07-Sep-2023 ___________________ Son Excellence Monsieur Michel Patrick Boisvert Ministre de l’Economie et des Finances Ministère de l’Economie et des Finances Palais des Ministères 5, Avenue Charles Sumner/Turgeau Port-au-Prince République d’Haïti Re: IDA Grant E203-HT (Additional Financing for Caribbean Regional Air Transport Connectivity Project) Additional Instructions: Disbursement and Financial Information Letter Excellency: I refer to the Financing Agreement between REPUBLIC OF HAITI (“Recipient”) and the International Development Association (“Association”) for the above-referenced Project. The General Conditions, as defined in the Financing Agreement, provide that the Recipient may from time-to-time request withdrawals of Grant amounts from the Grant Account in accordance with the Disbursement and Financial Information Letter (“DFIL”), and such additional instructions as the Association may specify from time to time by notice to the Recipient. The General Conditions also provide that the Disbursement and Financial Information Letter may set out Project specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter and may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Grant Funds, and Reporting of Uses of Grant Funds for the Project The Disbursement Guidelines for Investment Project Financing, dated February 2017 (“Disbursement Guidelines”), are available on the Association’s public website at https://www.worldbank.org and its secure website “Client Connection” at https://clientconnection.worldbank.org. The Disbursement Guidelines are an integral part of the DFIL, and the manner in which the provisions in the Disbursement Guidelines apply to the Grant is specified below. (i) Disbursement Arrangements General Provisions (Schedule 1). The table in Schedule 1 sets out the disbursement methods which may be used by the Recipient, information on registration of authorized signatories, processing of Withdrawal Applications (including the minimum value of applications) and instructions on supporting documentation. (ii) Withdrawal Applications (Electronic Delivery)1 The Recipient shall deliver Withdrawal Applications (with supporting documents, “Applications”) electronically through the Association’s web-based portal “Client Connection” at 1 Section 10.01 (c) of the General Conditions 7, Rue Ogé, Pétion-Ville, Haïti Tel: (509) 2812 2200 / 2812 2201 -2- https://clientconnection.worldbank.org. This option will be effective after the officials designated in writing by the Recipient, who are authorized to sign and deliver Applications, have registered as users of “Client Connection.” The designated officials shall deliver Applications electronically by completing Form 2380, which is accessible through “Client Connection.” By signing the Authorized Signatory Letter, which can be delivered manually or electronically, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by these means. The Recipient may exercise the option of preparing and delivering Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations) and which were previously agreed with the Association. By designating officials to use SIDC and deliver the Applications electronically, the Recipient confirms through the Authorized Signatory Letter its agreement to (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with the Use of Electronic Means to Process Applications and Supporting Documentation, available in the Association's public website at https://www.worldbank.org and “Client Connection” at https://clientconnection.worldbank.org; and (b) to cause such officials to abide by those terms and conditions. II. Financial Reports and Audits2 (i) Financial Reports The Recipient shall prepare and furnish to the Association not later than forty-five (45) days after the end of each fiscal semester, interim unaudited financial reports (“IFRs”) for the Project covering the quarter. (iii) Audits Each audit of the Financial Statements shall cover the period of one (1) fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period shall be furnished to the Association by the Recipient not later than six (6) months after the end of such period. III. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Association’s public website at https://www.worldbank.org and “Client Connection” at https://clientconnection.worldbank.org. The Association recommends that you register as a user of “Client Connection”. From this website, you will be able to prepare and deliver Authorized Signatory Letters and Withdrawal Applications, monitor the near real-time status of the Grant, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the Association by email at askloans@worldbank.org using the above reference. Yours sincerely, ______________________________ Laurent Msellati Country Manager for Haiti Latin America and the Caribbean Region 2 Section 5.09 of the General Conditions -3- Attachments 1. Form of Authorized Signatory Letter 2. Form of Statement of Expenditure (SOE) With copies: Mr. Fritz Gerald Louis Point Focal Ministère de l’Economie et des Finances 5, Avenue Charles Summer/Turgeau Port-au-Prince, Haïti République d’Haïti fgerald07@yahoo.fr Mr. Robenson Jonas Leger Unite Centrale d’Execution (UCE) 23-10, Angle Rue Malval et 2e Rue Wilson Port-au-Prince, Haïti République d’Haïti rjleger@yahoo.fr 4 Schedule 1: Disbursement Provisions Basic Information Country Republic of Haiti Section III.B.2. of Schedule 2 to the Ministère de l'Economie et des Closing Date IDA Grant Recipient Financing Agreement E203-HT Finances No. Additional Financing for Caribbean Disbursement Four (4) months after the closing Name of the Project Air Transport Connectivity Project Deadline Date date Disbursement Methods and Supporting Documentation Disbursement Methods Methods Supporting Documentation Direct Payment Yes Records (Supplier Invoices/Copy of Receipts) Reimbursement Yes