Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : National Agriculture and Rural Inclusive Growth Loan Credit No. : IDA 59000 2. Date of General Procurement Notice : 9th February 2018 3. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National ( Goods) – Open < $3 million Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Less than 15 million Tender as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Method of Procurement Thresholds for Method (US$ equivalent) Open International (Non-consulting Equal to or More than 3 million Services) Open National (Non-consulting Less than 3 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods, information technology and Non-consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1.5 million (b) Works (including turnkey, supply & installation of plant and equipment and PPP); First procurement under the project irrespective of value and all procurements estimated to cost more than USD 5 million and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non- consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the procurement of goods following international market approach in accordance with Annex VI of the Regulations. Domestic preference shall not apply in the procurement of works. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: Applicable if stipulated in the PAD. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 (QBS) of the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of Selection the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.2 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. PROCUREMENT Kenya : National Agricultural and Rural Inclusive Growth Project PLAN General Information Country: Kenya 2019-06-11 Bank’s Approval Date of the Original Procurement Plan: 2023-09-25 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P153349 GPN Date: 2018-02-09 Project Name: National Agricultural and Rural Inclusive Growth Project Loan / Credit No: IDA / 59000 Makueni County Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-MAKUENI COUNTY-11081 Project Coordination and Ma Request for Quota Single Stage - One E 2019-12-2 0-CW-RFQ / Renovation and r IDA / 59000 Post Limited 25,000.00 22,938.29 Completed 2019-04-28 2019-06-20 2019-06-23 2019-07-23 nagement tions nvelope 0 efurbishment of offices KE-MAKUENI COUNTY-13685 0-CW-RFQ / construction of g Supporting County Communi Request for Quota Single Stage - One E 2020-05-3 IDA / 59000 Post Limited 42,798.00 39,240.54 Signed 2019-10-08 2019-09-20 2019-12-03 2019-11-05 abions and works at gullied h ty-Led Development tions nvelope 1 otspot areas under SLM inter ventions KE-MAKUENI COUNTY-13692 7-CW-RFQ / installation of far Supporting Community-Driv Request for Quota Single Stage - One E 2020-05-3 IDA / 59000 Post Limited 120,150.00 107,452.68 Signed 2019-10-08 2019-07-17 2019-12-03 2019-11-12 m pods for VMGs households en Development tions nvelope 1 for SLM interventions KE-MAKUENI COUNTY-13734 Supporting County Communi Single Stage - One E 2020-08-1 9-CW-RFB / construction of a IDA / 59000 Post Request for Bids Open - National 852,650.00 715,157.34 Terminated 2019-10-30 2020-01-21 2019-11-04 2019-12-16 2020-02-12 2020-01-15 2020-03-12 2020-02-19 2020-07-11 ty-Led Development nvelope 7 dam for SLM intervetions KE-MAKUENI COUNTY-24175 Request for Quota Supporting County Communi Request for Quota Single Stage - One E 2022-03-0 7-CW-RFQ / construction of K IDA / 59000 Post Limited tions (Non Bank-S 64,122.41 55,448.87 Signed 2021-07-13 2021-10-04 2021-09-07 2021-11-10 ty-Led Development tions nvelope 6 wa Nguni sand Dam PD) KE-MAKUENI COUNTY-24176 