PROCUREMENT PLAN (Textual Part) Project information: Rwanda - SECOND SUSTAINABLE AGRICULTURAL INTENSIFICATION AND FOOD SECURITY PROJECT (P181077) Project Implementation agency: RWANDA AGRICULTURE AND ANIMAL RESOURCES DEVELOPMENT BOARD Date of the Procurement Plan: May 2024 Period covered by this Procurement Plan: 18 months Thresholds, Procurement Methods, and Prior Review 1) Goods, Works, and Non-Consulting Services Procurement Arrangement for Goods, Works, Consulting services and Non- consulting Services Procurement Selection Method Thresholds for Method (US$ Category and Market equivalent) Approach Goods and IT RFB - Open Equal to or more than 1 million Systems International RFB - Open National – < $1 million and >$ 2,500 Open Tender as per Rwanda PPL RFQ – Limited Less than $ 2,500or as stipulated in Rwanda Procurement Regulations Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Non- Open International Equal to or More than 1 million Consulting Open National (Non- Less than 1 million Services consulting Services) - Open Tender as per Rwanda PPL RFQ – Limited Less than $ 2,500or as stipulated in Rwanda Procurement Regulations Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Works, Supply RFB - Open Equal to or more than 10 million & Installation International RFB - Open National – < $10 million and >$ 2,500 Open Tender as per Ministerial Order 2014 RFQ – Limited Less than $ 2,500or as stipulated in Rwanda Procurement Regulations Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations 2) Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations. Selection Thresholds for Methods Procurement Method and arrangement * Quality and Cost As per requirements of para 7.3 of the Bank’s Based Selection Procurement Regulations (QCBS) Quality Based As per requirements of para 7.8 to 7.10 of the Selection (QBS) Regulations Selection based on a As per requirements of para 7.4 and 7.5 of the Fixed Budget (FBS) Regulations Selection Based on As per requirements of para 7.6 and 7.7 of the Least Cost Basis Regulations (LCS) Selection based on As per requirements of para 7.11 and 7.12 of the Consultant’s Regulations Qualification (CQ) Contracts estimated to cost equivalent of US$ 300,000 or less per contract Direct Selection Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior clearance by the Bank thru procurement plan. UN Agencies In accordance with paragraph 7.27 & 7.28 of the Procurement Regulations and with prior agreement in Procurement plan with the Bank NGOs In accordance with paragraph 7.29 of the Procurement Regulations. *procurement arrangements like direct contracting, use of SOEs, third party monitors, servants need, results based arrangements is not expected. There will no need for prequalification in the procurement arrangements under this project. The short list may consist of all National consultants in case the estimated cost is less than USD 200,000 per contract for consulting services, USD 300,000 for Engineering and Construction Supervision. 3) Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the Procurement Regulations. Method of Procurement Thresholds for Methods Open Competitive Selection As per requirements of para 7.36 and 7.37 of the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank 4) Prior Procurement Arrangements: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection. Type of procurement Bank’s Prior review threshold * Works All procurements estimated to cost more than USD 10million Goods All procurement estimated to cost more than USD 2 Million Consultant Firm All procurements estimated to cost more than USD 2 million Consultant Individual All procurement estimated to cost more than USD 300,000 *Substantial Risk: These thresholds are for the purposes of the initial procurement plan for the first 12 months. The thresholds may be increased or decreased based on re-assessment of risks. All contracts not subject to prior review will be post-reviewed. 