PROCUREMENT PLAN (Textual Part) Project information: Country: Serbia, North Macedonia, Albania Project Name: Western Balkans Trade and Transport Facilitation (P162043) Project Implementation agencies for each country: - Ministry of Construction, Transport and Infrastructure (Serbia) - Ministry of Transport and Communication (North Macedonia) - Ministry of Finance and Economy (Albania) Date of the Procurement Plan: Aug 6, 2020 Period covered by this Procurement Plan: Dec 2019 to Dec 2025 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. Procurement methods and prior review thresholds: Serbia: Procurement Method Prior Review Threshold Procurement Method Threshold US$ US$ Goods, works, and non-consulting services International (ICB) > Works, Turnkey/S&I of Plant $5,000,000 1. All Works/Turnkey/S&I of plant and equipment National (NCB) < above US$5.0 million per contract $5,000,000 International (ICB) Goods/IT/non consulting services Goods, IT and non- >$1,000,000 2. above US$1.5 million per contract consulting services National (NCB) V $1,000,000 Request for quotations 3. < $100,000 - (goods) Request for quotations 4. <$200,000 - (works) Selection Method Prior Review Threshold Consulting services Quality Cost Based Selection 1. >$300,000 (QCBS) 2. Least Cost Selection (LCS) >$300,000 Consulting services firms above Single Source Selection US$0.5 million per contract 3. - (SSS) (Firms and individuals) Consultant Qualifications 4. CQ < $300,000 (CQ) Individuals above US$0.2 million 5. Individual Consultant (IC) per contract North Macedonia: Procurement Method Prior Review Threshold Procurement Method Threshold US$ US$ Goods, works, and non-consulting services International (ICB) > Works, Turnkey/S&I of Plant $5,000,000 1. All Works/Turnkey/S&I of plant and equipment National (NCB) < above US$10 million per contract $5,000,000 International (ICB) Goods/IT/non consulting services Goods, IT and non- >$1,000,000 2. above US$2 million per contract consulting services National (NCB) V $1,000,000 Request for quotations 3. < $100,000 - (goods) Request for quotations 4. <$200,000 - (works) Selection Method Prior Review Threshold Consulting services Quality Cost Based Selection 1. >$300,000 (QCBS) 2. Least Cost Selection (LCS) >$300,000 Consulting services firms above Single Source Selection US$1 million per contract 3. - (SSS) (Firms and individuals) Consultant Qualifications 4. CQ < $300,000 (CQ) Individuals above US$0.3 million 5. Individual Consultant (IC) per contract Albania: Procurement Method Prior Review Threshold Procurement Method Threshold US$ US$ Goods, works, and non-consulting services International (ICB) > Works, Turnkey/S&I of Plant $5,000,000 1. All Works/Turnkey/S&I of plant and equipment National (NCB) < above US$10 million per contract $5,000,000 International (ICB) Goods/IT/non consulting services Goods, IT and non- >$1,000,000 2. above US$2 million per contract consulting services National (NCB) V $1,000,000 Request for quotations 3. < $100,000 - (goods) Request for quotations 4. <$200,000 - (works) Selection Method Prior Review Threshold Consulting services Quality Cost Based Selection 1. >$300,000 (QCBS) 2. Least Cost Selection (LCS) >$300,000 Consulting services firms above Single Source Selection US$1 million per contract 3. - (SSS) (Firms and individuals) Consultant Qualifications 4. CQ < $300,000 (CQ) Individuals above US$0.3 million 5. Individual Consultant (IC) per contract PROCUREMENT Western Balkans : Western Balkans Trade and Transport Facilitation PLAN General Information Country: Western Balkans Bank’s Approval Date of the Original Procurement Plan: 2019-11-11 2021-11-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P162043 GPN Date: 2020-05-06 Project Name: Western Balkans Trade and Transport Facilitation Loan / Credit No: IBRD / 89330 C