PROCUREMENT PLAN (Textual Part) Project information: Lao PDR: Power Distribution Improvement Project (P178477) Project Implementation agency: Électricité du Laos (EDL) Date of the Procurement Plan: June 13, 2023 Period covered by this Procurement Plan: 18 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law and the Instruction on Implementation Public Procurement Law, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a) The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b) Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. c) All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using 1 National Procurement Procedures shall be with Article 46 of the Public Procurement Law .Borrower shall put in place effective complaints review mechanism for dealing with procurement related complaints and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables. Other Relevant Procurement Information. I. Works and Goods and Non-Consultant Services 1.1.Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Procurement Method Prior Review Thresholds Thresholds Category Applicable Applicable thresholds (in Remarks thresholds Remarks US$) (in US$) Works RFB ≥ 10 million This has not been (International foreseen at the ≥ 2.0 million None market project approach) preparation stage. 2 RFB (National ≥ 200,000 < market None 2.0 million approach) Request for < 200,000 None quotations Direct No threshold; This has not been Selection meet foreseen at the None requirements of project regulations 7.13- preparation stage. 7.15 Goods and Non-Consulting Services RFB ≥ 2 million Risk-based (International approach ≥ 0.6 million None market approach) RFB (National ≥ 100,000 < market None 0.6 million approach) Request for < 100,000 None Quotation Direct No threshold; Selection meet None requirements of regulations 7.13- 7.15 Notes: RFB: Request for Bids, 3 1.2.Procurement packages for Works, Goods and Non-Consulting Services (prior and post reviews) with method and Time Schedule Ref Contract Estimate Procurem Market Review Procurem Expecte Comments . (Description) d Cost ent Approach Type ent d bids No. (US$) Method (Prior/Post) Process opening (Stage- Date Env.) Goods C1- Supply and 38,950,00 RFB (Internatio Prior One/Multi (Multiple lots G- Installation of 0 nal market as per 01 Transformers and approach) geographical equipment for substations Substations locations will be defined during project implementat ion) C1- Supply and 3,050,000 RFB (Internatio Prior One/Multi G- Installation of nal market 02 WAMS & approach) Protection Relay C2- SAP system 3,300,000 RFB (Internatio Prior One-One G- restructuring and nal market 01 addition of new approach) modules and annual maintenance fee Total for goods 45,300,0 and non- 00 consulting services 4 Notes: Stage-Env.: Stage – Envelop Process, 5 II. Selection of Consultants 2.1 Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Procurement Method Thresholds Prior Review Thresholds Category Applicable thresholds Applicable Remarks Remarks (US$) thresholds (US$) QCBS, QBS, FBS, LCS Methods for consulting ≥ 1 million Risk-based approach (Using the most services are specified in appropriate market ≥ 300,000 paragraph 7.3 to 7.12, approach) Section VII of the Procurement Regulations. CQS (Open or limited competition through national or QCBS, QBS, FBS, LCS) can international market < 300,000 be applied for contracts approach, specified in with value under $300,000 the PP and agreed with the Bank. Direct Selection of Same as for This has not been No threshold; meet firms competitive selection foreseen at the None requirements of project preparation regulations 7.13-7.15 stage. Individual Consultants Essential individual ≥ 0.3 million and for Risk-based approach assignments will be the positions as defined in the Procurement specified in the PP N/A depending on Plan agreed with the Bank agreed with the Bank nature of services and in line with regulations 7.34-7.39 using the most appropriate market approach Notes: 6 QCBS: Quality and Cost Based Selection, QBS: Quality Based Selection, FBS: Fixed Budget Based Selection, LCS: Least Cost Based Selection, CQS: Consultant’s Qualifications Based Selection 2.2 Short list comprising entirely of national consultants: Short-list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. 2.3 Consultancy Assignments with Selection Methods and Time Schedule Ref. Contract (Description) Estimate Procureme Market Contract Review Expecte Commen No. d Cost nt Method Approac Type Type d ts (US$) h (TB/LS) (Prior/Po proposa st) l opening Date C1- Environmental Safeguard 29,000 IC Limited- LS Post - Retro- IC-01 consultant National active financing; Contract awarded C1- Social Safeguard consultant 28,000 IC Limited- LS Post - Retro- IC-02 National active financing; Contract awarded C2- National procurement 200,000 IC Open- TB Post Retro- IC-03 consultant* National active financing (possible) 7 C2- Financial Management 200,000 IC Open- TB Post Retro- IC-04 Consultant* National active financing (possible) C2- Consultancy firm for Corporate 800,000 QCBS Open- Post QCB Financial Management and S-01 Accounting Systems C1- Consultancy firm for design, 3,962,000 QCBS Open- Prior QCB tender and supervision of S-01 substations C2- Selection of financial auditor for 350,000 CQS Limited- LS Post CQS- project and EDL* National 01 Total for consulting services 5,550,00 0 Grand Total 50,850,0 00 Notes: TB/LS: Time-Based/Lump-Sum Contract, IC: Individual Consultant, * Although these packages are subject to procurement Post Review, the World Bank will do a technical review or the technical proposals evaluation reports and draft negotiated contracts. Procurement and financial management consultants shall present a signed acceptance at the time of EOI stage, and upon selection, they shall comply with the WB Anti-Corruption Guidelines, acknowledge that the Bank has a right to sanction and inspect and audit their work, and shall avoid conflicts of interest when engaging in transactions, contracts, and activities supported by the project. A verifiable copy of these signed documents shall be shared with the Bank team to add to its documentation. - To select a project financial audit, project implementing agencies shall send their RFPs to all four qualified firms namely: BDO, E&Y, KPMG, and PwC, which are acceptable audit firms for Bank-financed projects in the Lao PDR. This means advertising and EOI for this package is not required. 8 PROCUREMENT Lao People's Democratic Republic : Power Distribution Improvement Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan:2023-07-24 2023-11-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P178477 GPN Date: Project Name: Power Distribution Improvement Project Loan / Credit No: / , IDA / 72970 Electricité Du Laos Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 1: Substation In C1-G-03 / Portable PCB Anal Direct - Internation Pending Impl IDA / 72970 vestments and Grid Monitori Post Direct Selection 175,000.00 0.00 2023-12-11 2023-12-16 2024-01-20 2024-07-18 yzer al ementation ng Systems NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 2: Financial Man C2-IC-03 / National procure Individual Consult Under Implement / agement System and SAP Im Post Open - National 200,000.00 0.00 2023-06-16 2023-08-09 2023-08-04 2023-08-25 2023-09-29 2024-03-27 ment consultant ant Selection ation plementation Component 2: Financial Man C2-IC-04 / Financial Manage Individual Consult Under Implement / agement System and SAP Im Post Open - National 200,000.00 0.00 2023-09-15 2023-08-25 2023-11-03 2023-11-24 2023-12-29 2024-06-26 ment Consultant ant Selection ation plementation Component 1: Substation In C1-IC-01 / Environmental Saf Individual Consult Under Implement / vestments and Grid Monitori Post Limited 29,000.00 0.00 2022-09-26 2023-08-01 2022-10-01 2023-08-15 2022-10-22 2022-11-26 2023-05-25 eguard consultant ant Selection ation ng Systems Component 1: Substation In C1-IC-02 / Social Safeguard Individual Consult Under Implement / vestments and Grid Monitori Post Limited 28,000.00 0.00 2022-09-26 2023-08-01 2022-10-01 2023-08-15 2022-10-22 2022-11-26 2023-05-25 consultant ant Selection ation ng Systems Page 1