Central African Economic and Monetary Community (CEMAC) Harmonizing and Improving Statistics in West and Central Africa Project -Series of Projects Two (HISWACA-SOP2) (P180085) Negotiated version ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 10 July 2023 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Central African Economic and Monetary Community (CEMAC) (the Recipient) shall implement the Harmonizing and Improving Statistics in West and Central Africa Project-Series of Projects Two (HISWACA- SOP2) (P180085) (the Project), with the involvement of the CEMAC Commission Statistics Department as set out in the Financing Agreement (with Project Implementation Unit -PIU). The International Development Association (the Association) has agreed to provide financing for the Project, as set out in the referred agreement. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreements. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the CEMAC Commission Statistics Department and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient, represented through the President of the CEMAC Commission. The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- CEMAC MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Submit quarterly reports to the Project Implementation Unit Prepare and submit to the Association regular monitoring reports on the environmental, Association throughout Project (PIU) within the CEMAC social, health and safety (ESHS) performance of the Project, including but not limited to implementation, commencing after the Commission Statistics the implementation of the ESCP, status of preparation and implementation of E&S Effective Date. Submit each report to the Department instruments required under the ESCP, stakeholder engagement activities, and Association no later than 15 days after functioning of the grievance mechanism(s). the end of each reporting period. B INCIDENTS AND ACCIDENTS Notify the Association no later than 48 PIU hours after learning of the incident or Promptly notify the Association of any incident or accident related to the Project which accident, and no later than 24 hours for has, or is likely to have, a significant adverse effect on the environment, the affected fatalities and SEA/SH incidents. communities, the public or workers, including, inter alia, cases of sexual exploitation and abuse (SEA), sexual harassment (SH), and accidents that result in death. Provide sufficient Provide a subsequent report to the detail regarding the scope, severity, and possible causes of the incident or accident, Association within a timeframe indicating immediate measures taken or that are planned to be taken to address it, and acceptable to the Association any information provided by any contractor and/or supervising firm, as appropriate. Subsequently, at the Association’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS’ MONTHLY REPORTS Submit the monthly reports to the PIU Require contractors and supervising firms to provide monthly monitoring reports on Association as annexes to the reports to Contractors ESHS performance in accordance with the metrics specified in the respective bidding be submitted under action A above. documents and contracts and submit such reports to the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Establish and maintain a PIU as set out CEMAC Commission in the Financing Agreement. Hire or Statistics Department Establish and maintain a Project Implementation Unit (PIU) with qualified staff and appoint the environmental specialist, resources to support management of ESHS risks and impacts of the Project including a social specialist, the GBV consultant social specialist, environmental specialist, a gender-based violence (GBV) consultant, and and the security risk consultant, no later a security risk consultant (on a as needed basis). The Terms of Reference (TORs) and than three months after Effective Date, qualifications of candidates shall be subject to the Association’s no objection. and thereafter maintain these positions throughout Project implementation. The GBV consultant and the security risk consultant are to be mobilized on as 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- CEMAC MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY needed basis. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 1. Prepare, disclose, consult upon, and PIU 1. Adopt and implement an Environmental and Social Management Plan (ESMP) for the adopt the ESMP consistent with the U- infrastructure/works or part of the Project for which the ESIA/ESMP is required, under ESMF prior to the start of Project component 3 of the Project, consistent with the relevant ESSs. activities, and thereafter implement the ESMP throughout Project 2. Adopt and implement an Umbrella-Environmental and Social Management implementation. Framework (U-ESMF) for the Project, consistent with the relevant ESSs. 2. The U-ESMF shall be disclosed and 3. Cause the contractors to adopt and implement the site-specific Environmental and adopted prior to Effective Date and Social Management Plan (ESMP), as set out in the ESMF. The proposed activities thereafter be implemented throughout described in the exclusion list set out in the ESMF shall be ineligible to receive financing Project implementation. under the Project. 3. Adopt the ESMP before launching the bidding process for the respective Project activity and cause contractors as relevant to adopt it prior to the carrying out of Project activity that requires the adoption of such ESMP. Once adopted, cause contractors to implement the respective ESMP throughout Project implementation. 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of PIU procurement documents and respective Incorporate the relevant aspects of the ESCP, including, inter alia, the relevant E&S contracts. instruments, the Labor Management Procedures, and code of conduct, into the ESHS specifications of the procurement documents and contracts with contractors and Supervise contractors throughout supervising firms. Thereafter ensure that the contractors and supervising firms comply Project implementation. and cause subcontractors to comply with the ESHS specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Throughout Project implementation. PIU Ensure that the consultancies, studies (including feasibility studies, if applicable), capacity building, training, and any other technical assistance activities under the Project are carried out in accordance with terms of reference acceptable to the Association, that 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- CEMAC MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY are consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. 1.5 DATA PROTECTION During Project implementation in line PIU with the ESMP and the U-ESMF. In line with the U-ESMF and the ESMP, concerning activities that involve collecting Personal Data, the Recipient shall adopt and implement relevant measures, including inter alia, data minimization (collecting only data that is necessary for the purpose); data accuracy (correct or erase data that are not necessary or are inaccurate); use limitations (data are only used for legitimate and related purposes); data retention (retain data only for as long as they are necessary); informing data subjects of use and processing of data; and allowing data subjects the opportunity to correct information about them. The Recipient shall ensure that these principles apply through assessments of existing or development of new data governance mechanisms and data standards for processing Personal Data in connection with the Project by parties involved in Project implementation in accordance with applicable national law and good international practice and acceptable to the Association, including assessment or development of data sharing protocols, rules or regulations, revision of relevant regulations, training on personal data protection etc. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES 1. Adopt and disclose the U-LMPF prior PIU to Effective Date and thereafter 1. Adopt and implement an Umbrella-Labor Management Procedure Framework (U- implement the U-LMPF throughout LMPF) for the Project prior to the Effective Date, consistent with the relevant ESS. Project implementation. 2. Adopt and implement the Labor Management Procedures (LMP) for the Project, as 2. Prepare, disclose, consult upon, and per the approved and disclosed Umbrella-Labor Management Procedures Framework adopt the LMP in line with the U- (U-LMPF) including, inter alia, provisions on working conditions, management of LMPF prior to hiring Project workers workers relationships, occupational health and safety (including personal protective and thereafter implement the LMP equipment, and emergency preparedness and response), code of conduct (including throughout Project implementation. relating to SEA and SH), forced labor, child labor, grievance arrangements for Project workers, and applicable requirements for contractors, subcontractors, and supervising firms. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism prior to PIU engaging Project workers as per the 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- CEMAC MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Establish and operate a grievance mechanism for Project workers, as described in the LMP and thereafter maintain and LMP and consistent with ESS2. operate it throughout Project implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT PLAN Adopt the WMP as part of the ESMP, PIU Adopt and implement a Waste Management Plan (WMP), to manage hazardous and and thereafter implement the WMP non-hazardous wastes, consistent with ESS3. throughout Project implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Same timeframe as for the adoption PIU Incorporate resource efficiency and pollution prevention and management measures in and implementation of the ESMP. the ESMP to be prepared under action 1.2 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Same timeframe as for the adoption PIU Incorporate measures to manage traffic and road safety risks as required in the ESMP to and implementation of the ESMP. be prepared under action 1.2 above. 4.2 COMMUNITY HEALTH AND SAFETY Same timeframe as for the adoption PIU Assess and manage specific risks and impacts to the community arising from Project and implementation of the ESMP. activities, including, inter alia, behavior of Project workers, response to emergency situations, security risks, and include mitigation measures in the ESMPs to be prepared in accordance with the U-ESMF and consistent with ESS4. 4.3 SEA AND SH RISKS Adopt the SEA/SH Prevention and PIU Response Action Plan within the same Adopt and implement a SEA/SH Prevention and Response Action Plan as part of the timeframe as for the adoption and ESMP, to assess and manage the risks of SEA and SH. implementation of the ESMP, and thereafter implement the SEA/SH Action Plan throughout Project implementation. 4.4 SECURITY MANAGEMENT PIU The Security Management Plan shall be Assess and implement measures to manage the security risks of the Project, including a standalone document to be prepared the risks of engaging security personnel to safeguard Project workers, sites, assets, and and adopted prior to the start of the activities, as set out in the Security Management Plan, guided by the principles of project activities and thereafter proportionality and GIIP, and by applicable law, in relation to hiring, rules of conduct, implement throughout Project training, equipping, and monitoring of such personnel and consistent with ESS4. The implementation. Terms of Reference for the SMP shall be subject to no objection by the Association. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- CEMAC MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY This standard is not relevant and activities that would cause physical and/or economic displacement would not be eligible for project financing. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES This standard is not relevant given the scope of works. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 7.1 INDIGENOUS PEOPLES MEASURES Same timeframe as the U-ESMF, SEF, PIU ESMP and SEP and once adopted, Contractors Prepare, consult, adopt and implement and measures to mitigate risks to Indigenous implement required actions throughout Peoples in the Umbrella-Environmental and Social Management Framework (U-ESMF), Project implementation. Stakeholder Engagement Framework, Environmental and Social Management Plan (ESMP), and Stakeholder Engagement Plan, consistent with ESS7. 7.2 GRIEVANCE MECHANISM Same timeframe as section 10.3. PIU The grievance mechanism to address complaints submitted by Indigenous Peoples shall be described in the SEP, in line with the SEF and ESS7, and based on consultation with Indigenous Peoples and Indigenous Peoples representative organizations. ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS Describe the chance find procedures in PIU Describe and implement the chance finds procedures in the U-ESMF and ESMP of the the U-ESMF and ESMP. Implement the Project. procedures throughout Project implementation. ESS 9: FINANCIAL INTERMEDIARIES This standard is not relevant as there are no financial intermediaries in the project. