12 MONTHS PROCUREMENT PLAN Project information: P171339 - Uganda: Roads and Bridges in the Refugee Hosting Districts/Koboko-Yumbe-Moyo Road Corridor Project Project Implementation agency: Uganda National Roads Authority Date of the Procurement Plan: July 2020 Period covered by this Procurement Plan: 12 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, recvised August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: Paragraph 5.3 of the Procurement Regulations will not apply. When approaching the national market, the country’s own procurement procedures shall not be used due to restrictions on eligibility of otherwise eligible firms to participate in NCB. The Procurement Regulations shall apply. However, the Borrower may use its own procurement arrangements as set forth in the Public Procurement and Disposal Act, 2003 for Request for Quotation such arrangements shall be subject to permitting universal eligibility and paragraph 5.4 of the Procurement Regulations and the following conditions: In accordance with paragraph 5.3 of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables: Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods : Applicable for those contracts identified in the Procurement Plan tables Works: applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information:- (a). Prior Procurement Arrangements: The Procurement Arrangements as indicated in the below table and within the thresholds indicated in the below tables will be used. The thresholds for the Bank’s prior review requirements are also provided in the table below: Table: Thresholds*, Procurement Arrangements, and Prior Review (The table below depicts the Thresholds and Procurement Methods to be used under the IWMDP ): Thresholds for Procurement Methods Contract (C) Expenditure Value No Procurement Method Category Threshold* [eq. USD] Open Competition International C ≥ 10,000,000 Market Approach and Direct Contracting Open Competition National Market 1 Works 200,000 < C < Approach 10,000,000 C ≤ 200,000 RfQ Open Competition International C ≥ 2,000,000 Market Approach and Direct Goods, IT and Contracting non- 2 Open Competition National Market consulting 100,000 < C < Approach services 2,000,000 C ≤ 100,000 RfQ selection of Open Competition International 3 consultant C < 300,000 Market Approach and Direct firms Contracting Contract (C) Expenditure Value No Procurement Method Category Threshold* [eq. USD] Selection of Any value 4 Individual any Approach consultants Direct 5 Selection Any value Subject to justification Training, Workshops, Based on approved Annual Work 6 All Values Study Tours Plan & Budgets (AWPB) by TTL * All contracts not subject to prior review will be post-reviewed. ** Short lists of consultants for services estimated to cost less US$300,000 equivalent per contract may be composed entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. However, if foreign firms have expressed interest, they will not be excluded from consideration. Prior review Thresholds High Substantial Procurement Type Risk Risk Works 5.0 10.0 Goods, It & Non-Consulting 1.5 2.0 Services Consultants (Firms) 0.5 1.0 Individual Consultants 0.2 0.3 Prequalification. Not expected for any works or goods packages in the procurement plan. Proposed Procedures for CDD Components: Not Applicable Reference to (if any) Project Operational/Procurement Manual: the IWMDP team will prepare a Procurement manuals, which will also be part of the Project Implementation Manual. Any Other Special Procurement Arrangements: None Procurement Packages/PLAN with Procurement Arrangements and Time Schedule: as per the Table below: Appendix 1 Letter of Acceptance of the World Bank’s Anti-Corruption Guidelines and Sanctions Framework Date: Invitation of Bids/Proposals No.__________ To: ___________________________________________________________________________ We, along with our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not) consultants and personnel, acknowledge and agree to abide by the World Bank’s policy regarding Fraud and Corruption (corrupt, fraudulent, collusive, coercive, and obstructive practices), as set out and defined in the World Bank’s Anti-Corruption Guidelines1 in connection with the procurement and execution of the contract (in case of award), including any amendments thereto. 1Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by International Bank for Reconstruction and Development Loans and the International Development Agency Credits and Grants, dated October 15, 2006, and revised in January 2011 and July 2016, as they may be revised from time to time. We declare and warrant that we, along our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not), consultants and personnel, , are not subject to, and are not controlled by any entity or individual that is subject to, a temporary suspension, early temporary suspension, or debarment imposed by a member of the World Bank Group, including, inter alia, a cross-debarment imposed by the World Bank Group as agreed with other international financial institutions (including multilateral development banks), or through the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement. Further, we are not ineligible under the laws or official regulations of [Insert name of Employer as per bidding document] or pursuant to a decision of the United Nations Security Council. We confirm our understanding of the consequences of not complying with the World Bank’s Anti-Corruption Guidelines, which may include the following: a. rejection of our Proposal/Bid for award of contract; b. in the case of award, termination of the contract, without prejudice to any other remedy for breach of contract; and c. sanctions, pursuant to the Bank’s Anti-corruption Guidelines and in accordance with its prevailing sanctions policies and procedures as set forth in the Bank’s Sanctions Framework. This may include a public declaration of ineligibility, either indefinitely or for a stated period of time, (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or in any other manner;2 (ii) to be a nominated3 sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project. We understand that we may be declared ineligible as set out above upon: a. completion of World Bank Group sanctions proceedings according to its prevailing sanctions procedures; 2 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract. 3 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. b. cross-debarment as agreed with other international financial institutions (including multilateral development banks); c. the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement; or d. temporary suspension or early temporary suspension in connection with an ongoing World Bank Group sanctions proceeding. For avoidance of doubt, the foregoing effects of ineligibility do not extend to a sanctioned firm’s or individual’s execution of its ongoing Bank-financed contracts (or its ongoing sub-agreements under such contracts) that are not the subject of a material modification, as determined by the Bank. We shall permit, and shall cause our sub-contractors, sub-consultants, agents (whether declared or not), personnel, consultants, service providers or suppliers, to permit the Bank to inspect4 all accounts, records, and other documents relating to the procurement process and/or contract execution (in the case of award), and to have them audited by auditors appointed by the Bank. We agree to preserve all accounts, records, and other documents (whether in hard copy or electronic format) related to the procurement and execution of the contract. Name of the Bidder/Consultant: Name of the person duly authorized to sign the Bid/Proposal on behalf of the Bidder/Consultant: Title of the person signing the Letter: 4 Inspections in this context are usually investigative (i.e., forensic) in nature: they involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data, and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third-party verification of information. PROCUREMENT Uganda : Uganda: Roads and Bridges in the Refugee Hosting Districts/Koboko-Yumbe-Moyo Road Corridor Project PLAN General Information Country: Uganda Bank’s Approval Date of the Original Procurement Plan: 2020-10-16 Revised Plan Date(s): (comma delineated, leave blank if 2022-08-23 none) Project ID: P171339 GPN Date: 2020-10-16 Project Name: Uganda: Roads and Bridges in the Refugee Hosting Districts/Koboko-Yumbe-Moyo