Republic of Chad Ministry of Communications, Digital Economy, and Digital Administration Chad Digital Transformation Project P180000 Negotiated ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) T AF DR NG KI OR W August 22, 2024 1|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Chad (the Recipient) will implement the Chad Digital Transformation Project (the Project), with the involvement of the Ministry of Communications, Digital Economy, and Digital Administration, as set out in the Financing Agreement. The International Development Association (the Association), has agreed to provide financing (P180000) for the Project, as set out in the referred agreement. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement(s). 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the Ministry of Communications, Digital Economy and Digital Administration, and the Association agree to update the ESCP T AF DR NG to reflect these changes through an exchange of letters signed between the Association and the Secretary- KI OR W General of the Ministry responsible for information and communication technologies (ICT),. The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Submit quarterly reports to the Project Implementation Unit Association throughout Project (PIU) Prepare and submit to the Association regular monitoring reports on the environmental, implementation, starting from the social, health and safety (ESHS) performance of the Project, including but not limited to Effective Date and throughout Project the implementation of the ESCP, status of preparation and implementation of E&S implementation. Submit each report to instruments required under the ESCP, stakeholder engagement activities, and the Association no later than seven (7) functioning of the grievance mechanism(s). days after the end of each reporting period. B INCIDENTS AND ACCIDENTS Notify the Association no later than PIU forty-eight (48) hours after learning of Promptly notify the Association of any incident or accident related to the Project which the incident or accident. has, or is likely to have, a significant adverse effect on the environment, the affected communities, the public or workers, including, inter alia, cases of sexual exploitation and Provide subsequent report to the abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or Association within a timeframe multiple injury. Provide sufficient detail regarding the scope, severity, and possible acceptable to the Association. causes of the incident or accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. FT A DR G IN RK O W Subsequently, at the Association’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS’ MONTHLY REPORTS Submit the monthly reports to the PIU Association upon request. Require contractors and supervising firms to provide monthly monitoring reports on ESHS performance in accordance with the metrics specified in the respective bidding documents and contracts, and submit such reports to the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Establish and maintain a PIU as set out PIU in the Financing Agreement. Hire an environmental specialist and a social specialist before the Effective Date and thereafter maintain these positions throughout Project implementation. 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Establish and maintain, a PIU with qualified staff and resources acceptable to the Association to support management of ESHS risks and impacts of the Project including an A Gender and SEA/SH Consultant will be environmental specialist, a social specialist and a gender consultant, and any other E&S recruited based on the results of positions that may be deemed necessary during implementation. The interim PIU SEA/SH risk assessment during project responsible for project preparation will manage all ES aspects until the PIU ES specialists implementation. have been hired. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 1. The ESMF was disclosed 4/17/2024 PIU 1. Adopt and implement an Environmental and Social Management Framework (ESMF) and adopted and shall thereafter be for the Project, consistent with the relevant ESSs, including as an Annex the SEA/SH implemented throughout Project Action Plan and an Annex on Security Risk Assessment for the Project. implementation. 2. Adopt and implement the site-specific Environmental and Social Impact Assessment 2. Adopt the ESIA/ESMP before (ESIA) and Environmental and Social Management Plan (ESMP), as set out in the ESMF launching the bidding process for the and cause sub-contractors to adopt and implement contractor ESMP consistent with respective Project activity that requires ESSs. The proposed activities described in the exclusion list set out in the ESMF shall be the adoption of such ESIA/ESMP. Cause ineligible to receive financing under the Project. contractors to adopt the C-ESMP prior FT A DR G IN RK O W to civil works. Once adopted, implement the respective ESMP and C- ESMP throughout Project implementation. 