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT FRAMEWORK PREPARATION AND IMPLEMENTATION The SEF shall be disclosed and adopted PIU prior to Effective Date and shall Adopt and implement a Stakeholder Engagement Framework (SEF) for the Project, thereafter be implemented throughout consistent with ESS10, which shall include measures to, inter alia, provide stakeholders Project implementation. with timely, relevant, understandable and accessible information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.2 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Prepare, disclose, consult upon, and PIU adopt the SEP in line with the SEF prior Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent to the start of the Project activities, and with ESS10 and the Stakeholder Engagement Framework, which shall include measures thereafter shall be implemented to, inter alia, provide stakeholders with timely, relevant, understandable and accessible throughout Project implementation. 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- CEMAC MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.3 PROJECT GRIEVANCE MECHANISM Establish the grievance mechanism, PIU including a GM to facilitate the Establish, publicize, maintain, and operate an accessible grievance mechanism, to receive resolution of SEA/SH complaints and and facilitate resolution of concerns and grievances in relation to the Project, promptly incidents prior to the start of the and effectively, in a transparent manner that is culturally appropriate and readily Project activities, and thereafter accessible to all Project-affected parties, including Indigenous Peoples as per ESS7 and maintain and operate the mechanism traditional communities such as pastoralists, at no cost and without retribution, including throughout Project implementation. concerns and grievances filed anonymously, in a manner consistent with ESS10 and the SEF. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. The GM shall also incorporate measures to address grievance procedures for Indigenous Peoples as per consultations with Indigenous Peoples. CAPACITY SUPPORT CS1 Training for PIU staff, Project workers, Commission staff, including census enumerators From the first quarter following the PIU on: Effective Date and throughout Project Contractors • Stakeholder mapping and engagement implementation. Project workers • Environmental and social assessment and risk management, including overview of activities illegible for project financing • Emergency preparedness and response • Community health and safety, including SEA/SH and security risk management • World Bank ESF and ESSs • OHS/ ESMP Training for Contractors • Security Awareness and preparation/implementation of Security Management Plan • Road Safety (including road safety in insecure areas) • Handling of biological materials/specimen (if activities require) • SEA/SH risk mitigation and conducting consultations on SEA/SH • Cyber/Data Security and Data protection • Labor Management Procedures • Monitoring and implementing a GM (including SEA/SH GM process 8|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- CEMAC MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY • Addressing risks to vulnerable and disadvantaged groups in census activities/risks of exclusion • Managing the risks of unmanned aircraft operations in development projects (if relevant) • Managing risks to Indigenous Peoples, consulting Indigenous Peoples (such as hunter gatherers) and their representative organizations (IPOs), culturally appropriate Grievance Mechanisms as per ESS7 and ESS10, as well as culturally appropriate inclusion in census/surveys • Managing risks to and inclusion of traditional communities such as nomadic/transhumance pastoralists CS2 Training for Project workers on occupational health and safety including on emergency From the first quarter following the PIU prevention and preparedness and response arrangements to emergency situations, Effective Date and throughout Project Contractors workers GM. implementation. Project workers 9|Page Republic of Cameroon / National Institute of Statistics (NIS) Harmonizing and Improving Statistics in West and Central Africa-Series of Projects Two (HISWACA-SOP2) (P180085) Negotiated version ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 12 July 2023 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Cameroon (the Recipient) shall implement the Harmonizing and Improving Statistics in West and Central Africa Project-Series of Projects Two (HISWACA-SOP2) (P180085) (the Project), with the involvement of the National Institute of Statistics (NIS) (the Project Implementing Entity or PIE), and in association with the Ministry of Finance and Ministry of the Economy, planning and regional development and other sectoral ministries, as set out in the Financing Agreement and the Project Agreement. The International Development Association (the Association) has agreed to provide financing for the Project, as set out in the referred agreements. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement and Project Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreements. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the NIS and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient, represented by the Minister of Economy, planning and regional development . The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- Cameroon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Submit quarterly reports to the Project Implementation Unit Prepare and submit to the Association regular monitoring reports on the environmental, Association throughout Project (PIU) within the National social, health and safety (ESHS) performance of the Project, including but not limited to implementation, commencing after the Institute of Statistics the implementation of the ESCP, status of preparation and implementation of E&S Effective Date. Submit each report to instruments required under the ESCP, stakeholder engagement activities, and functioning the Association no later than 15 days of the grievance mechanism(s). after the end of each reporting period. B INCIDENTS AND ACCIDENTS Notify the Association no later than 48 PIU hours after learning of the incident or Promptly notify the Association of any incident or accident related to the Project which accident, and no later than 24 hours for has, or is likely to have, a significant adverse effect on the environment, the affected fatalities and SEA/SH incidents. communities, the public or workers, including, inter alia, cases of sexual exploitation and abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or Provide a subsequent report to the multiple injury and incidents related to the use of unmanned aircraft (drones). Provide Association within a timeframe sufficient detail regarding the scope, severity, and possible causes of the incident or acceptable to the Association accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. Subsequently, at the Association’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS’ MONTHLY REPORTS Submit the monthly reports to the PIU Require contractors and supervising firms to provide monthly monitoring reports on ESHS Association as annexes to the reports to Contractors performance in accordance with the metrics specified in the respective bidding be submitted under action A above. documents and contracts and submit such reports to the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Establish and maintain a PIU as set out INS in the Financing Agreement and the Establish and maintain a Project Implementation Unit (PIU) with qualified staff and Project Agreement. Hire or appoint the resources to support management of ESHS risks and impacts of the Project including a environmental specialist, social social specialist with experience on indigenous people, environmental specialist, and a specialist with experience on gender-based violence (GBV) specialist, a security risk consultant to oversee the indigenous people, a GBV specialist, and implementation of the security management plan (SMP) . The Terms of Reference (TORs) a security risk consultant no later than and qualifications of candidates shall be subject to the Association’s no objection. three months after Effective Date, and 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- Cameroon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY thereafter maintain these positions throughout Project implementation. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 1. The U-ESMF shall be disclosed and PIU 1. Adopt and implement an Umbrella-Environmental and Social Management Framework adopted prior to Effective Date and (U-ESMF) for the Project, consistent with the relevant ESSs. thereafter implemented throughout Project implementation. 2. Adopt and implement an Environmental and Social Management Plan (ESMP) for the infrastructure/works or part of the Project for which the ESIA/ESMP is required, under 2. Prepare, disclose, consult upon, and component 3 of the Project, consistent with the relevant ESSs. adopt the ESMP consistent with the U- ESMF prior to the start of Project 3. Cause the contractors to adopt and implement the site-specific Environmental and activities, and thereafter implement the Social Management Plan (ESMP), as set out in the ESMF. The proposed activities ESMP throughout Project described in the exclusion list set out in the ESMF shall be ineligible to receive financing implementation. under the Project. 3. Adopt the ESMP before launching the bidding process for the respective Project activity and cause contractors as relevant to adopt it prior to the carrying out of Project activity that requires the adoption of such ESMP. Once adopted, cause contractors to implement the respective ESMP throughout Project implementation. 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of PIU procurement documents and respective Incorporate the relevant aspects of the ESCP, including, inter alia, the relevant E&S contracts. instruments, the Labor Management Procedures, and code of conduct, into the ESHS specifications of the procurement documents and contracts with contractors and Supervise contractors throughout supervising firms. Thereafter ensure that the contractors and supervising firms comply Project implementation. and cause subcontractors to comply with the ESHS specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Throughout Project implementation. PIU Ensure that the consultancies, studies (including feasibility studies, if applicable), capacity building, training, and any other technical assistance activities under the Project are carried out in accordance with terms of reference acceptable to the Association, that are 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- Cameroon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. 1.5 DATA PROTECTION During Project implementation in line PIU with the ESMP and the U-ESMF. In line with the U-ESMF and the ESMP, concerning activities that involve collecting Personal Data, the Recipient shall adopt and implement relevant measures, including inter alia, data minimization (collecting only data that is necessary for the purpose); data accuracy (correct or erase data that are not necessary or are inaccurate); use limitations (data are only used for legitimate and related purposes); data retention (retain data only for as long as they are necessary); informing data subjects of use and processing of data; and allowing data subjects the opportunity to correct information about them. The Recipient shall ensure that these principles apply through assessments of existing or development of new data governance mechanisms and data standards for processing Personal Data in connection with the Project by parties involved in Project implementation in accordance with applicable national law and good international practice and acceptable to the Association, including assessment or development of data sharing protocols, rules or regulations, revision of relevant regulations, training on personal data protection etc. 1.6 ACTIVITIES SUBJECT TO RETROACTIVE FINANCING This practice will be maintained from PIU the start of retroactively financed Ensure that all activities to be conducted under the retroactive financing (census, activities and throughout Project Enumeration activities, post-census survey and data processing as well as the enumeration implementation. of the general census of agriculture and livestock) and other activities related to Parts 1.2.1 and 1.4.1., under the Project are carried out in accordance with the terms of reference acceptable to the Association and consistent with the ESSs, to ensure its eligibility to the retro financing. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES 1. Adopt and disclose the U-LMPF prior PIU to Effective Date and thereafter 1. Adopt and implement an Umbrella-Labor Management Procedure Framework (U- implement the U-LMPF throughout LMPF) for the Project prior to the Effective Date, consistent with the relevant ESS. Project implementation. 