SOLOMON ISLANDS GOVERNMENT MINISTRY OF MINES, ENERGY AND RURAL ELECTRIFICATION Solomon Islands Community Benefit Sharing Project – Phase 2 ENVIRONMENTAL AND SOCIAL MANAGEMENT FRAMEWORK 4th July 2023 i ii TABLE OF CONTENTS ACRONYMS ............................................................................................................................................. 6 1 INTRODUCTION/Context................................................................................................................. 7 2 PROJECT DESCRIPTION .................................................................................................................... 9 3 POLICY AND REGULATORY FRAMEWORK ..................................................................................... 10 3.1 Solomon Islands .................................................................................................................... 10 3.1.1 Environmental Assessment, Review and Permitting .................................................... 10 3.1.2 Environment Act 1998 .................................................................................................. 10 3.1.3 Environment Regulations (2008) .................................................................................. 10 3.1.4 Relevance to Project Activities...................................................................................... 10 3.1.5 Capacity of ECD ............................................................................................................. 11 3.2 World Bank............................................................................................................................ 11 3.2.1 Environmental and Social Framework (ESF) ................................................................. 11 3.2.2 World Bank Group Environmental, Health and Safety Guidelines ............................... 12 4 POTENTIAL ENVIRONMENTAL & SOCIAL IMPACTS ....................................................................... 13 4.1 Overview ............................................................................................................................... 13 4.2 Components 1, 3 and 4 ......................................................................................................... 13 4.3 Components 1(b) and 2 ........................................................................................................ 14 5 PROCEDURES TO ADDRESS ENVIRONMENTAL AND SOCIAL ISSUES ............................................. 21 5.1 Rural Electrification ............................................................................................................... 21 5.1.1 Mitigation Measures ..................................................................................................... 21 5.1.2 Responsibilities ............................................................................................................. 23 5.2 Other subproject typologies ................................................................................................. 23 5.2.1 Overview of the Screening Process............................................................................... 23 5.2.2 Screening of Project Activities ...................................................................................... 24 6 PROCEDURES TO ADDRESS LABOuR ISSUES ................................................................................. 28 6.1 Overview ............................................................................................................................... 28 6.2 Types of Project Workers ...................................................................................................... 28 6.2.1 Direct workers ............................................................................................................... 28 6.2.2 Contracted workers ...................................................................................................... 29 6.2.3 Primary supply workers ................................................................................................ 29 6.2.4 Community workers ...................................................................................................... 29 6.3 Key project labour risks and mitigation overview ................................................................ 29 6.4 Workers’ Grievance Management ........................................................................................ 33 Page 3 of 101 7 GRIEVANCE REDRESS MECHANISM .............................................................................................. 36 7.1 Grievance Procedures ........................................................................................................... 36 7.2 Grievance Resolution ............................................................................................................ 36 7.3 Grievance Records ................................................................................................................ 37 8 PUBLIC CONSULTATION AND DISCLOSURE ................................................................................... 38 8.1 Community Consultation Feedback ...................................................................................... 38 8.2 NGO Consultation Feedback ................................................................................................. 39 8.3 Public consultation for CBSP projects ................................................................................... 39 8.4 Information Disclosure.......................................................................................................... 40 9 INSTITUTIONAL ROLES, RESPONSIBILITIES AND CAPACITY ........................................................... 41 9.1 THRDP Project Office and PMU ............................................................................................ 41 9.2 Key Roles ............................................................................................................................... 43 9.2.1 Role of the Fund Management Office (FMO) ............................................................... 44 9.3 Capacity building ................................................................................................................... 45 9.4 E&S Risk Management Budget.............................................................................................. 45 10 Annex A Legal Context for Land Access ........................................................................................ 47 Customary land ............................................................................................................................. 47 Registered Land............................................................................................................................. 47 Land Access for transmission lines under the Electricity Act ........................................................ 48 Annex B Chance Finds Procedure.................................................................................................... 49 Annex C Code of Environmental and Social Practice for Small Infrastructure................................ 50 Annex D Waste Management Plan for Contractors ........................................................................ 66 Annex E Solomon Power ESMP Template....................................................................................... 73 Annex F Land Use Procedures......................................................................................................... 74 Annex G Livelihoods Entitlement Matrix ......................................................................................... 83 Annex H Screening Form for Potential E&S Issues .......................................................................... 86 Annex I Health and Safety Plan Example ....................................................................................... 96 Annex J Environmental and Social Management Plan Template ................................................... 98 Annex K Guidelines on Code of Conduct for Workers .................................................................. 100 Page 4 of 101 Page 5 of 101 ACRONYMS CBSP-2 Community Benefit Sharing Project Phase 2 CBSP Pilot Community Benefit Sharing Project Pilot CBSF Community Benefit Sharing Fund CoESP Code of Environmental and Social Practice ECD Environment and Conservation Division EHS Environmental, Health, and Safety EIS Environmental Impact Statement ESIA Environmental Social Impact Assessment ESF Environmental and Social Framework E&S Environment and social ESS Environmental and Social Standard ESMF Environmental and Social Management Framework ESMP Environment and Social Management Plan FMO Fund Management Office LV Low voltage MECDM Ministry of Environment, Climate Change, Disaster Management and Meteorology MID Ministry of Infrastructure Development MMERE Ministry of Mines, Energy, and Rural Electrification MOU Memorandum of Understanding OP Operational Policy PER Public Environment Report PMU Project Management Unit PO Project Office RWASH Rural Water, Sanitation and Hygiene SEP Stakeholder Engagement Plan SIG Solomon Islands Government SolPower Solomon Power SOP Standard Operating Procedure TA Techncial Assitance THL Tina Hydro Limited TRHDP Tina River Hydropower Development Project TVET pre-employment training and technical and vocational training UXO Unexploded Ordinance WASH Water, Sanitation and Hygiene WB World Bank WMP Waste Management Plan Page 6 of 101 1 INTRODUCTION/CONTEXT The Community Benefit Sharing Pilot Project (CBSP Pilot, P153986) has been implemented by SIG from 2018 to 2023 with the support of the World Bank through a US$2.8 million Japan Social Development Fund grant. The CBSP Pilot aimed to establish a benefit sharing scheme between the Tina River Hydropower Development Project (TRHDP), a 15 mega-watt hydropower project proposed for Guadalcanal Province, and the communities in the area around the TRHDP. The benefits to be shared with these communities are based on an agreed-upon formula between SIG and the dam operator, Tina Hydro Limited (THL), that will allocate a portion of the annual revenues from the power generated by the dam for an estimated 30 years after the hydropower plant comes into operation. By enabling the benefits of TRHDP to be shared more broadly with the Malango and Bahomea communities in Malango Ward who may not necessarily receive compensation and royalties from TRHDP, the pilot was expected to reduce the inequality between the members of the core land owning tribes and other residents. The CBSP Pilot thereby also served the purpose of sustaining broader community support for the hydropower facility and reducing the risk of disruption to ongoing dam construction. Construction on the TRHDP, which is located approximately 30 km north of Solomon Islands’ capital, Honiara, has been delayed and it is now expected that power, and therefore revenues to support community benefits, would not be generated for at least four to five years. Therefore, with the CBSP Pilot phase set to close in May 2023, SIG has requested that a phase 2 be prepared to continue to provide benefits to the target communities. Phase 2 of the Community Benefit Sharing Project (CBSP- 2, or “the Project�) will build on the CBSP Pilot foundation and framework. The Project, like the pilot phase, will be implimented by a Project Management Unit (PMU) within the Ministry of Mines, Energy, and Rural Electrification (MMERE) and by Solomon Islands Electricity Authority (Solomon Power) for sub-component 2(c) rural electrification (see details below). The Project will expand investments started under the pilot in water and electricity access, and include solar where feasible, to ensure that all community members benefit. The development objectives for the proposed Project is to enable target communities to benefit from improved access to and use of basic infrastructure and services through a functioning Community Benefit Sharing Fund (CBSF). The environmental and social aspects of the CBSP Pilot were managed under the WB’s safeguards operational policies (OPs) and an Environmental and Social Management Framework (ESMF) for the CBSP Pilot was prepared to meet the WB’s safeguards OPs. In 2018, the WB introduced an Environmental and Social Framework (ESF) which superseded the safeguards OPs. Therefore, the previous ESMF prepared for the CBSP Pilot needed to be updated to meet the requirements of the ESF and capture changes in the project activites. This ESMF will serve as the Project’s umbrella environment and social (E&S) risk management document. The purpose of this ESMF is to guide MMERE on the environmental and social screening of the Project activities and subsequent environmental and social assessment and management of these activities during project preparation, design and implementation in a manner that meets the requirements of the WB ESF and relevant SIG regulations. This ESMF includes information on: • Project activities • Applicable SIG regulations and WB standards/guidelines Page 7 of 101 • Environmental and social context • Environment and social risks, potential impacts and mitigation • Screening processes for the various sub-projects • Incident management • Implementation responsibilities, resources, and capacity building • Detailed protocols, procedures, and templates to support the implementation of the ESMF (provided as appendices). The EMSF is supported by an Environmental and Social Commitment Plan (ESCP), Stakeholder Engagement Plan (SEP), and Project Operations Manual (POM). The draft ESMF built upon the ESMF prepared for CBSP Pilot, experiences gained as well as feedback from consultations with communities, NGOs and other key stakeholders. The E&S Instruments have been made available to key stakeholders to review and provide comment prior to the documents being finalized. Disclosure of the draft and subsequently the final instruments will also occur on the TRHDP website and the World Bank website. Page 8 of 101 2 PROJECT DESCRIPTION The Project is an Investment Project Financing (IPF) operation to be implemented over a five-year period, from 2023 to 2028. The Project comprises four components: Component 1: Operationalize the Community Benefit Sharing Fund. Component 1(a) institutional support to the Fund would finance the development of all systems and procedures required for the Fund to function as an independent non-profit organization. Capacity building would target the Fund Board as well as Fund Management Office and include topics such as non-for-profit governance, financial management, citizen engagement, community participation, communications and outreach, community sub-project design and assessment, monitoring, evaluation, and reporting. This capacity building would also include key technical assistance from national and international consultants. Component 1(b) CBSF Community Sub-projects will support the construction, repair, or operation and maintenance costs of basic community infrastructure identified through a community participatory process and screened and approved in accordance with the procedures of the Fund Operations Manual. Component 2: Improve Access to Basic Services. This Component will support improvement of infrastructure of and access to basic public services for the project’s target communities through pre- identified infrastructure for water supply, rural electrification, and small road repairs. The component will consist of three sub-components: 2(a) rural water supply schemes comprising boreholes with solar powered pumps and communal storage tanks with taps; 2(b) rural road improvements for a single community access road that would allow for community engagement in construction thus providing opportunity for on-the-job skills and wage transfer; and 2(c) rural electrification to connect 38 household in Tina village that had previously been identified under the Pilot project, 89 households in the Areatakiki community that would extend from the planned for high-voltage connection to the primary school, and if deemed feasible and cost effective,a high voltage grid extension to the Malatoha and Ado communities, including the provision of low voltage distribution and house connections in these communities. Component 3: Enhance Knowledge and Skills of Community Members. This component will support activities that aim to increase CBSP community members’ knowledge and skills and thus increase their confidence and skills level to participate in CBSF and local economic development opportunities and to provide knowledge and skills aimed at income-generating opportunities in both the formal and informal sectors. . This would be accomplished through three sub-components that address: (a) literacy and numeracy development; (b) short technical training building on existing livelihood activities and work readiness and life skills training; and (c) support services to community members to increase their potential for formal job opportunities and informal income generating activities. Component 4: Project Management, Monitoring and Evaluation. This component will support project management (including E&S requirements) and administration, monitoring and evaluation, and reporting. A more detailed description of project components is available in the Project Appraisal Document (PAD). Page 9 of 101 3 POLICY AND REGULATORY FRAMEWORK 3.1 Solomon Islands 3.1.1 Environmental Assessment, Review and Permitting The SIG has a well-established regulatory framework that provides measures to protect and preserve the environment. The Environment Act 1998 and Environment Regulations 2008 make provision for the conservation and protection of the environment. This Act and the respective regulations are administered by the Environment and Conservation Division (ECD) of the Ministry of Environment, Climate Change, Disaster Management and Meteorology (MECDM) and an overview of these is provided in the sections below. 3.1.2 Environment Act 1998 The Environment Act 1998 (the Act) provides for the protection and conservation of the environment. The Act is divided into four sections. Part III establishes the requirements for environmental assessment, review and monitoring. Part III Article 17 requires any developer who proposes to carry out any prescribed development to make an application to the Director of ECD. Article 19 specifies that a developer shall not commence or continue to carry out any prescribed development unless the developer has been issued with a development consent (defined in the Act as a consent to carry out any development under Part III). Activities that require assessment are described as ‘prescribed developments’ and are included in the Second Schedule of the Act. There are two levels of environmental assessment; public environment report (PER), as described in Article 20, or if the development is shown to be such a nature as to cause more serious impacts, then the proponent is required to prepare and submit an Environmental Impact Statement (EIS), as described in Article 23. 3.1.3 Environment Regulations (2008) The Environment Regulations 2008 (the Regulations) establish the procedures for undertaking the environmental assessment of any projects categorized as a prescribed development. The Regulations establish the procedures for undertaking the environmental assessment of ‘prescribed developments’ and the process of issuing development consent. The Regulations detail the process prescribed in the Act and set out the contents of PER and EIS. 3.1.4 Relevance to Project Activities Prescribed activities include ‘irrigation and water supply schemes’ as well as public works ‘infrastructure development’. It is unlikely that subprojects financed by the project, other than rural electrification subprojects, will meet the definition of a ‘prescribed development’ as per the Environmental Regulation Schedule 11 and require an approval through ECD. However, ECD will be consulted to confirm this on a case-by-case basis as required (i.e., when subprojects that may meet 1 Prescribed premises (i.e., developments that would be considered a prescribed development) listed in Schedule 1 of the Environment Regulations are: Nightclubs; Processing and manufacturing of food, including canneries; Chemical industries; Major waste disposal plants and premises; Waste management and disposal system; Leather, paper, textile and wood industries; Iron, steel and other metal industries; Installations for manufacture of cement; Extractions of minerals and mining; Petroleum product storage and processing works; Intensive fish and aqua-farming; Industrial installations for production of electricity; Brewing and malting; Harbours and port installations; and Shipyards. Page 10 of 101 the definition of a prescribed premises are proposed) and the ECD environmental approval process will be followed if required. 3.1.5 Capacity of ECD The ECD have overall accountability for environmental management in Solomon Islands. The ECD have some existing World Bank safeguard experience and capacity gained from working on previous World Bank funded projects. However, ECD advise in their EIA Guidelines 2010 that the environment approval process can take several months (2 to 3 months at the minimum). Therefore, it is advisable that a proposal application to the ECD be lodged as early as possible to avoid delays. ECD also advise that prior to submission of the proposal application by the developer, it is advisable that the Developer should first seek written advice from the ECD2. This process has potential to delay specific subprojects that require approvals through ECD and would need to be considered as part of scheduling. 3.2 World Bank 3.2.1 Environmental and Social Framework (ESF) The WB ESF applies to the project. The ESF sets out the WB’s commitment to sustainable development, including ten Environmental and Social Standards (ESS) that are designed to support Borrowers’ projects, with the aim of ending extreme poverty and promoting shared prosperity’. Screening of the ESS that apply to the Project was undertaken by the WB team as part of project preparation. Seven of the ten ESS are relevant, namely: • ESS1 Assessment and Management of Environmental and Social Risks and Impacts: This standard sets out the Borrower’s responsibilities for assessing, managing and monitoring environmental and social risks and impacts associated with each stage of a project supported by the Bank through Investment Project Financing, in order to achieve environmental and social outcomes consistent with the ESSs. • ESS2 Labor and Working Conditions: This standard recognizes the importance of employment creation and income generation in the pursuit of poverty reduction and inclusive economic growth. Borrowers can promote sound worker-management relationships and enhance the development benefits of a project by treating workers in the project fairly and providing safe and healthy working conditions. • ESS3 Resource Efficiency and Pollution Prevention and Management: This standard recognizes that economic activity and urbanization often generate pollution to air, water, and land, and consume finite resources that may threaten people, ecosystem services and the environment at the local, regional, and global levels. • ESS4 Community Health and Safety: This standard recognizes that project activities, equipment, and infrastructure can increase community exposure to risks and impacts. • ESS6 Biodiversity Conservation and Sustainable Management of Living Natural Resources: This standard recognizes that protecting and conserving biodiversity and sustainably managing living natural resources are fundamental to sustainable development. Biodiversity is defined as the variability among living organisms from all sources including, inter alia, 2 ECD, 2010. EIA Guidelines 2010 Page 11 of 101 terrestrial, marine, and other aquatic ecosystems and the ecological complexes of which they are a part; this includes diversity within species, between species, and of ecosystems. • ESS7 Indigenous Peoples/Sub-Saharan African Historically Underserved Traditional Local Communities - This standard recognizes that Indigenous Peoples/Sub-Saharan African Historically Underserved Traditional Local Communities have identities and aspirations that are distinct from mainstream groups in national societies and often are disadvantaged by traditional models of development. • ESS10 Stakeholder Engagement and Information Disclosure: This standard recognizes the importance of open and transparent engagement between the Borrower and project stakeholders as an essential element of good international practice. Effective stakeholder engagement can improve the environmental and social sustainability of projects, enhance project acceptance, and make a significant contribution to successful project design and implementation. ESS5 (Land Acquisition, Restrictions on Land Use, and Involuntary Resettlement) was not deemed relevant to the Project as land access required for project purposes will occur through land use agreements based on the goodwill of the beneficiary community. Activities that require physical displacement (relocation or removal or houses, businesses, or permanent structures), economic displacement (loss of livelihood, restriction of access to traditional lands or resources), and/or involuntary acquisition or leasing of customary land are not eligible for funding under the project. ESS8 (Cultural Heritage) was not deemed relevant due to Project activities being unlikely to affect cultural heritage (i.e., as impacts on cultural heritage will be avoided during project screening). Nevertheless, Chance Find Procedures have been included (Annex B) to address unknown archaeological or historical remains and objects, including graveyards and/or individual graves. ESS9 (Financial Intermediaries) was deemed not relevant as the Project will not use any financial intermediaries. 