ZAMBEZI WATERCOURSE COMMISSION FINANCIAL STATEMENTS FOR TH YEAR ENDED 31 MARCH 2019 ZAMBEZI WATERCOURSE COMMISSION NATURE OF OPERATIONS To promote equitable and reasonable utilisation of the water resources of the Zambezi watercourse and the efficient management and development thereof. ZAMBEZI WATERCOURSE TECHNICAL COMMITTEE Mr. Manuel Quintino (Angola) Ms. Maria Amakati (Namibia) Mr. Aderito Figueira (Angola) Ms. Pauline Mufeti (Namibia) Dr. Bela Julieta Bango Chidumo (Angola) Mr. Christopher Munikasu (Namibia) Mrs. Bogadi Mathangwane (Botswana) Dr. George Lugomela (Tanzania) Mr. Gray Nyandule-Phiri (Malawi) Ms. ELice Engetbert (Tanzania) Mr. Prince M!eta (Malawi) Mr. Sylvester Matemu (Tanzania) Mr. Hyde Sibande (Malawi) Mr. Kenneth Nyundu (Zambia) Mr. Messias Made (Mozambique) Mr. Tinayeshe Mutazu (Zimbabwe) Mr. Hilario Pereira (Mozambique) Mr. Gilbert Mawere (Zimbabwe) Mr. Custodio Vicente (Mozambique) Mr. Zvikomborero Manyangadze (Zimbabwe) EXECUTIVE SECRETARY Mr Michael Mutale REGISTERED OFFICE Zambezi Watercourse Commission 128 Samora Machet Avenue HARARE MAIN BANKERS Stanbic Bank of Zimbabwe Limited MINERVA Branch HARARE AUDITORS BDO Zimbabwe Chartered Accountants 3 Baines Avenue HARARE INDEX TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2019 Content Page Technical Committee's responsibility for financial reporting 2 Independent auditors' report 3-5 Statement of financial position 6 Statement of income and expenditure 7 Statement of changes in reserves 8 Statement of cash flows 9 Notes to the financial statements 10-14 Additional information to the financial statements 15-27 ZAMBEZI WATERCOURSE COMMISSION TECHNICAL COMMITTEE'S RESPONSIBILITY STATEMENT The Technical Committee is required to maintain adequate accounting records and is responsible for the content and integrity of the financial statements and additional information included in this report. It is their responsibility to ensure that the financial statements and the additional information fairly present the state of affairs of the Commission as at the reporting date and the results of its performance for the year then ended. The Technical Committee acknowledges that it is ultimately responsible for the system of internal control and places considerable importance on maintaining a strong control environment. To enable the Technical Committee to meet these responsibilities, it sets standards for internal control aimed at reducing the risk of error or loss in a cost-effective manner. The standards include the proper delegation of responsibilities within a clearly defined framework, effective accounting procedures and adequate segregation of duties to ensure an acceptable level of risk. These controls are monitored throughout the period and all employees are required to maintain the highest ethical standards in ensuring the Commission's activities are conducted in a manner that in all reasonable circumstances is above reproach. The focus of risk management in the Commission is on identifying, assessing, managing and monitoring alt known forms of risk across the Commission. While operating risk cannot be fully eliminated, the Technical Committee endeavours to minimise it by ensuring that appropriate infrastructure, controls, systems and ethical behaviour are applied and managed within predetermined procedures and constraints. The Technical Committee is of the opinion, based on the information and explanations given by management, that the system of internal control provides reasonable assurance that the financial records may be relied on for the preparation of financial statements. However, any system of internal financial control can provide only reasonable, and not absolute, assurance against material misstatement or loss. In preparing the financial statements, the Technical Committee is responsible for assessing the Commission's ability to continue operating as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless they either intend to liquidate the Commission or to cease operations, or have no realistic alternative but to do so. The Technical Committee has assessed the ability of the Commission to continue operating as a going concern and believe that the preparation of the financial statements on a going concern basis is appropriate despite the deficit and negative working capital as explained in note 12. The external auditors are responsible for independently reviewing and reporting on the Commission's financial statements. The financial statements and related notes have been audited by the Commission's external auditors and their report is presented on pages 3 and 5. The financial statements and the related notes set out on pages 6 to 14, which have been prepared on the going concern basis, were approved by the Technical Committee and were signed on its behalf by: Mr. Kenneth Nyundu Mr. Michael Mutale