Request for Quota Supporting County Communi Request for Quota Single Stage - One E 2022-03-0 0-CW-RFQ / construction of k IDA / 59000 Post Limited tions (Non Bank-S 70,000.00 53,957.77 Signed 2021-07-13 2021-10-04 2021-09-07 2021-11-10 ty-Led Development tions nvelope 6 wa Nguni farm ponds PD) KE-MAKUENI COUNTY-24176 Request for Quota Supporting County Communi Request for Quota Single Stage - One E Under Imple 2022-03-1 1-CW-RFQ / Construction of IDA / 59000 Post Limited tions (Non Bank-S 101,300.65 0.00 2021-07-17 2021-10-04 2021-09-11 ty-Led Development tions nvelope mentation 0 Muangini sand dam PD) KE-MAKUENI COUNTY-24176 Request for Quota Supporting County Communi Request for Quota Single Stage - One E Under Imple 2022-03-1 3-CW-RFQ / construction of fa IDA / 59000 Post Limited tions (Non Bank-S 70,000.00 0.00 2021-07-17 2021-09-11 ty-Led Development tions nvelope mentation 0 rm ponds at Muangini catch PD) ment area KE-MAKUENI COUNTY-24177 Request for Quota Supporting County Communi Request for Quota Single Stage - One E Under Imple 2022-03-1 2-CW-RFQ / construction Ngo IDA / 59000 Post Limited tions (Non Bank-S 70,000.00 0.00 2021-07-17 2021-09-11 ty-Led Development tions nvelope mentation 0 sini farm ponds for the VMGs PD) KE-MAKUENI COUNTY-24177 Request for Quota Supporting County Communi Request for Quota Single Stage - One E Under Imple 2022-03-1 6-CW-RFQ / construction of M IDA / 59000 Post Limited tions (Non Bank-S 119,908.80 0.00 2021-07-20 2022-07-06 2021-09-14 ty-Led Development tions nvelope mentation 3 ukuyuni sand dam PD) KE-MAKUENI COUNTY-24178 Request for Quota Supporting County Communi Request for Quota Single Stage - One E Under Imple 2022-03-1 3-CW-RFQ / construction of fa IDA / 59000 Post Limited tions (Non Bank-S 70,000.00 0.00 2021-07-19 2023-02-03 2021-09-13 ty-Led Development tions nvelope mentation 2 rm ponds at Mukuyuni for VM PD) Gs KE-MAKUENI COUNTY-24178 Request for Quota Supporting County Communi Request for Quota Single Stage - One E 2022-03-1 6-CW-RFQ / construction of M IDA / 59000 Post Limited tions (Non Bank-S 114,430.58 86,412.57 Signed 2021-07-23 2021-10-04 2021-09-17 2021-11-10 ty-Led Development tions nvelope 6 uuni sand dam PD) KE-MAKUENI COUNTY-24178 Request for Quota Supporting County Communi Request for Quota Single Stage - One E 2022-03-1 8-CW-RFQ / construction of M IDA / 59000 Post Limited tions (Non Bank-S 70,000.00 53,416.44 Signed 2021-07-24 2022-02-02 2021-09-18 2021-11-10 ty-Led Development tions nvelope 7 uuni farm ponds for the VMG PD) s KE-MAKUENI COUNTY-24179 Request for Quota Supporting County Communi Request for Quota Single Stage - One E Under Imple 2022-03-1 2-CW-RFQ / construction of M IDA / 59000 Post Limited tions (Non Bank-S 63,316.00 0.00 2021-07-24 2021-09-18 ty-Led Development tions nvelope mentation 7 utongu Ndiani sand dam and PD) water shed KE-MAKUENI COUNTY-24179 Request for Quota Supporting County Communi Request for Quota Single Stage - One E Under Imple 2022-03-1 5-CW-RFQ / construction of M IDA / 59000 Post Limited tions (Non Bank-S 70,000.00 0.00 2021-07-24 2021-09-18 ty-Led Development tions nvelope mentation 7 utongu Ndiani farm ponds for PD) the VMGs KE-MAKUENI COUNTY-29554 Request for Quota 1-CW-RFQ / COMPLETION OF Supporting County Communi Request for Quota Single Stage - One E Under Imple 2023-02-0 IDA / 59000 Post Limited tions (Non Bank-S 81,451.63 0.00 2022-06-10 2022-07-06 2022-08-05 KILOMBO EARTH DAM IN MAV ty-Led Development tions nvelope mentation 1 PD) IVYE - KILOME SUB COUNTY Request for Bids - KE-MAKUENI COUNTY-24177 Supporting County Communi Single Stage - One E Small