ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – National ID Program in Ethiopia The Federal Democratic Republic of Ethiopia Office of the Prime Minister National ID Program ETHIOPIA DIGITAL ID FOR INCLUSION AND SERVICES (P179040) Draft ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) October 2023 1 | Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – National ID Program in Ethiopia ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Federal Democratic Republic of Ethiopia (the Recipient) will implement the “Ethiopia Digital ID for Inclusion and Services (P179040)” (the Project) with the involvement of the Prime Minister's Office (PMO), as set out in the Financing Agreement. The International Development Association (the Association) has agreed to provide financing for the Project, as set out in the referred agreement. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring, and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the Ministry of Finance and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient State Minister of the Ministry of Finance. The Recipient shall promptly disclose the updated ESCP. 2 | Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – National ID Program in Ethiopia MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Submit quarterly reports to the Project Management Unit Prepare and submit to the Association regular monitoring reports on the environmental, social, Association throughout the (PMU) of NIDP health and safety (ESHS) performance of the Project, including but not limited to the implementation Project's implementation of the ESCP, status of preparation and implementation of E&S instruments required under the ESCP, commencing after the Effective stakeholder engagement activities, and functioning of the grievance mechanisms. Date. Submit each report to the Association no later than 30 days after the end of each reporting period. B INCIDENTS AND ACCIDENTS Notify the Association no later PMU of NIDP Promptly notify the Association of any incident or accident related to the Project which has, or is than 48 hours after learning of the likely to have, a significant adverse effect on the environment, the affected communities, the public incident or accident. or workers, including, inter alia, cases of sexual exploitation and abuse (SEA), sexual harassment (SH), Provide subsequent reports to the and accidents that result in death, serious or multiple injury. Provide sufficient detail regarding the scope, severity, and possible causes of the incident or accident, indicating immediate measures takenAssociation within a timeframe or that are planned to be taken to address it, and any information provided by any contractor and/or acceptable to the Association. A supervising firm, as appropriate. detailed report of the incident would be provided within fifteen Subsequently, at the Association’s request, prepare a report on the incident or accident and propose (15) days. Minor incidents shall be any measures to address it and prevent its recurrence. included in the quarterly report. C CONTRACTORS’ MONTHLY REPORTS Submit the monthly reports to the Contractors Association, upon request, as Require contractors and supervising firms to provide monthly monitoring reports on ESHS annexes to the reports to be performance in accordance with the metrics specified in the respective bidding documents and submitted under action A above. contracts, and submit such reports to the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Hire PMU E&S Specialist before PMU of NIDP Establish and maintain a Project Management Unit (PMU) including environmental and social risk project effectiveness; E&S focal management specialist; Assign environmental and social focal persons in each of the regional person shall be assigned prior to states disbursement for Project activities. 3 | Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – National ID Program in Ethiopia MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY The organizational structure, including the focal point, should be maintained throughout Project implementation. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS Adopt the ESMF with SRAMP and PMU of NIDP Adopt and implement an Environmental and Social Management Framework (ESMF) including the SEA/SH Action Plan, and E-WMP Security Risk Assessment and Management Plan (SRAMP) and Sexual Exploitation and Abuse and prior to disbursement for Sexual Harassment (SEA/SH) Action Plan, E-Waste management Plan (E-WMP and ESMP) for the Component 2 and 3, and Project, consistent with the relevant ESSs. thereafter implement the ESMF throughout Project implementation. 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of PMU of NIDP Incorporate the relevant aspects of the ESCP, including, inter alia, the relevant Labor Management procurement documents and Procedures, and code of conduct, into the ESHS specifications of the procurement documents and respective contracts. contracts with contractors and supervising firms as applicable. Thereafter, ensure that the Supervise contractors throughout contractors and supervising firms comply and cause subcontractors to comply with the ESHS Project implementation. specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Throughout Project PMU of NIDP Ensure that the consultancies, studies, capacity building, training, and any other technical assistance implementation. activities under the Project are carried out in accordance with terms of reference acceptable to the Association, that are consistent with the ESSs. Thereafter, ensure that the outputs of such activities comply with the terms of reference. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Adopt the LMP prior to PMU of NIDP Adopt and implement the Labor Management Procedures (LMP) for the Project, including, inter alia, disbursement and implement it provisions on working conditions, management of workers’ relationships, occupational health, and throughout Project safety (including personal protective equipment, and emergency preparedness and response), code implementation. of conduct (including SEA and SH), forced labor, child labor, grievance arrangements for Project workers, and applicable requirements for contractors, subcontractors, and supervising firms. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism PMU of NIDP Establish and operate a grievance mechanism for Project workers, as described in the LMP and prior to engaging Project workers consistent with ESS2. and thereafter maintain and operate it throughout Project implementation. 