TECHNICAL COMMITTEE CHAIRPERSON EXECUTIVE SECRETARY 10 December 2019 2 Tel/Fax: +263 242 703876/7/8 Kudenga House CelL: +263 772 573 266/7/8/9 3 Baines Avenue bdo@bdo.co.zw P.O. Box 334 www.bdo.co.zw Harare Zimbabwe INDEPENDENT AUDITORS' REPORT TO THE MEMBERS OF ZAMBEZI WATERCOURSE COMMISSION Opinion We have audited the accompanying financial statements of the ZAMBEZI WATERCOURSE COMMISSION set out on pages 6 to 14 which comprise the statement of financial position as at 31 March 2019, the statement of income and expenditure, the statement of changes in reserves and the statement of cash flows for the year then ended, and the notes to the financial statements, which include a summary of the significant accounting policies and other explanatory notes thereto. In our opinion, the financial statements present fairly, in all material respects, the financial position of ZAMBEZI WATERCOURSE COMMISSION as at 31 March 2019, and its financial performance and its cash flows for the year then ended in accordance with the Commission's Financial Management Policy Guidelines. Basis for opinion We conducted our audit in accordance with International Standards on Auditing (ISAs). Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Commission in accordance with the International Ethics Standards Board for Accountants Code of Ethics for Professional Accountants (Parts A and B), together with other ethical requirements that are relevant to our audit of financial statements in Zimbabwe, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Material uncertainty related to going concern We draw your attention to note 12 to the financial statements which indicates that the Commission's current liabilities exceeded its current assets by US$415,602 (2018: US$817,026). In addition, the Commission had a negative reserve of US$415,602 (2018: US$817,026) as at 31 March 2019. These conditions indicate the existence of a material uncertainty that may cast significant doubt about the Commission's ability to continue operating as a going concern. Our opinion is not modified in this regard. Other information The Senior Management are responsible for other information set out on pages 16 to 28. The other information comprises of the detailed statement of income and expenditure, asset register, variance analysis statement, which we obtained prior to the date of the auditor's report. The other information does not include the financial statements and our auditor's report thereon. Our opinion on the financial statements does not cover the other information and we do not express an audit opinion or any other form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit, or otherwise appears to be materially misstated.If based on the work we have performed on the other information that we obtained prior to the date of this auditor's report, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard. BDO Zimbabwe, a Zimbabwean partnership, is a member of BDO International Limited, a UK company limited by guarantee and forms part of the international BDO Network of independent member firms. A ist of partner names is availabLe for inspection at our registered office, No. 3 Baines Avenue, Harare. Responsibilities of the Technical Committee for the financial statements The Technical Committee is responsible for the preparation and fair presentation of the financial statements in accordance with the Commission's Financial Management Policy Guidelines. This responsibility includes designing, implementing and maintaining internal controls relevant to the preparation and fair presentation of the financial statements that is free from material misstatement, whether due to fraud or error; selecting and applying appropriate accounting policies and making accounting estimates that are reasonable in the circumstances. In preparing the financial statements, the Technical Committee is responsible for assessing the Commission's ability to continue operating as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Technical committee either intends to liquidate the Commission or to cease operations, or have no realistic alternative but to do so. Auditor's responsibilities for the audit of financial statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken based on these financial statements. As part of an audit in accordance with ISAs, we exercise professional judgement and maintain professional skepticism throughout the audit. We also: * Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve I fA collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. * Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Commission's internal control. * Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the Technical Committee. * Conclude on the appropriateness of Technical Committee's use of the going concern basis of accounting and based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Commission's ability to continue operating as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Commission to cease to continue operating as a going concern. * Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with the Technical Committee regard ing, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. 