PROCUREMENT PLAN Project information: PUBLIC INFORMATION AND AWARENESS SERVICES FOR VULNERABLE COMMUNITIES IN LAO PDR Project Implementation agency: HELVETAS SWISS INTERCOOPERATION Date of the Procurement Plan: June 1, 2021 Period covered by this Procurement Plan: Aug. 2021 – Jan. 2023 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2017, August 2018 and November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the IA uses the national open competitive procurement arrangements as set forth in with the Lao PDR Law on Public Procurement, No. 30/NA November 2, 2017 including the Instruction on Implementation of Law on Public Procurement, No. 0477/NA February 13, 2019, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. 1. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. 2. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. 3. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. IA shall put in place an effective complaints review mechanism for dealing with procurement related complaints and shall disclose the details in all the bidding documents. All complaints shall be recorded by the IA in the appropriate tracking and monitoring system, as agreed between the Bank and the IA. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the IA, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works): Not Applicable Other Relevant Procurement Information – Helvetas’ procurement manual, Sub-grant Manual Method and Prior Review Thresholds: Lao Open (USD) Prior Review Threshold (Moderate Risk) (USD mil) Internation National RFQ Comments al (Shopping ) Goods, IT and Recommended to 600,000 & Below Below non-consulting advertise for > 4 above 600,000 100,000 services USD 50,000 200,000 & Below Consulting Firm N/A 2 above 200,000 Individual 0.4 consultant Procurement Activities: (USD) 1 2 3 4 5 6 7 Ref. Contract Estimat Procure Review Expected Comments No. (Description) ed ment by Bid- Cost Method Bank Opening (Prior / Date Post) Component Printing & publication of AR & Shoppin February 1 / Sub- G-1 8,000 Post LC training materials g 2022 component 1.1 & 1.2 Production & printing of local Component AR & LC ICE materials (leaflets, 1 / Sub- Shoppin May G-3 posters, social media posts, 30,000 Post component g 2022 mobile apps, audio spots, 1.1 & 1.2 video, billboards) Component ICT equipment for CSO / village Shoppin May 1 / Sub- G-5 facilitators (tablets) 1st batch ( 30,000 Post g 2022 component test/pilot) 1.1 & 1.2 Component ICT equipment for CSO / village Shoppin August 1 / Sub- G-6 30,000 Post facilitators (tablets) 2nd batch g 2022 component 1.1 & 1.2 Component 3 Laptop computers / hard Shoppin August 3 / Sub- G-7 6,000 Post discs / software and 1 printer g 2021 component 3.1 Component Office Furniture (3 Desks, 3 Shoppin August 3 / Sub- G-8 3,000 Post Chairs, 3 filing cabinets) g 2021 component 3.1 1 2 3 4 5 6 7 Ref. Description of Estimat Selectio Review Expected Comments No. Assignment ed n by Bank TOR Cost Method (Prior/Po ready st) Date Component 3 / Post 3.1 Project National Finance (Technical August CS-01 72,000 IC Finance Manager review 2021 Management required) 24 Months Post Component 3 / National (Technical August 3.1 Procurement CS-02 Procurement 36,000 IC review 2021 Management consultant required) 12 Months Post Component 3 / (Technical April 2022 3.1 Project CS-03 Auditor 6,000 CQS review Audits (3) required) Component 3 / 3.2 MRM October CS-04 M&E Specialist 12,000 IC Post System 2021 Development 30 Days Component 3 / Consultant for January 3.2 Midterm CS-05 8,000 CQS Post Midterm Review 2023 Review 25 Days Component 3 / Communication & 3.3 Information October CS-06 Social Network 11,520 IC Post & Knowledge 2021 Specialist Dissemination 7.2 Months Component 1 / Consultant AR 1.1 CSO Septembe CS-07 Training Material 12,000 IC Post Capacity r 2021 Development Building 30 Days AR Capacity Component 1 / Building & 1.1 CSO Septembe CS-08 Knowledge 48,000 IC Post Capacity r 2021 Management Building Expert 12 Months Component 1 / 1.1 CSO Land Law Training January CS-09 4,000 IC Post Capacity Expert 2022 Building 10 Days Component 1 / Diversity and 1.1 CSO January CS-10 