4 | Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – National ID Program in Ethiopia MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 2.3 PROJECT WORKERS TRAINING: Prior to the start of registration PMU of NIDP Implement training of Project workers designed to enhance awareness of risks and to mitigate impacts work, with on the local communities, as defined in ESMF, LMP and GBV action plan. regular refresher training. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 E-WASTE MANAGEMENT PLAN As per 1.2 above PMU of NIDP Adopt and implement an e-waste management plan consistent with ESS3. More specifically, among others, ensure that: obsolete registration kits and other electronic devices are recycled and disposed of in accordance with ESS. Awareness is created among the project staff and community members about e-waste management. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Throughout Project PMU of NIDP Incorporate and implement resource efficiency and pollution prevention and management measures implementation. in the ESMF. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 Assess and manage specific risks related to the spreading of communicable diseases, including skin LMP encompassing Occupational PMU of NIDP with diseases, to the community or the Project workers arising from Project activities such as registration Health Safety measures will be Registration Team, on- processes where there is direct physical contact during biometrics capture, risk of indirect contact prepared and adopted before ground officers and the through usage of devices as part of the ESMF. disbursement. training team. Include mitigation measures such as the usage of gloves when coming in contact with community members from a segment that is susceptible to be bearing communicable diseases, regular usage of sanitizers to clean equipment and devices after every use, and Project workers wearing masks while registering, in the ESMPs to be prepared in accordance with the ESMF. Ensure implementation of mitigation measures provided under the GBV Risk Assessment and Action Plan. 4.2 SECURITY MANAGEMENT PMU of NIDP in Assess and implement measures to manage the security risks of the Project, including the risks of As part of the ESMF, SRAMP shall collaboration with entities engaging security personnel to safeguard project workers, sites, assets, and activities, as set out in be adopted prior to disbursement onboarded to cover the the Security Risk Assessment and Management Plan (SRAMP) that shall be developed for the Project. and thereafter implemented geographical areas that Update the document during the Project implementation. throughout Project would require security implementation. personnel. ESS 5: LAND AQUISTION RESTRICTION OF LAND USE AND INVOLUNTARY RESETTLMENT This standard is not currently relevant ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 5 | Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – National ID Program in Ethiopia MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY This standard is not currently relevant ESS 7: SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 7.1 INCLUSIVE AND MEANINGFUL CONSULTATIONS SA shall be prepared, disclosed, PMU of NIDP Adopt and implement the Stakeholder Engagement Plan (SEP) which includes measures to promote and adopted prior to inclusive and meaningful consultations with historically underserved people. disbursement. The provisions under ESS7 are considered relevant to vulnerable groups of people. NIDP shall develop a set of mitigation measures to address issues highlighted in the Social Risks Assessment. These mitigation measures shall be included in the Project Operations Manual and shall guide the implementation of daily project activities. The mitigation measures shall be developed to specifically address the issues that the most vulnerable and underserved communities may face in connection with the project. ESS 8: CULTURAL HERITAGE This standard is not currently relevant ESS 9: FINANCIAL INTERMEDIARIES This standard is not currently relevant ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION The SEP has been prepared and PMU and Stakeholder Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent with ESS10, disclosed prior to appraisal and engagement team of NIDP which shall include measures to, inter alia, provide stakeholders with timely, relevant, shall be implemented throughout understandable, and accessible information, and consult with them in a culturally appropriate the Project implementation. manner, that is free of manipulation, interference, coercion, discrimination, and intimidation. Project information on ESMF, ESCP, SA and SEP and other documents disclosed to stakeholders shall be translated and made available in the local languages, and presented in a timely, understandable, accessible and appropriate manner and format. 10.2 PROJECT GRIEVANCE MECHANISM Establish the grievance PMU mechanism prior to Stakeholder engagement Establish, publicize, maintain, and operate an accessible grievance mechanism, to receive and facilitate implementation Component 2 and team, Communications team resolution of concerns and grievances in relation to the Project, promptly and effectively, in a 3 of Project activities and of NIDP transparent manner that is culturally appropriate and readily accessible to all Project-affected parties, at thereafter maintain and operate no cost and without retribution, including concerns and grievances filed anonymously, in a manner the mechanism throughout consistent with ESS10. Project implementation. 6 | Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – National ID Program in Ethiopia MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. CAPACITY SUPPORT CS2 Organize thematic, fit-for-purpose training and/or coaching led by the E&S focal points, Prior to the implementation of PMU of NIDP and specialists, part of the NIDP PMU, on E&S management, including the required ESS’s for relevant activities warranting E&S project activities targeting relevant project staff, including NIDP members, stakeholders collaborating management. with NIDP (both public and private sector), and participating national and regional government officials. Conduct stakeholders' consultation, including awareness creation programs, as per the SEP to capacitate local communities on the project's implementation. CS2 Conduct training on Occupational Health and Safety for project staff, including on communicable Throughout the Project PMU of NIDP diseases and ergonomic effects in project implementation areas, as per the LMP. implementation. 7 | Page