72 4 We also provide the Technical Committee with a statement that we have complied with relevant ethical requirements regarding independence, and to communicate with them all relationships and other matters that may reasonably be thought to bear on our independence, and where applicable, related safeguards. BD zin we Ch teVed ce6untants Re ist re Public Auditors 10 Decerriber 2019 5 nj ZAMBEZI WAT ERCOURSE COMMISSION STATEMENT OF FINANCIAL POSITION as at 31 March 2019 2019 2018 Notes US$ US$ ASSETS Current assets Accounts receivable 5 4,130 2,653 Bank and cash balances 6 179,869 472,691 I Total assets a a183,999 475,344 RESERVES AND LIABILITIES Reserves Accumulated fund (415,602) (817,026) Current liabilities Accounts payable 7 599,601 1,292,370 Total reserves and liabilities 183,999 475,344 Mr. Kenneth Nyundu Mr. Michael Mutale TECHNICAL COMMITTEE CHAIRPERSON EXECUTIVE SECRETARY 10 December 2019 6 I, 7 ZAMBEZI WATERCOURSE COMMISSION STATEMENT OF INCOME AND EXPENDITURE for the year ended 31 March 2019 2019 2018 Note US$ US$ INCOME Member states contributions 2,874,030 1,781,165 Donations income 8 320,000 355,846 Other income 9 2,550,710 1,419,127 10 3,320 6,192 EXPENDITURE Audit fees 2,472,606 3,269,767 B h5,303 2,688 Bank charges 1206 11,6398 Capacity building 12,062 11,639 Currency Exchange Variance 18,250 14,628 Information and communication 654 5 Motor vehicle expenses 65,143 53,406 Office establishment costs 13,409 13,767 Office operations 5,851 8,548 Operation and maintenance of Zambezi Water Resources Information System (ZAMWIS) 37,245 Partnership cooperation 102,637 67,661 Personnel costs 402,7 67,61 Staff relocation allowance 48,20 5 Travel costs Value Added Tax - non refundable 1,379 (388) Zambezi Strategic Plan 1,920 (320 Zambezi Water Resources Information System 934,920 1,512,320 483,291 675,210 Zambezi Watercourse Commission - Governance Zambezi Watercourse Commission Institutional Development and Basin Wide Cooperation 31,371 203,757 Surplus/(Deficit) for the year 401,424 (1,488,602) 7 ZAMBEZI WATERCOURSE COMMISSION STATEMENT OF CHANGES IN RESERVES for the year ended 31 March 2019 Accumulated fund US$ Balance at 31 March 2017 671,576 Deficit for the year (1,488,602) Balance at 31 March 2018 (817,026) Surplus for the year 401,424 Balance at 31 March 2019 (415,602) 8 ZAMBEZI WATERCOURSE COMMISSION STATEMENT OF CASH FLOWS for the year ended 31 March 2019 2019 2018 Note US$ US$ CASH FLOWS FROM OPERATING ACTIVITIES Surplus/(Deficit) for the year 401,424 (1,488,602) Cash flows generated/(utilised) before changes in working capital 401,424 (1,488,602) Working capital changes (Increase)/Decrease in accounts receivable (1,477) 3,944 (Decrease)/Increase in accounts payable (692,768) 1,233,451 Net cash utilised in operating activities (292,822) (251,207) NET DECREASE IN CASH AND CASH EQUIVALENTS (292,822) (251,207) CASH AND CASH EQUIVALENTS AT BEGINNING OF PERIOD 472,691 723,898 CASH AND CASH EQUIVALENTS AT END OF PERIOD 6 179,869 472,691 9 ZAMBEZI WATERCOURSE COMMISSION NOTES TO THE FINANCIAL STATEMENTS (Cont'd) for the year ended 31 March 2019 2019 2018 Us$ US$ 5 ACCOUNTS RECEIVABLE Staff salary advance 3,345 - Value Added Tax - refundable 785 2,653 4,130 2,653 6 BANK AND CASH BALANCES Bank 179,758 472,357 Cash 111 334 179,869 472,691 7 ACCOUNTS PAYABLE Leave pay provision 18,990 17,906 Salary arrears 52,205 - Other payables 528,406 1,274,464 599,601 1,292,370 8 MEMBER STATES CONTRIBUTIONS Angola 80,000 70,000 Botswana 80,000 - Namibia 80,000 70,000 Tanzania - 45,846 Zambia - 30,000 Zimbabwe 80,000 140,000 320,000 355,846 9 DONATIONS INCOME Cash donations Danish International Development Agency (DANIDA) 735,230 678,586 Geseltschaft f6r Internationale Zusammernarbeit (German: Society for 67,703 - International Cooperation Donations in kind Cooperation in International Waters in Africa (CIWA) 1,747,777 740,541 2,550,71 W 1',419,127 Donations in kind relate to direct payments made to suppliers by the respective donors. 10 OTHER INCOME Interest income 3,320 6,192 12 ZAMBEZI WATERCOURSE COMMISSION NOTES TO THE FINANCIAL STATEMENTS (Cont'd) for the year ended 31 March 2019 2019 2018 US$ US$ 11 OFFICE ESTABLISHMENT COSTS Upgrading office equipment 851 1,500 Computer equipment, furniture and fittings 7,048 851 8,548 It is the policy of the Commission that all expenditure on non-current assets be expensed in the year of purchase. 