5) For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: (a) an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; (b)any material modification of the scope of the Works, Goods, Non-consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; (c) any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or (d)the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 1. Pre-qualification: No 2. Any Other Special Procurement Arrangements: Not Applicable 3. Domestic Preference. The provision of domestic preference shall not be applied in the evaluation of bids in accordance with Annex VI of the Regulations. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Works &Goods and RFP Consulting Services dated January 2017 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject to international competition. 5. Other Relevant Procurement Information: All contracts not covered under prior review by the Bank will be subject to post review during implementation support missions and/or special post review missions, including missions by consultants hired by the Bank. At any time, the Independent Procurement Reviews can be carried out by the Bank / by the consultants hired by the Bank. Even for Post Review cases, the inputs of Bank on Technical Specifications / TORs may be obtained by project. 6. Use of E-Procurement: The World Bank has assessed the adequacy of Government of Rwanda’s eProcurement system (http://www.umucyo.gov.rw/) and given go ahead for use of e-Procurement system for selection methods with Post Review contracts as approved in the Procurement Plan. PROCUREMENT Rwanda : SECOND SUSTAINABLE AGRICULTURAL INTENSIFICATION AND FOOD SECURITY PROJECT PLAN General Information Country: Rwanda 2024-05-17 Bank’s Approval Date of the Original Procurement Plan: 2024-09-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P181077 GPN Date: Project Name: SECOND SUSTAINABLE AGRICULTURAL INTENSIFICATION AND FOOD SECURITY PROJECT Loan / Credit No: TF / C3231 Rwanda Agriculture and Animal Resources Development Board Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned National Procure RW-RAB-419542-CW-RFB / o Component 4: Project Manag ment Document - Single Stage - One E Pending Imp 2026-02-0 ffice rehabilitation and office TF / C3231 ement and Technical Assista Post Request for Bids Open - National 1 Envelope proce 60,000.00 0.00 2024-09-19 2024-09-19 2024-11-28 2024-12-28 2025-02-01 nvelope lementation 1 equipment maintenance nce ss (Non Bank-SPD ) GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-RAB-419208-GO-RFB / S Component 1: Institutional S upply of mushroom tubes an trengthening, Agriculture Pr Single Stage - One E Under Imple TF / C3231 Post Request for Bids Open - National 50,000.00 0.00 2024-05-28 2024-08-29 2024-05-28 2024-09-03 2024-08-06 2024-09-05 2024-10-10 2025-10-05 d installation of mushroom gr oductivity Enhancement, an nvelope mentation owing houses d Nutrition Improvement RW-RAB-419231-GO-RFB / A Component 1: Institutional S cquisition of chicken breeds, trengthening, Agriculture Pr Single Stage - One E Under Imple chicken feed and disease con TF / C3231 Post Request for Bids Open - National 332,586.00 0.00 2024-06-18 2024-08-29 2024-06-18 2024-09-03 2024-08-27 2024-09-26 2024-10-31 2025-10-26 oductivity Enhancement, an nvelope mentation trol packages and installation d Nutrition Improvement of chicken hatched houses Component 1: Institutional S RW-RAB-419233-GO-RFB / S trengthening, Agriculture Pr Single Stage - One E Pending Impl TF / C3231 Post Request for Bids Open - National 70,000.00 0.00 2024-08-21 2024-08-21 2024-10-30 2024-11-29 2025-01-03 2026-06-27 upply of beans seeds oductivity Enhancement, an nvelope