Executing Agency(ies): entral Financing and Contracting Unit WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Request for Bids - WBTTF-ALB-131C / Physical Facilitating movement of Pending Single Stage - One Small Works SPD 2023-04- works at BCP Qafe Thana IBRD / 89330 goods across the Western Post Request for Bids Open - International 2,500,000.00 0.00 Implementat 2022-05-31 2022-06-21 2022-08-02 2022-09-19 2022-10-24 Envelope (1 envelope 22 according to design Balkans ion process) GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Suporting Project WBTTF-ALB-412A / IT Request for Single Stage - One IBRD / 89330 Implementation and Post Open - National 40,000.00 0.00 Canceled 2020-02-16 2020-04-12 2020-10-09 Equipment for PIU staff Quotations Envelope Coordination WBTTF-ALB-412B / Furniture Suporting Project Request for Single Stage - One and consumables for PIU staff IBRD / 89330 Implementation and Post Open - National 20,000.00 0.00 Canceled 2020-05-19 2020-05-14 2020-07-14 2021-01-10 Quotations Envelope offices Coordination Suporting Project WBTTF-ALB-412 A / IT Request for Single Stage - One IBRD / 89330 Implementation and Post Open - National 40,000.00 0.00 Canceled 2020-05-20 2020-05-14 2020-07-15 2021-01-11 Equipment for PIU staff Quotations Envelope Coordination WBTTF-ALB-412B (RE-BID) / Suporting Project Pending Request for Single Stage - One Furniture and consumables IBRD / 89330 Implementation and Post Open - National 20,000.00 0.00 Implementati 2020-08-24 2020-10-19 2021-04-17 Quotations Envelope for PIU staff offices Coordination on WBTTF-ALB-131D / Provision Facilitating movement of Pending of equipment to expedite Single Stage - One IBRD / 89330 goods across the Western Post Request for Bids Open - National 700,000.00 0.00 Implementati 2022-10-20 2022-10-25 2022-12-06 2023-01-05 2023-02-09 2024-02-04 inspection and speed up the Envelope Balkans on flow of goods Suporting Project Pending WBTTF-ALB-412A (RE-BID) / Request for Single Stage - One IBRD / 89330 Implementation and Post Open - National 40,000.00 0.00 Implementati 2020-08-23 2020-10-18 2021-04-16 IT equipment for PIU staff Quotations Envelope Coordination on WBTTF-ALB-112C / NSW Facilitating movement of Single Stage - One software development and IBRD / 89330 goods across the Western Post Request for Bids Open - International 1,300,000.00 0.00 Canceled 2021-11-14 2021-11-19 2021-12-31 2022-02-17 2022-03-24 2024-03-13 Envelope provision Balkans WBTTF-ALB-112D / NSW Facilitating movement of Single Stage - One hardware infrastructure IBRD / 89330 goods across the Western Prior Request for Bids Open - International 3,600,000.00 0.00 Canceled 2021-12-01 2021-12-06 2022-01-17 2022-03-06 2022-04-10 2022-12-06 Envelope provision Balkans Pending WBTTF-ALB-212A / Provision Enhancing transport Single Stage - One IBRD / 89330 Prior Request for Bids Open - International 5,000,000.00 0.00 Implementati 2022-03-01 2022-03-11 2022-04-22 2022-06-09 2022-07-26 2023-01-22 of the VTMIS systems in 4 lots efficiency and predictability Envelope on WBTTF-ALB-121C / IT deployment of modules for NCTS implementation, Facilitating movement of Pending including the national IT Single Stage - One IBRD / 89330 goods across the Western Post Request for Bids Open - International 600,000.00 0.00 Implementati 2022-03-15 2022-03-25 2022-05-06 2022-06-23 2022-07-28 2024-07-17 system establishing Envelope Balkans on connectivity to the EU common domain through “CCN/CSI” / “SPEED2” WBTTF-ALB-121B / Architecture and deployment of the National Transit Facilitating movement of Pending Single Stage - One Application and Economic IBRD / 89330 goods across the Western Prior Request for Bids Open - International 2,200,000.00 0.00 Implementati 2021-12-15 2021-12-20 2022-01-31 2022-03-20 2022-04-24 2024-06-13 Envelope Operator Registration