12 GOING CONCERN CONSIDERATIONS The following conditions indicate the existence of a material uncertainty related to going concern: - As as at reporting date, the Commission's current liabilities exceeded its current assets by US$415,602 (2018: US$817,026). - In addition, the Commission had a negative reserve of US$415,602 (2018: US$817,026) as at 31 March 2019. The following measures are being implemented: - The Commission is stepping up efforts to collect all outstanding subscriptions from the Riparian states amounting to US$1,536,193. - The Commission has engaged its donors with the view to securing more funding. Its donors have indicated their willingness to settle the outstanding strategic plan and ZAMWIS-DSS consultancy fees amounting to US$482,025 before end of the following financial period. It is on this basis that the financial statements have been prepared on a going concern basis. 13 EVENTS AFTER THE REPORTING DATE 13.1 Removal of the multi currency system in Zimbabwe On the 24 June 2019, the Reserve Bank of Zimbabwe (RBZ) Governor introduced Statutory Instrument 142 of 2019 ("S1142") issued by the Minister of Finance and Economic Development. The 51142 included the following highlights: Introduction of a new currency (Zimbabwe dollar) as the sole legal tender in Zimbabwe which is represented by bond notes and coins and electronic currency i.e. RTGS. Removal of the multi currency system. The use of foreign currency to settle domestic transactions has been removed and the basket of multi-currencies shall only be used to settle international payments. The pricing on all domestic contracts, including the displaying of prices in all outlets in Zimbabwe, shall be effected and/or displayed in the local unit of account. 13.2 Preservation of the value of free funds On 24 July 2019, with reference made to Statutory Instrument 142 of 2019 dated 24 June 2019, given additional consultations premised on overriding objective to further liberalise the foreign exchange market, exchange control wished to advice of the following policy refinements: 13 ZAMBEZI WATERCOURSE COMMISSION NOTES TO THE FINANCIAL STATEMENTS (Cont'd) for the year ended 31 March 2019 13 EVENTS AFTER THE REPORTING DATE (CONT-D) 13.2 Preservation of the value of free funds(cont'd) Exchange control circular no.8 of 2019 - Guidelines on Treatement of Foreign Currency Transactions by Individuals International Organisations, Non-Government Organisations and Embassies with regards to the following: - Preservation of the value of Free Funds Foreign currency received by individuals, International Organisations, Non Governmental Organisations (NGOs) anf Embassies is regarded as free funds for Exchange Control purposes. - Payment of salaries for the staff - Administration of humanitarian cash transfer programmes - Transfer of grants and donations - Administration of bulk local currency cash requirements - Charging of Visa fees by Embassies 13.3 Approval of financial statements The financial statements were approved by the Commission for issue on 10 December 2019. 14 LAMBEZI WATERCOURSE COMMISSION b)DITIONAL INFORMATION ;or the year ended 31 March 2019 DETAILED STATEMENT OF INCOME AND EXPENDITURE RIPARIAN CIWA DANIDA STATES GIZ TOTAL US$ US$ US$ US$ US$ INCOME 1,747,780 737,029 321,518 67,703 2,874,030 Donations 1,747,777 735,230 - 67,703 2,550,710 Angola - 80,000 - 80,000 Botswana 80,000 - 80,000 Namibia - 80,000 - 80,000 Zimbabwe 80,000 - 80,000 Interest earned 3 1,799 1,518 - 3,320 EXPENDITURE 1,032,730 867,030 536,079 36,766 2,472,606 Governance Functions - 73,166 - 73,166 Zambezi Watercourse Commission Council of Ministers - 24,485 [ 24,485 Zambezi Watercourse Technical Committees (ZAMTEC) - J 48,681 48,681 Executive Secretary and Permanent Staff - 300,248 189,472 - 489,720 Executive Secretary - 82,717 - 82,717 Programme Manager - Information, Communication and Partnership (PM - ICP) - 63,389 21,130 - 84,519 Programme Manager - Zambezi Water Resources Information System (PM - ZAMWIS) - 63,389 21,130 - 84,519 Programme Manager - Zambezi Strategic Plan (PM - ZSP) - 63,389 21,130 - 84,519 Finance Administration and Human Resource Officer - 53,225 17,742 - 70,967 Information, Communication and Technology Officer - 25,373 8,458 - 33,831 Administration Assistant - 15,455 5,152 - 20,607 Driver - 7,597 2,532 - 10,129 Workmen's' Compensation - 3,179 524.13 - 3,704 Educational Allowance - 5,250 7,875 - 13,125 Leave provision - 1,083 - 1,083 Travel and Office Running Costs - 187,986 - 187,986 Travel, Subsistence ft Relocation - 109,652 - 109,652 Staff Relocation Allowance 43,209 43,209 Travel costs - 66,443 66,443 Office Running Costs, Capital Expenditure and ZAMWIS Maintenance - 78,334 - 78,334 Office Running Costs - 78,334 - 78,334 Electricity and water - 4,014 - 4,014 - Courier and postage - 964 964 Communications - phone and internet - 12,314 - 12,314 Security services - 12,000 - 12,000 Office cleaning services - 4,200 - 4,200 Information technology