3.2.2 World Bank Group Environmental, Health and Safety Guidelines The Project will utilize the WB Group’s Environmental, Health, and Safety (EHS) Guidelines3. The EHS Guidelines are technical reference documents with general and industry-specific examples of Good International Industry Practice. It contains the performance levels and measures that are normally acceptable to the WB Group and are generally considered to be achievable in new facilities at reasonable costs by existing technology. The EHS Guidelines are comprised of General Guidelines which are organized by themes (environmental; occupational health and safety; community health and safety; construction and decommissioning) and industry-specific guidelines that cover over 60 specific industries relating to agribusiness and food production; chemicals; forestry; general manufacturing; infrastructure; mining; oil and gas; and power. The following EHS guidelines are relevant to the Project and have been used to guide the development of a Code of Environmental and Social Practice (CoESP; Annex C) to support small infrastructure subprojects proposed under Component 2: 3 https://www.ifc.org/wps/wcm/connect/topics_ext_content/ifc_external_corporate_site/sustainability-at-ifc/policies- standards/ehs-guidelines Page 12 of 101 • General EHS Guidelines: Environmental • General EHS Guidelines: Occupational Health and Safety • General EHS Guidelines: Community Health and Safety • General EHS Guidelines: Construction and Decommissioning 4 POTENTIAL ENVIRONMENTAL & SOCIAL IMPACTS 4.1 Overview The Project is being implemented to improve access to essential basic services and strengthen capacity of community members, which is thus expected to result in long-term positive environment and social impacts. In the short to medium term, however, environmental and social risks were assessed to be Moderate. The key environmental and social risks associated with this Project relate to Components 1 and 2 as these components will fund small infrastructure projects. Component 2 would fund some ‘pre- identified infrastructure’ while component 1(b) would fund small-scale rural infrastructure identified by the communities through a community participatory process and screened and approved in accordance with the procedures developed for the Fund. Several pre-identified infrastructure options have been identified under component 2 and will be confirmed during the early stages of implementation. The anticipated subproject typologies for component 1 are: • Rural electrification: expansion of distribution network (e.g., new 11KV high voltage lines); low voltage distribution connections (to households, schools, clinics, etc); • Water supply infrastructure: borehole with solar powered pump, storage tanks and standpipes; small protected spring and gravity fed piped systems, • Spot improvements of rural roads, cross water drainage and bridges, • Other small-scale rural infrastructure projects: markets, storage sheds, classrooms, health clinics, etc. Pre-identified infrastructure projects all fall under the typologies outlined above. Component 2 may fund completion of previously identified water supply projects in 3 locations (Managikiki, Antioch, Anva school area; riverside communities in upper Tina area of Valasala, Habusi, and Namopila; and Vatupaua/H1/H2). These water supply projects were identified under the pilot phase of CBSP but were not carried out due to limited financing under the pilot project. One specific road repair project is being considered for funding to improve connectivity for the target communities—the Antioch Access Road (430m). For rural electrification, the project is considering the financing of: (i) 38 household connections outstanding from phase I in the Tina community, (ii) an expansion of rural electrification to the Malatoha and Vura and Ado communities (approx. from Tenaru, via the Tenaru road and the Umea road; SolPower is expected to finalise a feasibility study and costing for these extensions by end June, 2023. (iii) The provision of household connections of a planned extension of the grid from black post road to the Areatakiki school and surrounding 89 households. Page 13 of 101 4.2 Components 1(a), 3 and 4 Component 1(a) will fund the development of the Fund Operations Manual (FOM) to fully describe and inform the sub-project cycle of the Fund—i.e., the identification, prioritization, validation, design, review, approval, and implementation of community sub-projects that would be financed under the Fund. As the project would not start disbursing sub-project financing until the project’s third year, the expanded FOM would not be a required document for project appraisal and approval. It would, however, be a disbursement conditions for sub-grants under component 1(b) of the project. Inadequate consideration of environmental and social risks and impacts within the FOM and failure to develop appropriate screening procedures could result in downstream impacts to receiving environments, workers and communities associated with civil works and the operation of small infrastructure, as outlined in Section 4.3. Screening procedures for proposed subprojects as well as templates for environmental and social risk management instruments are outlined in Section 5. The ESCP requires the inclusion of these procedures in the update to the FOM. The procedures will be reviewed and amended within the FOM based on lessons learned during the early phases of implementation. Components 3 and 4 are not anticipated to have any direct environmental or social impacts. Small amounts of waste could be generated should the project fund procurement of office supplies and IT equipment under these subcomponents, and this waste will need to be managed in a responsible manner. Component 3 also has the potential provide positive social impacts through enhancing skills of community members that may encourage and again empower the community to gain further knowledge, and life-skills training. To ensure no adverse impacts arise as a result of Techncial Assistance (TA) activities under Components 1, 3 and 4, the ESCP includes requirements for screening of TA activities in accordance with ESF requirements, along with measures to manage potential waste generated from procurement of office supplies and IT equipment. As such, the assessment and management of environmental and social risks sand impacts associated with Components 1, 3 and 4 are not discussed further in this chapter. 4.3 Components 1(b) and 2 This section outlines the potential environmental and social risks and impacts associated with subprojects to be funded under Component 1(b) and Component 2. Potential subprojects funded under subcomponent 2 have been identified during project preparation and will be confirmed and validated through consultations with communities at the start of implementation. Subprojects funded under subcomponent 1(b) will be identified through a participatory process that will test the approaches that would be used under the CBSF once the revenues from the TRHDP are flowing to the Fund. It is proposed to include a positive activities list within the FOM (Table 3). The potential risks and impacts relate to the typology of the subproject, rather than the funding arrangement, and therefore the assessment of the environmental and social risks and impacts does not distinguish between those funded under component 2 and subcomponent 1(b). The main environmental impacts are expected to be typical construction-related impacts and easily managed through conventional environmental risk management approaches. These include impacts related to: Page 14 of 101 • Waste management • Erosion and sedimentation • Dust, noise, and traffic. • Occupational health and safety Additional environmental issues associated with operations include the management of waste from potential solar systems (e.g., disposal of solar panels). The main social impacts are expected to be: • Minor impacts on land usage and access • Temporary mobilization of limited amounts of contracted and community workers • Potential for social conflict over access to project benefits (albeit minimal due to a bottom-up, and community informed approach being adopted) • Community health and safety impacts from construction • Minor nuisance from construction works (e.g., noise, dust, traffic deviations, etc) • Community risks associated with supply of electricity to communities not familiar with electrical safety A preliminary analysis of the type of activities identified for each subproject typology, potential social and environmental impacts that may result from the subproject activities, key mitigation methods for residual impacts, and environmental and social risk management tools that are required is provided in Table 1. The key tool for managing most construction-related impacts is a CoESP for Small Infrastructure, which is provided as Annex C. A generic Waste Management Plan is also provided (Annex D) to provide guidance to contractors on the management of typical construction waste types. A cultural heritage Chance Finds Procedure (CFP) is also included as Annex B. The potential impacts relating to the rural electrification subproject are provided in Table 1 are high- level only, and the Solomon Islands Electrical Authority (SolPower) will conduct an ESIA and prepare a detailed Environmental and Social Management Plan (ESMP) for the final design of the rural electrification subprojects. Design will include a detailed assessment of the preferred low voltage (LV) line corridors and household connections Page 15 of 101 Table 1: Assessment of Key Project Risks/Impacts and Proposed Mitigation Methods Subproject typology Potential Risks / Impacts Key Mitigation Methods E&S Risk Management Tools Phase: Planning and design Rural electrification Location of transmission lines, solar panels An ESIA will be conducted and ESMP prepared ESIA and other required infrastructure does not for rural electrification subprojects, if required consider potential environmental and by national legislation based on scale and types ESMP social impacts of works. CoESP for Small Infrastructure For small scale electrification works (e.g. household solar panel installation) consultation H&S Management Plan(s) with community will be undertaken in (contractor) accordance with the SEP to ensure equitable distribution, including for vulnerable people. Waste Management Plan Water supply Contamination of water supply sources Review of design by RWASH to ensure water CoESP for Small Infrastructure infrastructure resulting in health impacts to end-users supply locations are suitable (e.g., upstream of human activity) and sustainable (e.g., surface SEP Water supply from unsustainable source water flows year-round, groundwater drawdown sustainable). Location of water supply outlets (e.g., taps, boreholes) not freely accessible to Feasibility study under the CBSP Pilot for community members, including potential water supply show satisfactory yields vulnerable people from the aquifer in the project area and therefore groundwater drawdown is not expected to be a risk in the project area. Prior to drilling boreholes, the drilling company will conduct ultrasonic measurement to determine depth of water and optimal borehole location. Consultation with community in accordance with the SEP to ensure proposed water supply outlet sites can be freely accessed by community members, including vulnerable people Page 16 of 101 Roads and bridges Location of roads/bridge upgrades not in Consultation with community in accordance CoESP for Small Infrastructure alignment with community needs. New with the SEP to ensure proposed project sites road and bridge construction are not can be utilized for project infrastructure SEP eligible for financing under the project. activities and would not result in physical or economic displacement, or restriction of access to natural resources. Design of roads/bridges do not meet engineering requirements Review of design by MID to ensure proposed roads / footpaths are fit-for-purpose and sustainable (e.g., not flood prone, erosion control considered in siting, etc) Buildings (e.g., markets, Design of facilities does not consider Consideration of the need for differentiated CoESP for Small Infrastructure storage sheds, access for all users (e.g., people with access for different users of the facilities in the classrooms, health disabilities) design as detailed in the Code of Environmental SEP clinics) and Social Practice (CoESP) for Small Design of facilities do not meet siting, Infrastructure. layout and/or engineering requirements Consultation with community in accordance Location of proposed buildings does not with the SEP to ensure proposed project sites consider potential environmental and can be utilized for project infrastructure social impacts activities and would not result in physical or economic displacement, or restriction of access to natural resources. Consultation with end-users (e.g., Ministry of Health and Medical Services) accordance with the SEP to ensure design of proposed facilities are fit-for-purpose. Construction All Civil works may generate limited adverse Impacts managed and monitored in accordance CoESP for Small Infrastructure environmental impacts such as extraction with the CoESP for Small Infrastructure. of materials, nuisances from dust, noise, Waste Management Plan vibration; pollution from erosion and Waste minimization and management uncontrolled sediment; hazardous measures detailed in Waste Management Plan. Page 17 of 101 materials management, minor Subproject-specific WMP to be developed if Subproject-specific Waste hydrocarbon spills; and traffic obstruction. generic WMP provided does not cover waste Management Plan (contractor) types to be generated during the project by the (if/when required) Incorrect waste disposal causing negative contractor. impacts to soil and groundwater or on H&S Management Plan(s) community and/or worker health. Health and Safety (H&S) management plan(s) (contractor) to be developed by the contractor and Occupational health and safety (OHS): submitted to the PMU for approval prior to any GRM activities pose various OHS risks such as physical works commencing. A Traffic working at heights, suspended loads, management plan must be included in the Chance Finds Procedure handling hazardous materials and sprains, Contractor(s) H&S Management Plan (if traffic strains, cuts and crush injuries etc. is identified as a potential issue). ESIA and ESMP (if/when required) Community health and safety: activities Labour issues including working conditions, pose a risk to community members OHS, SEA/SH addressed in CoESP. through increased noise, dust and traffic, Implementation of Code of Conduct (as per storage and delivery the incorrect disposal CoESP). Provide separate facilities for female of hazardous materials. and male workers. Increase in sexual exploitation and abuse/ Project GRM available to enable communities harassment (SEA/SH) related to workforce to raise project related concerns and Cultural heritage impacts. grievances. Worker OHS and community safety risk Chance Finds Procedure (CFP) in place prior to from disturbance of UXOs any physical works commencing (Annex B). Materials (e.g., rock, timber etc) sourced Consult with community around UXO potential from unsustainable sources prior to ground disturbance works and follow CoESP for Small Infrastructure. Introduction of weeds and pests through movement of plant/machinery and Prohibit sourcing of rock from riverbeds and materials timber from protected areas. Disturbance to food trees or gardens by Use locally sourced plant/machinery and construction of infrastructure materials where practicable. If required, wash Page 18 of 101 plant/machinery and inspect materials for weeds, seeds and pests. Compensation for damage to or loss of crops will be paid as per current the Ministry of Agriculture and Livestock process for Crop Compensation Calculation Rural electrification Labour and working condition risk within SolPower to obtain declarations and Contract documents the solar panel supply chain concerning qualification requirements regarding forced polysilicon suppliers labour from their suppliers of solar panels and solar components Land and livelihood impacts associated with the establishment of sites/easements Land and livelihood impact to be assessed as ESIA and ESMP where subproject infrastructure cannot be part of the ESIA and measures included in the contained along existing road corridors ESMP. Involuntary land acquisition and resettlement will be screened out. Asbestos related risks to workers (and community) where meters will be Prepare and implement an asbestos Asbestos management plan installed on asbestos containing walls management plan that covers: and/or internal wiring is done in asbestos • Asbestos identification containing buildings • Procedures for working with asbestos • Asbestos disposal • Training • Supply of appropriate PPE Water supply Drilling (i.e., borehole installation) causes Hire experienced and reputable drilling infrastructure contamination of groundwater aquifer. contractor to install boreholes. Operation Rural electrification Community safety risks associated with Implement community electrical safety Community electrical safety the supply and use of electricity in awareness program awareness program communities that are not familiar with electrical safety Prepare and implement operations waste Operations waste management management strategy to manage the waste to strategy (solar) Hazardous waste generation from be generated from solar systems. Preferentially batteries and used solar panels associated Page 19 of 101 with household solar systems. Batteries require end-of-life management of waste by have an expected useable life of around 8 suppliers via inclusion in procurement process. years and the solar panels have an expected usable life of around 20 to 30 years, noting some products may need to be replaced (and therefore disposed of) prior to this Water supply Insufficient drainage around standpipes Specific operations and maintenance infrastructure and taps, or insufficient maintenance of mitigations to be developed and implemented pipelines or damage to pipelines, leading by the benefiting community as a condition of to water collection causing erosion of subproject development topsoil, creating an area of mud and nuisance to villages or schools, and Prepare and implement operations waste creating mosquito breeding areas leading management plan to manage the waste to be Operations waste management to increase in mosquito borne diseases. generated from solar systems plan (solar) Mosquitos breeding in wells or disused wells leasing to an increase in mosquito borne diseases. Safety risk to community, particularly children, if any wells not sufficiently covered Hazardous waste generation from batteries and used solar panels for powering the water pump. Page 20 of 101 5 PROCEDURES TO ADDRESS ENVIRONMENTAL AND SOCIAL ISSUES The procedures to address environmental and social issues are provided in the following sections. Different processes are provided for the rural electrification subprojects and other subproject typologies (e.g., water supply, roads and bridges; and buildings) as the rural electrification subprojects involve undertaking an ESIA and preparing an ESMP as approval under the Environmental Act 1998 is required. 5.1 Rural Electrification The rural electrification scope includes extension of 11KV transmission lines and provision of connections to houses and other buildings. The project may also fund individual household solar panels. SolPower will conduct an ESIA of the route and household connection components of the project. Public work infrastructure projects constitute prescribed activities within the meaning of the Solomon Islands’ Environment Act. As such, Solomon Power’s ESIA shall be submitted to the Director of Environment at the Ministry of Environment, Climate Change, Disaster Management and Meteorology for review and approval. The Environment Act and Environment Regulation set out the legislative requirements for an environmental impact assessment. The ESIA prepared will also need to meet the requirements of the WB’s ESF and receive a “no objection� from the WB team. SolPower’s standard ESIA outline is provided at Annex E. 5.1.1 Mitigation Measures 5.1.1.1 Construction Mitigation measures for the key environmental and social risks associated with general construction activities are provided in the CoESP for Small Infrastructure (Annex C) and the relevant measures will be incorporated into the ESIA. 5.1.1.2 Operations waste from solar systems Operation of the household solar systems and solar powered pumps for water supply will result in battery and solar panel waste. Batteries have an expected useable life of around 8 years and the solar panels have an expected usable life of around 20 to 30 years, noting some products may need to be replaced (and therefore disposed of) prior to this. At the time of procurement,a strategy will be developed for the safe collection, transport, storage and ultimate disposal of the used batteries and solar panels. 5.1.1.3 Land access mitigation measures SolPower shall obtain land access rights for the construction and ongoing maintenance of the line with the consent of the landowners. These may take the form of either negotiated reliance on statutory rights under the Electricity Act, or registered easements under the Land and Titles Act (if required and where land is already registered land). Subprojects will not require freehold land acquisition and there will be no compulsory acquisition of land. Existing road corridors owned by the Commissioner of Lands will be used for the transmission line corridor wherever possible to minimise impacts. Under SolPower’s Standard Operating Procedure (SOP), SolPower will send notification to MID to get consent when grid extension activity will use road right of way and to avoid any encroachment to private land. The routing of the transmission line will avoid critical habitats, tambu sites, and other sacred or cultural sites. Page 21 of 101 Where any transmission line infrastructure is located on customary land, SolPower shall follow the customary land use procedure articulated in Annex F (Land Use Procedures) with the assistance of the TRHDP PO, in conjunction with the process set out in the Electricity Act. 5.1.1.4 Livelihood mitigation measures Livelihood assets will be avoided when selecting the location for the erection of transmission line poles. Solomon Power will conduct a survey of livelihood assets in the proposed corridor route as part of the ESIA. Any removal of livelihood assets including trees and gardens will require consultation with the asset owner. SolPower will provide compensation where requested, in accordance with the Ministry of Agriculture’s compensation rates as updated under the TRHDP Land Acquisition and Livelihood Restoration Plan to reflect current market rates. For consistency with other components of the TRHDP, SolPower will use the Livelihoods Entitlement Matrix provided as Annex G. No residential dwelling will be relocated for the project unless no alternative feasible route alignment is available. Where a residential or other structure is moved, SolPower are to arrange compensation in accordance with the Livelihoods Entitlement Matrix. SolPower’s SOP for construction operations and damage mechanisms will be used for rural electrification works. 