Works SPD 2022-04-3 0-CW-RFB / construction of N IDA / 59000 Post Request for Bids Open - National 232,751.20 0.00 Canceled 2021-07-12 2022-05-11 2021-07-17 2021-08-28 2021-09-27 2021-11-01 ty-Led Development nvelope (1 envelope proce 0 gosini sand dam ss) KE-MAKUENI COUNTY-38334 Request for Bids - 1-CW-RFB / Rehabilitation of Supporting County Communi Single Stage - One E Small Works SPD Pending Imp 2024-03-3 IDA / 59000 Post Request for Bids Open - National 177,800.00 0.00 2023-09-22 2023-09-25 2023-10-25 2023-10-28 2023-12-02 Ngosini concrete water pan i ty-Led Development nvelope (1 envelope proce lementation 1 n Makueni sub-county under ss) SLM GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MAKUENI COUNTY-13683 Supporting County Communi Request for Quota Single Stage - One E 3-GO-RFQ / supply and delive IDA / 59000 Post Limited 21,852.00 20,051.39 Signed 2019-10-08 2019-09-24 2019-12-03 2019-10-26 2020-05-31 ty-Led Development tions nvelope ry of office furniture and equi pment Page 1 KE-MAKUENI COUNTY-13686 8-GO-RFQ / supply of terrace Supporting Community-Driv Request for Quota Single Stage - One E Under Imple bond stabilization materials, IDA / 59000 Post Limited 22,606.00 0.00 2019-10-07 2019-12-02 2020-05-30 en Development tions nvelope mentation range land, reseeding and Ag roforestry tree seedlings und er SLM interventions KE-MAKUENI COUNTY-13697 5-GO-RFQ / supply and delive Supporting County Communi Request for Quota Single Stage - One E IDA / 59000 Post Limited 59,400.00 50,677.76 Signed 2019-10-23 2020-04-14 2019-12-18 2020-06-10 2020-06-15 ry of soil testing equipment f ty-Led Development tions nvelope or SLM interventions KE-MAKUENI COUNTY-13731 Project Coordination and Ma Request for Quota Single Stage - One E 2-GO-RFQ / supply and delive IDA / 59000 Post Limited 10,000.00 9,170.11 Signed 2019-10-19 2020-08-28 2019-12-14 2020-10-11 2020-06-11 nagement tions nvelope ry of computers KE-MAKUENI COUNTY-16791 5-GO-RFQ / supply and delive Project Coordination and Ma Request for Quota Single Stage - One E IDA / 59000 Post Limited 80,000.00 70,482.80 Completed 2020-04-15 2020-08-31 2020-06-10 2020-10-13 2020-07-10 2021-12-23 ry of 20 (twenty) project mot nagement tions nvelope orcycles as per given specific ations KE-MAKUENI COUNTY-16791 9-NC-RFQ / supply delivery a nd Installation of IP based te Project Coordination and Ma Request for Quota Single Stage - One E IDA / 59000 Post Limited 85,000.00 68,661.36 Completed 2020-05-09 2020-09-07 2020-07-04 2020-10-13 2020-12-31 2020-12-10 leconference system, net wor nagement tions nvelope k router and network firewall at the CPCU offices in Wote, Makueni county. KE-MAKUENI COUNTY-26353 1-GO-RFQ / supply and delive Supporting County Communi Request for Quota Single Stage - One E ry of 20 (twenty)desk tops co IDA / 59000 Post Limited 44,000.00 0.00 Signed 2021-11-22 2021-11-16 2022-01-17 2021-12-17 2022-07-16 ty-Led Development tions nvelope mputers and printers , and 2 0 laptops for sub- county offi cers KE-MAKUENI COUNTY-27907 5-GO-DIR / SUPPLY AND DELI Project Coordination and Ma Pending Impl VERY OF PUBLICATION MATE IDA / 59000 Post Direct Selection Direct 16,400.00 0.00 2022-02-20 2022-02-25 2022-04-01 2022-09-28 nagement ementation RIALS, DIGI-SHOP BRANDING BRANDING MATERIALS AND PUBLICATION MESSAGES KE-MAKUENI COUNTY-28145 5-GO-DIR / supply and delive Project Coordination and Ma Pending Impl IDA / 59000 Post Direct Selection Direct 9,600.00 0.00 2022-03-02 2022-03-07 2022-04-11 2022-10-08 ry of Demonstration pumps a nagement ementation nd a quarter acre drip irrigati on system KE-MAKUENI COUNTY-28147 