systems computer and office maintenance - - 6,340 - 6,340 Motor vehicles maintenance - 13,409 - 13,409 Stationery and office supplies - 9,480 - 9,480 Insurance and licenses - 5,993 - 5,993 Building maintenance 4,318 - 4,318 Audit fees - ,303 - 5,303 15 ZAMBEZI WATERCOURSE COMMISSION ADDITIONAL INFORMATION for the year ended 31 March 2019 DETAILED STATEMENT OF INCOME AND EXPENDITURE(Cont'd) RIPARIAN CIWA DANIDA STATES GIZ TOTAL US$ US$ U S$ uS$ Operation and Maintenance of ZAMWIS 37,245 - 37,245 Operation and Maintenance of Zambezi Water Resources Information Systems -J37,245L-z37,245 - 421 47,359 246 48,026 VAT - 1,375 - 1,375 Currency Exchange Variance - 34,589 - 34,589 Bank Charges L 421 11,395 246 12,062 Capital Expenditure - 851 - 851 Additions to equipment and supplies Office equipment ZAMCOM Institutional Development And Basin-Wide Cooperation - 213,997 - 3,403 217,401 Instrument for Basin-Wide Cooperation 25,794 - - 25,794 Implementation of Procedures for Notification for Planned Measures Implementation of the Rules and Procedures for Sharing of Data and Information 25,794 - 25,794 Partnership Cooperation - 99,234 - 3,403 102,637 National Stakeholders Coordination Committee (NASC) 15000 15000 Basin Wide Stakeholders Coordination Committee (BASC) 84,234 87,637 Information and Communication - 65,143 - 65,143 Website updates 1,193 1,193 Newsletter 9,007 - - 9,007 Brochures/Flyers - 4,972 - - 4,972 Publicity Material - 24,599 - - 24,599 Other Implementation of Communication Strategy - 15,559 - - 15,559 Translation- English/ Portuguese 9,812 Capacity Building 18,250 18,250 Implementation of Capacity Building Activities 18,250 18,250 Gender Mainstreaming - 5,577 - - 5,577 Gender mainstreaming activities 5,577 Zambezi Water Resources Information System 252,888 197,286 - 33,117 483,291 Implementation a Supervision of ZAMWIS 252,888 - - 252,888 Operationalisation of DSS to support 39,183 39,183 Lambezi Basin Monitoring Activties 28,103 33,117 61,220 Parallel co-financing ZAMWIS Enhancement - 130,000 - - 130,000 Zambezi Basin Strategic Planning 779,842 155,078 934,920 Strategic Plan for Zambezi Watercourse CIWA [79,847[7 7 7 779,842 Consultation in Support of Strategic Plan w55w- 155,078 SURPLUS/(DEFICIT) FOR THE YEAR 715,050 (130,001) (214,561) 30,937 401,424 16 ZAMBEZI WATERCOURSE COMMISSION ADDITIONAL INFORMATION (Cont'd) for the year ended 31 March 2019 2.1 PROPERTY AND EQUIPMENT MOVEMENT SCHEDULE Motor Computer Office Furniture Vehicles Equipment Equipment E fittings Total US$ US$ US$ US$ US$ Balance as at 31 March 2017 141,427 39,435 60,879 18,957 260,698 Additions - 7,047 1,500 - 8,547 Balance as at 31 March 2018 141,427 46,482 62,379 18,957 269,245 Additions . - 851 851 Balance as at 31 March 2019 141,427 46,482 62,379 19,808 270,096 The buildings occupied by the Zambezi Water Course Commission are being used for free. These assets are valued at cost price, and are subsequently depreciated. 2.2 ASSET SUMMARY ASSETS COST US$ Motor Vehicles (Ref 2.2.1) 141,427 Computers, laptops and software (Ref 2.2.2) 46,482 Furniture 6t fittings (Ref 2.2.3) 19,808 Office equipment (Ref 2.2.4) 62,379 Total 270,096 2.2. 1MOTOR VECHICLES CODE Asset Type Description Purchase Date Purchase US$ ZAMCOM 04 Mitsubishi Pajero-White 2006 35,600 ZAMCOM 03 Mitsubishi Pajero-Green 2006 35,600 ZAMCOM 02 Mitsubishi Pajero-Silver 2006 30,000 245 CD Mitsubishi Pajero-Grey 2016 40,227 141,427 17 ZAMBEZI WATERCOURSE COMMISSION ADDITIONAL INFORMATION (Cont'd) for the year ended 31 March 2019 2.2.2 COMPUTERS, LAPTOPS t SOFTWARE Purchase Price 1.D. NO: Date of Purchase Location Asset Description Status (US$) Com-P001 3-Jun-05 Storeroom Printer Old Com-CPU001 3-Jun-05 Storeroom Processor Old Com-CPU002 3-Jun-05 Storeroom Processor Old - Com-CPU003 20-Oct-05 Storeroom Processor Old Com-CPU004 22-Oct-05 Storeroom Processor Old Com-CPU005 03/10/2006 Storeroom Processor Old Com-CPU006 03/10/2006 Storeroom Processor Old Com-M004 03/10/2006 Storeroom Monitor Old Com-MOO5 03/10/2006 Library Monitor Old Com-ScOOl 08/04/2006 Safe Flat Bed Scanner Old Com-P003 18/09/2006 Storeroom HP Deskjet 1280 Old Com-CPU007 07/03/2007 Storeroom Processor Old Com-CPU009 27/03/2007 Storeroom Server Old Com-CPU010 27/03/2007 Library Processor Old Com-M007 27/03/2007 Storeroom Monitor Old Com-MOO8 27/03/2007 Storeroom Monitor Old - Com-P004 27/03/2007 Storeroom HIP Printer Old - Com-P007 17/01/2008 Finance and administration Printer Old 1,057 m '\ Com-CPU11 27/03/2008 Storeroom Processor Old - Com-MO10 17-Apr-09 PM- ICP Monitor Old Com-Mol1 17-Apr-09 Storeroom Monitor Old Com-CPU012 17-Apr-09 Storeroom Processor Old Com-CPU013 17-Apr-09 Storeroom Processor Old Com-CPU014 17-Apr-09 Storeroom Processor Old Com-POO8 17-Apr-09 Admin Asset Printer Old - Com-P009 3-Feb-12 SAFE Printer Old 334 Com-PO10 3-Feb-12 SAFE Printer Old 334 Com-Lpt001 25-Jan-13 