and Balkans on Identification (EORI) fully compatible with EU-NCTS WBTTF-ALB-112-CDEF / Facilitating movement of Pending Turnkey solution Contract on Single Stage - One IBRD / 89330 goods across the Western Prior Request for Bids Open - International 4,532,000.00 0.00 Implementati 2022-05-25 2022-05-30 2022-07-11 2022-08-10 2022-09-14 2024-09-03 the Implementation of the Envelope Balkans on NSW Blueprint NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 WBTTF-ALB-111B / Legal gap analysis, Review of current systems and Development of Blueprint: Legal AP, Business Facilitating movement of Process Model, Functional & Quality And Cost- IBRD / 89330 goods across the Western Post Open - International 300,000.00 0.00 Canceled 2020-03-31 2020-04-21 2020-06-04 2020-07-02 2020-08-01 2020-09-05 2020-10-10 2021-09-09 Technical Architecture, Based Selection Balkans Operational & Governance Model, Capacity Building Plan, Fee Model, Risk Mgmt, Change Mgmt, Implementation Pl WBTTF-ALB-121A / Situation analysis and Review of international best practice in implementing a new NCTS, Facilitating movement of Consultant including the lessons learned IBRD / 89330 goods across the Western Post Qualification Open - International 100,000.00 83,130.00 Signed 2020-06-06 2020-06-10 2020-06-27 2020-08-10 2020-09-22 2020-09-09 2020-11-11 2020-10-14 2020-12-04 2021-04-12 from the FYR Macedonia and Balkans Selection Serbia experiences, as well as twinning project under IPA 2012 "Modernization of the Albanian Customs Adm." WBTTF-ALB-132AB / Facilitating movement of Consultant Implementation of a single Pending IBRD / 89330 goods across the Western Post Qualification Open - International 100,000.00 0.00 2022-09-30 2022-10-21 2022-12-04 2023-01-03 2023-02-07 2023-08-06 operational one-stop shop for Implementation Balkans Selection Qafe Thana border (BCP) WBTTF-ALB-112B / Implementation of a Facilitating movement of Consultant harmonized data model IBRD / 89330 goods across the Western Post Qualification Open - International 200,000.00 0.00 Canceled 2021-10-15 2021-11-05 2021-12-19 2022-01-18 2022-02-22 2024-02-24 across all stakeholders Balkans Selection according to the Business Process Model WBTTF-ALB-112E / Facilitating movement of Consultant Implementation of the IBRD / 89330 goods across the Western Post Qualification Open - International 200,000.00 0.00 Canceled 2022-01-14 2022-02-04 2022-03-20 2022-04-19 2022-05-24 2022-11-20 Technical Platform for Balkans Selection operation of the NSW system WBTTF-ALB-112F / Constitution of an operational Facilitating movement of Consultant Ownership, Oversight, IBRD / 89330 goods across the Western Post Qualification Open - International 200,000.00 0.00 Canceled 2022-03-03 2022-03-24 2022-05-07 2022-06-06 2022-07-11 2024-01-07 Management and Reporting Balkans Selection structure WBTTF-ALB-132A / Review of current practices and plan to promote the integration of Facilitating movement of Consultant information flows among IBRD / 89330 goods across the Western Post Qualification Open - International 50,000.00 0.00 Canceled 2022-10-20 2022-11-10 2022-12-24 2023-01-23 2023-02-27 2023-08-26 border agencies and traders Balkans Selection and harmonization of their operational procedures WBTTF-ALB-132B / Facilitating movement of Consultant Implementation of the plan to IBRD / 89330 goods across the Western Post Qualification Open - International 50,000.00 0.00 Canceled 2021-11-14 2021-12-05 2022-01-18 2022-02-17 2022-03-24 2022-09-20 promote integration and Balkans Selection harmonization WBTTF-ALB-112AB / Project supervision and quality Facilitating movement of assurance of the National Quality And Cost- Pending IBRD / 89330 goods across the Western Prior Open - International 520,000.00 0.00 2021-12-15 2022-01-05 2022-02-18 2022-03-18 2022-04-17 2022-05-22 2022-06-26 