3-GO-DIR / Supply and delive Project Coordination and Ma Pending Impl IDA / 59000 Post Direct Selection Direct 7,673.40 0.00 2022-03-02 2022-03-07 2022-04-11 2022-10-08 ry of customized Android Tab nagement ementation lets ,projectors and software license. KE-MAKUENI COUNTY-28147 7-GO-DIR / supply and delive Project Coordination and Ma Pending Impl ry of weighing scales tarpauli IDA / 59000 Post Direct Selection Direct 3,530.00 0.00 2022-03-02 2022-03-07 2022-04-11 2022-10-08 nagement ementation ns , moisture meters, avocad o rings and agent tool kit KE-MAKUENI COUNTY-36264 2-GO-RFQ / supply and delive Project Coordination and Ma Request for Quota Single Stage - One E Pending Impl IDA / 59000 Post Limited 4,895.00 0.00 2023-05-30 2023-07-25 2024-01-21 ry of 5 desktops and 5 printe nagement tions nvelope ementation rs for SACCO automation NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MAKUENI COUNTY-13747 Project Coordination and Ma Request for Quota Single Stage - One E 3-NC-RFQ / installation of inte IDA / 59000 Post Limited 2,250.00 68,661.36 Completed 2019-10-20 2020-09-07 2019-12-15 2020-10-13 2020-06-12 2020-12-10 nagement tions nvelope rnet connectivity KE-MAKUENI COUNTY-26010 Supporting County Communi Request for Quota Single Stage - One E Under Imple 0-NC-DIR / excavation of far IDA / 59000 Post Limited 10,860.00 0.00 2021-11-09 2021-11-23 2022-01-04 2022-07-03 ty-Led Development tions nvelope mentation m ponds using hired back ho e KE-MAKUENI COUNTY-28144 Project Coordination and Ma Under Imple 8-NC-DIR / procurement of ac IDA / 59000 Post Direct Selection Direct 15,000.00 0.00 2022-03-02 2022-03-07 2022-04-11 2022-10-08 nagement mentation cess to farm shine applicatio n license CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-MAKUENI COUNTY-13691 3-CS-QCBS / provision of con sultancy services forthe four Supporting Community-Driv Quality And Cost- IDA / 59000 Prior Open - National 200,000.00 0.00 Canceled 2019-10-01 2019-10-22 2019-12-05 2020-01-02 2020-02-01 2020-03-07 2020-04-11 2021-04-11 selected value chains i.e tom en Development Based Selection ato, indigenous chicken, gree n grams and mango value ch ains KE-MAKUENI COUNTY-17294 Supporting Community-Driv Consultant Qualifi Under Implement 6-CS-CQS / provision of cons IDA / 59000 Post Open - National 50,000.00 0.00 2020-05-13 2020-10-06 2020-06-03 2020-07-17 2020-08-16 2020-09-20 2022-03-24 en Development cation Selection ation ultancy services in tomato va lue chain KE-MAKUENI COUNTY-17294 7-CS-CQS / provision of cons Supporting Community-Driv Consultant Qualifi Under Implement IDA / 59000 Post Open - National 50,000.00 0.00 2020-05-13 2020-10-06 2020-06-03 2020-07-17 2020-08-16 2020-09-20 2022-03-24 ultancy services in service pr en Development cation Selection ation ovision in indigenous chicken value chain KE-MAKUENI COUNTY-17294 9-CS-CQS / Provision of consu Supporting Community-Driv Consultant Qualifi Under Implement ltancy services in service pro IDA / 59000 Post Open - National 50,000.00 0.00 2020-05-13 2020-10-06 2020-06-03 2020-07-17 2020-07-23 2020-08-16 2020-09-20 2022-03-24 en Development cation Selection ation vision in green grams value c hains in Makueni county KE-MAKUENI COUNTY-17294 8-CS-CQS / provision of cons Supporting Community-Driv Consultant Qualifi Under Implement IDA / 59000 Post Open - National 50,000.00 0.00 2020-05-13 2020-10-06 2020-06-03 2020-07-17 2020-08-16 2020-09-20 2022-03-24 ultancy services in service pr en Development cation Selection ation ovision in mango value chain in Makueni county Page 2 INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3