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of PIU Incorporate the relevant aspects of the ESCP, including, inter alia, the relevant E&S procurement documents and respective instruments, the Labor Management Procedures, and code of conduct, into the ESHS contracts. specifications of the procurement documents and contracts with contractors and Supervise contractors throughout supervising firms. Thereafter ensure that the contractors and supervising firms comply Project implementation. and cause subcontractors to comply with the ESHS specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Throughout Project implementation. PIU Ensure that the consultancies, studies (including feasibility studies), capacity building, training, and any other technical assistance activities under the Project are carried out in accordance with terms of reference acceptable to the Association, that are consistent 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. 1.5 CONTINGENT EMERGENCY RESPONSE FINANCING a) The adoption of the CERC manual PIU or any designated and, CERC-ESMF in form and substance authority for the CERC a) Ensure that the CERC Manual includes a description of the ESHS assessment and acceptable to the Association is a component of the Project management arrangements including, CERC-ESMF/ESMF Addendum that will be withdrawal condition under Section I.F included in the CERC Manual for the implementation of CERC component, in accordance of Schedule 2 of the Financing with the ESSs. Agreement for the Project. b) Adopt any environmental and social (E&S) instruments which may be required for b) Adopt any required E&S instrument activities under CERC component, of the Project, in accordance with the CERC Manual and include it as part of the respective and, CERC-ESMF or CERC-ESMF Addendum and the ESSs, and thereafter implement the bidding process, if applicable, and in measures and actions required under said E&S instruments, within the timeframes any case, before the carrying out of the specified in said E&S instruments. relevant Project activities for which the E&S instrument is required. Implement the E&S instruments in accordance with their terms, throughout Project implementation. ESS 2: LABOR AND WORKING CONDITIONS FT A DR G IN RK O W 2.1 LABOR MANAGEMENT PROCEDURES The LMP was disclosed 4/17/2024 and PIU adopted and shall be implemented Adopt and implement the Labor Management Procedures (LMP) for the Project, throughout Project implementation. including, inter alia, provisions on working conditions, management of workers relationships, occupational health and safety (including personal protective equipment, and emergency preparedness and response), code of conduct (including relating to SEA and SH), forced labor, child labor, grievance arrangements for Project workers, and applicable requirements for contractors, subcontractors, and supervising firms. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism prior PIU engaging Project workers and Establish and operate a grievance mechanism for Project workers, as described in the thereafter maintain and operate it LMP and consistent with ESS2 and the labor laws of Chad. throughout Project implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 3.1 WASTE MANAGEMENT PLAN Adopt the EWMP as part of the ESMPs PIU Adopt and implement an Electronic Waste Management Plan (EWMP) as part of the prior to the commencement of civil Contractors ESMF, to manage hazardous and non-hazardous wastes, consistent with ESS3. works that require an ESMP and Required contractors to adopt and implement an EWMP as part of their C-ESMP, to thereafter implement it throughout the manage hazardous waste in line with ESS3. entire execution period. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Same timeframe as for the adoption PIU Incorporate resource efficiency and pollution prevention and management measures in and implementation of the ESMP the ESMP to be prepared under action 1.2. above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Same timeframe as for the adoption PIU Incorporate measures to manage traffic and road safety risks as required in the ESMP to and implementation of the ESMP. be prepared under action 1.2. above. 4.2 COMMUNITY HEALTH AND SAFETY Assess and manage specific risks and impacts to the community arising from Project Same timeframe as for the adoption activities, and include behavior of Project workers, risks of labor influx, response to and implementation of the ESMPs. PIU emergency situations, and includes mitigation measures in the ESMPs to be prepared in accordance with the ESMF and consistent with ESS4. 4.3 SEA AND SH RISKS Adopt the SEA/SH Action Plan prior to PIU appraisal, and thereafter implement the SEA/SH Action Plan throughout Project FT A DR G IN RK O W Adopt and implement a SEA/SH Action Plan, as part of the ESMF, to assess and manage implementation. the risks of SEA and SH and consistent with ESS4. 