Gender Inclusion 4,000 IC Post Capacity 2022 Expert Building 10 Days Component 1 / Consultant AR 1.1 CSO December CS-11 Training Material 3,750 IC Post Capacity 2021 Translation Building 15 Days Consultant AR Component 1 / Training & February 1.1 AR of CS-12 12,000 IC Post Communication 2022 Communities Customization 30 Days Component 1 / Consultant February 1.1 AR of CS-13 Translation of local 7,500 IC Post 2022 Communities AR Training Material 30 Days Consultant AR Data Component 1 / Collection & Case 1.1AR of CS-14 27,000 IC Post April 2022 Study Communities Documentation 6 Provinces Component 1 / Consultant LC 1.2CSO Septembe CS-15 Training Material 12,000 IC Post Capacity r 2021 Development Building 30 Days LC Capacity Component 1 / Building & 12 CSO Septembe Capacity CS-16 Knowledge 48,000 IC Post r 2021 Building Management Expert 12 Months Component 1 / IC 1.2 CSO (Technic January CS-17 Legal Expert 4,000 Post Capacity al review 2022 Building required) 10 Days Component 1 / Consultant LC 1.2 CSO December CS-18 Training Material 3,750 Post Capacity IC 2021 Translation Building 15 Days Consultant LC Component 1 / Training & February 1.2 LC of CS-19 12,000 IC Post Communication 2022 Communities Customization 30 Days Component 1 / Consultant February 1.2 LC of CS-20 Translation of local 12,000 Post IC 2022 Communities LC Training Material 30 Days Consultant LC Data Component 1 / Collection & Case 1.2 LC of CS-21 27,000 IC Post April 2022 Study Communities Documentation 6 Provinces PROCUREMENT Lao People's Democratic Republic : Public Information and Awareness Services for Vulnerable Communities in Lao PDR PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan:2021-12-22 2023-09-13 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P170640 GPN Date: 2023-01-16 Project Name: Public Information and Awareness Services for Vulnerable Communities in Lao PDR Loan / Credit No: TF / B6143 HELVETAS Swiss Intercooperation Laos Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual G-7 / 3 laptop computers an Project Management, Monito Request for Quota Single Stage - One E d accessories/monitors/softw TF / B6143 ring and Evaluation and Kno Post Limited 3,800.00 0.00 Canceled 2021-12-18 2022-02-12 2022-08-11 tions nvelope are wledge Dissemination Project Management, Monito G-8 / Office Furniture (3 Des Request for Quota Single Stage - One E TF / B6143 ring and Evaluation and Kno Post Limited 2,200.00 0.00 Canceled 2021-12-19 2022-02-13 2022-08-12 ks, 3 Chairs, 3 filing cabinets) tions nvelope wledge Dissemination G- 3 / Production & printing of local LC ICE materials (leaf Request for Quota Single Stage - One E TF / B6143 CSO capacity building Post Open - National 12,000.00 0.00 Canceled 2022-05-10 2022-07-05 2023-01-01 lets, posters, social media po tions nvelope sts, mobile apps, audio spots , video, billboards) G-5 / IEC/ICT equipment for CSO / village facilitators (tabl Request for Quota Single Stage - One E ets, projectors, cameras, spe TF / B6143 CSO capacity building Post Limited 60,000.00 0.00 Signed 2022-06-14 2022-11-02 2022-08-09 2023-01-24 2023-02-05 tions nvelope akers, microphones, etc.) 1st batch ( test/pilot) and 2nd ba tch G-1 / Printing & publication o Request for Quota Single Stage - One E TF / B6143 CSO capacity building Post Open - National 8,000.00 0.00 Canceled 2022-03-26 2022-05-21 2022-11-17 f AR & LC training materials tions nvelope G-2 / Production & printing o f local AR ICE materials (leafl Request for Quota Single Stage - One E TF / B6143 CSO capacity building Post Open - National 22,500.00 0.00 Canceled 2022-04-04 2022-05-30 2022-11-26 ets, posters, social media po tions nvelope sts, mobile apps, audio spots , video, billboards) G-1.1 / Printing & publication Request for Quota Single Stage - One E TF / B6143 CSO capacity building Post Limited 8,000.00 0.00 Canceled 2022-06-11 2022-08-06 2023-02-02 of AR & LC training materials tions nvelope G-2.1 / Production & printing of local AR and LC ICE materi Request for Quota Single Stage - One E als (leaflets, posters, social TF / B6143 CSO capacity building Post Limited 34,500.00 0.00 Canceled 2022-07-06 2022-08-31 