAA/WRKS/003 3.0 of boundary B International 2023 fence Non-Consulting Services Activity Ref. No. Activity Revie Categ Selecti Market Estimated Estimat Description w ory on Approach Amount ed Typ Metho (USD Starting e ds Million) Date SAA/CONS/010 Regional Prior NCS RF Open 7.0 Dec 2022 Airport B International Maintenanc e Individual Consultants Activity Ref. Activity Review Categ Selecti Market Estimated Estimat No. Description Type ory on Approach Amount ed Metho (USD Starting ds Million) Date Open/Limited Jul 2022 SAA/CONS/01 Project Manager Prior CS IC 0.880 2a1 S SAA/CONS/01 Project Prior CS IC Open/Limited 0.500 Jul 2022 2a2 Accountant S Procurement Open/Limited Jul 2022 SAA/CONS/01 Prior CS IC 0.500 Officer 2a3 S SAA/CONS/01 Project Officer Post CS IC Open/Limited 0.280 Jul 2022 2a4 S Contract Open/Limited Aug 2022 LTA/CONS/003 Post CS IC 0.250 Safeguard S s Officer Principal Open/Limited Aug 2022 LTA/CONS/004 Post CS IC 0.180 Engineering S Officer Senior Open/Limited Aug 2022 LTA/CONS/004 Post CS IC 0.108 Engineering S Officer PROCUREMENT Samoa : Samoa Aviation and Roads Investment Project PLAN General Information Country: Samoa 2022-08-14 Bank’s Approval Date of the Original Procurement Plan: 2023-12-22 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P176272 GPN Date: 2022-07-31 Project Name: Samoa Aviation and Roads Investment Project Loan / Credit No: IDA / E0080 Samoa Airport Authority Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SAA/GO/003A2 / PIU Office E Component 3: Strengthening Request for Quota Single Stage - One E IDA / E0080 Post Limited 61,000.00 0.00 Completed 2023-05-10 2023-05-09 2023-06-06 2023-06-01 2023-08-05 2023-07-19 quipment the Enabling Environment tions nvelope SAA/GO/003A2-7 / PIU Projec Component 3: Strengthening Request for Quota Single Stage - One E IDA / E0080 Post Limited 58,200.00 0.00 Completed 2023-05-08 2023-05-08 2023-05-30 2023-06-01 2023-06-29 t Vehicle the Enabling Environment tions nvelope Component 1: Climate Resili SAA/GO/002 / AWS - Supply Open - Internationa Single Stage - One E IDA / E0080 ence and Safety Investment Prior Request for Bids 500,000.00 0.00 Canceled 2023-07-14 2023-08-04 2023-10-02 2023-11-06 2024-01-26 2025-01-26 and Installation l nvelope s in the Aviation Sector SAA/GO/002_1 / Automated Component 1: Climate Resili Request for Quota Open - Internationa Single Stage - One E Under Imple Weather Station (AWS) - Sup IDA / E0080 ence and Safety Investment Post 400,000.00 0.00 2023-08-30 2023-11-20 2023-12-11 2024-09-13 tions l nvelope mentation ply and Installation s in the Aviation Sector NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 1: Climate Resili SAA/CONS/004 / Faleolo Airp Direct - Internation IDA / E0080 ence and Safety Investment Post Direct Selection 50,000.00 0.00 Signed 2023-05-05 2023-05-05 2023-05-08 2023-05-08 2023-05-31 2023-06-30 2023-08-05 ort - OLS Survey al s in the Aviation Sector CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SAA/CONS/007 / NAVAIDs De Component 1: Climate Resili Quality And Cost- Open - Internationa Pending Impleme sign and Supervision Service IDA / E0080 ence and Safety Investment Prior 1,000,000.00 0.00 2023-12-31 2024-02-13 2024-05-15 2024-07-01 2024-07-30 2024-08-31 2024-12-12 2027-06-25 Based Selection l ntation s s in the Aviation Sector SAA/CONS/001 / Site-level fl ooding resilience strategy an Component 1: Climate Resili Quality And Cost- Open - Internationa Pending Impleme d stormwater drainage mast IDA / E0080 ence and Safety Investment Prior 850,000.00 0.00 2023-12-31 2024-02-20 2024-04-29 2024-06-17 2024-07-15 2024-08-16 2024-11-29 2026-01-30 Based Selection l ntation er plan and detailed design f s in the Aviation Sector or priority drainage improve ments & feasibility of seawall SAA/CONS/002-3 / Updating Component 1: Climate Resili of the Samoa Aviation Sector Quality And Cost- Open - Internationa Pending Impleme IDA / E0080 ence and Safety Investment Prior 1,000,000.00 0.00 2023-12-31 2024-02-27 2024-05-15 2024-07-01 2024-07-29 2024-08-30 2024-12-12 2026-02-12 Strategy for MWTI & SAA Mas Based Selection l ntation s in the Aviation Sector terplan & Review of the Civil Aviation Act INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 1: Climate Resili SAA/CONS/012A1 / Project M Individual Consult IDA / E0080 ence and Safety Investment Prior Open - National 880,000.00 0.00 Signed 2022-07-26 2022-08-31 2022-09-15 2023-02-15 2022-09-29 2023-03-09 2022-11-03 2023-06-06 2025-11-02 anager ant Selection s in the Aviation Sector Component 1: Climate Resili SAA/CONS/012A3 / Procurem Individual Consult IDA / E0080 ence and Safety Investment Prior Open - National 500,000.00 0.00 Canceled 2022-07-28 2022-09-26 2022-09-18 2022-09-28 2022-10-14 2025-10-13 ent Officer ant Selection s in the Aviation Sector Component 1: Climate Resili SAA/CONS/012A2 / Project A Individual Consult IDA / E0080 ence and Safety Investment Prior Open - National 500,000.00 0.00 Canceled 2022-07-27 2022-09-29 2022-09-16 2022-10-01 2022-11-12 2025-11-11 ccountant ant Selection s in the Aviation Sector Component 1: Climate Resili SAA/CONS/012A4 / Project O Individual Consult IDA / E0080 ence and Safety Investment Post Open - National 280,000.00 0.00 Canceled 2022-07-29 2022-09-23 2022-09-25 2022-10-10 2022-11-21 2025-11-20 fficer ant Selection s in the Aviation Sector Component 1: Climate Resili SAA/CONS/012A3-1 / Procur Individual Consult IDA / E0080 ence and Safety Investment Post Open - National 265,000.00 0.00 Signed 2023-03-22 2023-03-22 2023-03-23 2023-04-27 2023-04-02 2023-05-30 2023-05-07 2023-06-15 2026-05-06 ement Officer ant Selection s in the Aviation Sector Component 1: Climate Resili SAA/CONS/012A2-1 / Project Individual Consult IDA / E0080 ence and Safety Investment Post Open - National 265,000.00 0.00 Signed 2023-03-22 2023-03-22 2023-04-04 2023-04-21 2023-04-14 2023-06-06 2023-05-19 2023-06-16 2026-05-18 Accountant ant Selection s in the Aviation Sector SAA/CONS/012A4-1 / SARIP Component 3: Strengthening Individual Consult IDA / E0080 Post Open - National 180,000.00 0.00 Signed 2023-05-04 2022-09-23 2023-05-05 2023-04-27 2023-05-26 2023-06-05 2023-05-29 2023-06-14 2026-05-28 PIU Project Officer the Enabling Environment ant Selection Page 1