5.1.1.5 Household and infrastructure connections mitigation measures Household connections and wiring installations will be undertaken on demand or application from the applicant/consumer (household owner) and will incorporate a co-payment. The work and any minor impacts will be conducted with the consent of any household owner. During the household wiring, the consumer will organise the access from the street boundary to the property boundary as well as from property boundary to the house, including trimming vegetation. The installation itself will be conducted by licensed service providers and any damage regarding auxiliary pole installation and household wiring will be handled by contractors and will be monitored by SolPower. The project must restore any damage to the previous status before the construction. As part of this scope, SolPower will also prepare and implement an asbestos management plan to mitigate potential risks of worker and/or community exposure to asbestos during the household connections and house wiring scopes. The asbestos management plan will cover: • Asbestos identification • Procedures for working with asbestos • Asbestos disposal • Training • Supply of appropriate PPE 5.1.1.6 Operational mitigations Awareness sessions will be held with affected communities immediately prior to electricity connection to discuss powerline safety and to demonstrate safe use of household electricity. This measure was raised and discussed in previous community consultations to address safety concerns surrounding the use of electricity. Page 22 of 101 5.1.2 Responsibilities The responsibilities for implementation of the rural electrification scope of work are provided in Table 2. Table 2: Responsibilities for implementation - rural electrification Project Stage Responsible Organization Responsibilities Feasibility study and SolPower • Prepare ESIA including overall ESMP appointment • Preliminary design Feasibility study and ECD and WB • Review and approval of ESIA project review and including ESMP approval • Provide inputs to monitoring requirements Detailed design SolPower • Prepare detailed design • Update ESMP based on specifics of detailed design • Submit updated ESMP to WB and ECD for review Construction SolPower and/or contractor • Implementation and supervision of the ESMP • Audit construction phase through environmental inspections and review monitoring dana • Preparation and submission of monthly environmental reports • Provide awareness/training to workers Operation SolPower • Provide budget to undertake long term environmental monitoring • Undertake environmental monitoring and prepare bi-annual reports 5.2 Other subproject typologies 5.2.1 Overview of the Screening Process The screening process will be used to screen all activities for risks and then identify the environmental and social risk management tools that need to be prepared or followed. The purpose of the screening is to: (i) determine whether activities are likely to have potential negative environmental and social risks and impacts; (ii) identify appropriate mitigation measures for activities with adverse risks or impacts; (iii) incorporate mitigation measures into implementation of the activity; (iv) review and Page 23 of 101 approve the management plan/s and (v) monitor application of management plan/s for those activities requiring E&S due diligence. 5.2.2 Screening of Project Activities The following provides the steps that will be undertaken in the assessment of subproject activities. The screening of activities will take place as subprojects are put up for potential funding under the Fund (i.e., Sub-component 1b) and/or as part of the approval process for those subprojects already identified (i.e., Sub-component 2). The screening process will follow the key steps in Figure 2. The screening process will be reviewed regularly and updated as required. In particular, it will be reviewed prior to implementation of the screening of subprojects to be funded by the revenue from the TRHDP. The screening process will be incorporated into the update of the FOM under component 1. Part of the rationale for establishing the CBSF-2 prior to the flow of revenue from the TRHDP is to test the operational and administrative arrangements of the Fund, including the screening process of proposed subprojects. Therefore, it is important that the screening process is reviewed to capture lessons learned during the early phase of Project implementation. The PMU and Fund Management Office (FMO) will work together during the project to complete the following screening process, with the aim to build capacity within the FMO to independently complete this process after project closure. Figure 1 – Key Activity Screening Steps Proposed subproject details provided to PMU & Fund STEP 1 Management Office (FMO) Determine eligibility and screen for E&S risks STEP 2 Determine E&S risk management tools STEP 3 Consultation with community committee Fund Management Office & PMU confirm funding allocation STEP 4 Preparation and disclosure of E&S risk management tool/s STEP 5 Procurement due diligence STEP 6 Implementation of mitigation measures STEP 7 Page 24 of 101 Monitoring and reporting Step 1: Eligibility and Impacts Screening This step is to determine eligibility for project funding (check against Table 3) and complete the Screening Form for Potential E&S Issues (Annex H). This step will be carried out on subprojects that have been identified by community committees and/or predefined (i.e., sub-component 2 subprojects). The purpose of screening is to (i) determine whether activities are eligible to be financed, and likely to have potential negative environmental and social risks and impacts; and (ii) identify appropriate mitigation measures for activities with adverse risks or impacts. It is important that Step 1, Step 2 and Step 3 are carried out before the subproject is put forward to the FMO for potential funding as the results may influence the feasibility (and cost) of the subproject. The eligibility and impacts screening will be undertaken by the PMU E&S focal point, with input from the FMO community advisory committee. The E&S screening forms will be reviewed by the by CBSP PMU Project Manager and FMO fund manager. Step 2: Determine E&S Risk Management Tool/s The second step is to determine what specific E&S risk management tool/s are required or apply, if any, under WB and Solomon Islands E&S risk management requirements. The completed Screening Form for Potential E&S Issues (Annex H) will identify what specific E&S risk management tool/s are required or apply, if any. For the impacts related to small infrastructure such as buildings (e.g., accommodation, markets, storage sheds, classrooms, health clinics), water supply (e.g., piped water supply systems, storage tanks, boreholes) and maintenance of small roads and bridges, the CoESP for Small Infrastructure (Annex C) should be sufficient to address the site-specific and localizable environmental and social issues for both the design and construction phases. Approval under the Environmental Act 1998 is not anticipated for these subproject typologies, however, if there is uncertainty this should be clarified with the ECD by the E&S Officer. Step 3: Consultation with community committee The screening outcomes will be discussed with the community committee who proposed the subproject to identify ways to reduce or avoid any adverse impacts. Any adjustments to the design, categorization or E&S risk management tool/s can be refined following this process. PMU & FMO review eligibility and impacts screening and community feedback and decide on funding allocation. If a subproject is approved for funding, the following steps apply. Step 4: Preparation and Disclosure of E&S Risk Management Tools If required, the next step is to prepare the relevant E&S risk management tool/s, both for Solomon Islands and WB processes, if required. This process may include site visits and data gathering, consultation, and public disclosure of the documents. The PMU E&S focal point will work with the FMO community advisory committee to prepare the necessary E&S management tools. Step 5: Procurement Due Diligence Page 25 of 101 Determine if procurement is required for the activity. If yes, then EHS provisions will be incorporated into bidding documents, in accordance with the WB Procurement Framework. This would include copies of this ESMF and the SEP. The focus for contractors for bidding purposes would be the CoESP for Small Infrastructure (Annex C) as it summarizes the E&S requirements that would need to be costed. The PMU E&S focal point will work with the FMO community advisory committee to undertake E&S procurement due diligence. Step 6: Implementation of Mitigation Measures The implementation of the E&S risk management tool/s and conditions of any environmental approvals will need to be implemented, monitored and enforced. Training of implementing staff may be needed to ensure that conditions of the E&S risk management tool/s are met. For contractors, monitoring and supervision will be needed to ensure that conditions of the E&S risk management tool/s are met. Step 7: Monitoring and Reporting Monitoring is required to gather information to determine the effectiveness of implemented mitigation and management measures and to ensure compliance with the approved E&S risk management tool/s. Monitoring methods must provide assurance that E&S risk management tool/s measures are undertaken effectively. The PMU E&S focal point working with the community advisory committee will be responsible for monitoring of subprojects. Contractors are to provide monitoring reports to the PMU on environmental, social, health and safety performance of their contracted works, on a regular basis as determined by project risk. In the case of a serious or severe incident the PMU and WB should be notified within 24 hours. Quarterly reports will need to be prepared by the PMU and provided to the WB. The semi-annual E&S monitoring reports to the Bank will include: (i) the status of the implementation of mitigation measures; (ii) the findings of monitoring programs; (iii) stakeholder engagement activities; (iv) grievances log; and (v) any incidents/accidents with adverse impacts and the actions taken to address it and prevent reoccurrence. Table 3 – Eligible and Ineligible Activity List The following activities are eligible for funding under the project provided the Screening Form for Potential Env & Social Issues (Annex III) is completed according to the processes outlined in this ESMF: • Staff housing (educators, healthcare workers) • Gravity fed piped water supplies (schemes servicing less than 2,000 people) • Boreholes and shallow wells (if investigations confirm sufficient good quality groundwater is available) • Rainwater harvesting (rooftop catchment) and ground water replenishment (small infiltration dams), spring protection works and rainwater storage tanks • Sanitation facilities, ablution blocks • Pedestrian and off-road access infrastructure, such as footpaths, footbridges, handrails, and drainage facilities • Road maintenance/repairs (roads, bridges), and climate resilient road upgrades • Sporting fields/ facilities/ courts/ youth centres • Classrooms/ education facilities • Community halls/ resource centres/ Women’s Centres • Health facilities/ Rural health clinics / Aid posts • Cyclone shelters Page 26 of 101 • Drainage and erosion control measures, retaining walls • Electrification systems including standalone solar power systems, and solar pump systems (water supply) The following activities are not eligible for financing under the Project: • Activities of any type classifiable as “Substantial� or “High� risk pursuant to the World Bank's ESS1 of the ESF. • Examples of “High� risk activities are activities that: o may cause long term, permanent and/or irreversible (e.g., loss of major natural habitat) adverse impacts o have potential to cause significant loss or degradation of critical natural habitats whether directly or indirectly or those that could adversely affect forest and forest health; Critical natural habitats include reefs, mangroves, forest areas which have not previously been cleared or disturbed. o have high probability of causing serious adverse effects to human health and/or the environment o would result in adverse impacts on cultural heritage o could affect sites with archaeological, paleontological, historical, religious, or unique natural values o may have significant adverse social impacts and may give rise to significant social conflict o would affect indigenous peoples, unless due consultation and broad support has been documented and confirmed prior to the commencement of the activities o may affect lands or rights of indigenous people or other vulnerable minorities o may involve permanent resettlement or land acquisition. o would result in adverse impacts on involuntary taking of land, relocation of households, loss of assets or access to assets that leads to loss of income sources or other means of livelihoods, and interference with households’ use of land and livelihoods o use goods, equipment or lands abandoned due to social tension/conflict, or the ownership is disputed or cannot be ascertained o involve the demolition or removal of assets, unless the ownership of the assets can be ascertained, and the owners are consulted o involve forced/conscripted labour, child labour (under the age of 18), or other harmful or exploitative forms of labour o use goods and equipment for military or paramilitary purposes o involve major construction and civil works that would cause significant adverse impact and require a full ESIA report according to the national ESIA regulation. • “Substantial� risk activities are likely to have considerable adverse E&S impacts but are less sensitive and more limited than those under category “High�. Their impacts are site-specific and largely reversible, which could be readily identified and mitigated through recognized good practices. Examples of “substantial� risk activities which are not eligible for finance include: o Construction of runways, ports, large jetties, and some roads (see points below for clarification on roads) o Incinerators, landfills, and other waste management systems o Extraction of water from rivers and streams: ▪ where the average extraction rate is greater than 100 m3 per day; or ▪ where the average extraction rate greater than 5% of the annual average discharge; or ▪ involving diverting the stream or river or may affect the downstream flow pattern. o Industrial or large-scale agricultural manufacturing and processing facilities • Road sub-projects ineligible for finance are: o Construction of new roads o Construction and/or rehabilitation of roads that are not included in MID National Transport Master Plan o Roads that primarily benefit commercial private use with no valid developmental justification or low public use o Roads which would likely directly encourage or benefit mining, logging or (other) illegal activities Page 27 of 101 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT 6 PROCEDURES TO ADDRESS LABOUR ISSUES 6.1 Overview This section provides direction to the Project on ensuring that measures are in place to manage risks associated with employment under the Project, including measures to support appropriate working conditions and relationships, occupational health and safety practices, and prevention strategies for sexual exploitation and abuse and sexual harassment. The management of labour by the Project needs to comply with: • SIG legislation, including the Employment Act 1996; Labor Act 1996 and Safety at Work Act 1996 (see Error! Reference source not found. for details) • WB’s Environmental and Social Standard (ESS) 2 (Labour and Working Conditions), which covers (a) working conditions and management of worker relationships; (b) protecting the workforce; (c) workers' access to a grievance redress mechanism; and (d) OHS measures. 6.2 Types of Project Workers The scope of application of this ESMF depends on the type of employment relationship between the Borrower and the project worker. The term ‘project worker’ (as defined in ESS2) refers to direct workers, contracted workers, primary supply workers and community workers. 6.2.1 Direct workers Direct workers – Government Direct workers (government) comprise civil servants employed by MMERE and SolPower. All direct workers (government) will remain subject to the terms and conditions of their existing public sector employment agreements, although terms and conditions may be altered to accommodate project delivery requirements. Under ESS2, provisions for occupational health and safety (ESS2 paragraphs 24 to 30), as well as measures to protect the workforce in terms of child labour and forced labour (ESS 2 paragraphs 17 to 20) apply to civil servants. Direct Workers – Other These workers are contracted to the Project on a full-time and part-time basis by the Project Management Units (PMUs). These workers will be subject to all the relevant provisions of this LMP. These workers include: • Staff assigned to the PMUs established for the Project. • Specialist individuals appointed to undertake specific Project activities, such as the development of training material, delivering training, etc. Most direct workers will be required for the duration of the Project, with consultants to the PMUs being engaged on an ad hoc basis as required. 28 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT 6.2.2 Contracted workers Contracted workers are people employed or engaged through third parties to perform work related to core functions of the project. This will include workers hired by contractors or subcontractors to construct subprojects under Component 1(b) and Component 2. These contracted workers will include laborers, electricians, trades people, machinery operators, truck drivers, etc. Contracted workers on the Project also include consultants engaged via a firm (by the PMUs using Project funds) to complete studies or provide other support for the project. 6.2.3 Primary supply workers Where materials or equipment are sourced from suppliers on an ongoing basis to provide directly to the project goods or materials essential for the core functions of the project, the workers engaged by such primary suppliers are deemed "primary supply workers". There are unlikely to be workers who fit the definition of primary supply workers for the Project as supplies are likely to be procured on a one-off basis rather than ongoing through the Project duration. Primary supply workers would remain subject to the terms and conditions of their existing employment agreement and be covered by Project measures to address OHS issues, and child and forced labour. 6.2.4 Community workers Community workers on the Project may include community members who choose to volunteer to support the construction of subprojects under Component 1(b) and Component 2. In this regard, Individuals may volunteer their labor only under component 1(b), not 2. Under component 1(b) it may happen if the community decides as part of their identification and validation process for the sub- project that this is a way for them to maximize the value of their sub-project grant. Under component 2, it is anticipated that the road work activity will include workers who will be paid and trained in basic skills such as concrete work. The community workers will get training and awareness on clear rules and requirements for pay, job site conduct and OSH. Volunteer labor would also be done in accordance with specific guidelines re: labor management and would include all relevant OSH guidances and comply with ESS2. The timing of use of community workers will cover the duration of the Project. Community workers will be issued terms of engagement covering Project measures to address OHS issues, child and forced labour. They will also be subject to a code of conduct. Community workers will be provided with awareness and training on the project’s environmental, social, health and safety requirements that apply to their work. 6.3 Key project labour risks and mitigation overview The key labour-related risks associated with the project are: • Terms of employment not secured by contractual agreements. This risk mainly applies to contractors who will employ project workers as they are likely unfamiliar with the labour and working condition requirements and there is a risk that such requirements will not be met. • Workers suffer discrimination and lack of equal opportunity in employment. Vulnerable and disadvantaged people (e.g., women and persons with disabilities) may be subject to increased 29 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT risk of exclusion from employment opportunities under the Project. Lack of equal pay for equal work for men and women is also a risk. • Use of child labour. Contractors and suppliers may use children for economic or cultural reasons and and/or not verify the ages of potential workers. There is also a risk of child labour being engaged as community workers. • Risks of workplace accidents, or emergencies. The understanding and management of OHS risks at worksites in the Solomon Islands is generally poor and this exacerbates the risks of accidents (including those related to electrical safety) and exposure to hazardous materials. • Sexual Exploitation and Abuse (SEA), Gender Based Violence (GBV) and Violence Against Children (VAC) to workers and community from Project workforce. The key labour risks and mitigation for addressing these risks are summarized in Table 4. 30 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT Table 4: Key labour risks and mitigation summary Type of project Terms of Workers suffer Use of child labour Risks of workplace Sexual Exploitation, Abuse and workers employment not discrimination and lack of accidents, or Harassment (SEA/SH), Gender Based secured by equal opportunity in emergencies Violence (GBV) and Violence Against contractual employment Children (VAC) of workers and agreements community Direct workers – All MMERE and SolPower workers fall under their MMERE and SolPower will OHS measures to be All MMERE and SolPower workers fall government respective internal HR protocols which cover: not engage any workers implemented as under their respective internal HR younger than 18 years of age described in the ESMF. protocols which cover: Public servants - Employment period, remuneration, tax and insurance on the Project. employed by MMERE payments. This includes the - Behaviour expectations. or SolPower who will be implementation of - Transparent procurement processes - Zero tolerance of sexual harassment. involved in Project existing MMERE and implementation - Equal opportunity employment. SolPower procedures (where relevant). Direct workers – other The terms and Recruitment procedures will Codes of Conduct (CoC), including conditions for direct be documented and filed in SEA/SH are signed by workers (Annex PMU team and workers will prepared accordance with the K) and all workers receive CoC individual consultants and include details on requirements of this LMP. awareness training prior to directly contracted to pay and working undertaking project activities. the PMU conditions in line with Project GRM addresses concerns SIG law and ESS2 raised concerning GBV, SEA and VAC in requirements. regard to the Project. Workers have access to contractor Contracted workers Contracts for Procurement processes to be Condition of OHS measures to be GRM for any workplace, contractual or contracted workers transparent and reflect equal contract/agreement for third implemented as pay and working condition concerns. Contractors or are to include details opportunity employment. parties will include ban on described Annex C and subcontractors hired by on pay and working engaging any workers Annex I of the ESMF third parties to conditions in line with younger than 18 years of age complete project SIG law and ESS2 activities requirements. Consultants engaged via a firm to complete studies and training for the project 31 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT Type of project Terms of Workers suffer Use of child labour Risks of workplace Sexual Exploitation, Abuse and workers employment not discrimination and lack of accidents, or Harassment (SEA/SH), Gender Based secured by equal opportunity in emergencies Violence (GBV) and Violence Against contractual employment Children (VAC) of workers and agreements community Primary supply workers Outside scope of ESS2 Outside scope of ESS2 In case of material suppliers, If there are serious safety If there are serious SEA/SH/GBV or PMU shall be required to concerns with primary VAC concerns with primary suppliers, carry out due diligence to suppliers, they should be they should be excluded and other identify if there are excluded and other suppliers secured. significant risks that the suppliers secured. suppliers are exploiting child or forced labour or exposing workers to serious safety issues. Parties procuring solar panels are to obtain declarations and qualification requirements regarding forced labour from their suppliers of solar panels and solar components. Community workers Community workers Selection of volunteer No person under the age of Supervision by contractor Codes of Conduct (CoC), including will be provided with workers to be undertaken on 18 will be used as a volunteer and implementation of SEA/SH are signed by workers (Annex terms of engagement a transparent basis, with OHS measures in CoESP K) and all workers receive CoC which includes work offered to any person (Annex C). awareness training prior to reference to age who meets necessary undertaking project activities. requirements, CoC, experience pre-requisites. Project GRM addresses concerns safety, GRM, etc. raised concerning GBV, SEA and VAC in regard to the Project. 