2023-02-27 tions nvelope media posts, mobile apps, au dio spots, video, billboards) NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project Management, Monito Consultant Qualifi CS-03 / Auditor TF / B6143 ring and Evaluation and Kno Post Limited 6,000.00 0.00 Signed 2022-02-15 2022-01-27 2022-03-08 2023-01-12 2022-03-18 2023-02-15 2022-04-07 2023-02-26 2024-07-31 cation Selection wledge Dissemination CS-14.1 / Consultant AR and Consultant Qualifi LC Data Collection (VTE base TF / B6143 CSO capacity building Post Limited 24,000.00 0.00 Signed 2022-06-07 2022-06-01 2022-06-21 2022-07-27 2022-07-01 2023-03-15 2022-07-21 2023-03-23 2022-11-18 cation Selection d International/National Cons ultant) INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project Management, Monito CS-01 / National Financial M Individual Consult TF / B6143 ring and Evaluation and Kno Post Open 72,000.00 34,800.00 Signed 2021-12-20 2021-12-23 2022-01-30 2022-03-11 2022-02-09 2022-03-23 2022-02-19 2022-04-11 2024-07-31 anagement Consultant ant Selection wledge Dissemination Project Management, Monito CS-02 / National Procuremen Individual Consult TF / B6143 ring and Evaluation and Kno Post Open 36,000.00 33,600.00 Completed 2021-12-20 2022-01-24 2022-01-30 2022-03-11 2022-02-09 2022-03-24 2022-02-19 2022-04-13 2024-07-31 t consultant ant Selection wledge Dissemination Project Management, Monito Individual Consult CS-04 / M&E Specialist TF / B6143 ring and Evaluation and Kno Post Open 12,000.00 11,700.00 Signed 2022-01-15 2022-02-14 2022-03-05 2022-04-07 2022-03-26 2022-04-07 2022-04-30 2022-05-01 2022-10-27 ant Selection wledge Dissemination Project Management, Monito CS-06 / Communication & So TF / B6143 ring and Evaluation and Kno Post Direct Selection Direct 11,520.00 11,520.00 Completed 2021-12-20 2021-12-24 2021-12-30 2022-01-27 2022-03-05 2022-02-24 2022-09-01 cial Network Specialist wledge Dissemination CS-07 / Consultant AR Traini Individual Consult TF / B6143 CSO capacity building Post Open 12,000.00 0.00 Canceled 2022-01-30 2022-03-20 2022-04-10 2022-05-15 2022-11-11 ng material Development ant Selection Page 1 CS-08 / AR Capacity Building TF / B6143 CSO capacity building Post Direct Selection Direct 48,000.00 0.00 Canceled 2021-12-20 2021-12-24 2021-12-27 2022-01-27 2022-01-16 2024-07-31 & Knowledge Management E xpert CS-10 / Diversity and Gende Individual Consult TF / B6143 CSO capacity building Post Open 4,000.00 0.00 Canceled 2022-01-31 2022-03-07 2022-03-22 2022-04-11 2022-07-31 r Inclusion Expert ant Selection CS-15 / Consultant LC Traini Individual Consult TF / B6143 CSO capacity building Post Open 12,000.00 0.00 Canceled 2022-01-31 2022-03-07 2022-03-22 2022-04-11 2022-08-31 ng Material Development ant Selection CS-16 / LC Capacity Building TF / B6143 CSO capacity building Post Direct Selection Direct 48,000.00 0.00 Canceled 2021-12-20 2022-01-25 2021-12-27 2022-01-27 2022-01-16 2024-07-29 & Knowledge Management E xpert CS-19 / Consultant LC Traini Individual Consult TF / B6143 CSO capacity building Post Open 12,000.00 0.00 Canceled 2022-03-30 2022-05-04 2022-05-19 2022-06-08 2022-12-05 ng & Communication Custom ant Selection ization CS-20 / Consultant Translati Individual Consult TF / B6143 CSO capacity building Post Open 12,000.00 0.00 Canceled 2022-03-30 2022-05-04 2022-05-19 2022-06-08 2022-12-05 on of local LC Training Materi ant Selection al CS-18 / Consultant LC Traini Individual Consult TF / B6143 CSO capacity building Post Limited 3,750.00 0.00 Canceled 2022-03-30 2022-04-09 2022-04-19 2022-05-04 2022-10-31 ng Material Translation ant Selection CS-14 / Consultant AR Data Individual Consult TF / B6143 CSO capacity building Post Open 27,000.00 0.00 Canceled 2022-03-15 2022-04-19 2022-04-24 2022-05-14 2022-09-30 collection & Case Study docu ant Selection mentation Individual Consult CS-17 / Legal Expert TF / B6143 CSO capacity building Post Open 4,000.00 3,960.00 Completed 2022-03-15 2022-03-18 2022-04-14 2022-05-18 2022-04-29 2022-05-20 2022-05-19 2022-06-03 2022-10-08 ant Selection CS-09 / Land Law Training E Individual Consult TF / B6143 CSO capacity building Post Open 