Procurement Plan General 1. Project Information Country: Regional (East, Central and Southern Africa Health Community) Project Name: Strengthening Pandemic Preparedness in the Eastern, Central and Southern Africa Health Community Project Project ID: P176300 2. Project Implementation Agency: East, Central and Southern Africa Health Community 3. Date of the Procurement Plan: February 9, 2022 4. Period Covered by this procurement plan: 18 months I. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitutes the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. II. Bank’s Standard Procurement Documents: The Bank’s Standard Procurement Documents shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. III. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national or regional open competitive procurement arrangements as set forth the Procurement Manual, such arrangements shall be subject to paragraph 5.3 and 5.4 of the Procurement Regulations. be allowed; When other national or regional procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. In accordance with paragraph 5.4(c) and 5.5 of the Procurement Regulations, the request for bids/request for proposals/request for 1 quotations document shall require that Bidders/Proposers submitting Bids/Proposals/quotations present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. IV. Prequalification: Not Applicable V. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable VI. Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable VII. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Not Applicable Domestic preference is not applicable for National Open Competitive Procurement VIII. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. Not Applicable IX. Other Relevant Procurement Information Not Applicable 2 X. Threshold for Prior Review, Procurement Approaches and Methods – Good, Works and Non-Consulting Services Category Prior Procurement Approaches and Methods (USD millions) Review Open Open Request for Quotation (USD Internationa National (RfQ) millions) l Works ≥ 10 ≥ 15 < 15 ≤ 0.2 Goods, IT, and non- ≥2 ≥5 <5 ≤ 0.1 consulting services Post Review: All contracts not subject to prior review shall be subject to post review. XI. Thresholds for Prior Review, Selection Approaches and Methods – Consulting Services Category Prior Short List of National Consultants (USD Review million) (USD Consulting Engineering and millions) Services Construction Supervision Consultants ≥1 ≤ 0.3 ≤ 0.3 (Firms) Individual NA. NA. ≥ 0.3 Consultants Note: Consultancy services estimated to cost equivalent to US $ 300,000 and above per contract shall be advertised in the United Nations Development Business (UNDB) online in addition to advertising in national newspaper(s) of wide circulation and/or regional newspaper. PROCUREMENT Eastern and Southern Africa : Strengthening Pandemic Preparedness in the Eastern, Central and Southern Africa Health Community Project PLAN General Information Country: Eastern and Southern Africa Bank’s Approval Date of the Original Procurement Plan: 2022-03-21 Revised Plan Date(s): (comma delineated, leave blank if 2023-09-25 none) Project ID: P176300 GPN Date: 2022-02-28 Project Name: Strengthening Pandemic Preparedness in the Eastern, Central and Southern Africa Health Community Project Loan / Credit No: TF / B7871 East, Central and Southern African Health Community Executing Agency(ies): WORKS Activity Reference No. / Procureme Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH Ri Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method nt Docume ount (US$ and Recommendation Signed Contract o. h cess (Y/N) sk atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion nt Type ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TZ-ECSA-285527-GO-RFQ / P Component 4. Project Manag Request for Quota Single Stage - One E Under Imple rocurement of Office Furnitu TF / B7871 Post Limited 0.00 2022-05-14 2022-07-05 2022-07-15 ement tions nvelope mentation re for the project staff TZ-ECSA-285532-GO-RFQ / P rocurement of ICT equipment Component 4. Project Manag Request for Quota Single Stage - One E (Laptops , Desktop computer TF / B7871 Post Limited 0.00 Signed 2022-05-14 2022-09-26 2022-07-04 2022-11-29 2022-07-14 ement tions nvelope s, LCD Projector, Projection S creen Set, External Hard Disk s ) for the project staff TZ-ECSA-355312-GO-RFQ / P Component 4. Project Manag Request for Quota Single Stage - One E Under Imple rocurement of ICT Equipment TF / B7871 Post Limited 0.00 2023-04-11 2023-04-11 2023-04-30 2023-05-22 ement tions nvelope mentation for Project Staff NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Actual Amount Invitation to Identifie Draft Negotiated Cont Component Review Type Method Contract Type Process Status Teams of Reference Signed Contract Contract Completion Description o. h (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual TZ-ECSA-285481-CS-INDV / Recruitment of Senior Syste m design officer who will ove Component 4. Project Manag Individual Consult TF / B7871 Post Open 180,000.00 Signed 2022-03-21 2022-03-21 2022-05-05 2022-06-09 2022-05-15 2022-06-09 2022-05-21 2022-06-25 2023-12-30 rsee the development, functi ement ant Selection oning and integration of elect ronic systems for the project and ECSA-HC. TZ-ECSA-285483-CS-INDV / Recruitment of Antimicrobial Resistance (AMR) Control Se Component 1: Strengthening nior Officer who will be respo Individual Consult TF / B7871 surveillance systems in sele Post Open 180,000.00 Signed 2022-03-21 2022-03-21 2022-05-05 2022-06-08 2022-05-15 2022-06-08 2022-05-21 2022-06-25 2023-12-30 nsible for providing leadershi ant Selection cted countries p and technical guidance for the implementation of AMR r egional framework (surveilla nce and stewardship) in me mber states. TZ-ECSA-285490-CS-CDS / R Component 2: Support selec ecruitment of the Medical Epi TF / B7871 ted countries to prepare for Post Direct Selection Direct 220,000.00 Signed 2022-03-24 2022-03-24 2022-03-28 2022-01-04 2022-03-31 2022-01-13 2023-12-31 demiologist health emergencies TZ-ECSA-285537-CS-CDS / R Component 4. Project Manag ecruitment of the Procureme TF / B7871 Post Direct Selection Direct 150,000.00 Signed 2022-03-24 2022-03-29 2022-03-28 2022-02-18 2022-03-31 2022-02-24 2023-12-31 ement nt and Project Officer TZ-ECSA-383325-CS-CDS / C Component 3. Strengthen h onsultancy services for the In Pending Impleme TF / B7871 ealth systems and innovatio Post Direct Selection Direct - National 0.00 2023-09-25 2023-10-01 2023-10-06 2023-11-30 tegration of Rwanda's Updat ntation ns ed Digital EBS System into D HIS2 Page 1