2. Adopt and implement the Labor Management Procedures (LMP) for the Project, as per 2. Prepare, disclose, consult upon, the approved and disclosed Umbrella-Labor Management Procedures Framework (U- adopt the LMP in line with the U- 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- Cameroon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY LMPF) including, inter alia, provisions on working conditions, management of workers LMPF prior to hiring Project workers relationships, occupational health and safety (including personal protective and thereafter implement the LMP equipment, and emergency preparedness and response), code of conduct (including throughout Project implementation. relating to SEA and SH), forced labor, child labor, grievance arrangements for Project workers, and applicable requirements for contractors, subcontractors, and supervising firms. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism prior to PIU engaging Project workers as per the Establish and operate a grievance mechanism for Project workers, as described in the LMP and thereafter maintain and LMP and consistent with ESS2. operate it throughout Project implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT PLAN Adopt the WMP as part of the ESMP, PIU Adopt and implement a Waste Management Plan (WMP), to manage hazardous and non- and thereafter implement the WMP hazardous wastes, consistent with ESS3. throughout Project implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Same timeframe as for the adoption PIU Incorporate resource efficiency and pollution prevention and management measures in and implementation of the ESMP. the ESMP to be prepared under action 1.2 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Same timeframe as for the adoption PIU Incorporate measures to manage traffic and road safety risks as required in the ESMP to and implementation of the ESMP. be prepared under action 1.2 above. 4.2 COMMUNITY HEALTH AND SAFETY Same timeframe as for the adoption PIU Assess and manage specific risks and impacts to the community arising from Project and implementation of the ESMP. activities, including, inter alia, behavior of Project workers, response to emergency situations, security risks, and include mitigation measures in the ESMPs to be prepared in accordance with the U-ESMF and consistent with ESS4. 4.3 SEA AND SH RISKS Adopt the SEA/SH Prevention and PIU Response Action Plan within the same Adopt and implement a SEA/SH Prevention and Response Action Plan as part of the timeframe as for the adoption and ESMP, to assess and manage the risks of SEA and SH. implementation of the ESMP, and thereafter implement the SEA/SH Action Plan throughout Project implementation. 4.4 SECURITY MANAGEMENT The Security Management Plan shall be PIU 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- Cameroon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY a standalone document to be prepared Assess and implement measures to manage the security risks of the Project, including the and adopted prior to the start of the risks of engaging security personnel to safeguard Project workers, sites, assets, and project activities and thereafter activities, as set out in the Security Management Plan, guided by the principles of implemented throughout Project proportionality and GIIP (Good International Industry Practices), and by applicable law, in implementation. relation to hiring, rules of conduct, training, equipping, and monitoring of such personnel and consistent with ESS4. The Terms of Reference for the SMP shall be subject to no objection by the Association. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT This standard is not relevant and activities that would cause physical and/or economic displacement would not be eligible for project financing. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES This standard is not relevant but there is a code of conduct to adopt and observe by project worker’s during census around protected areas ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 7.1 INDIGENOUS PEOPLES MEASURES Same timeframe as the U-ESMF, SEF, PIU ESMP and SEP and once adopted, Contractors Prepare, consult, adopt and implement and measures to mitigate risks to Indigenous implement required actions throughout Peoples in the Umbrella-Environmental and Social Management Framework (U-ESMF), Project implementation. Stakeholder Engagement Framework, Environmental and Social Management Plan (ESMP), and Stakeholder Engagement Plan, consistent with ESS7. 7.2 GRIEVANCE MECHANISM Same timeframe as section 10.3. PIU The grievance mechanism to address complaints submitted by Indigenous Peoples shall be described in the SEP, in line with the SEF and ESS7, and based on consultation with Indigenous Peoples and Indigenous Peoples representative organizations. ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS Describe the chance find procedures in PIU Describe and implement the chance finds procedures in the U-ESMF and ESMP of the the U-ESMF and ESMP. Implement the Project. procedures throughout Project implementation. ESS 9: FINANCIAL INTERMEDIARIES This standard is not relevant as there are no financial intermediaries in the project. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT FRAMEWORK PREPARATION AND IMPLEMENTATION The SEF shall be disclosed and adopted PIU 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- Cameroon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY prior to Effective Date and shall Adopt and implement a Stakeholder Engagement Framework (SEF) for the Project, thereafter be implemented throughout consistent with ESS10, which shall include measures to, inter alia, provide stakeholders Project implementation. with timely, relevant, understandable and accessible information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.2 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Prepare, disclose, consult upon, and PIU adopt the SEP in line with the SEF prior Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent to the start of the Project activities, and with ESS10 and the Stakeholder Engagement Framework, which shall include measures thereafter implement the SEP to, inter alia, provide stakeholders with timely, relevant, understandable and accessible throughout Project implementation. information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.3 PROJECT GRIEVANCE MECHANISM Establish the grievance mechanism, PIU including a GM to facilitate the Establish, publicize, maintain, and operate an accessible grievance mechanism, to receive resolution of SEA/SH complaints and and facilitate resolution of concerns and grievances in relation to the Project, promptly incidents prior to the start of the and effectively, in a transparent manner that is culturally appropriate and readily Project activities, and thereafter accessible to all Project-affected parties including for traditional communities such as maintain and operate the mechanism pastoralists and Indigenous Peoples as per ESS7, at no cost and without retribution, throughout Project implementation. including concerns and grievances filed anonymously, in a manner consistent with ESS10 and the SEF. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. The GM (Grievance Mechanism) shall also incorporate measures to address grievance procedures for Indigenous Peoples as per consultations with Indigenous Peoples and in line with ESS7. CAPACITY SUPPORT CS1 Training for PIU staff, Project workers, including census/surveys enumerators on: From the first quarter following the PIU • Stakeholder mapping and engagement Effective Date and throughout Project Contractors • Environmental and social assessment and risk management, including overview of implementation. Project workers activities illegible for project financing • Emergency preparedness and response 8|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Projects Two (HISWACA-SOP2) (P180085) -- Cameroon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY • Community health and safety, including SEA/SH and security risk management • World Bank ESF and ESSs • OHS/ ESMP Training for Contractors • Security Awareness and preparation/implementation of Security Management Plan • Road Safety (including road safety in insecure areas) • Handling of biological materials/specimen (if activities require) • SEA/SH risk mitigation and conducting consultations on SEA/SH • Cyber/Data Security and Data protection • Labor Management Procedures • Monitoring and implementing a GM (including SEA/SH GM process • Addressing risks to vulnerable and disadvantaged groups in census activities/risks of exclusion • Managing the risks of unmanned aircraft operations in development projects (if relevant) • Managing risks to Indigenous Peoples, consulting Indigenous Peoples (such as hunter gatherers) and their representative organizations (IPOs), culturally appropriate Grievance Mechanisms as per ESS7 and ESS10, culturally appropriate inclusion in census/surveys • Managing risks to and inclusion of traditional communities such as nomadic/transhumance pastoralists CS2 Training for Project workers on occupational health and safety including on emergency From the first quarter following the PIU prevention and preparedness and response arrangements to emergency situations, Effective Date and throughout Project Contractors workers GM. implementation. Project workers 9|Page Central African Republic/Central African Institute of Statistics and Economic and Social Studies (CAISESS) Harmonizing and Improving Statistics in West and Central Africa Project -Series of Projects Two (HISWACA-SOP2) (P180085) Negotiated Version ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 6 July 2023 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Central African Republic (the Recipient) shall implement the Harmonizing and Improving Statistics in West and Central Africa Project-Series of Projects Two (HISWACA-SOP2) (P180085) (the Project), with the involvement of the Central African Institute of Statistics and Economic and Social Studies (CAISESS) (the Project Implementing Entity or PIE), the Ministry of Economy, Planning and International Cooperation, the Ministry of Primary, Secondary, Technical and Literacy Education, the Ministry of Livestock and Animal Health and the Ministry of Agriculture and Rural Development as set out in the Financing Agreement and the Project Agreement. The International Development Association (the Association) has agreed to provide financing for the Project, as set out in the referred agreements. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement and Project Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreements. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the CAISESS and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient, the Executive Director of CAISESS. The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project (HISWACA) (P180085) – Central African Republic MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Submit quarterly reports to the Project Implementation Unit Prepare and submit to the Association regular monitoring reports on the environmental, Association throughout Project (PIU) within the Central social, health and safety (ESHS) performance of the Project, including but not limited to implementation, commencing after the African Institute of Statistics the implementation of the ESCP, status of preparation and implementation of E&S Effective Date. Submit each report to and Economic and Social instruments required under the ESCP, stakeholder engagement activities, and the Association no later than 15 days Studies (CAISESS) (PIE) functioning of the grievance mechanism(s). after the end of each reporting period. B INCIDENTS AND ACCIDENTS Notify the Association no later than 48 PIU hours after learning of the incident or Promptly notify the Association of any incident or accident related to the Project which accident, and no later than 24 hours for has, or is likely to have, a significant adverse effect on the environment, the affected fatalities and SEA/SH incidents. communities, the public or workers, including, inter alia, cases of sexual exploitation and abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or Provide a subsequent report to the multiple injury and incidents related to the use of unmanned aircraft (drones). Provide Association within a timeframe sufficient detail regarding the scope, severity, and possible causes of the incident or acceptable to the Association accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. Subsequently, at the Association’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS’ MONTHLY REPORTS Submit the monthly reports to the PIU Require contractors and supervising firms to provide monthly monitoring reports on Association as annexes to the reports to Contractors ESHS performance in accordance with the metrics specified in the respective bidding be submitted under action A above. documents and contracts and submit such reports to the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Maintain and strengthen a PIU as set PIE out in the Financing Agreement and the Establish and maintain a Project Implementation Unit (PIU) with qualified staff and Project Agreement. Hire or appoint the resources to support management of ESHS risks and impacts of the Project including a environmental specialist, social and social specialist and environmental specialist, a gender-based violence (GBV) specialist, specialist, a gender-based violence a security consultant, and an Indigenous Peoples’ consultant. The Terms of Reference (GBV) specialist, a security risk (TORs) and qualifications of candidates shall be subject to the Association’s no objection. consultant, and an Indigenous Peoples’ consultant no later than three months after Effective Date, and thereafter 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project (HISWACA) (P180085) – Central African Republic MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY maintain these positions throughout Project implementation. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 1. Prepare, disclose, consult upon, and PIU 1. Adopt and implement an Environmental and Social Management Plan (ESMP) for the adopt the ESMP consistent with the U- infrastructure/works or part of the Project for which the ESIA/ESMP is required, under ESMF prior to the start of Project component 3 of the Project, consistent with the relevant ESSs. activities, and thereafter implement the ESMP throughout Project 2. Adopt and implement an Umbrella-Environmental and Social Management implementation. Framework (U-ESMF) for the Project, consistent with the relevant ESSs. 2. The final U-ESMF shall be disclosed 3. Cause the contractors to adopt and implement the site-specific Environmental and and adopted prior to Effective Date and Social Management Plan (ESMP), as set out in the ESMF. The proposed activities thereafter implemented throughout described in the exclusion list set out in the ESMF shall be ineligible to receive financing Project implementation. under the Project. 3. Adopt the ESMP before launching the bidding process for the respective Project activity and cause contractors as relevant to adopt it prior to the carrying out of Project activity that requires the adoption of such ESMP. Once adopted, cause contractors to implement the respective ESMP throughout Project implementation. 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of PIU procurement documents and respective Incorporate the relevant aspects of the ESMP, including, inter alia, the relevant E&S contracts. instruments, the Labor Management Procedures, and code of conduct, into the ESHS specifications of the procurement documents and contracts with contractors and Supervise contractors throughout supervising firms. Thereafter ensure that the contractors and supervising firms comply Project implementation. and cause subcontractors to comply with the ESHS specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Throughout Project implementation. PIU Ensure that the consultancies, studies (including feasibility studies, if applicable), capacity building, training, and any other technical assistance activities under the Project 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project (HISWACA) (P180085) – Central African Republic MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY are carried out in accordance with terms of reference acceptable to the Association, that are consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. 1.5 DATA PROTECTION During Project implementation in line PIU with the ESMP and the U-ESMF. In line with the U-ESMF and the ESMP, concerning activities that involve collecting Personal Data, the Recipient shall adopt and implement relevant measures, including inter alia, data minimization (collecting only data that is necessary for the purpose); data accuracy (correct or erase data that are not necessary or are inaccurate); use limitations (data are only used for legitimate and related purposes); data retention (retain data only for as long as they are necessary); informing data subjects of use and processing of data; and allowing data subjects the opportunity to correct information about them. The Recipient shall ensure that these principles apply through assessments of existing or development of new data governance mechanisms and data standards for processing Personal Data in connection with the Project by parties involved in Project implementation in accordance with applicable national law and good international practice and acceptable to the Association, including assessment or development of data sharing protocols, rules or regulations, revision of relevant regulations, training on personal data protection etc. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES 1. Adopt and disclose the U-LMPF prior PIU to Effective Date and thereafter Adopt and implement an Umbrella-Labor Management Procedure Framework (U-LMPF) implement the U-LMPF throughout for the Project prior to the Effective Date, consistent with the relevant ESS. Project implementation. Adopt and implement the Labor Management Procedures (LMP) for the Project, as per 2. Prepare, disclose, consult upon, the approved and disclosed Umbrella-Labor Management Procedures Framework (U- adopt the LMP in line with the U- LMPF) including, inter alia, provisions on working conditions, management of workers LMPF prior to hiring Project workers relationships, occupational health and safety (including personal protective equipment, and thereafter implement the LMP and emergency preparedness and response), code of conduct (including relating to SEA throughout Project implementation. and SH), forced labor, child labor, grievance arrangements for Project workers, and applicable requirements for contractors, subcontractors, and supervising firms. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism prior to PIU engaging Project workers as per the 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project (HISWACA) (P180085) – Central African Republic MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Establish and operate a grievance mechanism (GM) for Project workers, as described in LMP and thereafter maintain and the LMP and consistent with ESS2. operate it throughout Project implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT PLAN Adopt the WMP as part of the ESMP, PIU Adopt and implement a Waste Management Plan (WMP), to manage hazardous and and thereafter implement the WMP non-hazardous wastes, consistent with ESS3. throughout Project implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Same timeframe as for the adoption PIU Incorporate resource efficiency and pollution prevention and management measures in and implementation of the ESMP. the ESMP to be prepared under action 1.2 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Same timeframe as for the adoption PIU Incorporate measures to manage traffic and road safety risks as required in the ESMP to and implementation of the ESMP. be prepared under action 1.2 above. 4.2 COMMUNITY HEALTH AND SAFETY Same timeframe as for the adoption PIU Assess and manage specific risks and impacts to the community arising from Project and implementation of the ESMP. activities, including, inter alia, behavior of Project workers, response to emergency situations, security risks, and include mitigation measures in the ESMPs to be prepared in accordance with the U-ESMF and consistent with ESS4. 4.3 SEA AND SH RISKS Adopt the SEA/SH Prevention and PIU Response Action Plan within the same Adopt and implement a SEA/SH Prevention and Response Action Plan as part of the timeframe as for the adoption and ESMP, to assess and manage the risks of SEA and SH, to be prepared in accordance with implementation of the ESMP, and the U-ESMF and consistent with ESS4. thereafter implement the SEA/SH Action Plan throughout Project implementation. 4.4 SECURITY MANAGEMENT PIU Assess and implement measures to manage the security risks of the Project, including The Security Management Plan shall be the risks of engaging security personnel to safeguard Project workers, sites, assets, and a standalone document to be prepared activities, as set out in the Security Management Plan, guided by the principles of and adopted prior to the start of the proportionality and Good International Industry Practices (GIIP), and by applicable law, project activities and thereafter in relation to hiring, rules of conduct, training, equipping, and monitoring of such implement throughout Project personnel and consistent with ESS4. The Terms of Reference for the SMP shall be implementation. subject to no objection by the Association. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project (HISWACA) (P180085) – Central African Republic MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY This standard is not relevant and activities that would cause physical and/or economic displacement would not be eligible for project financing. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES This standard is not relevant. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 7.1 INDIGENOUS PEOPLES MEASURES Same timeframe as the U-ESMF, SEF, PIU ESMP and SEP and once adopted, Contractors Prepare, consult, adopt and implement and measures to mitigate risks to Indigenous implement required actions throughout Peoples in the Umbrella-Environmental and Social Management Framework (U-ESMF), Project implementation. Stakeholder Engagement Framework, Environmental and Social Management Plan (ESMP), and Stakeholder Engagement Plan, consistent with ESS7. 7.2 GRIEVANCE MECHANISM Same timeframe as section 10.3. PIU The grievance mechanism to address complaints submitted by Indigenous Peoples shall be described in the SEP, in line with the SEF and ESS7, and based on consultation with Indigenous Peoples and Indigenous Peoples representative organizations. ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS Describe the chance find procedures in Describe and implement the Chance Finds procedures as part of the ESMP of the the ESMP. Implement the procedures Project. throughout Project implementation. ESS 9: FINANCIAL INTERMEDIARIES This standard is not relevant. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT FRAMEWORK PREPARATION AND IMPLEMENTATION The SEF shall be disclosed and adopted PIU prior to Effective Date and thereafter Adopt and implement a Stakeholder Engagement Framework (SEF) for the Project, shall be implemented throughout consistent with ESS10, which shall include measures to, inter alia, provide stakeholders Project implementation. with timely, relevant, understandable and accessible information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.2 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Prepare, disclose, consult upon, and PIU adopt the SEP in line with the SEF prior Prepare, disclose, consult upon and adopt and implement a Stakeholder Engagement to the start of the Project activities, and Plan (SEP) for the Project, consistent with ESS10 and the Stakeholder Engagement thereafter implement the SEP Framework, which shall include measures to, inter alia, provide stakeholders with timely, throughout Project implementation. 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project (HISWACA) (P180085) – Central African Republic MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY relevant, understandable and accessible information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.3 PROJECT GRIEVANCE MECHANISM Establish the grievance mechanism, PIU including a GM to facilitate the Establish, publicize, maintain, and operate an accessible grievance mechanism, to resolution of SEA/SH complaints and receive and facilitate resolution of concerns and grievances in relation to the Project, incidents prior to the start of the promptly and effectively, in a transparent manner that is culturally appropriate and Project activities, and thereafter readily accessible to all Project-affected parties, at no cost and without retribution, maintain and operate the mechanism including concerns and grievances filed anonymously, in a manner consistent with ESS10 throughout Project implementation. and the SEF. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. The GM shall also incorporate measures to address grievance procedures for Indigenous Peoples as per consultations with Indigenous Peoples and in line with ESS7. CAPACITY SUPPORT CS1 Training for PIU staff, Project workers, including census enumerators on: From the first quarter following the PIU • Stakeholder mapping and engagement Effective Date and throughout Project Contractors • Environmental and social assessment and risk management, including overview of implementation. Project workers activities illegible for project financing • Emergency preparedness and response • Community health and safety, including SEA/SH and security risk management • World Bank ESF and ESSs • OHS/ ESMP Training for Contractors • Security Awareness and preparation/implementation of Security Management Plan • Road Safety (including road safety in insecure areas) • Handling of biological materials/specimen (if activities require) • SEA/SH risk mitigation and conducting consultations on SEA/SH • Cyber/Data Security and Data protection • Labor Management Procedures • Monitoring and implementing a GM (including SEA/SH GM process • Addressing risks to vulnerable and disadvantaged groups in census activities/risks of exclusion, including to traditional communities such as pastoralists • Managing the risks of unmanned aircraft operations in development projects (if 8|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project (HISWACA) (P180085) – Central African Republic MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY relevant) • Managing risks to Indigenous Peoples, consulting Indigenous Peoples (such as hunter gatherers) and their representative organizations (IPOs), culturally appropriate Grievance Mechanisms as per ESS7 and ESS10, and culturally appropriate inclusion in census/surveys • Managing risks to and inclusion of traditional communities such as nomadic/transhumance pastoralists CS2 Training for Project workers on occupational health and safety including on emergency From the first quarter following the PIU prevention and preparedness and response arrangements to emergency situations, Effective Date and throughout Project Contractors workers GM. implementation. Project workers 9|Page Republic of Chad/National Institute of Statistics, Economic and Demographic Studies (INSEED) Harmonizing and Improving Statistics in West and Central Africa Project-Series of Projects Two (HISWACA-SOP2) (P180085) Negotiated version ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 11 July 2023 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Chad (the Recipient) shall implement the Harmonizing and Improving Statistics in West and Central Africa Project-Series of Projects Two (HISWACA-SOP2) (P180085) (the Project), with the involvement of the National Institute of Statistics, Economic and Demographic Studies (Institute National de la Statistique, des Etudes Economiques et Déemographiques) (INSEED) (the Project Implementing Entity or PIE), and in association with the Ministry of Economic Prospects and International Partnerships, and other sectoral ministries involved, as set out in the Financing Agreement and the Project Agreement. The International Development Association (the Association) has agreed to provide financing for the Project, as set out in the referred agreements. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement and Project Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreements. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the INSEED and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient, through the Minister of Economic Prospects and International Partnerships. The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa-Series of Project Two (HISWACA-SOP2) (P180085) -- Chad MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Submit quarterly reports to the Project Implementation Unit Prepare and submit to the Association regular monitoring reports on the environmental, Association throughout Project (PIU) within the National social, health and safety (ESHS) performance of the Project, including but not limited to implementation, commencing after the Institute of Statistics, the implementation of the ESCP, status of preparation and implementation of E&S Effective Date. Submit each report to Economic and Demographic instruments required under the ESCP, stakeholder engagement activities, and the Association no later than 15 days Studies (INSEED) functioning of the grievance mechanism(s). after the end of each reporting period. B INCIDENTS AND ACCIDENTS Notify the Association no later than 48 PIU hours after learning of the incident or Promptly notify the Association of any incident or accident related to the Project which accident, and no later than 24 hours for has, or is likely to have, a significant adverse effect on the environment, the affected fatalities and SEA/SH incidents. communities, the public or workers, including, inter alia, cases of sexual exploitation and abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or Provide a subsequent report to the multiple injury and incidents related to the use of unmanned aircraft (drones). Provide Association within a timeframe sufficient detail regarding the scope, severity, and possible causes of the incident or acceptable to the Association accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. Subsequently, at the Association’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS’ MONTHLY REPORTS Submit the monthly reports to the PIU Require contractors and supervising firms to provide monthly monitoring reports on Association as annexes to the reports to Contractors ESHS performance in accordance with the metrics specified in the respective bidding be submitted under action A above. documents and contracts and submit such reports to the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Maintain a PIU as set out in the INSEED Financing Agreement and the Project Maintain a Project Implementation Unit (PIU) with qualified staff and resources to Agreement. Hire or appoint the support management of ESHS risks and impacts of the Project including a social specialist environmental specialist, social with experience with working with traditional pastoralist communities, an specialist, a GBV specialist , and a environmental specialist, a gender-based violence (GBV) specialist, and a security risk security risk consultant, no later than consultant. The Terms of Reference (TORs) and qualifications of candidates shall be three months after Effective Date, and subject to the Association’s no objection. thereafter maintain these positions 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa-Series of Project Two (HISWACA-SOP2) (P180085) -- Chad MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY throughout Project implementation. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 1. The final U-ESMF shall be disclosed PIU 1. Adopt and implement an Umbrella-Environmental and Social Management and adopted prior to the Effective Date Framework (U-ESMF) for the Project, consistent with the relevant ESSs. and thereafter implemented the U- ESMF throughout Project 2. Adopt and implement an Environmental and Social Management Plan (ESMP) for the implementation. infrastructure/works or part of the Project for which the ESIA/ESMP is required, under component 3 of the Project, consistent with the relevant ESSs. 2. Prepare, disclose, consult upon, and adopt the ESMP consistent with the U- ESMF prior to the start of Project 3. Cause the contractors to adopt and implement the site-specific Environmental and activities, and thereafter implement the Social Management Plan (ESMP), as set out in the ESMF. The proposed activities ESMP throughout Project described in the exclusion list set out in the ESMF shall be ineligible to receive financing implementation. under the Project. 3. Adopt the ESMP before launching the bidding process for the respective Project activity and cause contractors as relevant to adopt it prior to the carrying out of Project activity that requires the adoption of such ESMP. Once adopted, cause contractors to implement the respective ESMP throughout Project implementation. 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of PIU procurement documents and respective Incorporate the relevant aspects of the ESCP, including, inter alia, the relevant E&S contracts. instruments, the Labor Management Procedures, and code of conduct, into the ESHS specifications of the procurement documents and contracts with contractors and Supervise contractors throughout supervising firms. Thereafter ensure that the contractors and supervising firms comply Project implementation. and cause subcontractors to comply with the ESHS specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Throughout Project implementation. 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa-Series of Project Two (HISWACA-SOP2) (P180085) -- Chad MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY PIU Ensure that the consultancies, studies (including feasibility studies, if applicable), capacity building, training, and any other technical assistance activities under the Project are carried out in accordance with terms of reference acceptable to the Association, that are consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. 1.5 DATA PROTECTION During Project implementation in line PIU with the ESMP and the U-ESMF. In line with the U-ESMF and the ESMP, concerning activities that involve collecting Personal Data, the Recipient shall adopt and implement relevant measures, including inter alia, data minimization (collecting only data that is necessary for the purpose); data accuracy (correct or erase data that are not necessary or are inaccurate); use limitations (data are only used for legitimate and related purposes); data retention (retain data only for as long as they are necessary); informing data subjects of use and processing of data; and allowing data subjects the opportunity to correct information about them. The Recipient shall ensure that these principles apply through assessments of existing or development of new data governance mechanisms and data standards for processing Personal Data in connection with the Project by parties involved in Project implementation in accordance with applicable national law and good international practice and acceptable to the Association, including assessment or development of data sharing protocols, rules or regulations, revision of relevant regulations, training on personal data protection etc. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES 1. Adopt and disclose the U-LMPF prior PIU to Effective Date and thereafter 1. Adopt and implement an Umbrella-Labor Management Procedure Framework (U- implement the U-LMPF throughout LMPF) for the Project prior to the Effective Date, consistent with the relevant ESS. Project implementation. 2. Adopt and implement the Labor Management Procedures (LMP) for the Project, as 2. Prepare, disclose, consult upon, per the approved and disclosed Umbrella-Labor Management Procedures Framework adopt the LMP in line with the U- (U-LMPF) including, inter alia, provisions on working conditions, management of LMPF prior to hiring Project workers workers relationships, occupational health and safety (including personal protective and thereafter implement the LMP equipment, and emergency preparedness and response), code of conduct (including throughout Project implementation. relating to SEA and SH), forced labor, child labor, grievance arrangements for Project 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa-Series of Project Two (HISWACA-SOP2) (P180085) -- Chad MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY workers, and applicable requirements for contractors, subcontractors, and supervising firms. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism prior to PIU engaging Project workers as per the Establish and operate a grievance mechanism for Project workers, as described in the LMP and thereafter maintain and LMP and consistent with ESS2. operate it throughout Project implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT PLAN Adopt the WMP as part of the ESMP, PIU Adopt and implement a Waste Management Plan (WMP), to manage hazardous and and thereafter implement the WMP non-hazardous wastes, consistent with ESS3. throughout Project implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Same timeframe as for the adoption PIU Incorporate resource efficiency and pollution prevention and management measures in and implementation of the ESMP. the ESMP to be prepared under action 1.2 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Same timeframe as for the adoption PIU Incorporate measures to manage traffic and road safety risks as required in the ESMP to and implementation of the ESMP. be prepared under action 1.2 above. 4.2 COMMUNITY HEALTH AND SAFETY Same timeframe as for the adoption PIU Assess and manage specific risks and impacts to the community arising from Project and implementation of the ESMP. activities, including, inter alia, behavior of Project workers, response to emergency situations, security risks, and include mitigation measures in the ESMPs to be prepared in accordance with the U-ESMF and consistent with ESS4. 4.3 SEA AND SH RISKS Adopt the SEA/SH Prevention and PIU Response Action Plan within the same Adopt and implement a SEA/SH Prevention and Response Action Plan as part of the timeframe as for the adoption and ESMP, to assess and manage the risks of SEA and SH. implementation of the ESMP, and thereafter implement the SEA/SH Action Plan throughout Project implementation. 4.4 SECURITY MANAGEMENT PIU Assess and implement measures to manage the security risks of the Project, including The Security Management Plan shall be the risks of engaging security personnel to safeguard Project workers, sites, assets, and a standalone document to be prepared activities, as set out in the Security Management Plan, guided by the principles of and adopted prior to the start of the proportionality and GIIP, and by applicable law, in relation to hiring, rules of conduct, project activities and thereafter 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa-Series of Project Two (HISWACA-SOP2) (P180085) -- Chad MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY training, equipping, and monitoring of such personnel and consistent with ESS4. The implement throughout Project Terms of Reference for the SMP shall be subject to no objection by the Association. implementation. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT This standard is not relevant and activities that would cause physical and/or economic displacement would not be eligible for project financing. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES This standard is not relevant. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES This standard is not relevant as there are no known groups who meet the criteria of Indigenous peoples as per ESS7. ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS Describe the chance find procedures in PIU Describe and implement the chance finds procedures in the U-ESMF and ESMP of the the U-ESMF and ESMP. Implement the Project. procedures throughout Project implementation. ESS 9: FINANCIAL INTERMEDIARIES This standard is not relevant as there are no financial intermediaries in the project. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT FRAMEWORK PREPARATION AND IMPLEMENTATION The SEF shall be disclosed and adopted PIU prior to Effective Date and shall Adopt and implement a Stakeholder Engagement Framework (SEF) for the Project, thereafter be implemented throughout consistent with ESS10, which shall include measures to, inter alia, provide stakeholders Project implementation. with timely, relevant, understandable and accessible information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.2 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Prepare, disclose, consult upon, and PIU adopt the SEP in line with the SEF prior Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent to the start of the Project activities, and with ESS10 and the Stakeholder Engagement Framework, which shall include measures thereafter implement the SEP to, inter alia, provide stakeholders with timely, relevant, understandable and accessible throughout Project implementation. information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.3 PROJECT GRIEVANCE MECHANISM Establish the grievance mechanism, PIU including a GM to facilitate the Establish, publicize, maintain, and operate an accessible grievance mechanism, to resolution of SEA/SH complaints and receive and facilitate resolution of concerns and grievances in relation to the Project, incidents prior to the start of the 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa-Series of Project Two (HISWACA-SOP2) (P180085) -- Chad MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY promptly and effectively, in a transparent manner that is culturally appropriate, Project activities, and thereafter including for traditional communities and pastoralists, and readily accessible to all maintain and operate the mechanism Project-affected parties, at no cost and without retribution, including concerns and throughout Project implementation. grievances filed anonymously, in a manner consistent with ESS10 and the SEF. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. The GM shall also incorporate measures to address grievance procedures for traditional pastoralist communities as per consultations with traditional pastoralist communities. CAPACITY SUPPORT CS1 Training for PIU staff, Project workers, including census enumerators on: From the first quarter following the PIU • Stakeholder mapping and engagement Effective Date and throughout Project Contractors • Environmental and social assessment and risk management, including overview of implementation. Project workers activities illegible for project financing • Emergency preparedness and response • Community health and safety, including SEA/SH and security risk management • World Bank ESF and ESSs • OHS/ ESMP Training for Contractors • Security Awareness and preparation/implementation of Security Management Plan • Road Safety (including road safety in insecure areas) • Handling of biological materials/specimen (if activities require) • SEA/SH risk mitigation and conducting consultations on SEA/SH • Cyber/Data Security and Data protection • Labor Management Procedures • Monitoring and implementing a GM (including SEA/SH GM process • Addressing risks to vulnerable and disadvantaged groups in census activities/risks of exclusion • Inclusion of culturally appropriate questions in surveys/census for pastoralist communities • Managing the risks of unmanned aircraft operations in development projects (if relevant) • Managing risks to and inclusion of traditional communities such as nomadic/transhumance pastoralists 8|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa-Series of Project Two (HISWACA-SOP2) (P180085) -- Chad MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY CS2 Training for Project workers on occupational health and safety including on emergency From the first quarter following the PIU prevention and preparedness and response arrangements to emergency situations, Effective Date and throughout Project Contractors workers GM. implementation. Project workers 9|Page Republic of Gabon / National Committee for Works of Public Interest for Promotion of Entrepreneurship and Employment (CN-TIPPEE) Harmonizing and Improving Statistics in West and Central Africa Project-Series of Projects Two (HISWACA-SOP2) (P180085) Negotiated version ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 11 juillet 2023 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Gabon (the Borrower) shall implement the Harmonizing and Improving Statistics in West and Central Africa Project-Series of Projects Two (HISWACA-SOP2) (P180085) (the Project), with the involvement of the Directorate General of Statistics (DGS), and in association with the National Committee for Works of Public Interest for Promotion of Entrepreneurship and Employment (CN-TIPPEE) (Project Implementation Unit) under the Ministry of Economy, and other sectoral ministries, as set out in the Financing Agreement. The International Bank for Reconstruction and Development (the Bank) has agreed to provide financing for the Project, as set out in the referred agreement. 2. The Borrower shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Bank. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Borrower shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Bank. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Bank. 4. As agreed by the Bank and the Borrower, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Borrower through the CN-TIPPEE and the Bank agree to update the ESCP to reflect these changes through an exchange of letters signed between the Bank and the Borrower, represented by the Minister of Economy. The Borrower shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Project Two (HISWACA-SOP2) (P180085) - Gabon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Submit quarterly reports to the Bank PIU Prepare and submit to the Bank regular monitoring reports on the environmental, social, throughout Project implementation, health and safety (ESHS) performance of the Project, including but not limited to the commencing after the Effective Date. implementation of the ESCP, status of preparation and implementation of E&S Submit each report to the Bank no later instruments required under the ESCP, stakeholder engagement activities, and than 15 days after the end of each functioning of the grievance mechanism(s). reporting period. B INCIDENTS AND ACCIDENTS Notify the Bank no later than 48 hours PIU with the support of DGS after learning of the incident or Promptly notify the Bank of any incident or accident related to the Project which has, or accident, and no later than 24 hours for is likely to have, a significant adverse effect on the environment, the affected fatalities and SEA/SH incidents. communities, the public or workers, including, inter alia, cases of sexual exploitation and abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or Provide a subsequent report to the multiple injury and incidents related to the use of unmanned aircraft (drones). Provide Bank within a timeframe acceptable to sufficient detail regarding the scope, severity, and possible causes of the incident or the Bank accident, indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. Subsequently, at the Bank’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS’ MONTHLY REPORTS Submit the monthly reports to the Bank PIU Require contractors and supervising firms to provide monthly monitoring reports on as annexes to the reports to be Contractors ESHS performance in accordance with the metrics specified in the respective bidding submitted under action A above. documents and contracts and submit such reports to the Bank. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Establish and maintain a PIU as set out Ministry of Economy in the Financing Agreement. Hire or Maintain a project implementation unit (PIU) with qualified staff and resources to appoint the environmental specialist, support management of ESHS risks and impacts of the Project including a social specialist social specialist with experience on with experience on Indigenous Peoples , environmental specialist, and a gender-based Indigenous Peoples , and a GBV violence (GBV) consultant. The Terms of Reference (TORs) and qualifications of consultant no later than three months candidates shall be subject to the Bank’s no objection. after Effective Date, and thereafter maintain these positions throughout Project implementation. 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Project Two (HISWACA-SOP2) (P180085) - Gabon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 1. The U-ESMF shall be disclosed and PIU 2. Adopt and implement an Umbrella-Environmental and Social Management adopted prior to Effective Date and Framework (U-ESMF) for the Project, consistent with the relevant ESSs. thereafter implemented the U-ESMF throughout Project implementation. 2. Adopt and implement an Environmental and Social Management Plan (ESMP) for the infrastructure/works or part of the Project for which the ESIA/ESMP is required, under 2. Prepare, disclose, consult upon, and component 3 of the Project, consistent with the relevant ESSs. adopt the ESMP consistent with the U- ESMF prior to the start of Project activities, and thereafter implement the 3. Cause the contractors to adopt and implement the site-specific Environmental and ESMP throughout Project Social Management Plan (ESMP), as set out in the ESMF. The proposed activities implementation. described in the exclusion list set out in the ESMF shall be ineligible to receive financing under the Project. 3. Adopt the ESMP before launching the bidding process for the respective Project activity and cause contractors as relevant to adopt it prior to the carrying out of Project activity that requires the adoption of such ESMP. Once adopted, cause contractors to implement the respective ESMP throughout Project implementation. 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of PIU procurement documents and respective Incorporate the relevant aspects of the ESMP, including, inter alia, the relevant E&S contracts. instruments, the Labor Management Procedures, and code of conduct, into the ESHS specifications of the procurement documents and contracts with contractors and Supervise contractors throughout supervising firms. Thereafter ensure that the contractors and supervising firms comply Project implementation. and cause subcontractors to comply with the ESHS specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Throughout Project implementation. PIU with the support of DGS 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Project Two (HISWACA-SOP2) (P180085) - Gabon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Ensure that the consultancies, studies (including feasibility studies, if applicable), capacity building, training, and any other technical assistance activities under the Project are carried out in accordance with terms of reference acceptable to the Bank, that are consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. 1.5 DATA PROTECTION During Project implementation in line PIU with the support of DGS with the ESMP and the U-ESMF. In line with the U-ESMF and the ESMP, concerning activities that involve collecting Personal Data, the Borrower shall adopt and implement relevant measures, including inter alia, data minimization (collecting only data that is necessary for the purpose); data accuracy (correct or erase data that are not necessary or are inaccurate); use limitations (data are only used for legitimate and related purposes); data retention (retain data only for as long as they are necessary); informing data subjects of use and processing of data; and allowing data subjects the opportunity to correct information about them. The Borrower shall ensure that these principles apply through assessments of existing or development of new data governance mechanisms and data standards for processing Personal Data in connection with the Project by parties involved in Project implementation in accordance with applicable national law and good international practice and acceptable to the Bank, including assessment or development of data sharing protocols, rules or regulations, revision of relevant regulations, training on personal data protection etc. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES 1. Adopt and disclose the U-LMPF prior PIU with the support of DGS to Effective Date and thereafter 1. Adopt and implement an Umbrella-Labor Management Procedure Framework (U- implement throughout Project LMPF) for the Project prior to the Effective Date, consistent with the relevant ESS. implementation. 