Dedicated Grant Mechanism - Indonesia Strengthening Rights and Economies of Adat and Local Communities GRANT No. TF0A4242 Procurement Plan Version No.: 5 Date: Dec 7, 2020 I. General Information 1. Project information: a. Country: Indonesia b. Recipient: Samdhana Institute Indonesia c. Project Name: Strengthening Rights and Economies of Adat and Local Communities (P156473) d. Project Implementing Agency (PIA): The Samdhana Institute 2. Bank’s approval Date of the procurement Plan: a. Version 1: March 1, 2017 b. Version 2: May 14, 2018 c. Version 3: October 3, 2018 d. Version 4: April 24, 2019 e. Version 5: December 7, 2020 3. Date of General Procurement Notice: N/A 4. Period covered by this procurement plan: The procurement plan covers implementation stage of the Project (from March 2017 to December 2021) II. Types of Contract, Bank’s Review Requirements and Applied Methods A. Goods, Works and Non-Consulting Services 1. Procurement Method and Bank’s Review Requirements: Procurement Decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Procurement Ref. Procurement Bank’s Review Method No. Method Requirement Threshold 1. Shopping < $ 100,000 No prior review (Goods) (only post review). 2. Shopping < $ 100,000 No prior review (Non-Consulting (only post review). Services and Small 3. Works) Direct Contracting No procurement Each contract ≥ (Goods, Non- method $2,000,000 Consulting Services threshold. equivalent shall and Small Works) Subject to be subject to justification for Bank’s prior review. All other Direct Contracting contracts subject as per para. 3.6 to post review. of the Procurement Justification for Guidelines proposed use of Direct Contracting method in any contract, regardless of value, shall be sent for the Bank’s prior 2. Pre-qualification: Not applicable. approval as part of the procurement plan. 3. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines: As set out in Samdhana’s Procurement Manual acceptable for the Bank. 4. Reference to (if any) Project Operational/Procurement Manual: For procurement of contracts under the Shopping method, Samdhana may use its own procurement manual and standard procurement forms acceptable for the Bank. 5. Any Other Special Procurement Arrangements: Retroactive financing of eligible contracts under the procurement plan will be applicable only when permitted in accordance with the Grant Agreement. B. Selection of Consultants 1. Selection Method Thresholds and Bank’s Review Requirements: Selection decisions subject to prior review by Bank as stated in Appendix 1 to the Guidelines for Selection and Employment of Consultants: Ref. Selection Method Bank’s Review Selection Method Threshold Requirement No. 1. Quality and Cost May be applied to Each contract ≥ Based Selection all estimated $1,000,000 (QCBS) - Firms contract value. No equivalent shall be particular threshold. subject to Bank’s prior review. All other contracts subject to post review. (Prior review from technical perspective of only the draft TOR 2. Selection Based on Only for estimated No and prior draftreview cost Consultants’ contract value < $ (only post review). estimate). Qualifications (CQS) 300,000 as per - Firms para. 3.7 of the (Prior review from Consultant technical perspective Guidelines. of only the draft TOR and draft cost estimate). 3. Single Source No selection Each contract ≥ Selection of Firms method threshold. $1,000,000 Subject to equivalent shall be justification for subject to Bank’s Single Source prior review. All other Selection of firms as contracts subject to per para. 3.9 and post review. 3.10 of the Consultant (Prior review from Guidelines. technical perspective of only the draft TOR, justification for use of Single Source Selection method and draft cost estimate, shall be sent for the Bank’s prior approval as part of the procurement plan). Ref. Selection Method Selection Method Threshold Bank’s Review Requirement No. 4. Competitive No threshold. No prior review (only Selection of post review), unless for Individual contract ≥ $ 300,000 Consultants (comparison of at (Draft TOR of all least 3 CVs) contracts, regardless of value, shall be sent for the Bank’s comments before initiating the selection process. In addition, the Bank’s prior review and no objection shall be also obtained for the exceptional deviations from the normal competitive selection procedure of individual consultants subject to the Bank’s expost- review listed in paragraph 5.4 (a)-(c) of the Consultant Guidelines). 