4.4 SECURITY MANAGEMENT Adopt the SRA prior to Effective Date PIU and thereafter implemented Assess and implement measures to manage the security risks of the Project, including throughout Project implementation. the risks of engaging security personnel to safeguard Project workers, sites, assets, and activities, as set out in a Security Risk Assessment (SRA) and subsequent Security Adopt the SMP prior to the start of Management Plan (SMP), guided by the principles of proportionality and GIIP, and by Project activities related to civil works applicable law, in relation to hiring, rules of conduct, training, equipping, and monitoring and thereafter implement throughout of such personnel. Project implementation. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 RESETTLEMENT FRAMEWORK The RPF was disclosed 4/17/2024 and PIU adopted and shall be implemented Adopt and implement a Resettlement Policy Framework (RPF) for the Project, consistent throughout Project implementation. with ESS5. 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 5.2 RESETTLEMENT PLANS Prepare, consult upon, disclose, adopt PIU and thereafter implement the respective RAPs, in line with TORs Prepare, consult upon, disclose adopt and implement a resettlement action plan (RAP) approve by the Association, prior to the for each activity which requires a RAP under the Project in light of the RPF, and commencement of any Project activity consistent with ESS5. that may involve land acquisition, and/or physical and/or economic displacement, including ensuring that before taking possession of the land and related assets, full compensation has been provided and as applicable, and displaced people have been resettled and moving allowances have been provided. 5.3 GRIEVANCE MECHANISM The GM that is the SEP (that shall integrate resettlement issues) shall be PIU The grievance mechanism (GM) to address resettlement related complaints should be operational no later than 90 days after described in the RAPs and SEP. Effective Date, the same timeframe as action 10.2. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES FT A DR G IN RK O W 6.1 BIODIVERSITY RISKS AND IMPACTS Include all measures in ESIAs/ESMPs PIU Relevant biodiversity risks and impacts shall be assessed during the preparation under Section 1.2 and thereafter of the site-specific ESIAs, including the need whether to include biodiversity implement them throughout Project management measures in the ESIAs/ESMPs, and consistent with ESS6. implementation. If needed, based on the result of such assessment, prepare, consult, adopt, disclose, and implement biodiversity management measures defined in the ESIAs and ESMPs and consistent with ESS6. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES - NOT RELEVANT ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS Describe the chance find procedures in PIU Describe and implement the chance finds procedures, in the ESMF consistent with ESS8. the ESMP in line with the ESMF. In addition, ensure that construction contracts include a “Chance Find” clause which will Implement the procedures throughout require contractors to stop construction if tangible cultural heritage is encountered Project implementation. during construction and to contact the Ministry in charge of cultural heritage. For 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY construction activities, there will be a screening process and where it is appropriate, a Cultural Heritage Management Plan will be prepared and consulted upon with stakeholders, adopted and implemented consisted with ESS8. ESS 9: FINANCIAL INTERMEDIARIES – NOT RELEVANT ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION The SEP was disclosed 4/17/2024 and PIU adopted and shall thereafter be implemented throughout Project Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent implementation. with ESS10, which shall include measures to, inter alia, provide stakeholders with timely, relevant, understandable and accessible information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.2 PROJECT GRIEVANCE MECHANISM Establish the grievance mechanism no PIU later than ninety (90) days after the Establish, publicize, maintain, and operate an accessible grievance mechanism, to Effective Date, and thereafter maintain receive and facilitate resolution of concerns and grievances in relation to the Project, and operate the mechanism throughout promptly and effectively, in a transparent manner that is culturally appropriate and Project implementation. Prior to the readily accessible to all Project-affected parties, at no cost and without retribution, establishment of the GM, the interim including concerns and grievances filed anonymously, in a manner consistent with PIU will manage any grievances that FT A DR G IN RK O W ESS10. may arise. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. CAPACITY SUPPORT CS1 Training required for the PIU staff, stakeholders, communities, Project workers on: Throughout Project implementation Project Coordinator, • stakeholder mapping and engagement Environmental and Social • specific aspects of environmental and social assessment experts of the PIU • emergency preparedness and response • community health and safety. • Code of Conduct • security risk management 8|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project FT A DR G IN RK O W 9|Page