2025-01-11 Single Window (NSW) Based Selection Implementation Balkans implementation in Albania (PSQA Contract) WBTTF-ALB-211B / Implementation plan, Detailed Design and Technical Specifications aligned with the Consultant Enhancing transport Pending recommendations from the FS IBRD / 89330 Post Qualification Open - International 300,000.00 0.00 2021-11-30 2021-12-21 2022-02-03 2022-03-05 2022-04-09 2022-10-06 efficiency and predictability Implementation and Supervision of the Selection Provision, Installation and Commissioning of ITS Equipment. WBTTF-ALB-131B / Design and supervision of the Facilitating movement of Quality And Cost- Pending infrastructure and equipment IBRD / 89330 goods across the Western Post Open - International 400,000.00 0.00 2021-11-25 2021-12-16 2022-01-29 2022-02-26 2022-03-28 2022-05-02 2022-06-06 2024-12-22 Based Selection Implementation upgrade in coordination with Balkans North Macedonia counterparts INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual WBTTF-ALB-111A / Technical Facilitating movement of Individual advisor to craft governance IBRD / 89330 goods across the Western Post Consultant Open 45,000.00 0.00 Canceled 2020-03-02 2020-04-20 2020-05-11 2020-06-15 2020-09-13 overall NSW vision Balkans Selection Suporting Project Individual WBTTF-ALB-411A / Head of IBRD / 89330 Implementation and Post Consultant Open 68,200.00 47,756.59 Signed 2019-11-13 2019-11-12 2019-12-12 2019-12-20 2019-12-15 2019-12-30 2020-01-15 2020-01-16 2022-08-02 PIU Coordination Selection Suporting Project Individual WBTTF-ALB-411B / IBRD / 89330 Implementation and Post Consultant Open 45,000.00 39,101.51 Signed 2019-11-13 2019-11-13 2019-12-12 2020-02-02 2019-12-15 2020-02-18 2020-01-15 2020-03-06 2022-07-03 Transport Engineer Coordination Selection WBTTF-ALB-411C / Trade Suporting Project Individual and Customs Expert - NSW / IBRD / 89330 Implementation and Post Consultant Open 45,000.00 41,485.38 Signed 2019-11-13 2019-11-13 2019-12-12 2019-12-30 2019-12-15 2019-12-31 2020-01-15 2020-01-16 2022-07-03 IT Coordination Selection WBTTF-ALB-411E / Suporting Project Individual Monitoring and Evaluation IBRD / 89330 Implementation and Post Consultant Open 22,500.00 0.00 Canceled 2019-11-13 2019-11-12 2019-12-12 2019-12-15 2020-01-15 2021-04-09 Expert Coordination Selection Suporting Project Individual WBTTF-ALB-411F / IBRD / 89330 Implementation and Post Consultant Open 18,000.00 7,745.55 Terminated 2019-11-13 2019-11-13 2019-12-12 2019-12-31 2019-12-15 2019-12-31 2020-01-15 2020-01-16 2022-07-03 Administrative Assistant Coordination Selection Page 2 WBTTF-ALB-131A / Review of Facilitating movement of Individual the existing physical condition IBRD / 89330 goods across the Western Post Consultant Open 67,500.00 63,102.03 Signed 2020-06-05 2020-08-25 2020-07-24 2021-03-02 2020-08-14 2021-04-13 2020-09-18 2021-05-17 2021-03-17 and equipment and projected Balkans Selection needs WBTTF-ALB-212B / International expert to i) support the adoption of legal changes required to comply Individual with EU regulations, directives Enhancing transport IBRD / 89330 Post Consultant Open 30,000.00 0.00 Canceled 2020-06-21 2020-08-09 2020-08-30 2020-10-04 2022-01-12 and standards on ITS; and ii) efficiency and predictability Selection provide specific technical advice on VTMIS implementation and capacity building WBTTF-ALB-211A / Feasibility Study (FS) including the best EU practice in implementing a new VTMIS Individual and lessons learned from the Enhancing transport IBRD / 89330 Post Consultant Open 60,000.00 58,560.94 Signed 2020-05-27 2020-05-28 2020-07-15 2020-08-20 2020-08-05 2020-09-22 2020-09-09 2020-10-13 2020-12-08 neighbouring countries and i) efficiency and predictability Selection support the adoption of legal changes required to comply with EU regulations, directives