32 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT 6.4 Workers’ Grievance Management The TRHDP Project operates a Worker GRM which will also address grievances raised by CBSP workers as required by ESS2. The Worker GRM differs from the Project GRM as nature of workplace concerns of workers is usually different to general grievances related to the Project. For example, typical workplace grievances include demand for employment opportunities; labour wages rates, and delays of payment; disagreement over working conditions; and health and safety concerns in the work environment. The Worker GRM will be publicised to workers, easily accessible, and measures will be put in place to protect workers against reprisal for its use. The Worker GRM can be used to raise workplace related concerns including about the terms of employment, rights at work, unsafe or unhealthy work situations and others. If the issue cannot be resolved at the workplace level within seven days, it will be escalated to the CBSP-PMU where the CBSP Community Liaison Officer (CLO) will serve as the Grievance Focal Point to file the grievances and appeals. The Community Liaison Officer will coordinate with relevant departments/organizations and persons to address these grievances. The Worker GRM will indicatively operate as indicated below, although the steps and responsibilities may be refined by the PMU prior to implementation. Worker GRM Steps: 1. The complainant may report their grievance in person, by phone, text message, mail or email (including anonymously if required) to contactor’s grievance contact for information and raising grievances within their employee organisation (e.g., contractor, government departments, etc). For complaints that are satisfactorily resolved at this stage, no further action will be taken. 2. If the complainant is not satisfied, the contractor will refer the aggrieved party to the community liaison officer within CBSP-PMU. The community liaison officer will endeavour to address and resolve the complaint and inform the complainant in two weeks or less. For complaints that are satisfactorily resolved by the CLO, the incident and resultant resolution will be logged by the CLO. 3. Should the CBS Project Manager be unable to offer a satisfactory solution, the matter may then be referred to the Deputy Project Manager of the TRHDP PO. The Deputy Project Manager will consider whether the grievance is genuine and, if so, will suggest an appropriate course of action to resolve the matter. 4. Should the Deputy Project Manager be unable to offer a satisfactory solution, the matter may then be referred to the MMERE. 5. If the complaint remains unresolved or the complainant is dissatisfied with the outcome proposed by the MMERE, the complainant may refer the matter to the appropriate legal or judicial authority, at the complainant’s own expense. A decision of the Court will be final. The Worker GRM is not an alternative or substitute for the legal system for receiving and handling grievances and does not preclude access to other judicial or administrative remedies that might be available under the law or through existing arbitration procedures. While all employees always have the right to access the legal system, the purpose of establishing a GRM is to provide an accessible and practical means to mediate and seek appropriate solutions, wherever possible. Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT The Worker GRM should have sensitive approach to GBV-related cases to avoid the risk of stigmatisation, exacerbation of the mental or psychological harm and potential reprisal. Where GBV- related cases are reported through the Worker GRM, it should immediately be referred to the appropriate service providers, such as medical and psychological support, emergency accommodation, and any other necessary services. It should also be reported to the CBSP-PMU who can advise on relevant service providers. Data on GBV cases should not be collected through the Worker’s GM unless operators have been trained on the empathetic, non-judgmental, and confidential collection of these complaints. Only the nature of the complaint (what the complainant says in her/his own words) and additional demographic data, such as age and gender, can be collected. 34 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT 7 SEA AND SH RISKS The SEA/SH risk is expected to be “low� for the project therefore a self-standing SEAH Plan is not needed. The project will ensure that measures to mitigate and prevent any forms of adverse impacts on workers and community environment, health and safety (EHS), sexual exploitation, and abuse or sexual harassment (SEA/SH) will be done through, awareness raising with the community, workers and all project staff. Through the capacity building plan for the project, the PMU will be able to provide training on SEA/SH measures. The Project will be able to use SAFENET which is a network of government and non-government organisations that work together to strengthen and coordinate local referral services, especially to support service providers through an agreed and coordinated formal referral process; prevention and advocacy programs; and governance accountability framework. 35 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT 8 GRIEVANCE REDRESS MECHANISM 8.1 Grievance Procedures There is an existing robust grievance redress mechanism (GRM) in place under the CBSP Pilot which functions well. The Project will adopt the same GRM mechanism and consultation with the key parties managing the GRM have taken place. There will be some minor changes to the GRM feedback mechanism based on lessons learned during implementation of the pilot The GRM is designed to facilitate feedback from any project participant or stakeholder regarding project operations, management, use of resources and impacts of activities, intentionally or otherwise, and resolution of the same by project management, Government and/or the WB. If any project stakeholder feels that the principles or processes of the project have not been adhered to or followed, or that resources have been misused or any person or persons have abused the process for personal gain, or that the Project is seen as harming households or community groups, then those stakeholders have the right to raise their concerns and to seek satisfactory acknowledgement and resolution of their grievances. This right is essential to ensure transparency and accountability. Stakeholders will be informed of the Project GRM through community meetings and project documentation. 8.2 Grievance Resolution The Project GRM Mechanism uses a three-stage approach: Stage 1: If the source of the concern is located within a community, or between community members, then the first attempt to resolve the problem will be made through traditional methods and mechanisms at community level (relying on village elders or other respected individuals/institutions such as churches, etc.) to report and resolve the issue if possible. If concerns are raised by an individual and concern an individual the first attempt to resolve the problem will be made at an individual level and may involve other village elders or chiefs as required. Other mechanisms may involve small group or public meetings called to help resolve a grievance as appropriate. Resolutions may be facilitated by the CPSP’s CLO or other relevant staff involved with the component to which the grievance relates. Stage 2: If local methods cannot solve the problem to the satisfaction of the concerned stakeholders, or the source of the concern is not community based, the stakeholders may then take the matter to the CBS Project Manager who will endeavour to propose a satisfactory solution. Stage 3: Should the CBS Project Manager be unable to offer a satisfactory solution, the matter may then be referred to the Deputy Project Manager of the TRHDP PO. The Deputy Project Manager will consider whether the grievance is genuine and, if so, will suggest an appropriate course of action to resolve the matter. If, for any reason, stakeholders feel that the local institutions cannot assist in the resolution of grievances because they include an individual or individuals who have themselves abused the process, then they may take their grievance to the TRHDP PO, either directly, or through any other third party such as an NGO, a faith-based group, or a women’s network, etc. 36 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT 8.3 Grievance Records The vast majority of complaints are likely to be made orally to project staff or contractors. As soon as possible, and within at least three days, such complaints shall be communicated to the CBSP CLO who shall be responsible for recording the grievances or complaints using the form set out in the Operating Manual. The form shall include a record of the name of the complainant/s, the date, time, and place in which the complaint is made, and the details of the concerns or grievances raised. The CLO shall record all complaint or grievance forms on a database. The database shall contain: • Summary of the complaint or grievance; • Follow up project management actions taken as necessary in accordance with the grievance procedure above; and • Sign-off/closeout at resolution of grievance. The CLO shall report bi-annually to the CBS Project manager on the grievances recorded. The report should include gender disaggregated reporting. If, due to its nature, the grievance requires immediate attention, the CLO would inform the CBS Project Manager without waiting for a bi-annual report submission. The CBS Project Manager will consult with the Deputy Project Manager of the TRHDP on all complaints received on at least a bi-annual basis to respond to any systematic issues or problems. The CBS Project Manager would track and report on the overall project grievance resolution process to the WB for discussion and action as required during regular implementation support missions. More details on GRM will be provided in the Operating Manual. 37 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT 9 PUBLIC CONSULTATION AND DISCLOSURE The PMU held public consultation on a draft version of this ESMF with community representatives and with national and international NGOs operating in Solomon Islands. Consultations were done over two days. The first consultation took place on Monday 22 August 2016 with Community Liaison Assistants representing communities across Bahomea and Malango. The second, on 23 August 2016, involved representatives from a number of environmental NGOs, as well as sustainable livelihood NGOs, health and WASH NGOs and women’s organisations. Each consultation focused on: • Rationale and purpose of the Community Benefit Share Fund • Discussion of the proposed CBSP components • Feedback on CBSP components • Overview of the draft ESMF including: - social and environmental risks for each component - mitigation measures for each component - grievance mechanism proposal - Feedback and discussion on each of the above - Feedback and discussion on ongoing CBSP consultations Consultations followed standard communication methods. This included the use of focus group discussions and the use of existing community liaison personnel to take discussions to the community in language through informal gatherings. Community representatives included women and youth. It is noted that large public meetings can be useful for communicating key awareness messages but rarely provide an effective opportunity to receive feedback or consult, and as such were not the key tool used for community consultation on the ESMF. 9.1 Community Consultation Feedback Key issues raised in community consultation included: • Risks for the CBSP are low, but good consultation during planning and implementation will be key • Main community priorities are job training and education. Very supportive of incorporating jobs training in the pilot. Job training should try to equip workers for employment not just for the project but beyond. • An Education Authority for the area should be the most important focus of the benefit share fund. This could incorporate money from the benefit share as well as standard SIG funding. The future for the community will be in education and paid employment, logging is running out. • The success of the benefit share fund design will depend upon how well the design can understand and work with the structure and set up of the community. It will be very hard to design a perfect fund, but consultation will be key. • In may assist to make use of the existing Tina Hydro community water supply committee in implementing the water supply component of the CBSP • It would be helpful to have training on the use of electricity when the lines are connected so that people are not afraid to use it. • Whether community liaison assistants could be involved in resolving community issues. 38 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT • Good clear presentation. The benefit share is familiar but good to now understand the additional details of the proposed pilot. 9.2 NGO Consultation Feedback Key issues raised by the local and international NGOs included: • Recommend ongoing consultation with NGOs in detailed design of the CBSP components, and particularly in the design of the benefit share fund. • Careful preparation of budgets will be vital to the Pilot. The greatest risk to the project would be to see promised works unfinished. • The Project that the benefit share is designed to protect is a generational project, well beyond the three year pilot. The key to its success will be establishing community governance in the design of the future benefit share fund. Using existing community structures including churches may assist. • Success of the benefit share fund will depend on changing mindsets and creating a real sense of ownership. Project Office has always done this really well, some other programs become nothing more than election propaganda. • Consider involving an external consultant to conduct monitoring and evaluation at the midpoint and end of the pilot project. • Whether it will be possible to connect leaf houses to the electricity grid. • If a Protected Area is looked into as part of the Benefit Share Fund, consider options for setting up sustainable financing, such as an endowment, to support it. • The CBSP is providing what people actually want, and not just what NGOs want to deliver. If delivered as presented, it is excellent. High hopes for the Project. If it works, NGOs will be looking to it as a pilot. • NGOs may be available if the Project is interested in outsourcing components. Red Cross and Live and Learn have experience with WASH projects, including in conducting associated health awareness and in training volunteers. TNC have experience establishing Protected Areas. • Churches were instrumental in bringing up and educating the key tertiary educated members of the Malango Bahomea community. Important to engage with churches in the benefit share design. 9.3 Public consultation for CBSP projects Ongoing public consultation will be key to the success of the CBSP components. Communication and consultation requirements for each component of the CBSP are set out in the Project Operating Manual as central steps in the preparation and roll out of these components. Building strong local leadership and unity in the Malango and Bahmoea communities is a key priority outcome of the CBSP. Community consultations will be conducted with this in mind. The ongoing key communication techniques to be used for the sub-components are similar to those for the ESMF These will include: - ongoing focus groups with key community representatives, including gender disaggregated groups and groups that make provision for the elderly and disabled persons - use of community liaison personnel engaged from local communities that are able to deliver messages in language and gather feedback in small informal sessions 39 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT - use of public presentations to present key messaging information in Solomon Pijin. As discussed above such meetings are important for providing information but less effective for gathering accurate feedback or suggestions. The key area for community agreement will lie in the use of and access to customary lands for installing, maintaining, and operating the infrastructure aspects of Components 2 and 1(b). The procedure for land access and community acceptance is set out in the Operating Manual. This procedure will be followed and all documentation records retained by the Environment and Social Safeguards focal point in the PMU for World Bank review. 9.4 Information Disclosure Prior to the appraisal, the ESMF document will be disclosed in the World Bank’s external website and made available to the public from the TRHDP website: http://www.tina-hydro.com/ 40 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT 10 INSTITUTIONAL ROLES, RESPONSIBILITIES AND CAPACITY 10.1 THRDP Project Office and PMU An overview of the implementing structure for the Project is provided in Error! Not a valid bookmark self-reference.. Institutionally, as with the CBSP Pilot, the CBSP-2 Project Management Unit (PMU) will be housed within the Project Office of TRHDP in MMERE Tina River. Oversight of the CBSP and overall supervision of the work of the CBSP-2 Project Management Unit (PMU) will be the responsibility of the TRHDP Deputy Project Manager under the supervision and guidance of the TRHDP Project Manager. The Project Manager, who reports to the MMERE Director - Energy, will ensure that synergies between the CBSP-2 and the TRHDP (including with the construction company, HEC, and the hydropower facility operator, THL) are realized and that challenges encountered by CBSP are properly communicated to the MMERE Permanent Secretary, the World Bank and other stakeholders. The PMU would directly oversee and manage the delivery of project support under components 1 (Operationalize the CBSF), component 3 (Enhance Skills of Community Members), and sub- components 2(a) and 2(b) (Rural Water Supply and Rural Roads Infrastructure) and Component 4 (Project Management, Monitoring and Evaluation). Component 2(c), Rural Electrification, would be implemented by Solomon Islands Electricity Authority (a parastatal institution) through a Project Agreement with the Association and a Subsidiary Agreement with Solomon Islands, to be reviewed and approved by IDA. The day-to-day running of the Project will be under direction of the CBSP Project Manager who will be supported by an CBSP Project Officer who has responsibility for E&S risk management. The CBSP CLO will manage the Project GRM. The TRHDP E&S and communications teams will provide back-up technical support, as needed. 41 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT Figure 2: Project Implementing structure 42 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT 10.2 Key Roles The key roles involved in the implementation of the Project and E&S instruments include: • TRHDP Deputy Project Manager, who will: o Oversee CBSP Project Manager in implementing the ESMF; and o Provide final resolution of grievances and complaints in accordance with the GRM. • CBSP Project Manager, who will: o Manage consultation and disclosure of the ESMF o Manage roles of CBS employees and contractors in implementation of the ESMF o Review and approve site assessment, impact screening and mitigation measure forms for Component 2 and Component 1(b) subprojects Resolve grievances in accordance with the GRM and refer any unresolved grievances to the TRHDP Deputy Project Manager o Oversee building the capacity of the CBS Fund Management Office • CBSP Community Liaison officer (CLO) who will: o Responsible for community consultations o Facilitate community resolution of grievances under Stage 1 of GRM o Record grievances in the grievance database in accordance with the GRM and refer unreolved grievances to the CBSP Senior Project Oficer o Contribute to the build of capacity of CBS-FMO • CBSP Project Officer (E&S focal point), who will: o Facilitate consultation on the ESMF and Components 1(b) and 2 subprojects o Conduct site assessment and impact screening for Component 1(b) and Component 2 subprojects and prepare mitigation measures in conjunction with the CBS-FMO o Prepare and retain records of the land and community approval process as set out in the Project Operating Manual o Resolve grievances in accordance with the GRM and refer any unresolved grievances to the CBSP Project Manager o Provides a report of grievances to WB for review. o Contribute to building of capacity of CBS-FMO • World Bank, who will: o Advise on WB ESF requirements o Publicly disclose the ESMF on the WB website o Monitor and evaluate ESMF implementation as part of review missions o Provide training and mentoring support as and when required o Review any ESIAs / ESMPs prepared for subprojects. • Contractors, who will: o Implement mitigation measures required mitigation measures (e.g., from the CoESP, subproject specific ESMPs, etc) o Report complaints and grievances to the Grievance Officer for inclusion in the grievance database. • SolPower, who will: 43 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT o Prepare an environmental and social impact assessment (ESIA) for the rural electrification subprojects as required based on the requirements of the Environment Act and the WB E&S risk screening. o As part of the ESIA, prepare a detailed Environmental and Social Management Plan (ESMP) in accordance with the Environment Act and Solomon Power’s ESMP guidance document provided at Annexure G o Participate in community consultations together with the Ministry of Environment in accordance with the requirements of the Environment Act o Update the ESMP at construction stage, whenever additional engineering information is available for implementing the environmental, health and safety actions included in the ESMP o Implement the ESMP including environmental monitoring during construction and operation of the project. ECD will be responsible for verifying the monitoring undertaken by the Solomon Power through audits and spot-checks. The outcomes of the monitoring will be included in the overall monthly progress reports to be submitted by SolPower to ECD and the PMU. • Environment and Conservation Division (ECD) of the Ministry of Environment, Climate Change, Disaster Management and Meteorology (MECDMM), who will: o Under the requirements of the Environment Act, review the ESIA prepared for rural electrification scopes, and any other aspects of the CBSP requiring development consent under the Act o Review the ESMP o Conduct public consultations where required under the Act o Where appropriate, issue a development consent for subprojects under Component 1(b) with relevant conditions o Monitor SolPower’s compliance in implementing the ESIA and ESMP. • Benefitting Community, who will: o Provide inputs for E&S assessments and impacts screening of Component 1(b) subprojects o Actively participate in environmental monitoring during construction of Component 1(b) and Component 2 infrastructure projects and report any concerns o Arrange and implement proper maintenance of the Component 1(b) and Component 2 subprojects (where applicable) to ensure potential impact during operation phase are mitigated. 10.2.1 Role of the Fund Management Office (FMO) By year 3 of the Project, the FMO will recruit 3 permanent officers including a fund manager, financial officer and office secretary who will manage the day-to-day operation of the Fund. The FMO will be supported by a community advisory committee with relevant skills and experience to assist with selection and implementation of proposed subprojects. The community advisory committee will consist of approximately 5 people who will be engaged on an ‘as needs’ bases to support subprojects. These people will be selected based on the skills required to review subproject proposals, including E&S risk requirements. ESMF requirements will be incorporated into the FOM. CAC will be active by year 3 of the CBSP-II project and will be tested at this point 44 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT 10.3 Capacity building The PMU has direct relevant experience with WB requirements and procedures, and the intention is to retain the core staff of the CBSP Pilot PMU for the CBSP-2. The PMU under the CBSP Pilot implemented the E&S instruments, including the ESMF, although the ESMF was prepared under the superseded WB safeguards OP and did not align with the current WB ESF. Under the CBSP Pilot, an Project Operations Manual was also drafted (and will require update to align with the current WB ESF) and included procedures for screening, selection, implementation of community proposed activities. These procedures were not used and therefore the Fund administrators do not have experience in their implementation. Component 1 will target capacity building within the Fund Board and FMO, and training will be provided by national and international consultants. The PMU will develop a capacity building plan within 12 months of the project effective date which will including planning for training and capacity development with the following outcomes: • All project staff familiar with all E&S instruments • Grievance mechanism established and operating effectively • E&S, risk management measures, integrated into sub-project designs • Contractors understand and can implement their E&S obligations (e.g., through ESHS specifications) • Once established, FMO is aware of E&S screening and risk management requirements for subprojects The training will also cover topics such as: • citizen engagement • community participation • communications and outreach • sub-project design and assessment (including assessment of E&S risks) • monitoring, evaluation, and reporting. • ESF requirements • subproject screening processes • other E&S risk management topics as required. 