4,000.00 3,960.00 Completed 2022-02-28 2022-03-18 2022-04-04 2022-04-28 2022-04-19 2022-04-28 2022-05-09 2022-05-14 2022-09-28 xpert ant Selection CS-10 REVISED / Diversity a Individual Consult TF / B6143 CSO capacity building Post Direct 4,000.00 3,000.00 Signed 2022-02-18 2022-02-15 2022-02-25 2022-03-14 2022-03-02 2022-03-23 2022-03-06 2022-04-08 2022-09-02 nd Gender Inclusion Expert ant Selection CS-07 REVISED / Consultant AR Training Material Develop Individual Consult TF / B6143 CSO capacity building Post Direct 12,000.00 0.00 Canceled 2022-02-28 2022-03-10 2022-03-31 2022-05-05 2022-11-01 ment (VTE based Internation ant Selection al/National Consultant) CS-15 REVISED / Consultant LC Training Material Develop Individual Consult TF / B6143 CSO capacity building Post Direct 12,000.00 0.00 Canceled 2022-02-28 2022-03-10 2022-03-31 2022-05-05 2022-11-01 ment (VTE based Internation ant Selection al/National Consultant) CS-21 / Consultant AR and L Individual Consult C Data collection (VTE based TF / B6143 CSO capacity building Post Open 24,000.00 0.00 Canceled 2022-03-30 2022-05-04 2022-05-19 2022-06-08 2022-12-05 ant Selection International /National Consu ltant) CS-23 / AR and LC Case Stud Individual Consult TF / B6143 CSO capacity building Post Direct 30,000.00 0.00 Canceled 2022-09-15 2022-09-25 2022-10-16 2022-11-20 2023-05-19 y Documentation (National C ant Selection onsultant) CS-24 / LC Case Study Docu Individual Consult mentation (Cancelled. It is co TF / B6143 CSO capacity building Post Direct 15,000.00 0.00 Canceled 2022-09-15 2022-09-25 2022-10-16 2022-11-20 2023-05-19 ant Selection mbined with CS-23) CS-07.1 / Consultant AR Trai ning Material Development, Individual Consult TF / B6143 CSO capacity building Post Direct 60,000.00 60,000.00 Signed 2022-01-30 2022-01-31 2022-02-09 2022-04-29 2022-03-02 2022-05-02 2022-04-06 2022-02-24 2022-10-03 2022-03-12 Capacity Building and Knowle ant Selection dge Management CS-15.1 / Consultant LC Trai Individual Consult ning Material Development, TF / B6143 CSO capacity building Post Direct 60,000.00 60,000.00 Signed 2021-12-25 2021-12-30 2022-01-04 2022-04-29 2022-01-25 2022-05-02 2022-03-01 2022-05-21 2022-08-28 ant Selection Capacity Building and Knowle dge Management CS-11 / Consultant AR and L Individual Consult TF / B6143 CSO capacity building Post Limited 7,500.00 0.00 Canceled 2022-06-07 2022-06-22 2022-07-07 2022-07-22 2023-03-07 C Training Material Translatio ant Selection n CS-12 / Consultant AR and L C Training & Communication Individual Consult TF / B6143 CSO capacity building Post Open 24,000.00 0.00 Canceled 2022-07-08 2022-08-12 2022-08-27 2022-09-16 2023-02-07 Customization (VTE based Int ant Selection ernational/National Consulta nt) CS-13 / Consultant Translati Individual Consult TF / B6143 CSO capacity building Post Open 19,500.00 0.00 Canceled 2022-07-11 2022-08-15 2022-08-30 2022-09-19 2023-02-10 on of local AR and LC Trainin ant Selection g Material Project Management, Monito Individual Consult Pending Impleme CS-25 / Sub-grant Manager TF / B6143 ring and Evaluation and Kno Post Direct - National 19,000.00 0.00 2023-10-01 2023-10-11 2023-10-15 2023-11-12 2024-05-10 ant Selection ntation wledge Dissemination CS-22 / External Mid Term R Project Management, Monito Individual Consult Pending Impleme eview (National Consultant TF / B6143 ring and Evaluation and Kno Post Open - National 22,000.00 0.00 2023-11-30 2024-01-18 2024-02-08 2024-03-14 2024-09-10 ant Selection ntation or VTE based International C wledge Dissemination onsultant)) CS-23.1 / AR and LC Case St Individual Consult Pending Impleme udy Documentation (National TF / B6143 CSO capacity building Post Open - National 34,950.00 0.00 2023-10-31 2023-12-19 2024-01-09 2024-02-13 2024-08-11 ant Selection ntation Consultant) CS-05 / Final End-line/Benefi Project Management, Monito Individual Consult Pending Impleme ciary Survey (National Consul TF / B6143 ring and Evaluation and Kno Post Open - National 18,000.00 0.00 2024-08-31 2024-10-19 2024-11-09 2024-12-14 2025-06-12 ant Selection ntation tant or VTE based Internation wledge Dissemination al Consultant) Page 2