Dam Operational Improvement and Safety Project Phase 2 (DOISP 2) LOAN NO. P 8711 Procurement Plan Version No.: 1 Date: July 16, 2018 I. General Information 1. Project information: a. Country: Indonesia b. Recipient: Ministry of Finance (MOF) c. Project Name: Dam Operational Improvement and Safety Project Phase 2 d. Project Implementing Agency (PIA): (i) Directorate General of Water Resources – Ministry of Public Works and Housing 2. Bank’s No Objection Date of the Procurement Plan: a. Version 1: June 5, 2017 b. Version 2: November 10, 2017 c. Version 3: July 5, 2018 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: January 1, 2017 to December 31, 2018 II. Types of Contract, Bank’s Review Requirements and Applied Methods A. Works, Goods and Non-consulting Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procureme Ref. Bank’s Review Procurement Method nt Method No. Requirement Threshold 1. International Competitive ≥ $2,000,000 Each contract equal Bidding (Goods/IT System) to or above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post 2. International Competitive ≥ review. Each contract equal Bidding (Non-consulting $10,000,000 to or above Services) $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post 3. National Competitive < $2,000,000 Each contract equal review. Bidding (Goods/IT System) to or above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts 4. National Competitive < subject Each to post contract equal Bidding (Non-consulting review. $10,000,000 to or above Services) $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts 5. Shopping (Goods/IT < $ 100,000 subject No priorto post review System) review. (only post review). 6. Shopping (Small Works and < $ 200,000 No prior review Non-consulting Services) (only post review). 7. Direct Contracting (Small No Each contract equal Works, Goods and Non- procurement to or above consulting Services) method $1,500,000 threshold. equivalent shall be Subject to subject to Bank’s prior review. All justification other contracts for Direct subject to post Contracting review. as per para. 3.6 of the Justification for Procurementproposed use of Guidelines Direct Contracting method in any contract, regardless of value, shall be sent for the Bank’s 1. Pre-qualification: Not applicable. prior approval as part of the procurement plan. 2. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable. 3. Reference to (if any) Project Operational/Procurement Manual: Not Applicable 4. Any Other Special Procurement Arrangements: (i) PIU may use its own forms of contract for goods/non-consulting services procured under shopping method, which have been reviewed and found acceptable by the Bank; (ii) The Bank may review technical aspects of procurement documents and other non-procurement matters (technical specifications, environmental documents, cost estimate, etc.) related to the procurement activity in questioned, if needed. 5. Summary of the Procurement Packages planned after project effectiveness (including those that are subject to retroactive financing and advance procurement) 1 2 3 4 5 6 7 Ref. Descripti Estimat Packag Domesti Revie Comment No. on ed es c w s Cost Prefere by (US$ nce Bank million) (yes/no) (Prior / Post) 1. Summary 2,222,22 1 No Prior of the ICB 2 (Goods/IT Systems) 2. Summary 3,310,80 9 No Post of the NCB 6 (Goods/IT Systems) 3. Summary [to be [to be No Post of the NCB updated, updated (Non- if any] , if any] consulting Services) 4. Summary 18,108,5 11 No Post of the NCB 26 (Works) 5. Summary 391,111 8 No Post of the Shopping (Goods) 1 2 3 4 5 6 7 Ref. Descripti Estimat Packag Domesti Revie Comment No. on ed es c w s Cost Prefere by (US$ nce Bank million) (yes/no) (Prior / Post) 6. Summary [to be [to be No Post of the updated, updated Shopping if any] , if any] (Non- consulting Services) 7. Summary 481,481 3 No Post of the Shopping (Small Works) 8. Summary [to be [to be No Post of the updated updated Direct , if any] , if any] Contractin g (Goods/IT systems, Non- Consulting Services and Small Works) B. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to prior review by Bank as stated in Appendix 1 to the Guidelines for Selection and Employment of Consultants: Ref. Selection Selection Method Bank’s Prior Review No. Method Threshold Requirement Ref. Selection Selection Method Bank’s Prior Review No. Method Threshold Requirement 1. QCBS (Firms) Applied to all Each contract equal to estimated value. No or above $500,000 threshold. equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. (Prior review from technical perspective of only the draft TOR 2. CQS (Firms) Only for estimated and No draft prior cost (only review contract value < $ estimate). post review). 300,000 as per paragraph 3.7 of the 3. Single Source Consultant No selection Guidelines. method Each contract equal to Selection of threshold. Subject to or above $500,000 Firms justification for Singe equivalent shall be Source Selection of subject to Bank’s prior firms as per para. 3.9 review. All other and 3.10 of the contracts subject to Consultant Guidelines. post review. (Prior review from technical perspective of only the draft TOR, Justification for use of Single Source Selection method and draft cost estimate, shall be sent for the Bank’s prior 4. Competitive No threshold. approval No as part prior review of the (only Selection of procurement post review), plan). unless Individual contract is equal to or Consultants above $200,000. (comparison of at least 3 CVs) (Prior review from technical perspective of only the draft TOR 5. Single Source No Threshold. and No draft prior cost (only review Selection of estimate). post review), unless Individual Subject to justification contract is equal to or Consultants for single source of above $200,000. individuals as per para. 5.4 of the (Prior review from Consultant Guidelines technical perspective of only the draft TOR, Justification for use of Single Source Selection method together with CV of the recommended candidate and draft cost estimate, shall be sent for the Bank’s 2. Shortlist comprising entirely of national consultants prior approval : Short as part of the procurement list of consultants for services (firms), estimated to cost less than $ 400,000 equivalent per contract, may comprise plan). entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Consultants may be hired under Indefinite Delivery Contract (IDCs) or Price Agreement as per paragraph 4.5 of the Consultant Guidelines. 4. Summary of Consultancy Assignments with Selection Methods and Time Schedule after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref Descripti Type of Estimat Packag Revie Commen . on of Assignme ed es/Posit w ts No. Assignme nts Cost ions by nts (US$ Bank million) (Prior / Post) 1. Summary (Time- 18,335,7 18 Prior of number Based/Lum 77 and of psump) Post contracts that will be let under QCBS 2. Summary (Time- 5,813,77 43 Post of number Based 8 of /Lump- contracts Sum) that will be let under other methods (QBS, FBS, LCS and CQS) 1 2 3 4 5 6 7 Ref Descripti Type of Estimat Packag Revie Commen . on of Assignme ed es/Posit w ts No. Assignme nts Cost ions by nts (US$ Bank million) (Prior / Post) 3. Summary (Time- 67,407 6 Post of number Based of /Lump- individual Sum) consultant contracts that will be let under competitiv e selection 4. Summary (Time- [to be [to be Post of number Based updated, updated, of /Lump- if any] if any] individual Sum) consultant contracts that will be let under single- source selection PROCUREMENT Indonesia : Dam Operational Improvement and Safety PLAN General Information Country: Indonesia 2019-02-09 Bank’s Approval Date of the Original Procurement Plan: 2023-11-13 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P096532 GPN Date: Project Name: Dam Operational Improvement and Safety Loan / Credit No: COFN / C1460 BALAI BESAR WILAYAH SUNGAI MESUJI SEKAMPUNG Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned MSE-CW-1 / Remedial Works Dam Operational Improvem Single Stage - One E 2021-01-1 of Way Rarem, Batu Tegi, an COFN / C1460 ent and Safety Works and St Post Request for Bids Open - National 2,861,266.67 0.00 Signed 2020-03-30 2020-05-01 2020-04-04 2020-05-16 2020-09-29 2020-06-15 2020-11-02 2020-07-20 2020-11-29 nvelope 6 d Way Jepara Dams udies MSE-CW-2 / Rehabilitation fo Dam Safety Institutional Imp Single Stage - One E 2021-01-1 COFN / C1460 Post Request for Bids Open - National 466,666.67 0.00 Canceled 2020-03-30 2020-04-04 2020-05-16 2020-06-15 2020-07-20 r BBWS Mesuji Sekampung U rovement nvelope 6 PB Office GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MSE-CS-1 / Optimization Cap Reservoir Sedimentation Miti Quality And Cost- acity Study of Way Rarem an COFN / C1460 Post Open - National 162,963.00 0.00 Under Review 2018-10-26 2018-06-01 2018-11-09 2018-11-26 2018-12-24 2019-01-07 2019-01-15 2019-01-31 2019-10-28 gation Based Selection d Way Jepara Dams MSE - CS - 3 / Preparation an Dam Operational Improvem Quality And Cost- Open - Internationa Under Implement d Legalization Operation Per COFN / C1460 ent and Safety Works and St Post 320,000.00 0.00 2019-06-28 2019-06-21 2019-07-19 2019-09-01 2019-08-14 2019-09-29 2019-09-11 2019-10-29 2019-09-30 2019-12-03 2019-10-07 2020-01-07 2021-01-06 Based Selection l ation mit of Way Jepara and Way R udies arem Dams MSE - CS - 4 / EAP Study of Dam Operational Improvem Quality And Cost- Under Implement COFN / C1460 Post Open - National 97,778.00 0.00 2019-06-17 2017-11-30 2019-07-08 2019-08-21 2018-12-03 2019-09-18 2019-09-11 2019-10-18 2019-03-04 2019-11-22 2019-03-11 2019-12-27 2020-12-26 Way Jepara Dam ent and Safety Works and St Based Selection ation udies MSE-CS-5 / Major/Comprehe Dam Operational Improvem Quality And Cost- Under Implement COFN / C1460 Post Open - National 166,667.00 0.00 2019-06-28 2019-06-28 2019-07-19 2019-09-01 2019-08-28 2019-09-29 2019-09-26 2019-10-29 2019-10-21 2019-12-03 2019-10-24 2020-01-07 2021-01-06 nsive Inspection of Batutegi ent and Safety Works and St Based Selection ation Dam udies MSE-CS-7 / Supervision of Re Dam Operational Improvem Quality And Cost- Under Implement medial Works of Way Rarem, COFN / C1460 ent and Safety Works and St Post Open - National 105,000.00 0.00 2020-03-30 2020-04-01 2020-04-20 2020-06-03 2020-04-30 2020-07-01 2020-09-03 2020-07-31 2020-09-02 2020-09-04 2020-09-08 2020-10-09 2021-10-09 Based Selection ation Batu Tegi, and Way Jepara D udies ams MSE-CS-9 / Detail Design of Dam Safety Institutional Imp Quality And Cost- Under Implement COFN / C1460 Post Open - National 23,333.33 0.00 2020-03-26 2019-06-28 2020-04-16 2020-05-30 2020-06-27 2020-07-27 2020-08-31 2020-10-05 2021-10-05 BBWS Mesuji Sekampung UP rovement Based Selection ation B Office MSE-CS-8 / Supervision of Re Dam Safety Institutional Imp Quality And Cost- habilitation for BBWS Mesuji COFN / C1460 Post Open - National 40,000.00 0.00 Canceled 2020-03-30 2020-04-20 2020-06-03 2020-07-01 2020-07-31 2020-09-04 2020-10-09 2021-10-09 rovement Based Selection Sekampung UPB Office MSE-CS-6 / Area arrangeme Dam Safety Institutional Imp Quality And Cost- Pending Impleme nt study of Way Rarem and COFN / C1460 Post Open - National 166,667.00 0.00 2019-06-28 2019-07-19 2019-09-01 2019-09-29 2019-10-29 2019-12-03 2020-01-07 2021-01-06 rovement Based Selection ntation Way Jepara Dams INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1