ementation d Nutrition Improvement Component 1: Institutional S RW-RAB-419255-GO-RFB / S trengthening, Agriculture Pr Single Stage - One E Pending Impl TF / C3231 Post Request for Bids Open - National 40,000.00 0.00 2024-07-10 2024-07-10 2024-09-18 2024-10-18 2024-11-22 2025-11-17 upply of soya beans seeds oductivity Enhancement, an nvelope ementation d Nutrition Improvement Component 1: Institutional S RW-RAB-419405-GO-RFB / A trengthening, Agriculture Pr Single Stage - One E Under Imple cquisition of materials for far TF / C3231 Post Request for Bids Open - National 75,000.00 0.00 2024-05-16 2024-09-09 2024-05-16 2024-09-10 2024-07-25 2024-08-24 2024-09-28 2025-09-23 oductivity Enhancement, an nvelope mentation mer organizations d Nutrition Improvement RW-RAB-419410-GO-RFB / S Component 2: Irrigation and Single Stage - One E Pending Impl upply, installation and maint TF / C3231 Post Request for Bids Open - National 200,000.00 0.00 2024-09-11 2024-09-11 2024-11-20 2024-12-20 2025-01-24 2026-01-19 Water Use Efficiency nvelope ementation enance/repair of irrigation inf rastructure RW-RAB-419413-GO-RFB / S upply and installation of equi Component 2: Irrigation and Single Stage - One E Pending Impl pment for small scale irrigati TF / C3231 Post Request for Bids Open - National 1,315,000.00 0.00 2024-06-20 2024-06-20 2024-08-29 2024-09-28 2024-11-02 2025-11-02 Water Use Efficiency nvelope ementation on technology (SSIT), demon stration plots and irrigation s cheduling tools Component 1: Institutional S RW-RAB-419425-GO-RFB / Pr trengthening, Agriculture Pr Single Stage - One E Pending Impl oduction and supply of long t TF / C3231 Post Request for Bids Open - National 400,000.00 0.00 2024-05-08 2024-05-08 2024-07-17 2024-08-16 2024-09-20 2025-09-20 oductivity Enhancement, an nvelope ementation erm fruits trees d Nutrition Improvement RW-RAB-419427-GO-RFB / Pr oduction and planting of agro Component 2: Irrigation and Single Stage - One E Pending Impl forestry tree species for reha TF / C3231 Post Request for Bids Open - National 380,000.00 0.00 2024-05-22 2024-05-22 2024-07-31 2024-08-30 2024-10-04 2025-10-04 Water Use Efficiency nvelope ementation bilitation of terraces in WCA and CAC and buffer zones of irrigation infrastructures Component 3: Market Linkag RW-RAB-419439-GO-RFB / A Single Stage - One E Pending Impl TF / C3231 es and Value Addition Invest Post Request for Bids Open - National 37,000.00 0.00 2024-08-14 2024-08-14 2024-10-23 2024-11-22 2024-12-27 2025-02-25 cquisition of Smart Phones nvelope ementation ments Support RW-RAB-419442-GO-RFB / P Component 4: Project Manag Single Stage - One E Pending Impl urchase of project Motor Ve TF / C3231 ement and Technical Assista Post Request for Bids Open - National 216,000.00 0.00 2024-10-16 2024-10-16 2024-12-25 2025-01-24 2025-02-28 2025-06-28 nvelope ementation hicles and Motorcycles nce Component 1: Institutional S RW-RAB-419446-GO-RFB / S trengthening, Agriculture Pr Single Stage - One E Pending Impl TF / C3231 Post Request for Bids Open - National 225,000.00 0.00 2024-08-14 2024-08-14 2024-10-23 2024-11-22 2024-12-27 2025-12-27 upply of Irish potatoes seeds oductivity Enhancement, an nvelope ementation d Nutrition Improvement Component 1: Institutional S RW-RAB-419450-GO-RFB / Hi trengthening, Agriculture Pr Single Stage - Two E Pending Impl ring tractor and power tiller f TF / C3231 Post Request for Bids Open - National 120,000.00 0.00 2024-09-12 2024-09-12 2024-10-12 2024-12-25 2025-01-29 2026-01-24 oductivity Enhancement, an nvelope ementation or mechanization services d Nutrition Improvement RW-RAB-419464-GO-RFB / P Component 4: Project Manag Single Stage - One E Pending Impl urchase of GPS for project sp TF / C3231 ement and Technical Assista Post Request for Bids Open - National 10,000.00 0.00 2024-11-13 