10.4 E&S Risk Management Budget Budget allocation for items that relate to the implementation of the ESMF are included in the overall project budget. These include: • Hiring staff for the PMU who will be involved in E&S risk management (e.g., CBSP Project Manager; CBSP Senior Projects Officer; CBSP Community Liaison Officer; Infrastructure Advisor; Water Engineer Advisor) • Contracting specialist training providers • Travel and PPE costs for staff to travel to sites for E&S-related activities such as conducting impacts screening, training, and conducting project supervision, monitoring, and reporting. 45 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT 46 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT 11 ANNEX A LEGAL CONTEXT FOR LAND ACCESS Customary land There are a number of characteristics of land under customary tenure that influence land access. In Guadalcanal, as in much of Solomon Islands, there is no systematic authoritative record of customary ownership or tribal land boundaries. Land use, settlement, and community composition are dynamic in response to a number of social and physical influences. In many areas broad clans have in recent times divided into smaller sub-clan groups or lineages made up of family units. These units are referred to by Bahomea locals as “tribes� – implying communities of interest based on kinship and having a degree of internal cohesion and leadership structure. Among the Malango-speaking people of this part of Guadalcanal, tribal membership is assigned through matrilineal descent, i.e., based on the mother’s lineage. Land ownership claims are made through reference to custom, particularly special knowledge of oral histories, custom stories, legends etc., ancestors and lineages, the whereabouts of boundary markers (such as special landscape features, rocks, special trees etc.), and the whereabouts of sacred (tambu) places, i.e., places with special spiritual significance, ancestors’ settlement sites, grave sites, etc. and knowledge of their ‘stories�. Access to customary land for local infrastructure is commonly arranged through agreements or “MOUs� with the customary landowners, or with all customary landowning groups claiming rights to the land where there are no authoritative decisions as to ownership. Such agreements are signed by customary leaders or chiefs following negotiations and consultations with the wider members of a tribe. It is good practice to mark such agreements with a ceremony or feast. There is no formal statutory process for this type of land access on customary land (with the exception of access for forestry or mining, or where otherwise provided for in legislation e.g., Electricity Act). Registered Land The creation and transfer of interests in registered land is governed by the Land and Titles Act (LTA). For the purposes of the construction and maintenance of the transmission lines, the LTA reflects Solomon Power’s statutory rights under the Electricity Act. Solomon Power’s rights to construct and maintain transmission lines is an ‘overriding interest’ over any registered freehold title to land.4 This provision is set out in section 114 of the LTA below: “114. The owner of a registered interest in land shall hold such interest subject to such of the following overriding interests as may, for the time being, subsist and affect the same, without their being noted on the register-… (h) rights and powers relating to electric supply lines, telephone and telegraph lines 4 Section 114 of the Land and Titles Act. The Land and Titles Act (LTA) provides standard processes for the creation of interests in registered land. However, under the Act, easements over registered land can be obtained only where they convey rights on another land parcel (an easement appurtenant to other land), section 179. The creation of easements in favour of a person or entity (an easement in gross) as required for Solomon Power’s transmission lines is not provided for under the LTA. The LTA does make provision for licences (written agreements allowing for the use of land) over registered land, however, licences granted over land owned by the Commissioner of Lands cannot exceed a term of three years (section 248). 47 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT or poles, pipe lines, aqueducts, canals, weirs, dams, roads and ancillary works, conferred by any written law; …� Land Access for transmission lines under the Electricity Act Under the Electricity Act Solomon Power has the power to acquire any land for its purposes by voluntary agreement (section 33). Solomon Power also has the right to a statutory easement under the Electricity Act to construct and maintain transmission lines on any land without acquiring land or formally registering rights to the land (section 34). These rights are upheld under the Land and Titles Act as an overriding interest where the land is registered land. Where these statutory rights are used, Solomon Power is obligated under the Act to provide compensation for any damage or loss caused to either the owners and users of the land (whether registered or customary). While the Act requires an affected person to make a claim for compensation within three months, Solomon Power will provide a pro-active livelihood restoration and compensation regime in accordance with WB requirements, as outlined in Annex F and Annex G of the ESMF. 48 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT ANNEX B CHANCE FINDS PROCEDURE Cultural heritage encompasses tangible and intangible heritage which may be recognized and valued at a local, regional, national or global level. Tangible cultural heritage, which includes movable or immovable objects, sites, structures, groups of structures, and natural features and landscapes that have archaeological, paleontological, historical, architectural, religious, aesthetic, or other cultural significance. Tangible cultural heritage may be located in urban or rural settings and may be above or below land or under the water. Intangible cultural heritage, which includes practices, representations, expressions, knowledge, skills—as well as the instruments, objects, artefacts and cultural spaces associated therewith— that communities and groups recognize as part of their cultural heritage, as transmitted from generation to generation and constantly recreated by them in response to their environment, their interaction with nature and their history. The list of negative activity attributes which would make an activity ineligible for support includes any activity that would adversely impact cultural heritage assets. In the event that during minor civil works sites of cultural value are found, the following procedures for identification, protection from theft, and treatment of discovered artefacts should be followed and included in standard bidding documents. Chance find procedures will be used as follows: (a) Stop the earthworks, construction or land clearing activities in the area of the chance find. (b) Delineate the discovered site or area. (c) Secure the site to prevent any damage or loss of removable objects. In cases of removable antiquities or sensitive remains, a night guard shall be present until the responsible local authorities and/or the relevant ministries take over. (d) Notify the supervisory Engineer who in turn will notify the responsible local authorities and the relevant ministries, which are the Ministry of Traditional Governance Peace and Ecclesiastical Affairs and the Ministry of Culture and Tourism. (e) Responsible local authorities and/or the relevant ministries would be in charge of protecting and preserving the site before deciding on subsequent appropriate procedures. (f) Decisions on how to handle the finding shall be taken by the responsible local authorities and/or the relevant ministries. (g) Implementation for the authority decision concerning the management of the finding shall be communicated in writing by the relevant Ministry; and (h) Construction work could resume only after permission is given from the responsible local authorities and the relevant ministries concerning safeguard of the heritage. These procedures must be referred to as standard provisions in construction contracts. During project supervision, the Site Engineer shall monitor the above regulations relating to the treatment of any chance find encountered are observed. Relevant findings will be recorded in World Bank Supervision Reports and Implementation Completion Reports will assess the overall effectiveness of the project’s cultural heritage mitigation, management, and activities. 49 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT ANNEX C CODE OF ENVIRONMENTAL AND SOCIAL PRACTICE FOR SMALL INFRASTRUCTURE This Code of Environmental and Social Practice (CoESP) has been developed to manage the risks associated with the small infrastructure civil works, including but not limited to, construction of buildings (accommodation, markets, storage sheds, classrooms, health clinics), water supply (piped water supply systems, boreholes) and construction / maintenance of small roads and bridges. This CoESP must be updated to include only risks relevant to the specific sub-project activity, and to include any additional risk management measures required based on site-specific risks. All civil works supported under the Project are required to comply with the CoESP and this will be specified in the contractor(s) agreements. The CoESP provides the guidance for the environmental and social risk management of the civil works during the implementation of the Project. The potential environmental and social impacts, mitigation measures, and responsibilities during the planning / design and construction stages are outlined. This CoESP should be read in conjunction with the following Project documents: • Environmental and Social Management Framework (ESMF) • Stakeholder Engagement Plan (SEP) • Operations Manual Monitoring and Compliance The planning and design stages of the CoESP will be followed by the PMU and compliance monitored by the World Bank E&S Risk Management Team. The construction and installation stages of the CoESP will be followed by the contractor(s) and compliance monitored by the PMU. Reporting Six-monthly reports will need to be prepared by the PMU and provided to the World Bank. The semi- annual environmental and social monitoring reports to the World Bank will include: (i) the status of the implementation of mitigation measures; (ii) the findings of monitoring programs; (iii) stakeholder engagement activities; (iv) grievances log; and (v) any incidents/accidents with adverse impacts and the actions taken to address it and prevent reoccurrence. Incidents/accidents must be initially reported within 24 hours for serious/ severe incidents (major injuries, fatalities, environmental or social harm). Minor accidents/ incidents may be reflected in regular reporting. The PMU will investigate incidents and accidents and provide inputs into investigative reporting, and corrective action plans in accordance with the World Bank Environmental and Social Incident Reporting Toolkit (ESIRT). Monthly reports shall be prepared by the contractor(s) and submitted to the PMU for review. The reports will include information on: (i) the implementation of Health and Safety and Waste 50 Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT Management plans; (ii) any health and safety or environmental incidents; and (iii) information on any grievances received and how they were resolved. 51 Planning and Design Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency Design of facilities do not Consultation with end-users (e.g., Ministry of Health and Medical Services; Approved During detail PMU and related meet layout and Ministry of Education and Human Resources Development) accordance with engineering design period – department at engineering requirements the SEP to ensure design of proposed facilities are fit-for-purpose. designs. prior to works national and commencing - provincial levels once (implementation) Design of facilities do not Consideration of access for people with disabilities in building design (e.g., Approved During detail PMU meet requirements for ramps, bathrooms with facilities for people with disabilities, etc). engineering design period – people with disabilities designs. prior to works commencing - once Design of facilities do not Consideration of personal and asset security in building design (e.g., fencing, Approved During detail PMU consider security (including lighting, secure access, peep holes on doors, etc.) engineering design period – prevention of GBV) designs. prior to works commencing - once Facilities to be Building inspection(s) that identifies whether asbestos or other hazardous Hazardous During detail PMU renovated/refurbished/de materials are present prior to renovations/refurbishments commencing. material design period – molished may contain Should potential asbestos containing materials be identified, preparation and assessment. prior to works asbestos, lead from lead implementation of an asbestos management plan will be necessary prior to commencing - paints, synthetic mineral disturbance. once fibre (SMF), ozone depleting substances (from old air conditioning units) and polychlorinated biphenyls (PCBs). Planning and Design Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency Design of proposed road Review of design to ensure upgrades to road / footpaths are fit-for-purpose Approved During detail PMU upgrades do not meet and sustainable (e.g., not flood prone, erosion control considered in siting, engineering design period – engineering requirements etc) designs. prior to works commencing - once Siting of infrastructure The acquisition of private land is not permitted. Results of During detail PMU results in physical or Undertake consultation to ensure proposed site would not result in physical consultation. design period – economic displacement, or or economic displacement, or restriction of access to natural resources and prior to works restriction of access to can be utilized for Project activities. commencing – natural resources once See also Section Error! Reference source not found. of ESMF Source water for water Source water from sustainable sources (e.g., creeks that flow year-round) Results of review During detail PMU supply not sustainable by water engineer design period – resulting in unusable consultant prior to works infrastructure. commencing – once Location of water supply Consultation with community in accordance with the SEP to ensure proposed Results of During detail PMU outlets (e.g., taps, water supply outlet sites can be freely accessed by community members, consultation. design period – boreholes) not freely including vulnerable people. prior to works accessible to community members, including commencing – vulnerable people once Drilling (i.e., borehole Hire experienced and reputable drilling contractor to install boreholes. Review of During PMU installation) causes contractor procurement contamination of experience as part stage groundwater aquifer of procurement process Renovation / Refurbishment / Installation Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency Air quality, noise, and The contractor(s) is responsible for compliance with all relevant national Designated Weekly Contractor(s) vibration generated from legislation and international standards with respect to noise and vibration and stockpile areas inspections civil works ambient air quality. approved; dust throughout Noise and vibration: plumes; construction The contractor(s) undertaking works shall implement the following at a complaints period. minimum: register; vehicle • Plan activities in consultation with communities so that noisiest and plant activities are restricted to being undertaken during periods that will maintenance result in least disturbance. records. • Noise levels should be maintained within the national permissible limits/standards. • If necessary, use temporary noise-control methods such as fences, barriers or deflectors (such as muffling devices for combustion engines) and select equipment with lower sound power levels where possible. • Minimize transportation of demolition waste and construction materials through community areas during regular working time • Maintain a buffer zone (such as open spaces, row of trees or vegetated areas) between the project site and surrounding areas, if possible, to lessen the impact of noise. • Noise impacts should not exceed 55 dB(A) for residential; institutional, or educational receptors during the daytime (07:00 – 22:00) and 45 dB(A) during the Night-time (22:00 – 07:00) and for industrial or commercial receptors should not exceed 70 dB(A) at anytime or result in a maximum increase in background levels of 3 dB at the nearest receptor location off-site). • Given the small scale of subprojects, modification of noise levels in response to community concerns is likely sufficient and noise monitoring unnecessary. Renovation / Refurbishment / Installation Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency Air Quality: The contractor(s) undertaking works shall implement dust suppression measures (e.g., covering of material stockpiles, etc.) as required. At a minimum the following is required: • Materials used shall be covered and secured properly during transportation to prevent scattering of soil, sand, materials, or generating dust. • Keep stockpiles of aggregate materials covered to avoid suspension or dispersal of fine soil particles during windy days or disturbance from stray animals. • Minimize dust from exposed work sites and stockpiles by applying water on the ground regularly. • No burning of site clearance debris (trees, undergrowth) or construction waste materials • Hydrocarbons shall not be used as a method of dust control. • Immediately re-vegetate and/or stabilize exposed areas (if required). • Ambient air quality should not exceed relevant national air quality guidelines/standards or the current WHO Ambient Air Quality Guidelines (below), albeit visual monitoring for dust is likely sufficient given the small scale of subprojects WHO Ambient Air Quality Guidelines Averaging Period Guideline value in g/m3 1-year 20 Particulate Matter PM10 24-hour 50 Renovation / Refurbishment / Installation Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency Particulate 1-year 10 Matter PM2.5 24-hour 25 Soil erosion and The contractor(s) undertaking works shall implement the following at a On-site sediment Weekly Contractor(s) uncontrolled sediment minimum: control measures; inspections causing negative impacts • Implement suitable project design (e.g., establish appropriate erosion records of water throughout to surface or groundwater. and sediment control measures) to minimize soil erosion and identify quality monitoring construction and protect receiving water courses and bodies. (visual); period. • Scheduling to avoid heavy rainfall periods; and revegetation. • Use mulch, grasses or compacted soil to stabilize exposed areas promptly. • Minimise cleared areas. • Avoid clearing sloped areas where practicable. Resource efficiency issues, The contractor(s) undertaking works shall at a minimum: Contract for local Prior to works Contractor(s) including materials supply • Estimate the quantities of raw materials needed for the minor civil materials. commencing and extraction of raw works. and then materials. • Source raw materials and construction materials locally and from throughout licenced/permitted facilities only. construction as • Use recycled or renewable building materials (e.g., timber) where required possible. Impacts on local The contractor(s) undertaking works shall implement the following at a Traffic Weekly Contractor(s) communities from traffic minimum: management plan inspections obstruction, congestion, • Construction and establishment of haul roads shall be kept to a included in the throughout and traffic and road safety. minimum. Contractor(s) H&S Renovation / Refurbishment / Installation Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency • Communicate traffic management plans – including traffic volumes, Management construction schedules, road closures and community safety measures – to project Plan; traffic period. stakeholders and local communities. control measures • Minimise the extent of traffic and construction impacts on adjacent implemented; villages and other residential areas where possible. signage and • All traffic signs used for the warning or direction of traffic at road works barriers installed sites shall comply with appropriate traffic regulations. Homemade signs as required; shall not be used. complaints • Implement dust suppression measures. register. Damage to cultural The contractor(s) shall have a Chance Finds Procedure in place prior to any Chance-Finds Prior to works Contractor(s) heritage. physical works beginning. Chance Finds Procedure is available in Annex B of Procedure in commencing the ESMF. place; complaints and then register. maintained throughout construction. Disturbance of UXO results Discuss UXO potential with community and have the site cleared prior to Records of Prior to works Contractor(s) in OHS and community ground disturbance activities if warranted. community commencing safety risks Should a UXO be discovered one works have commenced, the contractor is to consultation and then immediately cordon off the area, arrange the evacuation of nearby residences regarding UXO throughout and inform the police of the find. Currently, all UXO finds are reported to the potential, UXO construction. police who arrange the pickup, transport, storage and ultimate disposal of the clearance and finds. disposal Land and/or water The contractor(s) undertaking works shall implement the following at a Contractor’s Weekly Contractor(s) pollution from waste minimum: WMP; sanitation inspections generated by demolition • Follow the Project WMP and develop site-specific WMP is required. facilities throughout debris, construction maintained materials, and/or workers Renovation / Refurbishment / Installation Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency (solid, hazardous, and • The WMP must include the principles of the Waste Hierarchy (Reduce, onsite; waste and construction wastewater) Reuse, Recycle, Residual Disposal) as outlined in the National Waste recycling records; period. Management and Pollution Control Strategy 2017-2026. The following worker training methods for waste reduction and recycling should be utilized: records. o Minimise waste production by reusing existing structures; initially remove materials by hand e.g., wooden floorboards, to avoid damage and excess waste; separating materials (metal, timber etc.) and storing them in neat piles to avoid cross contamination; ensuring safe and dry storage of salvaged items; placing clear signage on all waste separation and collection areas. o Recyclable materials such as packaging material etc., shall be segregated and collected on-site from other waste sources for reuse or recycle (sale). o Remove scrap metal, such as roofing materials and iron rebar from concrete, for reuse off-site or metal recycling where practicable. Steel off-cuts can be recovered and sold as scrap metal. o Timber can be resold for utilisation as fuel (non-treated) or for repairing houses in villages or outer island communities (treated). o On-site and off-site transportation of waste should be conducted to prevent or minimize spills, releases, and exposures to employees and the public. • Use litter bins, containers and waste collection facilities at all places during works. • Store solid waste temporarily on site in a designated place prior to off- site transportation and disposal through a licenced waste collector. • Dispose of waste only at designated place identified and approved by local authority. It is prohibited for the contractor(s) to dispose of any debris or construction material/paint in environmentally sensitive areas (including watercourses). • Provide adequate portable sanitation facilities serving all workers at all construction sites. Renovation / Refurbishment / Installation Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency • Ensure onsite worker sanitation facilities be properly operated and maintained to collect and dispose of wastewater. • Minimize hazardous waste generation by ensuring hazardous waste is not co-mingled with non-hazardous waste. Collect, transport and disposal of hazardous waste to licenced/permitted hazardous waste sites only following good international industry practice (GIIP) for the waste being handled. • Design training for staff in the segregation of wastes. Land and/or water The contractor(s) undertaking works shall implement the following at a Secured storage Weekly Contractor(s) pollution from use and minimum in accordance with relevant Solomon Islands laws and GIIP such as areas and inspections storage of hazardous the IFC EHS Guideline: Hazardous Materials Management: secondary throughout substances e.g. minor • Using impervious surfaces for refuelling areas and other fluid transfer containment; construction spills from fuel, oils, areas. period. lubricants. • Ensure that refuelling and maintenance facilities are not located, or that spill kit and activities do not take place, within 30 m of a watercourse, or in worker training ecologically sensitive areas. If a 30m limit is impracticable then a lesser records; records limit may be adopted provided approval is obtained. On no account of safety briefings; shall the limit be less than 10 m. vehicle and plant • Providing adequate secondary containment for fuel storage tanks and maintenance for the temporary storage of other fluids such as lubricating oils and records. hydraulic fluids. If the secondary containment used is bunding, then the area should also be lined and covered. • Ensure that vehicles and plant are not stored within 30 m of a watercourse, or in ecologically sensitive areas, overnight or when not in use. • Regular checks for leaking oil or fuel from machinery undertaken. Any leaks are promptly repaired and/or parts replaced within two days as part of maintenance of vehicles and equipment. • Training workers on the correct transfer and handling of fuels and chemicals and the response to spills. Renovation / Refurbishment / Installation Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency • Spill kit, appropriate to the hazardous materials being used, to be kept on-site and workers to be trained in its deployment. Land and/or water The contractor(s) undertaking works shall be required to do the following at a Hazardous Procedure Contractor(s) pollution from hazardous minimum: material prepared prior wastes such as asbestos, management to works • Hazardous material management procedure detailed in WMP(s) to be lead paints, SMF, ozone developed during project by the contractor in accordance with GIIP. procedure as part commencing depleting substances WMP(s) must be submitted to the E&S Officer for approval prior to any of Contractor’s and then (from old air conditioning physical works commencing. WMP; record of weekly units) and PCBs that may be present in demolition • Asbestos containing materials managed in accordance with GIIP such as building inspections or refurbishment debris. WBG guidelines on asbestos management. GIIP for asbestos includes: inspection; throughout i) Requirements for contractors and stipulations of clauses in the hazardous waste construction tendering documents; ii) Risk assessment – determining the content of records; worker period. asbestos and risks of exposure incurred by workers, to assess them and to take the necessary precautions; iii) Notification to the occupational training records. health and safety authority responsible for the work site; iv) Work plan with working instructions - lay down the technical and personal protective measures to be taken in the work plan; v) Training of project stakeholders and training of contractor and workers; vi) Transport, storage and disposal of asbestos (agreements with component bodies for transportation and disposal). • Safe removal of any asbestos-containing materials or other toxic substances shall be performed and disposed of by specially trained workers in line with the WBG guidelines on asbestos management. • Removal personnel will have proper training prior to removal or repair of asbestos containing materials. • All asbestos waste and products containing asbestos is to be buried at an appropriate landfill and not to be tampered or broken down to ensure no fibres are airborne. Disposal of waste containing asbestos should be agreed with ECD. • No asbestos containing materials shall be used for construction works. Renovation / Refurbishment / Installation Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency Loss of vegetation cover / • Minimise area to be cleared. Revegetation with Weekly Contractor(s) trees native species inspections • Store topsoil from excavated area for vegetation. planting/reinstatement at the end of construction. throughout construction • Only cut trees and remove vegetation in areas specified in the design. period. • Keep the area of vegetation removal minimal. Avoid loading the pipes, timbers, construction tools on vegetated areas. Place them on barren soil. • Restore vegetation cover on barren soil at the end of construction. • Plant native trees to compensate for trees logged for timber used in the sub-project or create vegetation cover. • Refill excavated areas and cover with top soil for vegetation cover to regenerate. Occupational Health and The contractor(s) undertaking works shall comply with all national and good Contractors Weekly Contractor(s) Safety (OHS) risks for practice regulations and GIIP regarding workers’ safety, such as OHS section Health and Safety inspections workers from civil works. of the IFC EHS Guidelines on Construction and Decommissioning, and plan(s); throughout implement the following at a minimum: Emergency Action construction • Complete different levels of risk assessment, i.e. from whole Job Safety Plan; workers period. Analysis down to the personal level, to identify any potential hazards, allocated and rank the risks, and identify ways to eliminate, control or minimize the wearing PPE; first hazards. Develop and follow a site-specific health and safety (H&S) management plan that is compliant with the ESMF and World Bank aid kits in vehicles Environment and Health and Safety Guidelines (EHSGs). H&S and at work sites; management plan(s) must be submitted to the E&S Officer for approval worker training prior to any physical works commencing. records; • Appoint a health and safety officer at site, who will have the authority complaints to issue directives for the purpose of maintaining the health and safety record; accident/ of all personnel authorized to enter and or work on the site. incidents register. • Prepare and implement a simple action plan to cope with risk and emergency (e.g., fire, storm surge, cyclone, COVID-19 outbreak). Renovation / Refurbishment / Installation Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency • Have or receive minimum required training on occupational safety regulations and use of PPE. • Undertake training of staff to meet standards for the proper operation and use of equipment. • Training of workers in lifting and materials handling techniques in renovation / refurbishing projects, including the placement of weight limits above which mechanical assists or two-person lifts are necessary. • Training and use of temporary fall prevention devices, such as rails or other barriers able to support a weight of 200 pounds, when working at heights equal or greater than two meters (e.g., on scaffolding). • Use of control zones and safety monitoring systems to warn workers of their proximity to fall hazard zones, as well as securing, marking, and labelling covers for openings in floors, roofs, or walking surfaces. • Take protective measures to prevent accidents such as: o implementing good house-keeping practices, such as the sorting and placing loose construction materials or demolition debris in established areas away from foot paths. o Locating electrical cords and ropes in common areas and marked corridors. o Planning and segregating the location of vehicle traffic, machine operation, and walking areas, and controlling vehicle traffic through the use of one-way traffic routes, establishment of speed limits, and on-site trained flag-people wearing high-visibility vests or outer clothing covering to direct traffic. o Ensuring moving equipment is outfitted with audible back-up alarms. • Use of temporary fall protection measures in scaffolds and out edges of elevated work surfaces, such as handrails and toe boards to prevent materials from being dislodged. Provide PPE and other safety measures as appropriate during works Renovation / Refurbishment / Installation Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency such as safety glasses with side shields, face shields, hard hats, hi-vis vests and safety shoes with non-slip soles, first aid kits, restricted access zones, warning signs, overhead protection against falling debris. • Refer any grievances received by the community or local businesses to the GRM point-of-contact. • Provide project workers with accessible means to raise workplace concerns (refer to Project LMP). Health and safety risks for The contractor(s) undertaking works shall implement the following at a Contractor’s Weekly Contractor(s) community from civil minimum: Health and Safety inspections works. plan which throughout • Develop and follow a site-specific health and safety (H&S) management plan that is compliant with the ESMF and World Bank Environment and includes a Traffic construction Health and Safety Guidelines (EHSGs) and which includes health and Management period. safety measures for the community. H&S management plan(s) must be Plan; signage and submitted to the E&S Officer for approval prior to any physical works traffic control commencing. measures; site • A Traffic Management Plan must be included in the H&S Management barriers such as Plan. fencing; records • Comply with all national and good practice regulations regarding of consultations; workers’ safety and the ESMF. complaints • Take protective measures to prevent accidents such as: records; accident/ o Barriers to prevent unauthorised access to worksites. incidents register. o Implementing good house-keeping practices to eliminate the hazard where possible, such as the sorting and placing loose construction materials or demolition debris in established areas away from foot paths. o Planning and segregating the location of vehicle traffic, machine operation, and walking areas, and controlling vehicle traffic through the use of one-way traffic routes, establishment of speed limits, and on-site trained flag-people wearing high-visibility vests or outer clothing covering to direct traffic. Renovation / Refurbishment / Installation Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency o Ensuring moving equipment is outfitted with audible back-up alarms. • Provide safe access routes and other safety measures as appropriate during works such first aid kits, restricted access zones, warning signs, covering openings to small confined spaces, overhead protection against falling debris and barricaded exclusion areas for drop zones (e.g. when working at heights), lighting system to protect community against construction risks. • Communicate risks and community safety mitigation measures to project stakeholders and communities. • Grievance mechanism (GRM) developed and operational in accordance with the Project SEP. Increase in sexual The Contractor(s) should at a minimum: Contractor’s Weekly Contractor(s) exploitation and abuse/ • Comply with all relevant national laws and legislations. Health and Safety inspections harassment (SEA/H) • Include SEA/H requirements in the site-specific H&S management plan Management plan throughout related to project including aspects relating to preventing GBV and SEA/H and zero which includes construction workforce tolerance for these behaviours. SEA/H period. • Ensure that workers are well briefed on the GBV and SEA/H requirements; requirements in the H&S management plan. Agreed Code of • Provide separate facilities for female and male workers. Ethics and Professional Conduct; worker training records; complaints record. Workers are underaged. Child labour for persons under 12 years of age and forced labour and Records of Weekly Contractor(s) absolutely prohibited in the project. workers by age; inspections throughout Renovation / Refurbishment / Installation Stage Risks and Impacts Mitigation Measures Monitoring - Monitoring - Responsibilities Verification Frequency complaints construction record. period. ANNEX D WASTE MANAGEMENT PLAN FOR CONTRACTORS Scope The objective of this waste management pan (WMP) is to provide guidance to contractors on the on the management of Project-generated waste. If waste types will be generated that are not covered by this plan or if the proposed management strategy for waste types differs from this WMP, then contractors are to prepare a WMP for these waste streams and provide to PMU for review and approval. Wastes, if not managed responsibly, have the potential to contaminate land, groundwater and/or surface water, which can adversely impact flora, fauna and human health. Wastes will be generated by the Project through construction of subprojects. Subproject types are expected to include buildings (e.g., accommodation, markets, storage sheds, classrooms, health clinics), water supply (e.g., piped water supply systems, storage tanks, boreholes) and maintenance of small roads and bridges. Waste Management Hierarchy Waste should be managed according to the following hierarchy: • Avoid – avoid generation of waste (e.g., purchase products with no packaging materials) • Reduce – reduce generation of waste (e.g., purchase product in bulk to reduce packaging materials) • Reuse – reuse waste products (e.g., reuse packaging materials) • Recycle – recycle waste products (e.g., recycle packaging materials) Waste Register The following table provides guidance on the management of each waste type that is expected to be generated by the Project. The guidance includes: • Classification • Waste generating process • Opportunities for minimisation • Handling requirements • Disposal method in order of preference. It is acknowledged that some works will be undertaken in remote areas with limited municipal waste management areas (WMA) and therefore some options are provided for disposal to ensure this WMP remains practical, and the safe disposal of hazardous waste is prioritised. All waste that require storage and/or transport prior to disposal should also be clearly labelled and care taken not to mix non-hazardous waste with hazardous waste. Opportunities for Disposal Method (in order Waste Type Classification Waste Generating Process Handling Requirements Minimisation of preference) Ash from burn Non-hazardous Residual matter from burning of Minimisation of waste in Avoid contact or ingestion. Wear 1. Bury pits- non- non-restricted waste general before requirement for standard PPE, leather gloves and dust restricted incineration mask when handling this waste. Cease ash handling activities during high wind conditions. Clearing and Non-hazardous Excess soil, rock, and vegetative Only clear area required for safe Wear standard PPE and leather gloves 1. Use for rehabilitation. grubbing waste material produced from the operation. 2. Gift to community for clearing Only grub when necessary. building materials and fuel Domestic – food Non-hazardous Kitchen scraps, food leftovers Training of catering staff to cook 1. Burn pit waste only what is required. 2. Bury Domestic - other Non-hazardous General rubbish from domestic Print double sided 1. Burn pit bins in offices and accommodation Electrical goods Non-hazardous Electrical parts, fittings, cable, 1. Reuse where parts where waste electrodes. possible 2. Take to municipal WMA Empty containers Non-hazardous Generated from containerized Use returnable containers Consult labelling of original material 1. Reuse (non-hazardous) products. Includes only whenever possible. stored in the drum/barrel/container. containers that did not contain Avoid physical contact with container 2. Gift to community (clean materials that would be residues. very well first) hazardous wastes if discarded, 3. Tale to recycling facility or that have been emptied and 4. Take to municipal WMA cleaned of such contents. Opportunities for Disposal Method (in order Waste Type Classification Waste Generating Process Handling Requirements Minimisation of preference) Fill Material Non-hazardous Excess spoil material generated Ensure Project design is 1. Reuse during construction activities. followed to minimise Project footprint. 2. Gift to community 3. Spoil dump Concrete Non-hazardous Non-combustible waste Reuse/recycle to the maximum Wear standard PPE and leather 1. Reuse as fill Material generated during construction extent practicable. gloves. activities. I.e., concrete. 2. Take to municipal WM 3. Bury Glass Non-hazardous Produced from glass containers Wear standard PPE and leather gloves 1. Take to municipal WMA and construction waste. Paper and Non-hazardous Paper and cardboard produced Wear standard PPE and leather gloves 1. Burn pit cardboard from packaging materials 2. Bury Plastic and Non-hazardous Plastic and insulation used for Order materials in bulk to Wear standard PPE and leather gloves 1. Take to municipal WMA insulation construction and shipment of decrease packaging materials. materials. Consumables and domestic products from packaging materials. Scrap metal Non-hazardous Generated from construction Wear standard PPE and leather gloves 1. Reuse activities. when handling this waste. Scrap metals should be cut to size and 2. Take to recycling facility sorted prior to conveyance to the 3. Take to municipal WMA WMA. Any contaminated scrap metal Opportunities for Disposal Method (in order Waste Type Classification Waste Generating Process Handling Requirements Minimisation of preference) should be thoroughly decontaminated and landfilled. Tyres Non-hazardous Used tyres from vehicles on site. Avoid driving practices that Wear standard PPE and potentially 1. Reuse promote wear and tear of tyres, supplemented with leather gloves regular wheel alignments on when handling this waste. 2. Take to recycling facility vehicles 3. Take to municipal WMA Wood scrap Non-hazardous Wood waste, insulation, and Reuse/recycle wood to the Wear standard PPE and leather gloves 1. Reuse other combustible waste from maximum extent practicable. packaging and/or construction Order materials in bulk to 2. Gift to community activities. decrease packaging materials. 3. Burn pit Empty gas Hazardous Empty pressurized gas tanks i.e.. N/A Wear standard PPE and leather gloves 1. Return to supplier for cylinders from welding activities. refilling Secure and store in the designated area away from naked flames 2. Take to recycling facility 3. Take to municipal WMA Opportunities for Disposal Method (in order Waste Type Classification Waste Generating Process Handling Requirements Minimisation of preference) Empty containers Hazardous Generated from containerized Use returnable containers Consult labelling and MSDS of original 1. Return to supplier for (hazardous) products used that contained whenever possible. material stored in the refilling materials that would be drum/barrel/container. Avoid hazardous wastes if discarded physical contact with container 2. Take to recycling facility that have not been emptied and residues. 3. Take to municipal WMA cleaned of such contents. *Do not gift to community* Filters Hazardous Spent engine oil filters used for Avoid skin contact with or ingestion of 1. Take to recycling facility vehicles. oil. Wear standard PPE, and potentially supplemented with 2. Take to municipal WMA disposable coveralls, chemically resistant gloves, and/or activated breathing protection device when handling this waste. Drain free liquids. Miscellaneous Hazardous Restricted waste not 1. Take to municipal WMA Restricted represented in any other category. Opportunities for Disposal Method (in order Waste Type Classification Waste Generating Process Handling Requirements Minimisation of preference) Spent Batteries Hazardous Lead-acid electrical storage Use rechargeable batteries Avoid skin contact or ingestion of acid. 1. Take to recycling facility batteries and disposable dry where possible Avoid acid fumes. Wear standard PPE, cells used in various fields and potentially supplemented with 2. Take to municipal WMA plant operations, including acid/caustic resistant gloves, vehicles and construction acid/caustic resistant apron, and/or equipment. face shield when handling this waste. Do not damage or crack batteries. Neutralising materials should be readily on hand in the event of an accident or spillage at place of work. Waste Oils Hazardous Oil waste from maintenance Review processes to evaluate Avoid skin contact or ingestion. 1. Take to recycling facility and operations of construction the effectiveness of current Wear standard PPE, and potentially equipment and vehicles. materials used to ensure supplemented with disposable 2. Take to municipal WMA maximum efficiency is obtained coveralls, chemically resistant gloves, prior to changing oils and lubes. and/or activated carbon-equipped Ensure equipment arrives fully breathing protection device when serviced. handling this waste. Oily rags and used Hazardous Oily rags from maintenance and Avoid skin contact or ingestion. 1. Take to municipal WMA absorbent operations of construction Wear standard PPE, and potentially materials equipment and vehicles; used supplemented with disposable absorbent materials used for coveralls, chemically resistant gloves, cleaning up spills and/or activated carbon-equipped breathing protection device when handling this waste. Opportunities for Disposal Method (in order Waste Type Classification Waste Generating Process Handling Requirements Minimisation of preference) Soil contaminated Hazardous Soil that have been collected Minimise spills Avoid skin contact or ingestion. 1. Take to municipal WMA with restricted from the location of a spill of Wear standard PPE, and potentially waste restricted substance supplemented with disposable coveralls, chemically resistant gloves, and/or activated carbon-equipped breathing protection device when handling this waste. Unused, spent, Hazardous Chemical compounds and Personnel to ensure that the Avoid skin contact with or ingestion. 