Statement of Expenditure, in the format provided in Attachment 2 of the DFIL Pursuant to subsection 5.2 of the Disbursement Guidelines, advancing financing proceeds into a Advance (into a Designated No Designated Account is not a Disbursement Method currently available under this Financing due to Account) outstanding advances under closed project under the country portfolio. Special Commitments Yes Copy of Letter of Credit Designated Account Type Not Applicable Ceiling Not Applicable Financial Institution - Not Applicable Currency Not Applicable Name Frequency of Reporting Not Applicable Amount Not Applicable Minimum Value of Applications (subsection 3.5) The minimum value of applications for Direct Payment, Reimbursement and Special Commitment Issuance is USD 5,000 equivalent. Authorized Signatures Withdrawal and Documentation Applications The form for Authorized Signatories Letter is provided in Attachment 1 of this letter The form for Authorized Signatory Letter is provided in Attachment 1 of this letter. The ASL and all Withdrawal Applications with their supporting documentation will be submitted electronically via the Association’s “Client Connection” system. Additional Information No withdrawal shall be made under the Additional Financing until full depletion of Parts 1 and 2 of the Original Financing. 5 Attachment 1 – Form of Authorized Signatory Letter [Letterhead] Ministry of Finance [Street address] [City] [Country] [DATE] International Development Association 1818 H Street, N.W. Washington, D.C. 20433 United States of America Attention: [Country Director] 3 Dear [Country Director]: Re: IDA [Credit] [Grant]4 No. _______-___ (name of Project) I refer to the [Credit] [Grant] Agreement (“Agreement”) between the International Development Association (“Association”)[, acting as implementing of the ] 5 and [name of recipient] (“Recipient”), providing the above [Credit] [Grant]. For the purposes of Section 2.03 of the General Conditions as defined in the Agreement, any 6[one] of the persons whose authenticated specimen signatures appear below is authorized on behalf of the Recipient to sign Withdrawal Applications (“Application”) [and applications for a special commitment] under this [Credit] [Grant]. For the purpose of delivering Applications to the Association, including by electronic means, 7 [each] of the persons whose authenticated specimen signatures appears below is authorized on behalf of 3 Instruction to Bank staff: please forward this letter to the Country Lawyer for further processing (Recipient: please do not delete this note). 4 Instruction to the Recipient: use “Credit” or “Grant” as applicable. Please delete this footnote in the final letter that is sent to the Association. 5 Instruction to the Recipient: add text in line with the Grant Agreement if applicable, if not applicable delete it. Please delete this footnote in the final letter that is sent to the Association. 6 Instruction to the Recipient: stipulate if more than one person needs to sign Applications, and how many or which positions, and if any thresholds apply. Please delete this footnote in the final letter that is sent to the Association. 7 Instruction to the Recipient: stipulate if more than one person needs to jointly sign Applications, if so, please indicate the actual number. Please delete this footnote in the final letter that is sent to the Association. 6 the Recipient, acting 8[individually] 9[jointly], to deliver Applications and evidence in support thereof on the terms and conditions specified by the Association. This confirms that the Recipient is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Association by electronic means. In full recognition that the Association shall rely upon such representations and warranties, including without limitation, the representations and warranties contained in the Terms and Conditions of Use of Secure Identification Credentials in connection with Use of Electronic Means to Process Applications and Supporting Documentation (“Terms and Conditions of Use of SIDC”), the Recipient represents and warrants to the Association that it will cause such persons to abide by those terms and conditions. This Authorization replaces and supersedes any Authorization currently in the Association records with respect to this Agreement. Signatory Details Name Position Email ID [Signatory Name] [Title] [Email] Specimen Signatures Signatory Name Signature 1 Signature 2 Signature 3 [User Name] [User Name] Yours truly, / signed / ______________ [Position]10 8 Instruction to the Recipient: use this bracket if any one of the authorized persons may sign; if this is not applicable, please delete it. Please delete this footnote in the final letter that is sent to the Association. 9 Instruction to the Recipient: use this bracket only if several individuals must jointly sign each Application; if this is not applicable, please delete it. Please delete this footnote in the final letter that is sent to the Association. 10 Instruction to Bank staff: please forward this letter to the Country Finance Officer for further processing (Recipient: please do not delete this note). 7 Attachment 2 – Statement of Expenditures Payments made during the period from ________________ to ______________ Grant No.: Application No.: Category No.: SOE No.: 1 2 3 4 5 6 7 8 9 10 11 Supplier’s WB Type of Good or Currency and Total Currency and % Financed Amount Currency and Exchange Date of Remarks Name Contract Service Amount, and Date of Total Amount by Eligible Amount Paid Rate Payment Number in (CW/GO/CS/OP/TR) Contract of Invoice IBRD/IDA/TF for from Client / Brief Description Covered by Financing Designated Connection Application (5 x 6) Account (if (for Prior Applicable) Review Contracts) TOTALS Supporting documents for this SOE retained at ___________________________________________ (location) FOR OFFICIAL USE ONLY