5. Sole Source No Threshold. No prior review (only Selection of Subject to post review), unless for Individual justification for use contract ≥ $ 300,000 Consultants of sole source method for (Prior review from selection of technical perspective of individuals as per only the draft TOR, para. 5.4 of the justification for use of Consultant Single Source Selection Guidelines method and draft cost estimate, shall be sent for the Bank’s prior approval as part of the procurement plan). 2. Short list comprising entirely of national consultants: Short list of consultants for services (firms), estimated to cost less than $ 400,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines. 3. Any Other Special Selection Arrangements: Retroactive financing of eligible contracts under the procurement plan will be applicable only when permitted in accordance with the Grant Agreement. PROCUREMENT Indonesia : Strengthening Rights and Economies of Adat and Local Communities PLAN General Information Country: Indonesia 2018-05-17 Bank’s Approval Date of the Original Procurement Plan: 2022-07-07 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P156473 GPN Date: Project Name: Strengthening Rights and Economies of Adat and Local Communities Loan / Credit No: TF / A4242 Samdhana Institute Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-SAMDHANA-44905-GO-RF Project Management, Monito Request for Quota Single Stage - One E Q / Equipment and materials TF / A4242 ring and Evaluation, and Inst Post Open - National 25,200.00 0.00 Canceled 2018-01-15 2018-03-12 2018-09-08 tions nvelope for project support itutional Development ID-SAMDHANA-005-GO-RFQ / Project Management, Monito Request for Quota Single Stage - One E Equipment and materials for TF / A4242 ring and Evaluation, and Inst Post Limited 25,200.00 24,038.19 Signed 2018-01-11 2017-12-31 2018-01-27 2018-01-26 2018-01-27 tions nvelope project support itutional Development ID-SAMDHANA-258681-GO-R Project Management, Monito Request for Quota Single Stage - One E Pending Impl FQ / Laptops for Program Sta TF / A4242 ring and Evaluation, and Inst Post Limited 4,000.00 0.00 2021-10-20 2021-11-05 2021-12-05 tions nvelope ementation ff, budget code 3.2.10 itutional Development NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-SAMDHANA-44906-NC-DI Project Management, Monito Pending Impl R / Vendor for video docume TF / A4242 ring and Evaluation, and Inst Post Direct Selection Direct 37,400.00 0.00 2018-01-31 2018-02-05 2018-03-12 2018-09-08 ementation ntation and publication mate itutional Development rials ID-SAMDHANA-008-NC-DIR / Project Management, Monito Pending Impl Vendor for video documentat TF / A4242 ring and Evaluation, and Inst Post Direct Selection Direct 37,400.00 0.00 2018-01-31 2019-08-01 2019-09-01 2020-01-31 ementation ion and publication materials itutional Development CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project Management, Monito ID-SAMDHANA-37518-CS-CQ Consultant Qualifi TF / A4242 ring and Evaluation, and Inst Post Open - National 25,000.00 0.00 Canceled 2018-01-02 2018-01-23 2018-03-08 2018-04-07 2018-05-12 2018-11-08 S / Audit Firm cation Selection itutional Development Project Management, Monito ID-SAMDHANA-200892-CS-C Consultant Qualifi Pending Impleme TF / A4242 ring and Evaluation, and Inst Post Open - National 25,000.00 0.00 2020-11-30 2020-12-02 2020-12-06 2020-12-08 2020-12-13 2021-06-11 QS / Audit for project DGMI cation Selection ntation itutional Development ID-SAMDHANA-273814-CS-C Project Management, Monito QS / Communication consulta Consultant Qualifi Pending Impleme TF / A4242 ring and Evaluation, and Inst Post Open - National 65,000.00 0.00 2022-01-27 2022-02-17 2022-03-10 2022-03-31 2022-05-05 2022-11-01 nt to conduct perception surv cation Selection ntation itutional Development ey on IPLC issues in selected areas. ID-SAMDHANA-275516-CS-C QS / Consultant Landuses Ch ange Research to provide his Project Management, Monito Consultant Qualifi Pending Impleme torical analysis of changes in TF / A4242 ring and Evaluation, and Inst Post Open - National 32,000.00 0.00 2022-01-28 2022-02-18 2022-03-25 2022-04-15 2022-05-20 2022-11-16 cation Selection ntation Forest Cover, Non-forest Lan itutional Development d Uses, Forest and Land Fires and Carbon Stocks in the IPL C areas in the selected sites ID-SAMDHANA-273792-CS-C QS / Consultant Livelihood to Inform Policy Processes and Consultant Qualifi Pending Impleme support and assist the livelih TF / A4242 Post Open - National 27,586.00 0.00 2022-01-27 2022-02-17 2022-03-24 2022-04-14 2022-05-12 2022-11-08 Dialogue cation Selection ntation ood program implementation currently implemented by