Dam Operational Improvement and Safety Project Phase 2 (DOISP 2) LOAN NO. P 8711 Procurement Plan Version No.: 1 Date: July 16, 2018 I. General Information 1. Project information: a. Country: Indonesia b. Recipient: Ministry of Finance (MOF) c. Project Name: Dam Operational Improvement and Safety Project Phase 2 d. Project Implementing Agency (PIA): (i) Directorate General of Water Resources – Ministry of Public Works and Housing 2. Bank’s No Objection Date of the Procurement Plan: a. Version 1: June 5, 2017 b. Version 2: November 10, 2017 c. Version 3: July 5, 2018 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: January 1, 2017 to December 31, 2018 II. Types of Contract, Bank’s Review Requirements and Applied Methods A. Works, Goods and Non-consulting Services 1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procureme Ref. Bank’s Review Procurement Method nt Method No. Requirement Threshold 1. International Competitive ≥ $2,000,000 Each contract equal Bidding (Goods/IT System) to or above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post 2. International Competitive ≥ review. Each contract equal Bidding (Non-consulting $10,000,000 to or above Services) $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts subject to post 3. National Competitive < $2,000,000 Each contract equal review. Bidding (Goods/IT System) to or above $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts 4. National Competitive < subject Each to post contract equal Bidding (Non-consulting review. $10,000,000 to or above Services) $1,500,000 equivalent shall be subject to Bank’s prior review. All other contracts 5. Shopping (Goods/IT < $ 100,000 subject No priorto post review System) review. (only post review). 6. Shopping (Small Works and < $ 200,000 No prior review Non-consulting Services) (only post review). 7. Direct Contracting (Small No Each contract equal Works, Goods and Non- procurement to or above consulting Services) method $1,500,000 threshold. equivalent shall be Subject to subject to Bank’s prior review. All justification other contracts for Direct subject to post Contracting review. as per para. 3.6 of the Justification for Procurementproposed use of Guidelines Direct Contracting method in any contract, regardless of value, shall be sent for the Bank’s 1. Pre-qualification: Not applicable. prior approval as part of the procurement plan. 2. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: Not applicable. 3. Reference to (if any) Project Operational/Procurement Manual: Not Applicable 4. Any Other Special Procurement Arrangements: (i) PIU may use its own forms of contract for goods/non-consulting services procured under shopping method, which have been reviewed and found acceptable by the Bank; (ii) The Bank may review technical aspects of procurement documents and other non-procurement matters (technical specifications, environmental documents, cost estimate, etc.) related to the procurement activity in questioned, if needed. 5. Summary of the Procurement Packages planned after project effectiveness (including those that are subject to retroactive financing and advance procurement) 1 2 3 4 5 6 7 Ref. Descripti Estimat Packag Domesti Revie Comment No. on ed es c w s Cost Prefere by (US$ nce Bank million) (yes/no) (Prior / Post) 1. Summary 2,222,22 1 No Prior of the ICB 2 (Goods/IT Systems) 2. Summary 3,310,80 9 No Post of the NCB 6 (Goods/IT Systems) 3. Summary [to be [to be No Post of the NCB updated, updated (Non- if any] , if any] consulting Services) 4. Summary 18,108,5 11 No Post of the NCB 26 (Works) 5. Summary 391,111 8 No Post of the Shopping (Goods) 1 2 3 4 5 6 7 Ref. Descripti Estimat Packag Domesti Revie Comment No. on ed es c w s Cost Prefere by (US$ nce Bank million) (yes/no) (Prior / Post) 6. Summary [to be [to be No Post of the