2024-11-13 2024-12-04 2025-01-03 2025-02-07 2025-04-08 nvelope ementation atial data collection nce RW-RAB-419470-GO-RFB / Pr Component 3: Market Linkag Single Stage - Two E Pending Impl ovision of support on Post-Ha TF / C3231 es and Value Addition Invest Post Request for Bids Open - National 85,000.00 0.00 2024-12-11 2024-12-11 2025-02-19 2025-05-04 2025-06-08 2026-11-30 nvelope ementation rvest Infrastructure and Equi ments Support pment RW-RAB-419475-GO-RFB / A Component 4: Project Manag Single Stage - One E Pending Impl cquisition and maintenance o TF / C3231 ement and Technical Assista Post Request for Bids Open - National 41,200.00 0.00 2024-08-15 2024-08-15 2024-10-24 2024-11-23 2024-12-28 2025-12-28 nvelope ementation f IT equipment nce Component 1: Institutional S RW-RAB-419488-GO-RFB / S trengthening, Agriculture Pr Single Stage - One E Under Imple upply of lime for lime model f TF / C3231 Post Request for Bids Open - National 43,300.00 0.00 2024-08-15 2024-09-09 2024-08-15 2024-09-16 2024-10-24 2024-11-23 2024-12-28 2025-12-28 oductivity Enhancement, an nvelope mentation arm d Nutrition Improvement Page 1 Component 1: Institutional S RW-RAB-419490-GO-RFB / S trengthening, Agriculture Pr Single Stage - One E Under Imple upply of organic manure (co TF / C3231 Post Request for Bids Open - National 447,000.00 0.00 2024-09-25 2024-09-09 2024-09-25 2024-09-10 2024-12-04 2025-01-03 2025-02-07 2026-02-07 oductivity Enhancement, an nvelope mentation mpost) for model farm d Nutrition Improvement RW-RAB-419500-GO-RFB / P Component 3: Market Linkag Single Stage - One E Pending Impl urchase of protection materi TF / C3231 es and Value Addition Invest Post Request for Bids Open - National 60,000.00 0.00 2024-10-10 2024-10-10 2024-12-19 2025-01-18 2025-02-22 2026-02-22 nvelope ementation als (PPEs) ments Support RW-RAB-419503-GO-RFB / Pr Component 4: Project Manag Single Stage - One E Pending Impl TF / C3231 Post Request for Bids Open - National 40,000.00 0.00 2024-05-07 2024-05-07 2024-07-16 2024-08-15 2024-09-19 2024-10-25 ovision of printing services ement and Technical Assista nvelope ementation nce Component 1: Institutional S RW-RAB-419508-GO-RFB / A trengthening, Agriculture Pr Single Stage - One E Under Imple cquisition of plastic tubings f TF / C3231 Post Request for Bids Open - National 60,000.00 0.00 2024-08-08 2024-05-28 2024-08-08 2024-05-31 2024-10-17 2024-06-18 2024-11-16 2024-07-30 2024-12-21 2025-12-21 oductivity Enhancement, an nvelope mentation or short term tree nurseries d Nutrition Improvement Component 1: Institutional S RW-RAB-419515-GO-RFB / S trengthening, Agriculture Pr Single Stage - One E Under Imple TF / C3231 Post Request for Bids Open - National 25,000.00 0.00 2024-08-21 2024-05-28 2024-08-21 2024-05-31 2024-10-30 2024-06-18 2024-11-29 2024-08-01 2025-01-03 2025-02-08 upply of shadenets and nails oductivity Enhancement, an nvelope mentation d Nutrition Improvement RW-RAB-419530-GO-RFB / A Component 4: Project Manag Single Stage - One E Pending Impl TF / C3231 Post Request for Bids Open - National 28,000.00 0.00 2024-10-16 2024-10-16 2024-12-25 2025-01-24 2025-02-28 2026-02-28 cquisition of office furniture ement and Technical Assista nvelope ementation nce RW-RAB-419561-GO-RFB / P Component 4: Project Manag Single Stage - One E Pending Impl TF / C3231 Post Request for Bids Open - National 40,200.00 0.00 2024-08-14 2024-08-14 2024-10-23 2024-11-22 2024-12-27 2025-12-22 urchase of Vehicles tyres ement and Technical Assista nvelope ementation nce RW-RAB-419520-GO-RFB / Pr otection of the buffer zones o Component 2: Irrigation and Single Stage - One E Under Imple TF / C3231 Post Request for Bids Open - National 340,000.00 0.00 2024-05-28 2024-05-24 2024-06-02 2024-05-31 2024-07-14 2024-08-13 2024-09-17 2025-09-17 f irrigation