Executive Secretary Mac Book Pro Old 1,812 Com-Lpt002 25-Jan-13 PM- ICP Mac Book Pro Old 1,777 Com-Lpt003 25-Jan-13 Finance and administration Mac Book Pro Old 1,777 Com-Lpt004 3-Feb-15 PM- ICP HP Laptop Old 1,418 Com-Lpt005 3-Feb-15 PM-ZSP HP Laptop Old 1,418 Com-Lpt006 3-Feb-15 Information Officer HP Laptop Old 1,418 Com-Lpt007 3-Feb-15 PM- ZAMWIS HP Laptop Old 1,418 Com-CPU015 4-Feb-15 Finance and administration CPU Old 1,074 Com-M013 2014 Finance and administration Monitor Old 354 Com-KBOO1 4-Feb-15 Finance and administration Desktop-Keyboard Old - Com-MS001 4-Feb-15 Finance and administration Desktop-Mouse Old - 11-Feb-15 Finance and administration Software Old 3,333 11-Feb-15 Finance and administration Software Old - 4-Feb-15 GOOGLE DRIVE Software Old 4,944 Com-POl1 22-Jul-15 Library HP LaserJet Printer Old 309 Com-CPU016 3-Aug-15 N Bangajena- Driver Desktop-CPU Old 1,058 Com-M014 3-Aug-15 N Bangajena- Driver Monitor Old 180 Com-KB002 3-Aug-15 N Bangajena- Driver Desktop-Keyboard Old Com-MS002 3-Aug-15 N Bangajena- Driver Desktop-Mouse Old - Com-CPU017 3-Aug-15 Administration Assistant Desktop-CPU Old 1,058 Com-Mol5 3-Aug-15 Administration Assistant Monitor Old 180 Com-KBOO3 3-Aug-15 Administration Assistant Desktop-Keyboard Old - Com-MS003 3-Aug-15 Administration Assistant Desktop-Mouse Old 18 ZAMBEZI WATERCOURSE COMMISSION ADDITIONAL INFORMATION (Cont'd) for the year ended 31 March 2019 2.2.2 COMPUTERS, LAPTOPS Et SOFTWARE I.D. NO: Date of Purchase Location Asset Description Status Purchase Price (US$) Com-M016 3-Aug-I5 Library Monitor Old Com-KBO4 3-Aug-15 Library Desktop-Keyboard Old - Com-MS004 3-Aug-I5 Library Desktop-Mouse Old 180 Com-Lpt008 15-Sep-15 SAFE HP Laptop Old 1,666 Com-M017 28.03.2013 Library Monitor Old 150 Com-MOl8 07.11.2014 Finance and administration HP Monitor Old 150 Com-CPUO19 07.11.2014 Programme manager Desktop-CPU Old 545 Com-CPU020 28.03.2013 Library Desktop-CPU Old 495 Com-MO19 28.03.2013 Library Monitor Old 150 Com-KB005 28.03.2013 Library Desktop-Keyboard Old - Com-MS005 28.03.2013 Library Desktop-Mouse Old - Com-CPU021 28.03.2013 Library Desktop-CPU Old 495 Com-MO20 28.03.2013 Library Monitor Old 150 Com-KBOO6 28.03.2013 Library Desktop-Keyboard Old - Com-MS006 28.03.2013 Library Desktop-Mouse Old - Com-CPU022 28.03.2013 SAFE Desktop-CPU Old 495 Com-CPU023 28.03.2013 SAFE Desktop-CPU Old 495 Com-M020 28.03.2013 Senior Advisor Monitor Old 150 Com-KBOO6 28.03.2013 Library Desktop-Keyboard Old - Com-MS006 28.03.2013 Library Desktop-Mouse Old - 02.05.2016 Speakers New 170 Compt-Lpt009 27.03.2017 Executive Secretary Laptop New 1,477 Com-P012 27.03.2017 Executive Secretary HP Printer New - Com-P013 27.03.2017 PM-ZSP HP Printer New - Com-P014 27.03.2017 ICT office HP Printer New 1,290 OE-060 27.03.2017 Boardroom Teleconferencing New 2,541 Equipment OE-063 -OE-068 30.03.2017 UPS New 3,582 OE-063 -OE-068 06.07.2017 UPS New 1,766 31.03.2018 PM-ZSP Lenovo Laptop New 1,512 31.03.2018 PM-ICP Lenovo Laptop New 1,512 31.03.2018 PM-ZAMWIS Lenovo Laptop New 1,512 31.03.2018 FAHRO HP Printer New 747 46,482 19 ZAMBEZI WATERCOURSE COMMISSION ADDITIONAL INFORMATION (Cont'd) for the year ended 31 March 2019 2.2.3 FURNITURE AND FITTINGS Date of Purchase I.D. NO: Purchase Location Asset Description Status Price (US$) FF-T001 2014 Senior Advisor lx Round Table New 370 FF-T002 2009 Executive Secretary 1x Round Table Old - FF-T003 2009 Library Boardroom table Old - FF-Co001 2009 Executive Secretary One seater leather couch Old FF-Co002 2009 PM - ICP Two seater leather couch Old FF-Co003 2009 Administration Assistant Two seater leather couch Old FF-CbO01 2009 Administration Assistant Solid Old - FF-Cb002 2009 Storeroom Solid Old - FF-Cb003 2009 ICT office Solid Old - FF-Cb004 2009 PM-Zambezi strategic plan Solid Old - FF-Wc001 Library Wooden cabinet Old - FF-WcOO2 2009 Executive Secretary Wooden cabinet Old FF-Ch001 2009 Executive Secretary Chair Old Ch002,3,6,7,8, 2009 Executive Secretary 6 Chairs Old FF-ChOO5 2009 Executive Secretary Swivel Chair Old FF-Ch004, 009 2009 PM-ICP 2 Chairs Old FF-Dk001 2009 Executive Secretary Desk Old FF-Dk002 2009 Senior Advisor Desk Old FF-Dk003 2009 PM-ICP Desk Old - FF-Dk004 2009 Administration Assistant Desk Old - FF-ChOl 1 12/10/2014 Senior Advisor Swivel Chair Old 190 FF-Ch012 12/10/2014 Senior Advisor Swivel Chair Old 190 FF-Ch013,15 12/10/2014 Senior Advisor 2 Visitors Chair Old - FF-Ch(14 12/10/2014 Senior Advisor Swivel Chair Old 190 FF-ChOl6 12/10/2014 PM-ZSP Chair Old 190 FF-Wc003 01/12/2015 Senior Advisor Wooden cabinet 2drawer Old 330 FF-Wc004 25/11/2014 Administration Assistant Wooden cabinet 4drawer Old 500 FF-WcOO5 25/11/2014 PM-ZSP Wooden Shelves Old 300 FF-WcOO6 25/11/2014 Storeroom Wooden Shelves Old 300 FF-Wc007 25/11/2014 PM-ICP Wooden Shelves Old 300 FF-Wc008 12/10/2014 PM-ZAMWIS Wooden Shelves Old 300 FF-Wc009 