updated, updated Shopping if any] , if any] (Non- consulting Services) 7. Summary 481,481 3 No Post of the Shopping (Small Works) 8. Summary [to be [to be No Post of the updated updated Direct , if any] , if any] Contractin g (Goods/IT systems, Non- Consulting Services and Small Works) B. Selection of Consultants 1. Prior Review Threshold: Selection decisions subject to prior review by Bank as stated in Appendix 1 to the Guidelines for Selection and Employment of Consultants: Ref. Selection Selection Method Bank’s Prior Review No. Method Threshold Requirement Ref. Selection Selection Method Bank’s Prior Review No. Method Threshold Requirement 1. QCBS (Firms) Applied to all Each contract equal to estimated value. No or above $500,000 threshold. equivalent shall be subject to Bank’s prior review. All other contracts subject to post review. (Prior review from technical perspective of only the draft TOR 2. CQS (Firms) Only for estimated and No draft prior cost (only review contract value < $ estimate). post review). 300,000 as per paragraph 3.7 of the 3. Single Source Consultant No selection Guidelines. method Each contract equal to Selection of threshold. Subject to or above $500,000 Firms justification for Singe equivalent shall be Source Selection of subject to Bank’s prior firms as per para. 3.9 review. All other and 3.10 of the contracts subject to Consultant Guidelines. post review. (Prior review from technical perspective of only the draft TOR, Justification for use of Single Source Selection method and draft cost estimate, shall be sent for the Bank’s prior 4. Competitive No threshold. approval No as part prior review of the (only Selection of procurement post review), plan). unless Individual contract is equal to or Consultants above $200,000. (comparison of at least 3 CVs) (Prior review from technical perspective of only the draft TOR 5. Single Source No Threshold. and No draft prior cost (only review Selection of estimate). post review), unless Individual Subject to justification contract is equal to or Consultants for single source of above $200,000. individuals as per para. 5.4 of the (Prior review from Consultant Guidelines technical perspective of only the draft TOR, Justification for use of Single Source Selection method together with CV of the recommended candidate and draft cost estimate, shall be sent for the Bank’s 2. Shortlist comprising entirely of national consultants prior approval : Short as part of the procurement list of consultants for services (firms), estimated to cost less than $ 400,000 equivalent per contract, may comprise plan). entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Consultants may be hired under Indefinite Delivery Contract (IDCs) or Price Agreement as per paragraph 4.5 of the Consultant Guidelines. 4. Summary of Consultancy Assignments with Selection Methods and Time Schedule after project effectiveness (including those that are subject to retroactive financing and advanced procurement) 1 2 3 4 5 6 7 Ref Descripti Type of Estimat Packag Revie Commen . on of Assignme ed es/Posit w ts No. Assignme nts Cost ions by nts (US$ Bank million) (Prior / Post) 1. Summary (Time- 18,335,7 18 Prior of number Based/Lum 77 and of psump) Post contracts that will be let under QCBS 2. Summary (Time- 5,813,77 43 Post of number Based 8 of /Lump- contracts Sum) that will be let under other methods (QBS, FBS, LCS and CQS) 1 2 3 4 5 6 7 Ref Descripti Type of Estimat Packag Revie Commen . on of Assignme ed es/Posit w ts No. Assignme nts Cost ions by nts (US$ Bank million) (Prior / Post) 3. Summary (Time- 67,407 6 Post of number Based of /Lump- individual Sum) consultant contracts that will be let under competitiv e selection 4. Summary (Time- [to be [to be Post of number Based updated, updated, of /Lump- if any] if any] individual