infrastructures wi Water Use Efficiency nvelope mentation th biological protection mate rials Component 1: Institutional S RW-RAB-447403-GO-RFB / S trengthening, Agriculture Pr Single Stage - One E Pending Impl TF / C3231 Post Request for Bids Open - National 175,000.00 0.00 2024-09-02 2024-09-07 2024-10-19 2024-11-18 2024-12-23 2025-12-23 upply of chilli seeds oductivity Enhancement, an nvelope ementation d Nutrition Improvement Component 1: Institutional S RW-RAB-447406-GO-RFB / S trengthening, Agriculture Pr Single Stage - One E Pending Impl TF / C3231 Post Request for Bids Open - National 260,000.00 0.00 2024-09-02 2024-09-07 2024-10-19 2024-11-18 2024-12-23 2025-12-23 upply of vegetable seeds oductivity Enhancement, an nvelope ementation d Nutrition Improvement RW-RAB-419220-GO-RFB / S Component 1: Institutional S upply of pesticides tools and trengthening, Agriculture Pr Single Stage - One E Pending Impl TF / C3231 Post Request for Bids Open - National 25,000.00 0.00 2024-09-10 2024-09-15 2024-10-27 2024-11-26 2024-12-31 2025-12-31 equipment for vegetable cro oductivity Enhancement, an nvelope ementation ps d Nutrition Improvement NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-RAB-419493-NC-RFB / St Component 4: Project Manag Single Stage - One E Pending Impl TF / C3231 Post Request for Bids Open - National 69,000.00 0.00 2024-09-18 2024-09-18 2024-11-27 2024-12-27 2025-01-31 2026-01-31 ationery and Printing consum ement and Technical Assista nvelope ementation able nce RW-RAB-419523-NC-RFB / A Component 4: Project Manag Single Stage - One E Under Imple TF / C3231 Post Request for Bids Open - National 51,000.00 0.00 2024-05-15 2024-08-05 2024-05-15 2024-08-15 2024-07-24 2024-08-23 2024-09-27 2025-09-27 utomobile insurance ement and Technical Assista nvelope mentation nce RW-RAB-419533-NC-RFB / C Component 4: Project Manag Single Stage - One E Under Imple TF / C3231 Post Request for Bids Open - National 36,000.00 0.00 2024-10-16 2024-08-14 2024-10-16 2024-08-15 2024-12-25 2025-01-24 2025-02-28 2026-02-28 ar hiring at SAIP II head offic ement and Technical Assista nvelope mentation e nce RW-RAB-419548-NC-RFB / M Component 4: Project Manag Single Stage - One E Pending Impl aintenance and service of pr TF / C3231 ement and Technical Assista Post Request for Bids Open - National 50,000.00 0.00 2024-08-08 2024-08-08 2024-10-17 2024-11-16 2024-12-21 2025-12-16 nvelope ementation oject vehicles and motorcycl nce es RW-RAB-419554-NC-RFB / A Component 4: Project Manag Single Stage - Two E Pending Impl TF / C3231 Post Request for Bids Open - National 7,200.00 0.00 2024-06-12 2024-06-12 2024-08-21 2024-11-03 2024-12-08 2025-12-08 ssets insurance tender ement and Technical Assista nvelope ementation nce CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-RAB-419429-CS-QCBS / Component 2: Irrigation and Quality And Cost- Pending Impleme Preparation of ESIA/ESMP for TF / C3231 Post Open - National 120,000.00 0.00 2024-10-15 2024-11-05 2024-12-19 2025-01-16 2025-02-15 2025-03-22 2025-04-26 2026-04-26 Water Use Efficiency Based Selection ntation Small Scale Irrigation Techno logies(SSITs) RW-RAB-419575-CS-QCBS / Component 4: Project Manag Quality And Cost- Pending Impleme Hiring a consultancy firm to c TF / C3231 ement and Technical Assista Post Open - National 50,000.00 0.00 2024-04-15 2024-05-06 2024-06-19 2024-07-17 2024-08-16 2024-09-20 2024-10-25 2025-01-23 Based Selection ntation onduct project baseline surve nce y. INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual RW-RAB-444700-CS-CDS / Hi Component 4: Project Manag Pending Impleme ring a consultancy firm to co TF / C3231 ement and Technical Assista Post Direct Selection Direct - National 50,000.00 0.00 2024-09-10 2024-09-20 2024-11-24 2025-02-22 ntation nduct project baseline survey nce . Page 2