12/10/2014 Finance and administration Wooden Shelves Old 300 FF-WC010 25/11/2014 Administration Assistant Wooden Shelves Old 300 FF-Ch017 08/08/2014 PM - ZAMWIS Chair Old 114 FF-Ch018-19 08/08/2014 PM-ZSP 2 Swivel Chairs Old 114 FF-Ch02O 08/08/2014 PM-ICP Chair Old 114 FF-Ch021-22 12/10/2014 Finance and administration 2 Chairs Old 190 FF-Ch023 08/08/2014 Administration Assistant Swivel Chair Old 114 FF-Ch024 08/08/2014 ICT office Chair Old 190 FF-ChO25 01/12/2015 Driver Chair Old 195 FF-Ch026 12/10/2014 Library Chair Old - FF-ChO27-29 12/10/2014 Library 3 Swivel Chars Old 190 FF-ChO3O-43 16/10/2014 Boardroom 14 Chairs Old 190 FF-Ch044-45 16/10/2014 Kitchen 2 Chairs Old 190 FF-Wc011 01/12/2015 Finance and administration Wooden cabinet 4drawer Old 500 FF-Wc012 01/12/2015 Boardroom Wooden Credenza Old 250 FF-WcOl3 25/11/2014 Senior Advisor Wooden Shelves Old 300 20 ZAMBEZI WATERCOURSE COMMISSION ADDITIONAL INFORMATION (Cont'd) for the year ended 31 March 2019 22.3 FURNITURE AND FITTINGS (CONT'D) I.D. NO: Date of Location Asset Description Status Purchase Price Purchase (US$) FF-Dk004 41859 PM-ZSP Desk New 440 FF-Dk005 41859 PM-Zambezi Desk New 440 FF-Dk006 41859 ICT office Desk New 440 FF-Dk007 41924 Finance and administration Desk New 500 FF-DkOO8 23/01/2015 Driver Desk New 380 FF-DKO09 42016 Library Desk New 780 FF-T004 41928 Boardroom Boardroom table New 2,100 FF-TO05 23/01/2015 Guard Telephone table New 250 FF-ACOD2 17/11/2014 Boardroom Air Conditioner New 2,100 FF-AcOO3 18/9/2015 Server Room Air Conditioning Unit New 650 FF-Ac001 Executive Secretary Air Conditioner Old FF-Dk010 Library Desk New - y , FF-Wc014 25/02/2016 Reception Tender Box New FF-TO06 16/10/2015 Reception Printer Table(Metallic) New FF-TO07 23/10/2015 Boardroom Telephone table (wooden) New FF-TO08 23/10/2015 Passage Telephone table(wooden) New 25/09/2015 Library bookshelves fixed on the wall New 30/09/2015 Reception bookshelves fixed on the wall New 779 10/12/2015 ICT office Cabinet shelve/sliding door New 196 27.01.2016 Executive Secretary Magazine Stand New 500 22.03.2016 Reception Tender Box New 200 FF-Ch053-054 16.02.2017 Library Furniture New 150 FF-Ch055-056 14.03.2017 Consultants Offices Chairs and Desks New 1,827 FF-Ch 31.03.2019 FAHRO bookshelves fixed on the wall New 851 19,808 21 ZAMBEZI WATERCOURSE COMMISSION ADDITIONAL INFORMATION (Cont'd) for the year ended 31 March 2019 2.2.4 OFFICE EQUIPMENT I.D. NO: Date of Location Asset Description Model Status Purchase Price Purchase (US$) OE-001 03/12/2008 Boardroom Projector Sony LCD Projector XGA-VPL- Old - OE-002 2009 Kitchen Fridge-KIC Office Equipment Old - OE-003 2009 Kitchen Microwave-SAMSUNG Office Equipment Old- OE-004 2009 Kitchen Coffee maker Office Equipment Old - OE-005 2009 Kitchen URN Office Equipment Old - OE-006 5-May-09 Safe Binder ACCO REXEL T40 THERMAL Old - OE-007 5-May-09 Passage Photocopier CANON IR 2018 COPIER Old - OE-008 16-Jun-09 PM-ICP Camera CANON DS126191 EOS DIGITAL Old - OE-009 3-Feb-12 SAFE IPAD iPad Old 1,165 OE-010 3-Feb-12 PM-ICP IPAD iPad Old 1,165 OE-011 7-Mar-13 SAFE IPHONE IPHONE 5 Old 1,060 OE-012 7-Mar-13 SAFE IPHONE ]PHONE 5 Old 1,060 OE-013 7-Mar-13 SAFE IPHONE IPHONE 5 Old 1,060 OE-014 Safe Labelling Machine P-Touch 2730 Electronic Old - Labeller OE-015 16/10/2015 Passage Copier Kings RICOH MP C2003 Old 7,950 OE-019a- 16/10/2014 Senior Advisor 8 Saturn Heaters Office Equipment Old 704 OE-020 01/07/2014 Server Room Live box ventures Live box ventures Old 3,161 OE-021 01/07/2014 Server Room Live box ventures Live box ventures Old 2,329 OE-020 07/01/2014 Server Room Network cabinet Motex CAT 6 cabinet Old - OE-021 07/01/2014 Server Room CISCO Switch 24-Port WS-C29605-24PS-L Old - OE-022 07/01/2014 Server Room CISCO Wireless Access CISCO Router Old - Point OE-023 07/01/2014 Server Room CISCO Transceiver 1GB LX/LH Transceiver Old - OE-024 07/01/2014 Passage CISCO Wireless Access CISCO Access Point Old - Point OE-025 07/01/2014 Passage CISCO Wireless Access CISCO Access Point Old - Point OE-028 08/08/2014 Server Room IP PBX Mitel 3300 CXII Controller, PBX Old - Software and 3300 CXII Hard drive OE-029 08/08/2014 Senior Advisor IP Phone MITEL 5312 IP Phone Old - OE-030 08/08/2014 Admin Asset IP Phone MITEL 5312 IP Phone Old - OE-031 08/08/2014 Executive Secretary IP Phone MITEL 5312 IP Phone Old - OE-032 08/08/2014 PM-ICP IP Phone MITEL 5312 IP Phone Old OE-033 08/08/2014 PM-ZSP IP Phone MITEL 5312 IP Phone Old - OE-034 08/08/2014 Finance and IP Phone MITEL 5312 IP Phone Old - administration OE-035 08/08/2014 ICT office IP Phone MITEL 5312 IP Phone Old - 0E-036 08/08/2014 Boardroom IP Phone AITEL 5312 !P Phone Old - OE-037 01/05/2015 PM- ZAMWIS Analog Phone Panasonic Old - OE-038 01/05/2015 Library Analog Phone Panasonic Old - OE-039 01/05/2015 Driver Analog Phone Ericsson-LG LKA 200 PABX Old - Telephone OE-040 01/05/2015 