The World Bank Implementation Status & Results Report Progestão Mato Grosso: Public Sector Management Efficiency (P178339) Progestão Mato Grosso: Public Sector Management Efficiency (P178339) LATIN AMERICA AND CARIBBEAN | Brazil | Governance Global Practice | IBRD/IDA | Investment Project Financing | FY 2023 | Seq No: 3 | ARCHIVED on 16-Dec-2023 | ISR59341 | Implementing Agencies: Secretariat of Finance - Mato Grosso, State of Mato Grosso Key Dates Key Project Dates Bank Approval Date: 23-Aug-2022 Effectiveness Date: -- Planned Mid Term Review Date: -- Actual Mid-Term Review Date: Original Closing Date: 30-Jun-2028 Revised Closing Date: 30-Jun-2028 pdoTable Project Development Objectives Project Development Objective (from Project Appraisal Document) Improve efficiency in public resource management in selected departments of the State of Mato Grosso. Has the Project Development Objective been changed since Board Approval of the Project Objective? No Components Table Name Whole-of-Government Management Systems:(Cost $41.00 M) Management Systems in Strategic Sectors:(Cost $6.80 M) Project and Change Management:(Cost $2.20 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO Satisfactory Satisfactory Overall Implementation Progress (IP) Satisfactory Satisfactory Overall Risk Rating Moderate Moderate Implementation Status and Key Decisions The Progestão-MT: Public Sector Management Efficiency project (Progestão-MT) was approved by the Board of Directors on August 23, 2022, restructured on April 24, 2023, and awaiting to be sent to the Senate for approval before end of December 2023. The final signature of the Loan Agreement is expected in early February 2024. The Manual of Operations (MoP) and legal documents for establishing the PMU, as well as the agreements to be signed with project beneficiaries have been prepared in order to meet the conditions for project effectiveness (expected by end of February, 2024). The Project Management Unit (PMU) has been formed and has been trained on procurement, fiduciary and technical areas to commence implementation of core activities as soon as the project is declared effective. The work plan for fiscal year 2024 – 2025 has been agreed with all implementing beneficiaries and the procurement plan revised accordingly. Furthermore, some Terms of Reference (ToRs) are currently being prepared in advance of project signature to expedite implementation once the project becomes effective. The project team will organize an implementation support mission in March 2024 for the official project launching and to hold technical discussions with departments responsible for project implementation. 12/16/2023 Page 1 of 7 The World Bank Implementation Status & Results Report Progestão Mato Grosso: Public Sector Management Efficiency (P178339) Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance Substantial Substantial Substantial Macroeconomic Moderate Moderate Moderate Sector Strategies and Policies Low Low Low Technical Design of Project or Program Substantial Substantial Substantial Institutional Capacity for Implementation and Moderate Moderate Moderate Sustainability Fiduciary Moderate Moderate Moderate Environment and Social Low Low Low Stakeholders Low Low Low Other -- -- -- Overall Moderate Moderate Moderate Results PDO Indicators by Objectives / Outcomes Improve efficiency in public resource management in selected departments of the State of Mato Grosso IN01382955 ►Public sector workforce replacement rate for non frontline service delivery staff (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.98 0.98 0.98 0.97 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Personnel recruited from outside the public sector divided by personnel leaving active post (retirement, Comments: resignation) in non-frontline service delivery areas. Baseline is average of last 5 yrs This indicator excludes personnel employed in front line service delivery IN01382956 ►Time between opening and finalizing the procurement process (Days, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 195.00 195.00 195.00 120.00 12/16/2023 Page 2 of 7 The World Bank Implementation Status & Results Report Progestão Mato Grosso: Public Sector Management Efficiency (P178339) Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2026 Comments: Days between Demand Registration in procurement system and award of contract to provider IN01382957 ►Investment Budget execution rate (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 55.50 55.50 55.50 70.00 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2026 Average annual execution of public investment projects compared with original budget in the last 5 years, Comments: considering a filter of investment projects applied to the attribute "expenses group="Investments" in the State Planning integrated system (FIPLAN) IN01382958 ►Net fixed property income (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 15.10 15.10 15.10 20.10 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2026 Average net fixed propery income of State "receita patrimonial" element in Budget revenues (Millions of Comments: Reais). Baseline is average of lst 3 yrs. Excludes property sales and purchases Intermediate Results Indicators by Components Component 1: Whole-of-Government Management Systems IN01382959 ►Payroll irregularities (Text, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 -0.30 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2026 Expenditure irregularities in the active personnel payroll. Data will come from Audit reports. The Comments: management analytics product will identify risk areas for control. Baseline is total payroll and target is - 0,3%. IN01382961 ►State public agencies and institutions conducting strategic workforce planning (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 50.00 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 # of institutions/agencies with strategic workforce