2. Adopt and implement the Labor Management Procedures (LMP) for the Project, as 2. Prepare, disclose, consult upon, per the approved and disclosed Umbrella-Labor Management Procedures Framework adopt the LMP in line with the U- (U-LMPF) including, inter alia, provisions on working conditions, management of LMPF prior to hiring Project workers workers relationships, occupational health and safety (including personal protective and thereafter implement the LMP equipment, and emergency preparedness and response), code of conduct (including throughout Project implementation. relating to SEA and SH), forced labor, child labor, grievance arrangements for Project workers, and applicable requirements for contractors, subcontractors, and 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Project Two (HISWACA-SOP2) (P180085) - Gabon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY supervising firms. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism prior to PIU engaging Project workers as per the Establish and operate a grievance mechanism (GM) for Project workers, as described in LMP and thereafter maintain and the LMP and consistent with ESS2. operate it throughout Project implementation. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT PLAN Adopt the WMP as part of the ESMP, PIU Adopt and implement a Waste Management Plan (WMP), to manage hazardous and and thereafter implement throughout non-hazardous wastes, consistent with ESS3. Project implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Same timeframe as for the adoption PIU Incorporate resource efficiency and pollution prevention and management measures in and implementation of the ESMP. the ESMP to be prepared under action 1.2 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Same timeframe as for the adoption PIU with the support of DGS Incorporate measures to manage traffic and road safety risks as required in the ESMP to and implementation of the ESMP. be prepared under action 1.2 above. 4.2 COMMUNITY HEALTH AND SAFETY Same timeframe as for the adoption PIU Assess and manage specific risks and impacts to the community arising from Project and implementation of the ESMP. activities, including, inter alia, behavior of Project workers, response to emergency situations, security risks, and include mitigation measures in the ESMPs to be prepared in accordance with the U-ESMF and consistent with ESS4. 4.3 SEA AND SH RISKS Adopt the SEA/SH Prevention and PIU Response Action Plan within the same Adopt and implement a SEA/SH Prevention and Response Action Plan as part of the timeframe as for the adoption and ESMP, to assess and manage the risks of SEA and SH. implementation of the ESMP, and thereafter implement the SEA/SH Action Plan throughout Project implementation. 4.4 SECURITY MANAGEMENT PIU Same timeframe as for the adoption Assess and implement measures to manage the security risks of the Project, including and implementation of the ESMP. the risks of engaging security personnel to safeguard Project workers, sites, assets, and activities, as required in the ESMP to be prepared under action 1.2 above, guided by the principles of proportionality and Good International Industry Practices (GIIP), and by applicable law, in relation to hiring, rules of conduct, training, equipping, and monitoring 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Project Two (HISWACA-SOP2) (P180085) - Gabon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY of such personnel and consistent with ESS4. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT This standard is not relevant and activities that would cause physical and/or economic displacement would not be eligible for project financing. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES This standard is not relevant. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 7.1 INDIGENOUS PEOPLES MEASURES Same timeframe as the U-ESMF, SEF, PIU with the support of DGS ESMP and SEP and once adopted, Contractors Prepare, consult, adopt and implement and measures to mitigate risks to Indigenous implement required actions throughout Peoples in the Umbrella-Environmental and Social Management Framework (U-ESMF), Project implementation. Stakeholder Engagement Framework, Environmental and Social Management Plan (ESMP), and Stakeholder Engagement Plan, consistent with ESS7. 7.2 GRIEVANCE MECHANISM Same timeframe as section 10.3. PIU The grievance mechanism to address complaints submitted by Indigenous Peoples shall be described in the SEP, in line with the SEF and ESS7, and based on consultation with Indigenous Peoples and Indigenous Peoples representative organizations. ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS Describe the chance find procedures in PIU Describe and implement the chance finds procedures in the U-ESMF and ESMP of the the U-ESMF and ESMP. Implement the Project. procedures throughout Project implementation. ESS 9: FINANCIAL INTERMEDIARIES This standard is not relevant as there are no financial intermediaries in the project. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT FRAMEWORK PREPARATION AND IMPLEMENTATION The SEF shall be disclosed and adopted PIU prior to the Effectiveness Date and shall Adopt and implement a Stakeholder Engagement Framework (SEF) for the Project, thereafter be implemented throughout consistent with ESS10, which shall include measures to, inter alia, provide stakeholders Project implementation. with timely, relevant, understandable and accessible information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.2 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Prepare, disclose, consult upon, and PIU adopt the SEP in line with the SEF prior Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent to the start of the Project activities, and with ESS10 and the Stakeholder Engagement Framework, which shall include measures thereafter implement the SEP 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Project Two (HISWACA-SOP2) (P180085) - Gabon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY to, inter alia, provide stakeholders with timely, relevant, understandable and accessible throughout Project implementation. information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.3 PROJECT GRIEVANCE MECHANISM Establish the grievance mechanism, PIU including a GM to facilitate the Establish, publicize, maintain, and operate an accessible grievance mechanism, to resolution of SEA/SH complaints and receive and facilitate resolution of concerns and grievances in relation to the Project, incidents prior to the start of the promptly and effectively, in a transparent manner that is culturally appropriate and Project activities, and thereafter readily accessible to all Project-affected parties, at no cost and without retribution, maintain and operate the mechanism including concerns and grievances filed anonymously, in a manner consistent with ESS10 throughout Project implementation. and the SEF. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. The GM shall also incorporate measures to address grievance procedures for Indigenous Peoples as per consultations with Indigenous Peoples and ESS7. CAPACITY SUPPORT CS1 Training for PIU staff, Project workers, including census enumerators on: From the first quarter following the PIU • Stakeholder mapping and engagement Effective Date and throughout Project DGS • Environmental and social assessment and risk management, including overview of implementation. Contractors activities illegible for project financing Project workers • Emergency preparedness and response • Community health and safety, including SEA/SH and security risk management • World Bank ESF and ESSs • OHS/ ESMP Training for Contractors • Security Awareness and preparation/implementation of Security Management Plan • Road Safety (including road safety in insecure areas) • Handling of biological materials/specimen (if activities require) • SEA/SH risk mitigation and conducting consultations on SEA/SH • Cyber/Data Security and Data protection • Labor Management Procedures • Monitoring and implementing a GM (including SEA/SH GM process • Addressing risks to vulnerable and disadvantaged groups in census activities/risks of exclusion • Managing the risks of unmanned aircraft operations in development projects (if 8|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa Project Series of Project Two (HISWACA-SOP2) (P180085) - Gabon MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY relevant) • Managing risks to Indigenous Peoples, consulting Indigenous Peoples and their representative organizations (IPOs), culturally appropriate Grievance Mechanisms as per ESS7 and ESS10, including inclusion of culturally appropriate questions in surveys and census CS2 Training for Project workers on occupational health and safety including on emergency From the first quarter following the PIU prevention and preparedness and response arrangements to emergency situations, Effective Date and throughout Project DGS workers GM. implementation. Contractors Project workers 9|Page Republic of Congo / Ministry of Planning, Statistics and Regional Integration Harmonizing and Improving Statistics in West and Central Africa Project-Series of Projects Two (HISWACA-SOP2) (P180085) Draft for Negotiations ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 13 July 2023 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Congo (the Recipient) shall implement the Harmonizing and Improving Statistics in West and Central Africa Project-Series of Projects Two (HISWACA-SOP2) (P180085) (the Project), with the involvement of the Ministry of Planning, Statistics and Regional Integration (MPSIR) (the Project Implementing Entity or PIE), and with association of the National Institute of Statistics, national school of statistics, and other sectoral ministries as set out in the Financing Agreement and the Project Agreement. The International Development Association (the Association) has agreed to provide financing for the Project, as set out in the referred agreements. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreements. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the MPSIR and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient, the Executive Director of INS. The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa (HISWACA) (P178497) -- Mauritania MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Submit quarterly reports to the Project Implementation Unit Prepare and submit to the Association regular monitoring reports on the environmental, Association throughout Project (PIU) within the Ministry of social, health and safety (ESHS) performance of the Project, including but not limited to implementation, commencing after the Planning /National Institute the implementation of the ESCP, status of preparation and implementation of E&S Effective Date. Submit each report to the of Statistics instruments required under the ESCP, stakeholder engagement activities, and functioning Association no later than 15 days after of the grievance mechanism(s). the end of each reporting period. B INCIDENTS AND ACCIDENTS Notify the Association no later than 48 PIU hours after learning of the incident or Promptly notify the Association of any incident or accident related to the Project which accident, and no later than 24 hours for has, or is likely to have, a significant adverse effect on the environment, the affected fatalities and SEA/SH incidents. communities, the public or workers, including, inter alia, cases of sexual exploitation and abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or multiple Provide a subsequent report to the injury, and incidents related to the use of unmanned aircraft (drones). Provide sufficient Association within a timeframe detail regarding the scope, severity, and possible causes of the incident or accident, acceptable to the Association indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. Subsequently, at the Association’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS’ MONTHLY REPORTS Submit the monthly reports to the PIU Require contractors and supervising firms to provide monthly monitoring reports on Association as annexes to the reports to Contractors ESHS performance in accordance with the metrics specified in the respective bidding be submitted under action A above. documents and contracts and submit such reports to the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Maintain a PIU as set out in the PIU Financing Agreement. Hire an Maintain a Project Implementation Unit (PIU) with qualified staff and resources to environmental specialist, social support management of ESHS risks and impacts of the Project including a social specialist specialist with IP experience, a GBV with an experience with Indigenous Peoples, an environmental specialist, and a gender- specialist, no later than three months based violence (GBV) specialist, and a security risk consultant (on an as needed basis). after Effective Date, and thereafter The Terms of Reference (TORs) and qualifications of candidates shall be subject to the maintain these positions throughout Association’s no objection. Project implementation. The security risk consultant is to be mobilized on as 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa (HISWACA) (P178497) -- Mauritania MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY needed basis. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 1. The final U-ESMF shall be disclosed PIU 1. Adopt and implement an Umbrella-Environmental and Social Management and adopted prior to Effective Date and Framework (U-ESMF) for the Project, consistent with the relevant ESSs. thereafter implemented throughout Project implementation. 2. Adopt and implement an Environmental and Social Management Plan (ESMP) for the infrastructure/works or part of the Project for which the ESIA/ESMP is required, under 2. Prepare, disclose, consult upon, and component 3 of the Project, consistent with the relevant ESSs. adopt the ESMP consistent with the U- ESMF prior to the start of Project activities, and thereafter implement the 3. Cause the contractors to adopt and implement the site-specific Environmental and ESMP throughout Project Social Management Plan (ESMP), as set out in the ESMF. The proposed activities implementation. described in the exclusion list set out in the ESMF shall be ineligible to receive financing under the Project. 3. Adopt the ESMP before launching the bidding process for the respective Project activity and cause contractors as relevant to adopt it prior to the carrying out of Project activity that requires the adoption of such ESMP. Once adopted, cause contractors to implement the respective ESMP throughout Project implementation. 1.3 MANAGEMENT OF CONTRACTORS As part of the preparation of PIU procurement documents and respective Incorporate the relevant aspects of the ESMP, including, inter alia, the relevant E&S contracts. instruments, the Labor Management Procedures, and code of conduct, into the ESHS specifications of the procurement documents and contracts with contractors and Supervise contractors throughout supervising firms. Thereafter ensure that the contractors and supervising firms comply Project implementation. and cause subcontractors to comply with the ESHS specifications of their respective contracts. 1.4 TECHNICAL ASSISTANCE Throughout Project implementation. Ensure that the consultancies, studies (including feasibility studies, if applicable), capacity PIU building, training, and any other technical assistance activities under the Project are carried out in accordance with terms of reference acceptable to the Association, that are 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa (HISWACA) (P178497) -- Mauritania MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. 1.5 DATA PROTECTION During Project implementation in line PIU In line with the U-ESMF and the ESMP, concerning activities that involve collecting with the ESMP and the U-ESMF. Personal Data, the Recipient shall adopt and implement relevant measures, including inter alia, data minimization (collecting only data that is necessary for the purpose); data accuracy (correct or erase data that are not necessary or are inaccurate); use limitations (data are only used for legitimate and related purposes); data retention (retain data only for as long as they are necessary); informing data subjects of use and processing of data; and allowing data subjects the opportunity to correct information about them. The Recipient shall ensure that these principles apply through assessments of existing or development of new data governance mechanisms and data standards for processing Personal Data in connection with the Project by parties involved in Project implementation in accordance with applicable national law and good international practice and acceptable to the Association, including assessment or development of data sharing protocols, rules or regulations, revision of relevant regulations, training on personal data protection etc. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES 1. Adopt and disclose the U-LMPF prior PIU to Effective Date and thereafter 1. Adopt and implement an Umbrella-Labor Management Procedure Framework (U- implement throughout Project LMPF) for the Project prior to the Effective Date, consistent with the relevant ESS. implementation. 2. Adopt and implement the Labor Management Procedures (LMP) for the Project, , as per the approved and disclosed Umbrella-Labor Management Procedures Framework 2. Prepare, disclose, consult upon, (U-LMPF) including, inter alia, provisions on working conditions, management of adopt the LMP in line with the U- workers relationships, occupational health and safety (including personal protective LMPF prior to hiring Project workers equipment, and emergency preparedness and response), code of conduct (including and thereafter implement the LMP relating to SEA and SH), forced labor, child labor, grievance arrangements for Project throughout Project implementation. workers, and applicable requirements for contractors, subcontractors, and supervising firms. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism prior to PIU engaging Project workers as per the LMP Establish and operate a grievance mechanism for Project workers, as described in the LMP and thereafter maintain and operate it and consistent with ESS2. throughout Project implementation. 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa (HISWACA) (P178497) -- Mauritania MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT PLAN Adopt the WMP as part of the ESMP, and PIU Adopt and implement a Waste Management Plan (WMP), to manage hazardous and non- thereafter implement the WMP hazardous wastes, consistent with ESS3. throughout Project implementation. 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Same timeframe as for the adoption and PIU Incorporate resource efficiency and pollution prevention and management measures in implementation of the ESMP. the ESMP to be prepared under action 1.2 above. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Same timeframe as for the adoption and PIU Incorporate measures to manage traffic and road safety risks as required in the ESMP to implementation of the ESMP. be prepared under action 1.2 above. 4.2 COMMUNITY HEALTH AND SAFETY Same timeframe as for the adoption and PIU Assess and manage specific risks and impacts to the community arising from Project implementation of the ESMP. activities, including, inter alia, behavior of Project workers, response to emergency situations, security risks, and include mitigation measures in the ESMPs to be prepared in accordance with the U-ESMF and consistent with ESS4. 4.3 SEA AND SH RISKS Adopt the SEA/SH Prevention and PIU Response Action Plan within the same Adopt and implement a SEA/SH Prevention and Response Action Plan as part of the ESMP, timeframe as for the adoption and to assess and manage the risks of SEA and SH, to be prepared in accordance with the U- implementation of the ESMP, and ESMF and consistent with ESS4. thereafter implement the SEA/SH Action Plan throughout Project implementation. 4.4 SECURITY MANAGEMENT PIU The Security Management Plan shall be Assess and implement measures to manage the security risks of the Project, including the a standalone document to be prepared risks of engaging security personnel to safeguard Project workers, sites, assets, and and adopted prior to the start of the activities, as set out in the Security Management Plan, guided by the principles of project activities and thereafter proportionality and GIIP, and by applicable law, in relation to hiring, rules of conduct, implemented throughout Project training, equipping, and monitoring of such personnel and consistent with ESS4. The implementation. Terms of Reference for the SMP shall be subject to no objection by the Association. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT This standard is not relevant and activities that would cause physical and/or economic displacement would not be eligible for project financing. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa (HISWACA) (P178497) -- Mauritania MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY This standard is not relevant given the scope of works. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 7.1 INDIGENOUS PEOPLES MEASURES Same timeframe as the U-ESMF, SEF, PIU ESMP and SEP and once adopted, Contractors Prepare, consult, adopt and implement measures to mitigate risks to Indigenous Peoples implement required actions throughout in the Umbrella-Environmental and Social Management Framework (U-ESMF), Project implementation. Stakeholder Engagement Framework, Environmental and Social Management Plan (ESMP), and Stakeholder Engagement Plan, consistent with ESS7. 7.2 GRIEVANCE MECHANISM Same timeframe as section 10.3. PIU The grievance mechanism to address complaints submitted by Indigenous Peoples shall be described in the SEP, in line with the SEF and ESS7, and based on consultation with Indigenous Peoples and Indigenous Peoples representative organizations. ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS Describe the chance find procedures in Describe and implement the Chance Finds procedures as part of the ESMP of the Project. the ESMP. Implement the procedures throughout Project implementation. ESS 9: FINANCIAL INTERMEDIARIES This standard is not relevant. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT FRAMEWORK PREPARATION AND IMPLEMENTATION The SEF shall be disclosed and adopted PIU prior to the Effective Date and shall Adopt and implement a Stakeholder Engagement Framework (SEF) for the Project, thereafter be implemented throughout consistent with ESS10, which shall include measures to, inter alia, provide stakeholders Project implementation. with timely, relevant, understandable and accessible information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.2 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Prepare, disclose, consult upon, and PIU adopt the SEP in line with the SEF prior Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, consistent to the start of the Project activities, and with ESS10 and the Stakeholder Engagement Framework, which shall include measures thereafter implement the SEP to, inter alia, provide stakeholders with timely, relevant, understandable and accessible throughout Project implementation. information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation. 10.3 PROJECT GRIEVANCE MECHANISM Establish the grievance mechanism, PIU including a GM to facilitate the 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa (HISWACA) (P178497) -- Mauritania MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Establish, publicize, maintain, and operate an accessible grievance mechanism, to resolution of SEA/SH complaints and receive and facilitate resolution of concerns and grievances in relation to the Project, incidents prior to the start of the promptly and effectively, in a transparent manner that is culturally appropriate, Project activities, and thereafter including for traditional communities like pastoralists and Indigenous Peoples as per maintain and operate the mechanism ESS7 and readily accessible to all Project-affected parties, at no cost and without throughout Project implementation. retribution, including concerns and grievances filed anonymously, in a manner consistent with ESS10 and the SEF. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. The GM shall also incorporate measures to address grievance procedures for Indigenous Peoples as per consultations with Indigenous Peoples and ESS7. CAPACITY SUPPORT CS1 Training for PIU staff, Project workers, including census enumerators on: From the first quarter following the PIU • Stakeholder mapping and engagement Effective Date and throughout Project Contractors • Environmental and social assessment and risk management, including overview of implementation. Project workers activities illegible for project financing • Emergency preparedness and response • Community health and safety, including SEA/SH and security risk management • World Bank ESF and ESSs • OHS/ ESMP Training for Contractors • Security Awareness and preparation/implementation of Security Management Plan • Road Safety (including road safety in insecure areas) • Handling of biological materials/specimen (if activities require) • SEA/SH risk mitigation and conducting consultations on SEA/SH • Cyber/Data Security and Data protection • Labor Management Procedures • Monitoring and implementing a GM (including SEA/SH GM process • Addressing risks to vulnerable and disadvantaged groups in census activities/risks of exclusion • Managing the risks of unmanned aircraft operations in development projects (if relevant) • Managing risks to Indigenous Peoples, consulting Indigenous Peoples (such as hunter gatherers) and their representative organizations (IPOs), culturally appropriate Grievance Mechanisms as per ESS7 and ESS10, and culturally appropriate inclusion in 8|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Harmonizing and Improving Statistics in West and Central Africa (HISWACA) (P178497) -- Mauritania MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY census/surveys • Managing risks to and inclusion of traditional communities such as nomadic/transhumance pastoralists CS2 Training for Project workers on occupational health and safety including on emergency From the first quarter following the PIU prevention and preparedness and response arrangements to emergency situations, Effective Date and throughout Project Contractors workers GM. implementation. Project workers 9|Page