and standards on ITS; WBTTF-ALB-112A / Technical adviser to support the Facilitating movement of Individual implementation of legal IBRD / 89330 goods across the Western Post Consultant Open 22,500.00 0.00 Canceled 2021-10-01 2021-11-19 2021-12-10 2022-01-14 2022-07-13 changes required to support Balkans Selection specific features of the new functional model WBTTF-ALB-411G / Suporting Project Individual Specialized Technical Advice IBRD / 89330 Implementation and Post Consultant Open 67,500.00 0.00 Canceled 2020-06-01 2021-02-22 2020-07-20 2020-08-10 2020-09-14 2020-12-13 (any ad hoc specialized Coordination Selection consultant short term) WBTTF-ALB-411D / Suporting Project Individual Environment, social, and IBRD / 89330 Implementation and Post Consultant Open 18,000.00 0.00 Canceled 2019-11-13 2021-06-03 2019-12-12 2019-12-15 2020-01-15 2021-01-09 citizen engagement specialist Coordination Selection WBTTF-ALB-411D (RE-BID) / Suporting Project Individual Environment, social, and IBRD / 89330 Implementation and Post Consultant Limited 18,000.00 16,953.40 Signed 2021-10-14 2021-06-03 2021-10-19 2021-09-20 2021-11-09 2021-10-15 2021-12-14 2021-11-08 2022-06-12 citizen engagement specialist Coordination Selection WBTTF-ALB-411G (RE-BID) / Suporting Project Individual Specialized Technical Advice IBRD / 89330 Implementation and Post Consultant Limited 122,278.00 121,345.04 Signed 2021-10-12 2021-02-22 2021-10-17 2021-06-15 2021-11-07 2021-06-28 2021-12-12 2021-07-15 2022-06-10 (any ad hoc specialized Coordination Selection consultant short term) WBTTF-ALB-411E (RE-BID) / Suporting Project Individual Monitoring and Evaluation IBRD / 89330 Implementation and Post Consultant Limited 22,500.00 20,800.00 Signed 2021-11-05 2021-07-02 2021-11-10 2021-09-10 2021-12-01 2021-09-19 2022-01-05 2021-10-11 2022-07-04 Expert Coordination Selection WBTTF-ALB-131E / Specialized Border Crossing Facilitating movement of Individual Pending Point (BCP) Expert for the IBRD / 89330 goods across the Western Post Consultant Open 30,000.00 0.00 2021-12-15 2022-02-02 2022-02-23 2022-03-30 2022-09-26 Implementation improvement of Qafe Thana Balkans Selection BCP WBTTF-ALB-121D / Review of the documents, management support, project supervision and quality Facilitating movement of Individual Pending control of the implementation IBRD / 89330 goods across the Western Post Consultant Open 180,000.00 0.00 2021-12-15 2022-02-02 2022-02-23 2022-03-30 2022-09-26 Implementation of the National Transit Balkans Selection Application and Economic Operator Registration and Identification Contract. Suporting Project Individual WBTTF-ALB-411F-1 / Pending IBRD / 89330 Implementation and Post Consultant Open 9,000.00 0.00 2021-11-21 2022-01-09 2022-01-30 2022-03-06 2022-09-02 Administrative Assistant Implementation Coordination Selection WBTTF-ALB-411 E / Suporting Project Individual Monitoring and Evaluation IBRD / 89330 Implementation and Post Consultant Open 22,500.00 0.00 Canceled 2020-12-01 2021-07-02 2020-12-30 2021-01-02 2021-02-02 2022-04-28 Expert Coordination Selection WBTTF-ALB-411H / Provision of support to carry out public and multi-stakeholder consultation and surveys Suporting Project Individual Pending (including women traders); IBRD / 89330 Implementation and Post Consultant Open 150,000.00 0.00 2022-03-01 2022-04-19 2022-05-10 2022-06-14 2022-12-11 Implementation grievance redress mechanism; Coordination Selection audits; corridor performance monitoring activities and user satisfaction surveys. WBTTF-ALB-113A / Legal Facilitating movement of Individual Expert of the PIU to support Pending IBRD / 89330 goods across the Western Post Consultant Open 80,000.00 0.00 2021-11-30 2022-01-18 2022-02-08 2022-03-15 2023-09-06 National Single Window Implementation Balkans Selection component in RoA Page 3