PROCUREMENT PLAN STRENGTHENING SOCIAL FORESTRY (SSF) PROJECT IN INDONESIA I. General 1. Project information: Country : INDONESIA Borrower : Republic of Indonesia Project Name : Strengthening Social Forestry Loan/Credit No : P165742 Project Implementing Agencies (PIA) : Ministry of Environment and Forestry (MoEF) 2. Bank’s approval Date of the procurement Plan: 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: Jun, 2020 – Des, 2021 Preamble All Procurement under the Project shall be carried out in accordance with the World Bank’s Procurement Regulations for IPF Borrowers of July 2016, revised November 2017 and August 2018 (“Procurement Regulations”) and the provisions of the Procurement Plan and Project Operations Manual and shall take precedence over any national procurement regulations. This also applies to procurement of goods and non- consultant services under the Request for Bids through the National Open Competitive method, which shall also be governed by the Bank’s Procurement Regulations. Only in the case of National Open Competitive procurement packages, the GoI’s procurement regulation (Perpres no. 16/2018) may be used to the extent that it does not conflict with the Bank’s Procurement Regulations and subject to the required improvements listed below which are incorporated in the harmonized model bidding documents agreed between the Bank and LKPP for use in national open competitive procurement under Bank financed projects. In case a conflict or difference in opinion arises during the procurement process, the Bank will provide clarification in writing for the correct application of the Bank’s Procurement Regulations. In accordance with paragraph 5.9 of the World Bank Procurement Regulations, the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Procurement review and selection method: The identified procurement risk under this Project is ‘Substantial’. Bank Procurement Review (Prior review or ex-Post review) is specified for each contract package in the Procurement Plan table (table 1, 2 and 3). The following procurement method thresholds shall apply and the specific procurement method for each procurement package for Works, Goods & Information Technology, Non-consulting services and Consulting services shall be specified in the Procurement Plan as follow: Procurement Type of Approved Selection Prior Review Procurement Method Threshold Threshold Works (including turnkey, supply & installation of plant and equipment, and PPP) Request for Bids (RFB) ≥ US$ 25 million ≥ US$ 10 million - International Open Request for Bids (RFB) at or above US$ 200k ≥ US$ 10 million - National Open and less than US$ 25 million Request for Quotation < US$ 200k N/A Direct Selection Subject to conditions ≥ US$ 10 million as per paragraph 6.8, 6.9 and 6.10 of the Procurement Regulations Goods and information technology Request for Bids (RFB) ≥ US$ 2 million ≥ US$ 2 million - International Open Procurement Type of Approved Selection Prior Review Procurement Method Threshold Threshold Request for Bids (RFB) at or above US$ 100k - - National Open and less than US$ 2 million Request for Quotation < US$ 100k N/A Direct Selection Subject to conditions ≥ US$ 2 million as per paragraph 6.8, 6.9 and 6.10 of the Procurement Regulations Non-Consulting Services Request for Bids (RFB) ≥ US$ 10 million ≥ US$ 2 million - International Open Request for Bids (RFB) at or above US$ 100k ≥ US$ 2 million - National Open and less than US$ 10 million Request for Quotation < US$ 100k N/A Direct Selection Subject to conditions ≥ US$ 2 million as per paragraph 6.8, 6.9 and 6.10 of the Procurement Regulations Consultants: firms International Open ≥ US$ 400k ≥ US$ 1 million (Firms) - QCBS, QBS, LCS, FBS and CQS National Open (Firms) < US$ 400k - - QCBS, QBS, LCS, FBS and CQS Direct Selection Subject to conditions ≥ US$ 1 million as per paragraph 7.13, 7.14 and 7.15 of the Procurement Regulations Procurement Type of Approved Selection Prior Review Procurement Method Threshold Threshold Consultants: individuals Competitive Selection All ≥ US$ 300k or as stated in the procurement plan Direct Selection Subject to conditions ≥ US$ 300k as per paragraph 7.39 of the Procurement Regulations The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Open Competitive Procurement: In accordance with paragraph 5.3 of the Procurement Regulations, the procedures applicable to the procurement of goods, works, non-consulting services and consulting services under contracts awarded on the basis of National Open Competitive Procurement shall be those of the Tender methods as set forth in the Borrower’s Presidential Regulation No. 16/2018, subject to paragraph 5.4 of the “Procurement Regulation” and the following, which shall govern in the event of a conflict with the Borrower’s procedures: 1. The procurement is open to eligible firms from any country; 2. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; 3. Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts; 4. Rights for the Bank to review procurement documentation and activities; 5. Maintenance of records of the Procurement Process; 6. Procurement Documents acceptable to the Bank shall be used; 7. Bids shall be evaluated using only post-qualification for procurement of goods, works and non-consulting services. Use of National e-Procurement System (SPSE): Unless informed otherwise by the Bank in writing, SPSE e-procurement system may be used only for procurement of goods, works and non-consultant services under Request for Bids through National Open Competitive method, applying the harmonized model bidding documents for National Open Competitive bidding agreed by the Bank. For selection of consultant services through QCBS method, only the modified SPSE (termed by LKPP as SPSE-“ICB”) may be used applying the Bank’s standard Request for Proposal document. Since at the present time LKPP has not yet developed the modified SPSE for procurement of goods, works and non-consultant services under International Open Competitive method, nor for selection of consultants under QBS, CQS, LCS, FBS and individual consultant selection methods, therefore procurement of all contract packages under these methods shall be carried out through non-electronic process with manual issuance of invitation for bids and receipt of bids, until such time that the modified SPSE has been completed by LKPP and assessed by the Bank to be acceptable. If the Bank determines the modified SPSE to be acceptable for use under the above-mentioned remaining procurement methods, the Bank will confirm through the Bank’s written no objection to LKPP and will also notify in writing to Project Implementing Agencies. Use of National e-Catalogue System: Based on the Bank’s assessment of the national e-catalogue, the Bank allows the Project Implementing Units (PIUs) under World Bank financed projects to use the national e-catalogue for procurement of small value of goods in lieu of the Request for Quotations method specified in the World Bank’s Procurement Regulations for IPF Borrowers within the parameters as below: a) For Goods (other than medicines) with estimated cost not more than USD 15,000 equivalent per contract. PIUs may use the national e-catalogue for procuring such items of goods within the above-specified threshold, if such goods are required under the project and specified in the Procurement Plan approved by the Bank. b) Goods (other than medicines) with estimated cost greater than USD 15,000 but less than USD 100,000 equivalent per contract. PIUs may use the national e-catalogue for procuring such items of goods if such goods are required under the project subject to fulfilling the following additional procedural requirement as below: PIU shall carry out a secondary procurement process through mini competition, by comparing the prices of similar goods offered by at least three different suppliers which available in the national e- catalogue and then selecting the Supplier with the lowest evaluated price on the basis of “as delivered" price at final destination (i.e., including inland transportation, insurance, applicable taxes and any other incidental charges for the delivery of the required quantity of goods at final destination). Other Relevant Procurement Information: • Project Operations Manual (POM) shall set out the operating procedures for procurement and contract implementation matters under the Project written in Bahasa, which shall be consistent with the procedures and rules specified under the Bank’s Procurement Regulations. In case of any difference of interpretation between the POM and the Bank’s Procurement Regulations, the later shall prevail; • PIU may use its own forms of contract for goods/non-consulting services procured under Request for Quotations method when approaching to national market, acceptable to the Bank; Advance procurement may be applied under the project, especially for the individual consultants who will assist PIU. The Procurement Plan tables below are only for the first 18 months of implementation. The Procurement Plan is a living document and can be revised if there are any changes during the implementation of the project. Table 1 - Procurement of Goods 1 2 3 4 5 6 7 8 9 Ref Contract Estimated Procurement Pre Evaluati Review Expected PIA . (Description) Cost Approach/ Qualificatio on by Bank Bid-Opening No. ($) Selection n (yes/no) Method (Prior / Date method Post) Component 3 1 Camera 1,389 National Open No Lowest post Sept 2020 MoEF Competitive / Evaluated RFQ (e- Cost Catalogue) 2 Printer 2,710 National Open No Lowest post Sept 2020 MoEF Competitive / Evaluated RFQ (e- Cost Catalogue) 3 Laptop 17,361 National Open No Lowest post Sept 2020 MoEF Competitive / Evaluated RFQ (e-Catalogue Cost by comparing 3 prices from e- Catalogue) 4 Audio-Video Presentation 1,381 National Open No Lowest post Sept 2020 MoEF Competitive / Evaluated RFQ (e- Cost Catalogue) 5 Office Equipment1 6,944 National Open No Lowest post Sept – Dec 2020 MoEF Competitive / Evaluated RFQ (e- Cost Catalogue) 6 Sapras SINAV di Balai 97,222 National Open No Lowest post Jan – Jun 2021 MoEF Competitive / Evaluated RFQ (e-Catalogue Cost by comparing 3 prices from e- Catalogue) 7 Sapras SINAV di 10 KPH 104,167 National Open No Lowest post Jan – Jun 2021 MoEF Competitive Evaluated /Request For Bid Cost (RFB) 1 It might be posted in Incremental and operating