Sum) consultant contracts that will be let under single- source selection PROCUREMENT Indonesia : Dam Operational Improvement and Safety PLAN General Information Country: Indonesia 2019-02-09 Bank’s Approval Date of the Original Procurement Plan: 2023-11-13 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P096532 GPN Date: Project Name: Dam Operational Improvement and Safety Loan / Credit No: COFN / C1460 Balai Wilayah Sungai Sumatera IV Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned SMR-CW-1 / Dredging Works Dam Operational Improvem Open - Internationa Single Stage - Two E 2020-02-0 COFN / C1460 Post Request for Bids 2,222,222.00 0.00 Canceled 2019-02-01 2019-02-06 2019-03-20 2019-06-02 2019-07-07 of Sei Harapan Reservoir ent and Safety Works and St l nvelope 2 udies SMR-CW-2 / Rehabilitation of Dam Operational Improvem Single Stage - Two E Under Imple 2020-05-2 DMU (Dam Management Unit COFN / C1460 ent and Safety Works and St Post Request for Bids Open - National 166,667.00 0.00 2019-06-25 2019-06-25 2019-06-30 2019-08-11 2019-07-22 2019-10-24 2019-08-09 2019-11-28 nvelope mentation 6 ) Building at BWS Sumatera I udies V Office SMR - CW - 3 / Sei Harapan Dam Operational Improvem Single Stage - One E 2020-10-1 COFN / C1460 Post Request for Bids Open - National 3,600,000.00 0.00 Canceled 2019-12-30 2020-01-04 2020-02-15 2020-03-16 2020-04-20 Dam Rehabilitation ent and Safety Works and St nvelope 7 udies SMR-CW-4 / Remedial for B Dam Operational Improvem Single Stage - One E Under Imple 2021-07-0 COFN / C1460 Post Request for Bids Open - National 4,666,666.67 0.00 2020-03-23 2020-05-19 2020-03-28 2020-05-09 2020-07-06 2020-06-08 2020-08-10 2020-10-09 WS Sumatera IV Dams ent and Safety Works and St nvelope mentation 6 udies SMR-CW-5 / Construction of Dam Safety Institutional Imp Single Stage - One E 2021-11-1 BWS Sumatra IV Heavy Equip COFN / C1460 Post Request for Bids Open - National 620,000.00 0.00 Signed 2021-01-24 2021-03-05 2021-01-29 2021-03-12 2021-04-06 2021-04-11 2021-05-20 2021-05-16 rovement nvelope 2 ment Workshop Building SMR-CW-6 / Amphibious Hea Reservoir Sedimentation Miti Single Stage - One E 2021-12-1 vy Equipment Operations for COFN / C1460 Post Request for Bids Open - National 500,000.00 0.00 Canceled 2021-02-23 2021-02-28 2021-04-11 2021-05-11 2021-06-15 gation nvelope 2 Sediment Dredging GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SMR-GD-3 / Provision of Facil Dam Safety Institutional Imp Request for Quota Single Stage - One E Under Imple ities and Meubeler for UPB B COFN / C1460 Post Open - National 53,333.33 0.00 2020-03-28 2020-05-23 2020-11-19 rovement tions nvelope mentation WS Sumatera IV Building SMR-GD-1 / Provision and In stallation of Hydrology and In Dam Operational Improvem Single Stage - One E strumentation of Telemetri S COFN / C1460 ent and Safety Works and St Post Request for Bids Open - National 148,148.00 0.00 Canceled 2019-06-24 2019-06-29 2019-08-10 2019-09-09 2019-10-14 2020-04-11 nvelope ystem Equipment on Sei Har udies apan, Sei Ladi, Duriangkang, and Muka Kuning Dams SMR-GD-2 / Provision of Facil Operation and Maintenance I Single Stage - One E ities for DMU Building at BWS COFN / C1460 mprovement and Capacity B Post Request for Bids Open - National 111,111.00 0.00 Canceled 2019-06-24 2019-06-29 2019-08-10 2019-09-09 2019-10-14 2020-04-11 nvelope Sumatera IV Office uilding NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SMR-CS-1A / Special Study ( Dam Operational Improvem Consultant Qualifi SS) of Sei Harapan and Sei L COFN / C1460 ent and Safety Works and St Post Open - National 237,037.00 0.00 Signed 2017-10-17 2017-10-17 2017-11-07 2017-12-21 2017-11-28 2018-01-20 2018-03-01 2018-06-26 2019-02-21 cation Selection adi Reservoirs/Dams udies SMR-CS-2A / Special Study ( Dam