1. Take to municipal WMA expired and products used for maintenance materials are fully used before Wear standard PPE, and potentially contaminated and facility construction. generating as a waste. supplemented with disposable solvents, paints, coveralls, chemically resistant gloves, chemicals and and/or activated carbon-equipped additives breathing protection device when handling this waste. ANNEX E SOLOMON POWER ESMP TEMPLATE A. Executive Summary B. Description of the project 1. Project Background 2. Project Component and Activities 3. Implementation Arrangement and Schedule 4. Project Benefit and Justification C. Anticipated Environmental Impacts and Mitigation Measures 1. Impacts and Mitigation Measures Due to Pre-installation Activities 2. Impacts and Mitigation Measures Due to Installation Activities 3. Impacts and Mitigation Measures from Operation 4. Impacts and Mitigation due to Decommissioning 5. Cumulative Impacts D. Analysis of Alternative E. Consultation and Information Disclosure 1. Stakeholders/Community Consultations 2. Information Disclosure F. Environment and Social Management Plan 1. Environment Management Plan 2. Social Management Plan 3. Implementation Arrangement 4. Budget and Resources Table of Environment and Social Management Plan Project Potential Proposed Mitigation Cost Institutional Implementation activity/ stage impact mitigation Responsibility Schedule measures Table of Environmental Monitoring Plan Environmental Aspect to be Time and Location Monitoring Responsibility Features monitored Frequency of Cost party for Monitoring implementation G. Conclusion and Recommendation ANNEX F LAND USE PROCEDURES It is envisaged that the land required for project purposes will occur through either voluntary land donation and/or land use agreements. Activities that require physical displacement (relocation or removal or houses, businesses or permanent structures), economic displacement (loss of livelihood, restriction of access to traditional lands or resources), and/or involuntary acquisition or leasing of customary land are not eligible for funding under CBSP-2. This means that any land required for the purposes of this project will largely be based on the goodwill of the beneficiary community. This framework guides the process where landowners wish to provide access, change of land use, or donate land for project purposes that are of direct benefit to them and their community. It also outlines the procedures for other scenarios involving government land or assets. Key Principles • Decisions on land and donations will be made with informed consent, free of coercion, and will not unduly affect the donor • Full consultation with landowners and any claimants will occur well in advance • Living standards and livelihoods not adversely affected (i.e. no individual should lose more than 10% of their productive assets or landholdings) • Any agreement will be confirmed through written record and verified by an independent third party • Participating individuals and communities should be made aware of how to access the grievance redress mechanism. Procedures for securing land CBSP2 subprojects involving water supply, sanitation, and electrification will require the use of land. In most cases, water supply and sanitation subprojects will involve community asset(s) on customary land. Transmission lines for electrification will involve State-Owned Enterprise (i.e. Solomon Power) asset(s) on government land or customary land. Potential scenarios are detailed the table below. Securing land scenario Requirement Community asset on customary land Land Commitment Letter is completed following the voluntary land donation protocol in Section E below. Community asset on government land Commissioner of Lands verifies in writing asset is acceptable and endorses the asset to be erected on government land. Memorandum of Understanding (MoU) between community and relevant Government agency is negotiated and signed (Annex 2). SOE asset5 on customary land SOE requests use of customary land for direct community benefit with reference to statutory rights under Electricity Act. A Land Commitment Letter is negotiated and signed. SOE asset on government land Commissioner of Lands verifies in writing asset is acceptable and endorses the asset to be erected on government land. Voluntary Land Donation Protocol for Customary Land For cases where communities and/or individual landholders have offered to donate their land for the project because it is of benefit to the broader community, the World Bank’s Voluntary Land Donation Protocol (VLDP) should be followed. The project team is to exercise their best judgment where voluntary land is offered and conduct due diligence to avoid adverse impacts and reputational risks. Donations are based on the premise that the project benefit will offset or outweigh the loss of the land donated. VLD is only suitable for community level subprojects where the landowner and/or community wish to ‘gift’ land parcels or small areas for small-scale community infrastructure that will be of direct benefit the donor’s community. Voluntary donation of land by beneficiary households is acceptable where: • It has been verified the donation did not result from any form of coercion or manipulation and is offered in good faith • The donation does not severely affect the living standards of the community and/or individual landholder responsible for the donation (i.e. impacts are marginal based on percentage of loss and minimum size of remaining assets) • Alternatives and the viability of other locations or sites have been considered • The donation does not result in the displacement of households or cause loss of income or livelihood • The landholder/s making the donation will directly benefit from the project • Consultation has been conducted in an open and transparent manner and to a degree that the landholder/s can make an informed choice • The land is free from disputes regarding ownership or tenure • Full and proper documentation of all consultations, meetings, grievances and actions taken to address grievances has been reviewed and made available • Where impacts are minor and other alternative sites are not viable. 5 Appropriate assets will include those that are a direct community benefit that the community has requested such as a classroom, aid post or similar. VLD is NOT applicable under the following scenarios: • Medium/large-scale infrastructure particularly in cases where a government agency or entity that has a statutory obligation to provide the infrastructure and/or services for which the land is required • Where inadequate consultation with donors of customary land results in lack of understanding about the terms and conditions of the donation • In lieu of formal procedures for land acquisition where these do not exist • Where donor property owners, landowners or customary rights holders do not support, or will not directly benefit from the Project • Where conflicts over land exist, including customary collective ownership • Conflicting land titling that make it difficult to establish with certainty who has a right to own, donate and use a specific parcel of land • Where donors did not provide their informed consent and were subject to political or social pressure and coerced into making the donation. Process for Voluntary Donation This section provides guidance on the process for VLD, namely on how to: • Verify the requirements of the donation and the formalization of the donation; • Carry out due diligence on the owners and users of land donated; • Ensure appropriate consultation and disclosure; • Establish informed consent of the person donating the land; • Sign written commitment; and • Establish grievance redress mechanism. The project team will undertake the following steps: (i) Determine VLD is appropriate in the circumstances of the project. The team should assess that: ➢ land is being put forward voluntarily by rightful customary landowners; ➢ the land is suitable for the proposed subproject (alternatives have been considered); ➢ the subproject has a direct benefit to the donor and their community; ➢ the donor and their livelihood will not be adversely affected by the donation; ➢ size of the area required; and ➢ donor’s understanding of the terms and conditions of the donation. (ii) Conduct due diligence on who owns and uses the land. Given the specific issues surrounding land ownership and user rights, it is important that the project team carries out careful due diligence to understand the type of land rights that exist and to identify any particular issues relating to land ownership and use. Thereafter, specific due diligence must be conducted on each parcel of land proposed for donation to identify: • The rightful customary owner(s) of the land; • Those with customary rights to use the land or its natural resources; or any parties that occupy the land (either physically or through ownership of an asset or conduct of livelihood or business activities on the land); • Any competing claims of ownership or use; • Structures and assets on the land; • Any encumbrances on the land. It is important to: (a) identify the right that is being transferred (an ownership right, a use right, a right of way, etc.); and (b) check whether the donor actually has the right s/he claims to have. In many circumstances where careful due diligence has not been carried out, significant conflict has arisen at a later stage when another party claims that they have the same or a competing right. In some circumstances – but not all – the donor will have documentary evidence of such right. Where one or more customary landowning groups claim ownership, the agreement of all potential customary landowning groups may be obtained. Where conflict or potential conflict over the ownership of the land or its boundaries, alternative sites will be required. (iii) Disclosure and Consultation. The decision to donate must be taken on the basis of a full understanding of the project and the consequences of agreeing to donate the land. Accordingly, the donor(s) and users of the land must fully comprehend what the land will be used for, for how long, and the impact the donation will have on them and their families. The long-term and inter-generational impacts of the donation need to be fully considered by the clan and/or families donating the clan. (iv) Establishing Informed Consent. It is crucial that the project team is confident that the decision to donate customary land was taken in circumstances of informed consent or power of choice and offered on the goodwill of the donor/customary land owner(s). The owner(s) or user(s) of the land understand: • What the land is going to be used for, by whom and for how long; • That the ownership or right to use the land will change, and what this really means; • Possible alternatives to using this land; • What they will need to do to donate the land (e.g., documentation, get spousal consent); • The exact demarcation of land boundary; • The potential intergenerational impact of the donation on their family, what they can do if they (or their family or heirs) want the land back. (v) Documentation. The terms and conditions of the land use donation must be mutually agreed upon and detailed in a written agreement. Meeting minutes with landowner(s) and parties with an interest in the land must be recorded and documented prior to the donation of land for subproject purposes. All parties must be consulted widely to ensure clear understanding of the intent, voluntary nature and conditions of the donation. Legal transfer is not required since it is for the subproject purpose and cannot be transferred to an entity as such. The TRHDP PO will seek use rights for customary land to develop the subprojects but will not seek or obtain ownership rights. Representatives of the landowners (family or clan) will sign a Land Commitment Letter. This certifies that the land is voluntarily donated for the purposes of the subproject and for the benefit of the community. The signature of the Letter is witnessed (as attested by their signature) by a suitable project representative. The project team will: • Identify additional appropriate documentation that may be required; • Ensure that the Land Commitment Letter: - Refers to the consultation that has taken place (date, attendees, topics); - Confirms the donation was voluntarily made and not subject to coercion, manipulation, or any form of pressure; - Includes accurate map of the land being donated (boundaries, coordinates); • Ensure that all necessary parties sign the documents; • Ensure local witness(es) or third party verification to the Land Commitment Letter. The Project implementing agency should maintain a record with documentation for each parcel of land donated. Such documentation must be available for World Bank review, and for review in relation to any grievances that may arise. (vi) Grievance Arrangements. Grievance Arrangements follow the procedures outlined in the ESMF. Grievances may be referred to customary conflict mediation arrangements where they are not directly affiliated with traditional leaders who are a party to the donation process. The subproject will not be allowed to take place on a land that comes under unresolvable ownership disputes during subproject preparation. See ESMF for more information. Government Land There may be some potential for community or SOE assets funded by CBSP-2 to be located on government land. Government land will be used in preference to customary land where suitable for subprojects, and it is proposed that the majority of the transmission lines will be developed on Government land. In such situations, a MoU with relevant government agencies and community/SOE representatives will be required. The Memorandum of Understanding (MoU) applies when government land is required for a community or SOE asset and the relevant government agency has agreed for the land to be used for a specific purpose, over a specific timeframe, for the benefit of the whole community. The land parcel will be confirmed with the Ministry of Lands, Housing and Survey. Land Commitment Letter The Land Commitment Letter applies when (i) customary land is required for the subproject; (ii) no suitable alternative sites exists, and (iii) customary landowners have agreed for the land to be used for a specific purpose, over a specific timeframe, for the benefit of the whole community. The Land Commitment Letter does not apply when state- or registered land will be utilized or needs to be acquired. The agreement will be in relation to small-scale assets that are of direct community benefit that are either government-owned or community-owned. It is important that absentee landowners are engaged, and that a suitable witness (non-clan member) signs this agreement. Due diligence on correct customary landowners must be conducted prior to the signing of this agreement. Based on discussions during the project preparation phase, the process that would be used under CBSP to sign the Land Commitment Letter is as follows: • TRHDO PO to arrange meetings with representatives of the specific clan/tribes who have customary ownership of the proposed land and other community leaders as appropriate (village chiefs, religious leaders etc.); • Any persons with fixed physical assets on the land/proposed site, but not considered a landowner, is involved in meetings and their rights are taken into consideration; • The meeting would discuss the proposed sub-project with the land owning tribe to reach an understanding that the subproject is for the benefit of the whole community and change of land use (either permanent or temporarily) is required; • Share the rationale for the sub-project and its proposed siting, and seek the donation of the use of the necessary land by the owning tribe; • The landowners would also be notified clearly that their agreement to allowing the use of their land should be completely voluntary and will not involve compensation, now or into the future (loss of assets and livelihoods caused by the use of the land will be compensated for in accordance with the entitlement matrix found in Annexure C); • If agreement to proceed is reached, then a Land Commitment Letter will be entered into between the tribes, the other tribes and the leader of the community; • The Land Commitment Letter should be endorsed by the Commissioner of Lands; Exit Strategy and Grievances If all landowner parties are in disagreement about the land or the Land Commitment Letter, or if landowners are excluded from initial discussions then the subproject will not proceed and the grievance process must be followed. Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT Sample land commitment letter Dear Sir, Re: LAND AVAILABILITY FOR THE PROJECT This letter serves to confirm our commitment that land is available for the Community Benefit Sharing Pilot Project. This area of land (______________________) is confirmed to be available to use for [describe the works to be undertaken e.g. build, maintain and repair water supply] to provide [describe services e.g. water for X village]. Once complete, the [describe services] will be available for free use by any member of the local community. We are providing this land for the improvement of the surrounding villages and schools (confirm as appropriate). No payment will be made for the use of the land. The signatories agree that this commitment is irrevocable. 1. Resource owner representative (Name) 2. Resource owner representative __________________________________ _____________________________ 2. Signature __________________________________ ____________________________ 3. Date ____________________ ___________________ 4. Verified by Village Chief and CBSP-2 Staff ____________________________________ ____________________________ Village Chief CBSP-2 Staff Memorandum of Understanding Template: This Memorandum of Understanding entered into by and between; The Government of Solomon Islands as represented by [Name of Agency (e.g. Commissioner of Lands/ the Ministry of Lands, Housing and Survey); ---AND--- The community of _____________________, Malango Ward, Province of Guadalcanal, represented by its village leaders, the names of which are enumerated at the end of this document; ---OR--- Solomon Power represented by [title of the representative], the name of which is enumerated at the end of this document; Whereas, the Government through MMERE is administering and implementing the Community Benefit Sharing Pilot Project (the Project herein) with the support of the World Bank; The Government of Solomon Islands, as represented by the Commissioner of Lands, agrees to permit the use of government land to [members and representatives of the ___________ communities] OR [SP] for the CBSO Project described above exclusively under the Project and guarantee the unimpeded use of the land by the public; [Name of the Government Agency—e.g. Commissioner of Land/ the Ministry of Lands, Housing and Survey] has confirmed the land parcel is confirmed to be government land by______________ and has a total area of ________________ square meters /__________ hectares in ______________ (Village) ____________________ (Ward) in __________________ Province. No amendment or additional terms and conditions to this MoU shall be deemed binding between the parties unless mutually agreed upon by them in writing. IN WITNESS WHEREOF, we have hereunto affixed our signatures this ___ day of ___________ 20__. By and on behalf of the Government of Solomon Islands: __________________________________ (Name and Signature) _________________________________ (Designation) Witness: I, ______________________, a Lands Officer of Ministry of Lands, Housing and Survey, a public servant of Solomon Islands, do hereby certify that the contents of this Agreement were read over by ______________________ in the _________________ language that is understood by the signatories to this Agreement and I further certify that to the best of my knowledge and belief the contents of this Agreement are understood by the signatories hereto.
 Dated at ________________ this ______________ day of ____________________ Signature: ____________________________ Designation: __________________________ Name Signature Ward/Village Clan/Sub-Clan Date Solomon Islands Community Benefit Sharing Project – Phase 2 (P180220) Environmental and Social Management Framework DRAFT ANNEX G LIVELIHOODS ENTITLEMENT MATRIX A. LOSS OF LIVELIHOODS ASSETS EFFECT APPLICATION AFFECTED PARTIES ENTITLEMENTS ASSOCIATED ACTIONS & RESPONSIBILITIES A1 Permanent loss of Gardens and crops on Identified owners to Food gardens on registered land: Survey of assets in customary and registered individual/household the transmission line be recorded in asset land – providing a register of • Owners will have free use of the identified area of garden land for owned assets on route register food production until cut off date. Solomon Power/CBSP will accept assets and owners (Solomon Power) customary or no liability for damage to crops or other assets on the land on or registered land after the cut off date. Adjustment, if any, of the transmission line Food gardens on customary land: corridor (Solomon Power) • Owners will receive compensation for any crops on the land at the cut off date at the value calculated using Solomon Island’s Government crop compensation rate. Engagement, training and equipping of a group of workers drawn from the local youth All food gardens (whether on registered or customary land): population (Solomon Power) • Garden owners will receive practical assistance with preparing a new garden outside of the boundaries of the transmission line Geo-referenced register of new gardens corridor/water supply land. created. • The new garden must be of similar size, the area for the garden must be identified by the owner of the garden and their household, and if necessary the use of the area for the new garden must be approved by the landowner • Solomon Power/CBSP will provide labour (contracted locally) to clear the garden area and prepare the soil ready for planting under the guidance of the Garden owner • Two months after the planting of the new garden by the owner, the owner’s household will receive a “garden re-establishment cash grant� of $1000, payable in the first instance (where appropriate), to the bank account of the senior female of the owner’s household. Trees in the Identified owners of Identified owners of livelihood trees will be entitled to: Inventory of trees and register of owners in the A. LOSS OF LIVELIHOODS ASSETS EFFECT APPLICATION AFFECTED PARTIES ENTITLEMENTS ASSOCIATED ACTIONS & RESPONSIBILITIES transmission line fruit, nut and transmission line corridor • Free use of the identified trees until the cut off date and the owners corridor or otherwise commercial timber may retain the produce and timber from those trees up to that time. affected trees recorded in asset register. • The market value of the tree/s based on Ministry of Agriculture’ Advanced ordering and supply of seedlings schedule of compensation prices with adjustments for CPI/current (Solomon Power, CBSP, forestry consultant, & market prices (as per THRDP LALRP) as at the cut off date. nursery supplier) • Free practical assistance with replacement of trees, including: o Free replacement tree seedlings of same species for planting on Labour assistance provided from within local land outside of the affected transmission line corridor youth population (as above) o Labour assistance with replanting (contracted locally, and paid for by Solomon Power/CBSP) A2. Permanent loss Fruit, nut, and Unidentified The communities who share in common the use of fruit and nut trees of shared or common materials trees (other community members within the infrastructure corridor that will be removed for the project will community assets on than trees who are users of be entitled to: customary and compensated for common assets Post construction assessment of planting areas • Free use of the identified trees until the cut off date. registered land under A1) removed for the construction and • Free replacement of the trees, including: maintenance of the Community-based labour assistance crew o Free replacement tree seedlings of same species for planting on transmission line drawn from youth population land outside of the boundaries of the transmission line corridor corridor o Labour assistance with replanting B. LOSS OF STRUCTURES IMPACT APPLICATION AFFECTED PARTIES ENTITLEMENTS AND COMPENSATION ASSOCIATED ACTIONS AND RESPONSIBILITIES B1. Partial or total Private house, hut, Owners and users Where damage to or removal of these structures due to the project Finalisation of the alignment and boundaries of removal of a market stall, or animal of identified cannot be avoided, the owners will be entitled to: the infrastructure corridor structure on the pen or similar built structures, with or • free use of the identified structures until cut off date Identification and formal valuation of any acquired land structure located on without legal title structures within the final alignment the acquired land. • compensation in cash for all affected structures at 100% of the full replacement cost for materials and labour, as determined by a formal neutral valuation • free use of salvaged materials. The owners will also be paid a re-establishment allowance of $10,000 once the replacement structure is completed. On land outside of the acquired land C. SEVERELY AFFECTED PERSONS IMPACT APPLICATION AFFECTED PARTIES ENTITLEMENTS AND COMPENSATION ASSOCIATED ACTIONS AND RESPONSIBILITIES C1. Severely affected Consult with affected households, village chiefs and senior women to Livelihood Mapping Consultant to establish a persons (greater than identify any households or persons for whom project activities may affect database of severely affected persons. 10% of livelihoods) more than 10% of their livelihood and their households In addition to standard livelihoods/compensation measures above, CBSP to implement measures for severely provide the affected household with comparable food based on above affected persons/households study results (predominately market food) or store vouchers to the value of $25,000 (being 50% of average annual income for Bahomea households), provided to the senior female of the household. ANNEX H SCREENING FORM FOR POTENTIAL E&S ISSUES This form is to be used by the PMU (with assistance from other stakeholders as relevant, including the community proposing the subproject) to screen potential environmental and social risks and impacts of a proposed subproject. The purpose of screening is to (i) determine whether activities are eligible to be financed, and likely to have potential negative environmental and social risks and impacts; and (ii) identify appropriate specific mitigation measures for activities with adverse risks or impacts. Detailed mitigations for general E&S issues are found in the E&S tools and do not require repeating in this form. The screening will help the PMU in identifying the relevant E&S tools required to assess and manage the E&S risks associated with the subproject. IMPACTS SCREENING FORM (to be completed by E&S focal point) Filled in by FMO and PMU E&S focal points (name): Support provided by (name/s and role/s): Approved by CBSP PMU Project Manager (name) and FMO Fund Manager: Sub-project name and project code: Brief description of subproject and resources/materials (e.g., labour [skilled, unskilled], construction materials, machinery, water, etc) required for construction and operation: Target beneficiaries of the subproject (e.g., community/ individual groups/ age groups): Location of Community: Note/Comment No. Subject Screening Questions Yes No N/A (column to be completed with additional information – use separate sheet if more space is required) ELIGIBILITY SCREENING Ineligibility for Is the subproject listed as eligible in 1a If yes, complete the screening. financing Table 3 of the ESMF? Is the subproject listed in the ineligible 1b if yes subproject is not eligible activity list? funding. If the subproject type is not listed in Table 3 then consult with the by CBSP PMU Project Manager to confirm eligibility. CONSIDERATIONS FOR SCOPING PHASE What major Sea level rise • Is the proposed site appropriate? 