planning reports as percent of total number of state Comments: agencies/institutions IN01382963 12/16/2023 Page 3 of 7 The World Bank Implementation Status & Results Report Progestão Mato Grosso: Public Sector Management Efficiency (P178339) ►Performance of the state pension fund relative to the average for Brazilian states (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 0.10 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Measures of the performance of the State pension fund in comparison to the average of other State Comments: governments, with a target of improving annual returns by at least one standard deviation. IN01382965 ►Public hearing on public investments by state or through transfers to municipalities (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Government incorporating feedback to improve government's investments made through transfers to Comments: municipalities, as well as capital investments by capturing user satisfaction on specific dimensions of quality, timeliness and accessibility of information provided IN01382966 ►Integrated dashboard for municipal transfers with operational information and accessible to the public (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Comments: Website with information on municipal transfers is operational and acessible to the public IN01382967 ►Pension payroll irregularities (Text, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 -0.30 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Expenditure irregularities (of any category) in the retired personnel and pensioner payroll. Data will come Comments: from Audit reports. The management analytics product will identify risk areas for control. Baseline is total payroll and target is a reduction of 0.3% IN01382968 ►Use of price reference system in competitive bidding processes (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 80.00 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Comments: Share of goods and services bidding documents with price reference IN01382969 12/16/2023 Page 4 of 7 The World Bank Implementation Status & Results Report Progestão Mato Grosso: Public Sector Management Efficiency (P178339) ►Public procurement processes with sustainability criteria (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 27.00 27.00 27.00 50.00 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Public procurement with sustainability criteria. Share of public procurement processes with environmental, Comments: social, and governance criteria IN01382970 ►Women-owned businesses registered in the state's procurement system and eligible to participate in public bids (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 15.00 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Measures women-owned businesses registered in the state's procurement system and eligible to Comments: participate in public bids as a share of total business registered. IN01382971 ►Public investment projects prepared and selected in line with PIM methodology (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 100.00 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Measures degree of application of the new PIM methodology to public investment projects. A review of all Comments: new projects will be carried out to determine compliance IN01382972 ►Inventory on State ICT Infrastructure (Yes/No, Custom) Baseline Actual (Previous) Actual (Current) End Target Value No No No Yes Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Comments: Complete inventory report on state ICT infrastructure and systems finalized and available IN01382973 ►Public real estate with complete legal documentation (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 15.00 15.00 15.00 80.00 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Number of state real estate properties with complete legal documentation proving state ownership as Comments: share of total number of state real estate properties listed in state database Component 2: Management Systems in Strategic Sectors 12/16/2023 Page 5 of 7 The World Bank Implementation Status & Results Report Progestão Mato Grosso: Public Sector Management Efficiency (P178339) IN01382960 ►Number of high complexity health units with hospital management system implemented and operational (Number, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 5.00 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Number of high complexity health units implementing an integrated digital hospital management system Comments: with minimally required information and analytical capabilities IN01382962 ►Municipalities using new financial management system to provide reports on social assistance services (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 65.00 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Percentage of municipalities generating reports on social assistance services from the financial Comments: management information system IN01382964 ►Municipalities with capacity building on the new social assistance services management system (Percentage, Custom) Baseline Actual (Previous) Actual (Current) End Target Value 0.00 0.00 0.00 80.00 Date 31-Dec-2021 22-Jun-2023 12-Dec-2023 30-Jun-2027 Percentage of municipalities that have adopted and were trained in the new social assistance services Comments: management system Performance-Based Conditions Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed % Disbursed Not P178339 IBRD-94360 USD 40.00 40.00 0.00 0.00 40.00 0% Effective Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date Not P178339 IBRD-94360 23-Aug-2022 -- -- 30-Jun-2028 30-Jun-2028 Effective Cumulative Disbursements 12/16/2023 Page 6 of 7 The World Bank Implementation Status & Results Report Progestão Mato Grosso: Public Sector Management Efficiency (P178339) Restructuring History There has been no restructuring to date. Related Project(s) There are no related projects. 12/16/2023 Page 7 of 7