th e sub-projects. INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-SAMDHANA-44354-CS-IN Project Management, Monito Individual Consult DV / TA for Local Communitie TF / A4242 ring and Evaluation, and Inst Post Open 39,000.00 0.00 Canceled 2017-12-05 2018-02-02 2018-02-15 2018-02-19 2018-12-31 ant Selection s itutional Development ID-SAMDHANA-44352-CS-IN Project Management, Monito Individual Consult DV / TA for Indigenous Peopl TF / A4242 ring and Evaluation, and Inst Post Open 39,000.00 0.00 Canceled 2017-12-05 2018-02-02 2018-02-15 2018-02-19 2018-12-31 ant Selection e itutional Development Project Management, Monito ID-SAMDHANA-37520-CS-IN Individual Consult TF / A4242 ring and Evaluation, and Inst Post Open 39,000.00 0.00 Canceled 2017-12-05 2018-07-03 2018-02-02 2018-02-15 2018-02-19 2018-12-31 DV / TA for Gender ant Selection itutional Development Project Management, Monito ID-SAMDHANA-44369-CS-IN Individual Consult TF / A4242 ring and Evaluation, and Inst Post Open 25,000.00 0.00 Canceled 2018-04-02 2018-04-06 2018-04-10 2018-04-12 2018-06-30 DV / ESMF Specialist ant Selection itutional Development Page 1 Project Management, Monito ID-SAMDHANA-001-CS-INDV Individual Consult TF / A4242 ring and Evaluation, and Inst Post Limited 39,000.00 28,337.85 Signed 2018-01-26 2017-12-04 2018-01-29 2018-01-29 2018-01-31 2018-02-13 2018-02-13 2018-02-13 2019-12-31 / TA for Local Communities ant Selection itutional Development Project Management, Monito ID-SAMDHANA-002-CS-INDV Individual Consult TF / A4242 ring and Evaluation, and Inst Post Limited 39,000.00 18,848.70 Signed 2018-01-26 2018-01-26 2018-01-29 2018-02-06 2018-01-30 2018-02-21 2018-02-13 2018-02-13 2019-12-31 / TA for Indigenous People ant Selection itutional Development Project Management, Monito ID-SAMDHANA-003-CS-INDV Individual Consult TF / A4242 ring and Evaluation, and Inst Post Limited 39,000.00 18,891.90 Signed 2018-01-26 2018-01-24 2018-01-29 2018-01-29 2018-01-31 2018-02-10 2018-02-13 2018-02-13 2019-12-31 / TA for Gender ant Selection itutional Development Project Management, Monito ID-SAMDHANA-004-CS-INDV Individual Consult TF / A4242 ring and Evaluation, and Inst Post Limited 25,000.00 27,834.07 Signed 2018-04-02 2018-04-12 2018-04-04 2018-04-12 2018-04-05 2018-07-24 2018-05-11 2018-08-01 2019-12-31 / ESMF Specialist ant Selection itutional Development Project Management, Monito ID-SAMDHANA-007-CS-INDV Individual Consult Under Implement TF / A4242 ring and Evaluation, and Inst Post Limited 50,000.00 0.00 2019-03-05 2019-03-12 2019-04-15 2019-04-30 2019-05-07 2019-08-31 / Mid-Term Review ant Selection ation itutional Development ID-SAMDHANA-006-CS-CDS / Project Management, Monito Consulting firm for Project Fi TF / A4242 ring and Evaluation, and Inst Post Direct Selection Direct 25,000.00 7,605.67 Signed 2018-11-30 2018-11-30 2019-01-07 2019-01-07 2019-02-22 2019-04-01 2019-06-30 nancial Audit from July 2017 itutional Development to December 2018 ID-SAMDHANA-207410-CS-C Project Management, Monito Individual Consult Pending Impleme DS / Safeguard specialist con TF / A4242 ring and Evaluation, and Inst Post Direct 11,000.00 0.00 2020-12-03 2020-12-13 2020-12-18 2021-01-04 2021-07-03 ant Selection ntation sultant on mining itutional Development ID-SAMDHANA-273793-CS-C DS / Safeguard continuation t o assist the villages governm Project Management, Monito Pending Impleme ent and communities to deve TF / A4242 ring and Evaluation, and Inst Post Direct Selection Direct 24,138.00 0.00 2022-01-27 2022-02-06 2022-03-27 2022-09-23 ntation lop action plans on sustainab itutional Development le small-scale mining to ensu re social and environmental s afeguards. ID-SAMDHANA-273796-CS-IN DV / Safeguard (sustainable agriculture - crops) to develo Project Management, Monito Individual Consult Pending Impleme p impact assessments on the TF / A4242 ring and Evaluation, and Inst Post Limited 6,897.00 0.00 2022-01-27 2022-02-03 2022-02-24 2022-03-24 2022-09-20 ant Selection ntation existing use of agrochemical itutional Development s (fertilizers, pesticides, herbi cides) on the environment an d human health in 2 sites ID-SAMDHANA-273798-CS-IN DV / Safeguard (sustainable agriculture - coffee) to devel Project Management, Monito Individual Consult Pending Impleme op impact assessments on th TF / A4242 ring and Evaluation, and Inst Post Limited 6,897.00 0.00 2022-01-27 2022-02-03 2022-02-24 2022-03-31 2022-09-27 ant Selection ntation e existing use of agrochemic itutional Development als (fertilizers, pesticides, her bicides) on the environment and human health Page 2