2 hazards apply to Earthquake • Can risks associated with the the selected site Cyclone hazards be reduced by different and could affect Storm Surge siting or location? the subproject? Flooding • Are measures possible around (Circle or highlight Drought the subproject site to reduce those that apply) Landslide hazard risk, to approve the Wildfire location? Tsunami Industrial hazards Provide comments/conditions: Volcanic eruption Other (write): Land ownership Who owns the land? Projects requiring permanent 3 Will the project require acquisition of resettlement are not eligible for customary land or resettlement? funding. Projects requiring acquisition of customary land are not eligible for financing. Has a voluntary land donation form been signed for any customary land? Current land use What is the land currently used for? Is it 4 used to grow crops or raise animals? Community Does the community support the 5 support project? Have they raised any concerns? Unexploded From discussions with local community 6 ordnance (UXO) around previous potential finds, is there If yes, need to get site cleared before (e.g., from WWII) potential to find UXOs at the site? ground disturbance activities can commence. Need to ensure allocation for this is included the project budget. Positive impacts Is the project expected to have positive 7 environmental and/or social Describe such impacts impacts/benefits? Sustainability Does the community have a plan for the 8 management and maintenance of assets Management Plan to accompany an (including prevention of vandalism if this application for funding is a risk) after implementation? CONSIDERATIONS/IMAPCTS DURING DESIGN & CONSTRUCTION PHASE Does the Describe how the subproject design 9 subproject design considered needs of woman and consider needs of people with disabilities. woman and people with disabilities? Vegetation cover, a) Will the subproject remove Specify the number and the type of 10 trees, insects, trees to be cut down or area of vegetation cover, cut down trees animals vegetation (m2) for timber or site clearance? Will you clear vegetation from a riverbank or within 10m of a river? For projects that require clearing of vegetation within 10m or a river bank, erosion and sediment control planning should be included in the CoESP or ESMP for the project. b) Will the subproject affect Assess if waste and cropland or gardens with wastewater generated during waste and wastewater? construction may affect existing crops/ gardens c) Will the subproject disturb Are populations of protected wildlife protected wildlife? near the subproject site and likely to be affected by the subproject? d) Will the subproject remove What area of land is required to be or disturb sensitive habitat? cleared for the project in m2? Which of the following describe the site (choose more than one if relevant): (a) Cleared area (grass only) (b) Cleared area with some trees and plants (c) Food gardens (d) Mix of food garden plants and bush plants (e) Bushland which has not been cleared previously (f) Located in or within 10m of a river or on a steeply sloped site If your project will require clearing of more up to 10m2 of undisturbed bushland (category e above) the project design should consider options to minimize the area to be cleared. For projects which will be constructed on cleared areas or garden areas a CoESP for Small Infrastructure is sufficient to manage risks provided no other screening questions trigger an ESMP. For projects that require clearing of vegetation within 10m or a river bank, or on a steeply sloped site, erosion and sediment control planning should be included in the CoESP or ESMP for the project. Project which impact on protected areas are not eligible for funding. 11 Pests and diseases Does the subproject have a risk of (land-based and introducing or spreading pests and marine) diseases (e.g., through use of non-local soil and plant matter, use of non-local machinery/equipment, translocation of animals)? Natural resources Is the subproject located near forest or 12 protected areas? Describe any such nearby areas and estimate the distance from the subproject site Project which impact on protected areas are not eligible for funding. Landscape Will the subproject cause significant 13 changes to, or negatively affect the Describe the nature of change, landscape of the area? e.g. from green site to concrete/ wooden structures, dumps created in green area Projects which are expected to significantly negatively effect the landscape (e.g. large structures that are visible from a distance and would significantly change the landscape) require preparation of an ESMP. Solid waste Will the subproject generate solid waste Will the generated waste be able 14 such as excavated soil, unused materials to be managed in accordance with WMP (Annex D of ESMF)? If no, a subproject specific waste management plan must be prepared. Hazardous wastes Will the subproject generate hazardous Will the generated waste be able 15 waste such as batteries, unused paints, to be managed in accordance with oil, lubricant, etc. WMP (Annex D of ESMF)? If no, a subproject specific waste management plan must be prepared. Wastewater Will the subproject generate wastewater List the types of activities (e.g. 16 from the site? concrete mixing, tools washing etc.) that may generate waste water and quantity. Projects that generate small amounts of wastewater can manage risks vias a CoESP for Small Infrastructure. Projects which generate large volumes of wastewater must prepare a ESMP. Dust and smoke Will the subproject cause increased dust 17 level at the site, or generate smoke Identify the sources, e.g. barren soil, disturbed ground, solid waste dumped at the sites, sand, gravel loaded at the site etc. Describe the distance from the nearest house If the subproject will increase dust/smoke at nearest house/school/church, measures to reduce dust/smoke should be included in the subproject CoESP (or ESMP if ESMP preparation is required based on other screening questions). 18 Noise and Will the subproject generate high noise Identify the sources, e.g. drilling, vibration pile driving, steel/timber cutting and vibration and the time that noise/vibration lasts Describe the distance from the nearest house to noise sources If the subproject will increase noise and vibration substantially at nearest house/school/church, measures to reduce noise/vibration should be included in the subproject CoESP (or ESMP if ESMP preparation is required based on other screening questions). Erosion risks Will the subproject disturb slopes? Describe the construction site, 19 status of vegetation cover and the level of interference by the project. Consider rainfall during construction phase. For projects located on steep slopes which will disturb more than 10m2 an ESMP should be prepared. For projects where erosion and sediment control risks are lower (flat sites, small area to be cleared) a CoESP for Small Infrastructure can be used to manage risks. Water quality Will the subproject cause water pollution Estimate the type and quantity of 20 by construction waste and materials materials loaded at the site at a loaded at the construction site time, the distance from construction site to the nearest water bodies and topographical condition Projects that generate low risk of water pollution (small projects, only minor excavation required, and/or located away from waterbodies) can manage risks vias a CoESP for Small Infrastructure. Other projects must prepare as ESMP to address water pollution risk. Local flooding Will the subproject increase Describe site topography of the 21 localised flooding risk by site and how the subproject may temporary/permanent loading of affect it and hence affect flood risk construction materials/wastes? Water quantity Will the subproject extract or use a Estimate the water requirements of 22 large amount of water in local the project and proposed source of river/streams may cause shortage water to water supply to other users in the locality? Projects which could negatively impact water supply to other users in the locality must arrange an alternate water source to avoid impacts to users. Social disturbance a) Will the subproject disrupt local List the activities/circumstance that 23 traffic/ transportation/ pedestrian can cause social disturbance (e.g. traffic disrupt the pedestrian traffic or the operation of local water supply system etc) b) Will the subproject disrupt the operation of local water supply system? c) Will the subproject disrupt the operation of local irrigation system? d) Will the subproject disrupt the operation of local drainage system? e) Will the subproject disrupt local Refer to the Ministry of Agriculture farming activities? and Livestock (MAL) process for crop compensation calculation if crops will be removed for the subproject. f) Will the subproject disrupt community meetings/social events? g) Will the subproject affect community security or safety? Public health Will the subproject cause concerns 24 on public health/ sanitation Describe the nature of the activities /hygiene in the local community / that may cause health risks or create increase risk of mosquito-borne unhygienic conditions in project area disease (e.g., through standing/ponding water)? Worker’s Will the subproject cause workers 25 health & safety health and safety concerns Any construction works will create worker health and safety risks. A health and safety management plan or Environmental and Social Code of Practice which incorporates health and safety measures are required for all projects. Cultural Will the subproject cause impact 26 heritage cultural sites such as church, historical site, graveyard, etc. Others: 27 Specify Impacts to cultural sites must be avoided wherever possible. If these cannot be avoided appropriate consultations must be completed with the community. CONSIDERATIONS/IMPACTS DURING OPERATION PHASE Water/soil Will the subproject generate 28 pollution wastewater from the site? Subprojects which will generate wastewater during operation must prepare a wastewater management plan prior to construction. Waste Will the subproject generate solid 29 waste Subprojects which will generate solid waste during operation must prepare an operational waste management plan prior to construction. Nuisance Will the subproject result in noise or 30 noise, odour odour impacts to nearby receivers Where a project will generate noise/ (houses, schools, community odour, have nearby receivers been facilities etc.)? consulted? Unhygienic 31 conditions, Subprojects which will generate public health public health risk during operation risks must prepare an operational management plan prior to construction. Worker’s Will the subproject require training 32 List the activities/circumstance that health & safety and health and safety management may create safety risks to workers for workers to allow for safe and how these are proposed to be operation managed Visual impacts 33 Conflict with 34 downstream List the activities/circumstance that water may create conflict with downstream users? water users and how this is proposed ot be managed Fish stocks Will the project contribute to or 35 encourage overfishing? Sustainability What maintenance is required? 36 Who will undertake this Specify maintenance? Others 37 Specify Conclusion: Based on the above screening preparation of the following E&S tools is recommended (refer to guidance in notes column): Health & Safety (all works require a Health and Safety Plan that is aligned with the scale of the works) o Health and Safety Plan (refer to Annex I of the ESMF as an example) Environment & Social (the CoESP for Small Infrastructure will cover most works. For subprojects with risks/impacts that are not covered in CoESP for Small Infrastructure, a Subproject-specific ESIA/ESMP will be required. For subproject with a high level of risks/impacts a full EIA incorporating ESMP (following Solomon Islands regulations and World Bank requirements) would be required, however, projects of this scale this would typically be ineligible for funding). o CoESP for Small Infrastructure (Annex C of the ESMF) OR o Subproject-specific ESIA/ESMP (following template in Annex J of the ESMF) OR o Subproject-specific full EIA incorporating ESMP (following Solomon Islands regulations and World Bank requirements) Waste Management (the Generic Waste Management Plan will cover most works. Where waste types will be generated that are not included in the Generic Waste Management Plan then a Subproject- specific Waste Management Plan will be required) o Generic Waste Management Plan (Annex D of the ESMF) OR o Subproject-specific Waste Management Plan Chance Finds (the Chance Finds Procedure is required for any works that involve ground disturbance) o Chance Finds Procedure (Annex B of the ESMF) Operational Management Plan a subproject specific operational management plan may be required where a subproject will generate operational risks. o Subproject-specific Operational Waste Management Plan OR o Operational Management Plan (to address any non-waste) operational risks Signatures Completed by: ……………………………………………… date:………………………….. Verified by: ……………………………………………… date:………………………….. Approved by: ……………………………………………… date:………………………….. ANNEX I HEALTH AND SAFETY PLAN EXAMPLE Occupational Health & Safety Awareness Training Insert company name shall undertake initial OHS training and monthly reminders for the workers on the potential impacts of construction work and related health and safety issues. A qualified service provider(s) hired by Insert company name will provide training materials and training and awareness for communities and workers. However, as employer the contractor will ensure OHS measures are implemented at all times. The initial training by Insert company name will provide the following: • Understand the importance of safety at work • Know the responsibilities for ensuring safety at work • Outline the requirements of this health and Safety Plan and the measures to be implemented under the plan • Understand what are safe work practices • Understand proper use of road and site safety signage during works • Know how to control traffic and site access safely during works 2. Health & Safety awareness monthly training/meetings Insert company name will conduct Health & Safety awareness monthly training for the workforce including the following: • Provide safety induction courses for all Contractor's Personnel. All such workers and staff shall attend a Health & Safety induction course within their first two weeks on Site. The information and instructions and attendees at each induction course shall be recorded for monitoring purposes; • Provide an abbreviated Health & Safety induction course which shall be attended by visiting Employer's Personnel and other authorised visitors on their first visit to the site and at appropriate intervals thereafter; • Conduct Health & Safety meetings on a monthly basis. 3. Personal Protective Equipment Insert company name shall ensure that all Insert company name personnel wear personal protective equipment appropriate to the tasks they are undertaking. This includes, but not limited to, safety vests (hi-vis), hard hat (if required) and appropriate foot wear. Insert company name Personnel undertaking concrete works are to be provided with gloves, masks and rubber boots as appropriate. Masks and/or ear protection are to be used as required. The appropriate personal protective equipment (PPE) will be provided to the workers at no cost to them. Insert company name site supervisor will ensure the equipment is used; 4. Workplace Safety Workplace safety is an important issue for everyone. It is everyone’s responsibility to: • Be aware of safety risks at all times • Report safety issues to supervisors Follow safety procedures outlined in this document at all times. 5. First Aid Station Insert company name shall provide an appropriately equipped first-aid 'station' onsite which is placed in an easy to access, highly visible location. 6. Guidelines in Hiring Insert company name must follow the following guidelines in hiring: • Child labour will not be used; Children are not allowed on the work site, at any time. This applies to all sites, including routine maintenance activities. • Trafficked or forced labour will not be used; • Workers will not be discriminated against in respect of gender, race, age, employment or occupation. 7. Demobilization During the demobilization phase, INSERT COMPANY NAME shall comply with the following requirements: • Demobilize the work force after meeting the obligations in terms of payments of salaries and wages, other benefits and compensation, to mitigate the risk of potential later dispute • Record all working hours and have them confirmed by each worker on site • Prepare, establish and maintain the contract with community or individually employed personnel • Finalise payment of the compensations and claims relating to the lease or purchase of camp site land • Competent persons to lead demobilisation must be identified and employed to carry out work. ANNEX J ENVIRONMENTAL AND SOCIAL MANAGEMENT PLAN TEMPLATE An Environmental and social management plan (ESMP) is an instrument that details (i) the measures to be taken during the implementation and operation of an activity to eliminate or offset adverse environmental and social impacts, or to reduce them to acceptable levels; and (ii) the actions needed to implement these measures. The PMU may need to develop an ESMP where E&S risks of subprojects are not covered by the CoESP. If a PER/EIS are determined during subproject planning to be required by ECD, the requirements of the PER/EIS can be incorporated into the ESMP to be prepared in accordance with the ESF. The ESMP should be incorporated into the contractors bidding document(s) and/or contract(s). The content requirements of a subproject-specific ESMP are provided below. 1. Location/Project Description/E&S Baseline Information. This section would: • Concisely describe the proposed location and its geographic, ecological, social and temporal context including any offsite investments that may be required (e.g. access roads, water supply, etc.). Normally includes a map showing the location and project areas of influence. • Include a description of the proposed works. • Describe relevant physical, biological, and socioeconomic conditions, including any changes anticipated before the project commences. 2. Potential Impacts. This section would predict and assesses the likely positive and negative impacts environmental and social risk/impacts 3. Mitigation. This section would identify measures to reduce potentially significant adverse environmental impacts to acceptable levels. The plan should include compensatory measures if mitigation measures are not feasible. This section would: • Identify and summarize all anticipated significant adverse environmental impacts (including those involving indigenous people or involuntary resettlement). • Describe each mitigation measure, including the type of impact to which it relates and the conditions under which it is required (e.g., continuously or in the event of contingencies), together with designs, equipment descriptions, and operating procedures, as appropriate. • Estimate any potential environmental impacts of these measures. • Identify magnitude of risk and who is responsible for the implementation of the measure and timing. • Provide linkage with any other mitigation plans required for the project (e.g., LMP). 4. Monitoring. This section would identify monitoring objectives and specifies the type of monitoring, with linkages to the potential impacts identified and the proposed mitigation measures. This section would include: • Description and technical details, of monitoring measures, including the parameters to be measured, methods to be used, sampling locations, frequency of measurements, detection limits (where appropriate), and definition of thresholds that will signal the need for corrective actions. • Monitoring and reporting procedures to (i) ensure early detection of conditions that necessitate particular mitigation measures, and (ii) furnish information on the progress and results of mitigation. 5. Implementation Arrangements and Capacity Development. This section would include: • References to other sub-plans such as (i) stakeholder engagement plan, (ii) disclosure and consultation, (iii) grievance redress mechanism, (iv) and others. • Description of institutional arrangements--who is responsible for carrying out the mitigatory and monitoring measures (e.g., for operation, supervision, enforcement, monitoring of implementation, remedial action, financing, reporting, and staff training). 7. Implementation Schedule and Cost Estimates. This section would include: • Implementation schedule for measures that must be carried out as part of the project, showing phasing and coordination with overall project implementation plans; and • Description of the capital and recurrent cost estimates and sources of funds for implementing and monitoring the ESMP. ANNEX K GUIDELINES ON CODE OF CONDUCT FOR WORKERS A satisfactory Code of Conduct6 will contain obligations on all project workers (including sub- contractors’ workers) that are suitable to address the following issues, as a minimum. Additional obligations may be added to respond to particular concerns of the municipality, the location and the project sector or specific project requirements. The Code of Conduct should be signed by each worker to indicate that they have: • received a copy of the code; • had the code explained to them; • acknowledged that adherence to this Code of Conduct is a condition of employment; and • understood that violations of the code could result in severe consequences, up to and including dismissal, or referral to legal authorities. If more appropriate for the workers, the Code of Conduct should be translated into the local language. The contractor should conduct continuous awareness-raising and training activities to ensure that workers abide by the Code of Conduct (such as through toolbox talks). The contractor should also ensure that local communities are aware of the Code of Conduct and enable them to report any concerns. The issues to be addressed include: • Compliance with applicable laws, rules, and regulations of the jurisdiction • Compliance with applicable health and safety requirements (including wearing prescribed personal protective equipment (PPE), preventing avoidable accidents and a duty to report conditions or practices that pose a safety hazard or threaten the environment) • Prohibiting of the use of illegal substances • Non-Discrimination (for example based on family status, ethnicity, race, gender, religion, language, marital status, birth, age, disability, or political conviction) • Interactions with community members (for example to convey an attitude of respect and non-discrimination) • Sexual harassment (for example to prohibit the use of language or behaviour, in particular towards women or children, that is inappropriate, harassing, abusive, sexually provocative, demeaning or culturally inappropriate) • Violence or exploitation (for example the prohibition of the exchange of money, employment, goods, or services for sex, including sexual favours or other forms of humiliating, degrading or exploitative behaviour) • Protection of children (including prohibitions against abuse, defilement, or otherwise unacceptable behaviour with children, limiting interactions with children, and ensuring their safety in project areas) 6 Refer also to WHO Code of Ethics and Professional Conduct for guidance (https://www.who.int/about/ethics/code_of_ethics_full_version.pdf) • Sanitation requirements (for example, to ensure workers use specified sanitary facilities provided by their employer and not open areas) • Avoidance of conflicts of interest (such that benefits, contracts, or employment, or any sort of preferential treatment or favours, are not provided to any person with whom there is a financial, family, or personal connection) • Respecting reasonable work instructions (including regarding environmental and social norms) • Protection and proper use of a property (for example, to prohibit theft, carelessness or waste) • Duty to report violations of this code • No retaliation against workers who report violations of the code, if that report is made in good faith.