Operational Improvem Consultant Qualifi Pending Impleme SS) of Muka Kuning and Non COFN / C1460 ent and Safety Works and St Post Open - National 237,037.00 0.00 2017-10-17 2017-11-07 2017-12-21 2018-01-20 2018-06-26 2019-02-21 cation Selection ntation ga Reservoirs/ Dams udies SMR-CS-2B / Special Study ( Dam Operational Improvem Consultant Qualifi COFN / C1460 Post Open - National 185,185.00 0.00 Signed 2017-10-17 2017-09-12 2017-11-07 2017-12-21 2017-11-28 2018-01-20 2018-03-01 2018-06-26 2019-01-22 SS) Duriangkang Dam ent and Safety Works and St cation Selection udies SMR-CS-3 / Preparation of E Dam Operational Improvem Consultant Qualifi AP of Sei Harapan, Sei Ladi a COFN / C1460 ent and Safety Works and St Post Open - National 237,037.00 0.00 Signed 2017-10-17 2017-10-17 2017-11-07 2017-12-21 2017-11-28 2018-01-20 2018-03-01 2018-06-05 2019-01-01 cation Selection nd Nongsa Dams udies SMR-CS-4 / O&M Manual Rev Dam Operational Improvem iew of Sei Harapan, Sei Ladi, Consultant Qualifi COFN / C1460 ent and Safety Works and St Post Open - National 222,222.00 0.00 Signed 2017-10-17 2017-10-17 2017-10-17 2018-03-08 2017-11-28 2018-05-24 2018-03-01 2018-09-28 2019-03-27 Duriangkang, Muka Kuning a cation Selection udies nd Nongsa Dams SMR-CS-7 / Dam Conservatio Dam Operational Improvem Consultant Qualifi Pending Impleme n Study of Duriangkang and COFN / C1460 ent and Safety Works and St Post Open - National 111,111.00 0.00 2017-10-17 2017-11-07 2017-12-21 2018-01-20 2018-06-26 2019-01-22 cation Selection ntation Sei Harapan udies SMR-CS-5 / Sedimentation S urvey and Study on Sei Ladi, Reservoir Sedimentation Miti Consultant Qualifi COFN / C1460 Post Open - National 185,185.00 0.00 Canceled 2019-02-01 2019-02-22 2019-04-07 2019-05-07 2019-06-11 2020-01-07 Nongsa, Muka Kuning and Du gation cation Selection riangkang Dams (for dredgin g plan) SMR-CS-6 / UKL-UPL on Sei L Dam Operational Improvem Consultant Qualifi adi, Nongsa, Muka Kuning Da COFN / C1460 ent and Safety Works and St Post Open - National 37,037.00 0.00 Canceled 2019-02-01 2019-02-22 2019-04-07 2019-05-07 2019-06-11 2020-01-07 cation Selection ms (for dredging plan) udies Page 1 SMR-CS-8 / Supervision of Dr Dam Operational Improvem Consultant Qualifi COFN / C1460 Post Open - National 74,074.00 0.00 Canceled 2019-02-01 2019-02-22 2019-04-07 2019-05-07 2019-06-11 2019-12-08 edging Works of Sei Harapan ent and Safety Works and St cation Selection Reservoir udies SMR-CS-9 / Supervision of D Operation and Maintenance I Consultant Qualifi Pending Impleme MU Building Construction at COFN / C1460 mprovement and Capacity B Post Open - National 16,000.00 0.00 2019-06-28 2019-07-19 2019-09-01 2019-10-01 2019-11-05 2020-07-02 cation Selection ntation BWS Sumatera IV Office uilding SMR - CS - 11 / DD of DMU B Dam Safety Institutional Imp Quality And Cost- Under Implement uilding Rehabilitation of BWS COFN / C1460 Post Open - National 22,222.00 0.00 2019-06-17 2019-06-17 2019-07-08 2019-08-21 2019-09-18 2019-10-18 2019-11-22 2019-12-27 2020-03-26 rovement Based Selection ation Sumatera IV and Heavy Mach inery Workshop SMR-CS-13 / Supervision of Dam Operational Improvem Quality And Cost- COFN / C1460 Post Open - National 100,000.00 0.00 Canceled 2019-12-30 2020-01-20 2020-03-04 2020-04-01 2020-05-01 2020-06-05 2020-07-10 2021-07-10 Sei Harapan Dam Rehabilitati ent and Safety Works and St Based Selection on udies SMR-CS-14 / Supervision of Dam Operational Improvem Quality And Cost- COFN / C1460 Post Open - National 233,333.33 0.00 Signed 2020-03-23 2020-04-09 2020-04-13 2020-05-27 2020-05-12 2020-06-24 2020-06-11 2020-07-24 2020-06-23 2020-08-28 2020-06-25 2020-10-02 2021-10-02 Remedial for BWS Sumatera I ent and Safety Works and St Based Selection V Dams udies INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2