cost Table 2 - Procurement of Non-Consulting Services 1 2 3 4 5 6 7 8 9 Estimat Procurement Pre Review Ref Evaluati Expected Contract ed Approach/ Qualificati by Bank . on Bid-Opening PIA (Description) Cost Selection on (Prior / No. Method Date ($) method (yes/no) Post) Component 1 1. National Workshop to Facilitate 20,850 National Open No Lowest Post Dec 2020 MoEF the Formulation of the National Competitive / Evaluated Social Forestry Policy / Fasilitasi Request For Cost Penyusunan Kebijakan Perhutanan Quotation (RFQ) Sosial Nasional 2. Regional Workshops on 36,458 National Open No Lowest Post Dec 2020 MoEF Socialization to Villlage Facilitators Competitive / Evaluated / Pembekalan Pendamping Desa Request For Cost (4 Regions) Quotation (RFQ) 3. Regional Workshop to Increase 27,777 National Open No Lowest Post Dec 2020 MoEF POKJA’s capacity / Peningkatan Competitive / Evaluated Kapasitas POKJA PPS (4 Regions) Request For Cost Quotation (RFQ) 4. National Capacity Building 55,555 National Open No Lowest Post Sept 2020 MoEF Competitive / Evaluated Request For Cost Quotation (RFQ) Component 2 1. National Kick off Meeting 22,500 National Open No Lowest Post July 2020 MoEF (including AWP development) Competitive / Evaluated Cost Request For Quotation (RFQ) 2. Regional Kick off Meeting (4 38,194 National Open No Lowest post Sept 2020 MoEF locations) Competitive / Evaluated Request For Cost Quotation (RFQ) 3. NSC Meeting 6,950 National Open No Lowest post July 2020 MoEF Competitive / Evaluated Request For Cost Quotation (RFQ) 4. Planning Workshop (2 times) 19,097 National Open No Lowest post July 2020 MoEF Competitive / Evaluated Request For Cost Quotation (RFQ) 5. Regional Meeting (2 times in 4 44,444 National Open No Lowest post July 2020 MoEF regions) Competitive / Evaluated Request For Cost Quotation (RFQ) Component 3 1 n/a Table 3 – Consulting Services (Individual Consultants) 1 2 3 4 5 6 7 Expected Ref Estimat Procurement Review Proposal Description of . ed Approach/ by Bank s Assignment PIA No. Cost Selection (Prior / Submissi ($) Method Post) on Date Component 1 1 Policy, Regulation and 45,200 Open Post Apr - Jun MoEF Institutional Capacity on Competitive 2020 Social Forestry Specialist Selection Component 2 2 Business Development/SME/ 12,500 Open Post Apr - Jun MoEF Cooperative Specialist Competitive 2020 Selection 3 Capacity Building Specialist 133,300 Open Post Apr - Jun MoEF Competitive 2020 Selection 4 Communication & Outrich 104,160 Open Post Apr - Jun MoEF Specialist Competitive 2020 Selection 5 Digital Media & IT Specialist 104,160 Open Post Apr - Jun MoEF Competitive 2020 Selection 6 EMF Specialist 93,750 Open Post Apr - Jun MoEF Competitive 2020 Selection 7 SMF Specialist 93,750 Open Post Apr - Jun MoEF Competitive 2020 Selection 8 Field Manager (10 person) 604,167 Open Post Apr - Jun MoEF Competitive 2020 Selection Component 3 9 Team Leader 333,333 Open Prior Apr - Jun MoEF Competitive 2020 Selection 10 Finance Management 25,000 Open Post Apr - Jun MoEF Specialist Competitive 2020 Selection 11 Procurement Specialist 25,000 Open Post Apr - Jun MoEF Competitive 2020 Selection IV. Implementing Agency Capacity Building Activities with Time Schedule Expected Estimat No outcome / Estimat ed Start Comments . Activity ed Cost Duratio Date Description n 1 Bank’s - 1 day July Activity can be conducted Procurement 2020 2-3 times a year or based Framework and on PIA’s request Regulations 2 Systemic - 1 day July Activity can be conducted 2 Tracking 2020 times a year or based on Exchange in PIA’s request Procurement (STEP) NOTE: - All TORs of consulting services both firm and individual shall be reviewed by the Bank. PROCUREMENT Indonesia : ID: Strengthening of Social Forestry in Indonesia PLAN General Information Country: Indonesia 2021-10-21 Bank’s Approval Date of the Original Procurement Plan: 2023-09-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P165742 GPN Date: Project Name: ID: Strengthening of Social Forestry in Indonesia Loan / Credit No: TF / B2430 Social Forestry and Enviromental Partnerships Regional Office of Maluku Papua Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-BPSKL MALUKU PAPUA-25 Strengthening community m 6776-GO-RFQ / Procurement Request for Quota Single Stage - One E TF / B2430 anagement within social fore Post Limited 3,508.00 2,251.18 Completed 2021-10-27 2021-10-27 2021-11-03 2021-11-05 2021-11-07 2021-11-12 of Notebook and Printer for tions nvelope stry SSF Project in Halmahera Bar at year 2021 ID-BPSKL MALUKU PAPUA-25 Strengthening community m 9599-GO-RFQ / Procurement Request for Quota Single Stage - One E TF / B2430 anagement within social fore Post Limited 2,324.00 3,301.41 Completed 2021-10-30 2021-10-28 2021-11-10 2021-11-18 2021-11-17 2021-11-25 of Furniture and Office Suppo tions nvelope stry rting Equipment for SFF Offic e in West Halmahera ID-BPSKL MALUKU PAPUA-38 Strengthening community m Request for Quota Single Stage - One E Pending Impl TF / B2430 Post Limited 16,730.00 0.00 2023-09-29 2023-10-17 2023-11-16 4309-GO-RFQ / Motorcycle Pr anagement within social fore tions nvelope ementation ocurement stry NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1