Road Corridor Project Loan / Credit No: IDA / D7200 Uganda National Roads Authority (UNRA) Executing Agency(ies): WORKS Activity Reference No. / Procureme Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH Ri Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method nt Docume ount (US$ and Recommendation Signed Contract o. h cess (Y/N) sk atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion nt Type ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UG-UNRA-213623-CW-RFB / Civil Works for the Upgrading Open - Internationa Single Stage - Two E Under Imple 2024-10-1 IDA / D7200 Road Upgrading Works Prior Request for Bids 0.00 2021-02-16 2022-04-15 2021-04-17 2022-04-19 2021-05-29 2022-08-17 2021-09-10 2021-10-15 of Koboko-Yumbe-Moyo (103 l nvelope mentation 4 Km) from Gravel to Paved (Bi tuminous) Standard. GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UG-UNRA-197315-GO-RFB / Supply, delivery, training and Single Stage - One E IDA / D7200 Institutional Strengthening Prior Request for Bids Open - National 0.00 Canceled 2020-11-25 2021-01-11 2021-02-22 2021-03-24 2021-04-28 2021-10-25 commissioning of in-situ poll nvelope ution monitoring equipment UG-UNRA-246410-GO-RFB / Supply, delivery, training and Open - Internationa Single Stage - One E Under Imple IDA / D7200 Institutional Strengthening Post Request for Bids 0.00 2021-08-09 2021-10-07 2021-08-19 2021-10-07 2021-09-30 2021-10-30 2021-12-04 2022-06-02 commissioning of in situ poll l nvelope mentation ution monitoring equipment NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UG-UNRA-192750-CS-QCBS / Consultancy services for the design review and constructi Quality And Cost- Open - Internationa Under Implement on supervision of the road co IDA / D7200 Road Upgrading Works Prior 0.00 2020-11-02 2021-01-08 2020-12-02 2021-02-23 2021-02-24 2022-06-20 2021-03-24 2021-04-23 2021-05-28 2021-07-02 2024-07-01 Based Selection l ation nstruction works including th e monitoring of the impleme ntation of the environment a nd social management plans. UG-UNRA-193008-CS-QCBS / Consultancy services for the provision of semi-annual inte grated third-party audit servi Quality And Cost- Open - Internationa ces of the project services co IDA / D7200 Road Upgrading Works Prior 0.00 Canceled 2020-12-01 2021-02-01 2021-03-17 2021-04-14 2021-05-14 2021-06-18 2021-07-23 2023-07-23 Based Selection l vering engineering designs, management of the environ ment and social issues includ ing the implementation of Se xual Exploitation and Abuse UG-UNRA-193034-CS-QCBS / Consultancy services for the Quality And Cost- Open - Internationa provision of periodic monitori IDA / D7200 Road Upgrading Works Prior 0.00 Canceled 2020-12-01 2021-02-01 2021-03-17 2021-04-14 2021-05-14 2021-06-18 2021-07-23 2024-07-22 Based Selection l ng and evaluation services of the project outcomes and int ermediate indicators. UG-UNRA-193039-CS-QCBS / Consultancy services for the review and strengthening of t Quality And Cost- Open - Internationa Under Implement IDA / D7200 Institutional Strengthening Post 0.00 2020-11-10 2022-06-10 2021-01-11 2021-02-24 2021-03-24 2021-04-23 2021-05-28 2021-07-02 2024-07-01 he environment, social, healt Based Selection l ation h and safety management sy stem across UNRA including annual system audits. UG-UNRA-193036-CS-QCBS / Consultancy services for carr Quality And Cost- Open - Internationa Under Implement ying out periodic monitoring IDA / D7200 Road Upgrading Works Post 0.00 2021-01-25 2021-08-19 2021-03-28 2021-09-01 2021-05-11 2021-06-08 2021-07-08 2021-08-12 2021-09-16 2024-09-15 Based Selection l ation and evaluation and road user satisfaction survey of the roa ds and bridges project. UG-UNRA-197307-CS-QCBS / Consultancy Services for und ertaking awareness campaig Quality And Cost- Under Implement IDA / D7200 Road Upgrading Works Prior Open - National 0.00 2021-01-25 2021-05-12 2021-03-07 2021-08-23 2021-06-19 2021-07-17 2021-08-16 2021-09-20 2021-10-25 2024-10-24 ns on the Gender Based Viole Based Selection ation nce and Violence against Chil dren across the Project area. UG-UNRA-197442-CS-QCBS / Consultancy Services for und Quality And Cost- Under Implement ertaking road safety audits, r IDA / D7200 Road Safety Post Open - National 0.00 2021-02-01 2022-07-25 2021-04-05 2022-08-09 2021-05-29 2021-06-26 2021-07-26 2021-08-30 2021-10-04 2024-10-03 Based Selection ation oad safety training and road safety awareness campaigns UG-UNRA-211339-CS-QCBS / Consultancy Services for the Implementation of Resettlem Quality And Cost- Under Implement IDA / D7200 Road Upgrading Works Prior Open - National 0.00 2021-01-19 2021-04-27 2021-02-09 2021-05-12 2021-04-10 2022-08-10 2021-05-10 2021-06-09 2021-07-14 2021-08-18 2022-08-18 ent Assistance and Livelihoo Based Selection ation d Restoration Programs for K oboko-Yumbe-Moyo Road (10 3.08 Km) Page 1 UG-UNRA-219855-CS-LCS / C onsultancy services for the p rovision of third-party integra Least Cost Selecti Open - Internationa Under Implement IDA / D7200 Road Upgrading Works Prior 0.00 2021-03-01 2021-12-07 2021-03-22 2022-01-26 2021-05-21 2021-06-18 2021-07-18 2021-09-10 2021-10-15 2025-10-14 ted performance monitoring on l ation audits for the Uganda Roads and Bridges project. Lot 2 – T echnical Audit UG-UNRA-219867-CS-LCS / C onsultancy services for the p rovision of third-party integra Least Cost Selecti Under Implement IDA / D7200 Road Upgrading Works Post Open - National 0.00 2021-03-01 2021-09-16 2021-03-22 2021-05-31 2021-06-28 2021-07-28 2021-09-20 2021-10-25 2025-10-24 ted performance monitoring on ation audits for the Uganda Roads and Bridges project. Lot 1 – F inancial Audit INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Actual Amount Invitation to Identifie Draft Negotiated Cont Component Review Type Method Contract Type Process Status Teams of Reference Signed Contract Contract Completion Description o. h (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UG-UNRA-192999-CS-INDV / Individual Consult Under Implement Procurement of Individual Co IDA / D7200 Institutional Strengthening Prior Open 0.00 2020-10-30 2021-02-23 2021-02-27 2021-04-08 2021-05-13 2022-11-11 ant Selection ation nsultancy for Procurement S pecialist UG-UNRA-197278-CS-INDV / Individual Consult Under Implement Procurement of individual Co IDA / D7200 Institutional Strengthening Post Open 0.00 2020-11-02 2021-01-05 2021-03-12 2021-04-21 2021-05-17 2024-05-16 ant Selection ation nsultant Communications Sp ecialist. UG-UNRA-197275-CS-INDV / Individual Consult Under Implement Procurement of individual sp IDA / D7200 Institutional Strengthening Post Open 0.00 2020-11-15 2021-01-05 2021-03-27 2021-05-06 2021-06-01 2024-05-31 ant Selection ation ecialist Social Development S pecialist UG-UNRA-197282-CS-INDV / procurement of individual co Individual Consult Under Implement IDA / D7200 Institutional Strengthening Post Open 0.00 2020-12-01 2021-01-05 2021-04-12 2021-05-22 2021-06-17 2024-06-16 nsultants-Field Support Com ant Selection ation munity Liaison Officers (3 No ) UG-UNRA-197281-CS-INDV / Individual Consult Pending Impleme Procurement of an individual IDA / D7200 Institutional Strengthening Post Open 0.00 2021-01-24 2021-06-16 2021-07-26 2021-08-21 2024-08-20 ant Selection ntation Consultant-Gender, GBV, SEA Specialist UG-UNRA-213616-CS-INDV / Individual Consult Under Implement Procurement of Individual Sp IDA / D7200 Institutional Strengthening Post Open 0.00 2021-01-19 2021-03-01 2021-04-08 2021-07-22 2021-05-08 2021-06-12 2024-06-11 ant Selection ation ecialist-Environmental Safeg uards Specialist UG-UNRA-214843-CS-INDV / Individual Consult Pending Impleme Procurement of Individual Sp IDA / D7200 Institutional Strengthening Post Open 0.00 2021-01-25 2021-05-30 2021-06-19 2021-08-09 2024-08-08 ant Selection ntation ecialist-Health and Safety Sp ecialist UG-UNRA-276239-CS-INDV / procurement of an Individual Individual Consult Under Implement IDA / D7200 Institutional Strengthening Post Open 0.00 2022-02-28 2022-05-03 2022-05-10 2022-05-31 2022-07-05 2025-07-04 Consultant for the Position of ant Selection ation Procurement Specialist UG-UNRA-309516-CS-INDV / Procurement of an Individual Individual Consult Pending Impleme IDA / D7200 Institutional Strengthening Post Open - National 0.00 2022-08-17 2022-10-05 2022-10-26 2022-11-30 2025-11-29 Consultant for Position of Soc ant Selection ntation ial Development Specialist Page 2