Administration Analog Phone Panasonic Old - Assistant OE-041 20/07/2015 Server Room CISCO Switch 24-Port WS-C2960X-24PS-L Old - 28/08/2015 Whole building Fire Extinguishers I Old 1,366 22 ZAMBEZI WATERCOURSE COMMISSION ADDITIONAL INFORMATION (Cont'd) for the year ended 31 March 2019 2.2.4 OFFICE EQUIPMENT (CONT'D) 1.D. NO: Date of Location Asset Description Model Status Purchase Purchase Price (US$) 01/10/2015 Guard room Guardroom New - OE-042 15/11/2015 Server Room CISCO Server UCS 220 M4 New 15,229 OE-043 15/11/2015 Server Room Server Rack Nemstech 42U Rack New OE-044 30/11/2015 Server Room Cyberoam Firewall Cyberoam CR 25wiNG New 10/12/2015 ICT office Installation of Cabinet New OE-045 18/12/2015 Server Room Network cabinet Link basic 25U Rack New OE-046 21/04/2016 Server Room CISCO 4300 Series Router CISCO 4351 New 4,444 OE-047 07/01/2013 SAFE Projector LG BS275 GIZ 615 OE-048 23/05/2014 .Strongroom Projector ACER X113 3D READY GIZ 505 OE-049 14.03.2017 Kitchen Shredder New 1,757 14.03.2017 Strongroom Flags for Riparian States New 544 27.03.2017 Executive Secretary, Notice Boards New 414 FAHRO ICT Officer OE-061 27.03.2017 Near the Storeroom 5000titre tank and stand New 1,297 27.03.2017 In front of the Office Car shades New 766 27.03.2017 At the back of the office- Gates New 1,264 sanitary lane OE-062 27.03.2017 Behind the Library Generator-Perkins 20kVA New 13,024 31.03.2018 Strong room Safe New 1,500 62,379 3. CONTRIBUTIONS ARREARS STATUS OF RIPARIAN STATES FROM 2012 TO 31 MARCH 2019 31 March Country Current 1 Year Over 2 Years 2019 usS US$ US$ AngoLa 90,000 90,000 Botswana 90,000 - 90,000 Malawi 90,000 80,000 205,000 375,000 Mozambique 90,000 80,000 70,000 240,000 Namibia 90,000 - - 90,000 Tanzania 90,000 80,000 104,493 274,493 Zambia 90,000 80,000 116,700 286,700 Zimbabwe 90,000 - - 90,000 720,000 320,000 496,193 1,536,193 23 國r－奮口口圖口國國國口目口口目一一購•■口 ! 〕 一！？蘆〔、：〕！;- _ Y.J ч L L L ш а ш `� `� 9. А 7, .°az ?. � а а а т а s. � � ы +L-i й � ,ь� 'О �`-*�' оЛ оп Ш1 6П о.п [z С С С С С � 4 L С L 7 7 � С С гр - п � � 'Т7 Т3 +-' а С С С С � �. а а о а Е "�+ n еь а Q а ъ га гв а� '.. L � s � ,с а - - о о а о � с С С С С С Q1 � -О_ b_ -О � гй7 � � � � � � � � -G L L L д и v и и и 3 xi � т� 7i '�у �нп С ' а а ш а а ° i ш оп м ыs м � т � � :° � го 49 � n н и � � С , � оп QП аП W1 рЛ v � О �'аиГ-+ „. 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NO: Purchase Location Asset Description -TO01 2014 Senior Ndvisor 1x Round Table New 370 FF-TO02 2009 Executi ry Ix Round Table Otd FF-TO03 2009 Library Boardroom tabie Old One seater Leather couch Old FF-C0001 T_09 -Executive Secretary FF-Co002 2009 PM - ICP Two seater leather couch Old FF-Co0Y3_ 2009 Administration Assistant Two seater teat er couch Old T_-CbD01 2009 Admini3tration Assistant Solid Old -Cb002 2009 Storeroom isolid 5id FF-CbOT3- 2009 ICT Office Solid Old Solid _61d FF-Cb004 2009 PM-Za ibezi strategic plan _FF-Wc001 Librar Wooc!en cabinet Old y Wooden cabinet Old FF W c 0 0 2 Executive Secretary f7F_-Ch001 2009 - Executive Secretary Chair Old Old Ch002,3,6,7,8, 2009 Executive Secretary 6 Chairs Old TF _h5 i2009 Executive Secretary Swivel Chair FTChO04, 009 12009 PMACP 2 Chairs Old Old -Dk001 2009 Executive Secretary Desk FF-Dk0J2 2009 eniOr Advi sOr Desk Old -Dk003 2009 PM_ICP Desk -6id F-F _k4 2009 Administration Assistant Desk Old 1190 FF-ChOl 1 12/10/2014 Senior Advisor Swivel Chair +Old - FF-Ch012 12110/2014 Senior Advisor Swivel Chair OLd 190 Visitors Chair Old - F_-Ch013,15 T2-/1{)/2014 Senior Advisor - Swivel Chair Did 190 FF-Ch01 4 12/10/i 14 enior Advisor old 190 FF-ChO16 12/10/2014 PM,_zSP Chair Old - FF-Wc003 01/12/2015 Senior Advisor Wooden cabinet 2drawer Old 330 FF-Wc004 25/11 / Z-014 Administration Assistant Wooden cabinet 4drawer Old 500 FF-Wc005 25/11/2014 PM_zSP Wooden Shelves Old 300 Old 300 FF WcOO6 25/11/2014 Storeroom Wooden Shelves Old 300 FF-Wc007 25/11/2014 PM_ICP Wooden Shelves _ __-WcO08 12/10/2014 PM-ZAMWIS Wooden Shelves FF-Wc009 12110/2014 Finance and administration Wooden Shelves Old 300 FF-Wc010 25/11/2014 Administration Assistant Wooden Shelves Old 300 PM - ZAMWIS Chair Old 114 FF-Ch017 08/08/2014 FF-Ch018-19 08108/2014 PM_ZSP 2 Swivel Chairs Old 114 - Chair bld 114 7F-ChO2O 08/08/ZO14 PM-ICP FF-Ch021-22 12/10/2014 Finance and administration 2 Chairs Old 190 FF-Ch023 08/08/2014 Administration Assistant Swivel Chair Old 114 F-F.-h24 08/08/2014 - ICT office Chair Old 190 Old 195 FF-Ch025 01/12/2015 Driver Chair FF-Ch026 12/10/2014 Library Chair Old - I-F-ChO27-29 17/10,12014 Library I Wifel 0 d 190 FF-ChO3 -43 16/10/2014 Boardroom 14 Chairs Old 190 FF-Ch044-45 16/10/ZO14 Kitchen 2 Chairs Old 190 c -6Ld 500 FF-Wc01 1 01/12/2015 Firiance and administration Wooden cabinet 4drawer - r.. Old 250 FF-Wc012 01/12/2015 lBoardroorn Wooden Credenza t w 01 - Wooden Sh6ves LFF-WcOl 3 0/11/2014 Senior Advisor iOld 20