PROCUREMENT PLAN (Textual Part) Project information: [Vanuatu] [Vanuatu Climate Resilient Transport Project (VCRTP)] [P167382] Project Implementation agency: [Ministry of Infrastructure and Public Utilities ] Date of the Procurement Plan: [November 25, 2019] Period covered by this Procurement Plan: [November 25, 2019 – May 25, 2021] Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used.- Not Applicable Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: [is not applicable]; Works: [is not applicable/] Other Relevant Procurement Information. Not Applicable. PROCUREMENT Vanuatu : Vanuatu Climate Resilient Transport Project PLAN General Information Country: Vanuatu 2018-12-20 Bank’s Approval Date of the Original Procurement Plan: 2023-07-26 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P167382 GPN Date: 2020-07-21 Project Name: Vanuatu Climate Resilient Transport Project Loan / Credit No: / , IDA / V2530, IDA / 65310 Ministry of Infrastructure and Public Utilities Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Request for Bids - VU-MIPU-258651-CW-RFB / R Component 2: Climate Resili Open - Internationa Single Stage - One E Works (without pr Pending Imp 2023-03-1 epair and Upgrading of Sarak IDA / V2530 Prior Request for Bids 5,466,450.00 0.00 2022-05-31 2022-06-05 2022-07-17 2022-08-16 2022-09-20 ent Infrastructure Solutions l nvelope equalification) SP lementation 9 ata to St. Michael road sectio D n km 5.0 Request for Bids - VU-MIPU-555002-CW-RFB / U Component 2: Climate Resili Open - Internationa Single Stage - One E Works (without pr 55,687,960.0 Pending Imp 2022-10-1 pgrading of Saint Michel–Tas IDA / V2530 Prior Request for Bids 0.00 2021-12-31 2022-01-05 2022-02-16 2022-03-18 2022-04-22 ent Infrastructure Solutions l nvelope equalification) SP 0 lementation 9 siriki section (60.2 km) D National Procure VU-MIPU-555005-CW-RFQ / P ment Document - Component 2: Climate Resili Request for Quota Single Stage - One E Pending Imp 2024-02-2 iloting of multi-year performa IDA / V2530 Post Limited 1 Envelope proce 705,000.00 0.00 2023-07-06 2023-08-31 ent Infrastructure Solutions tions nvelope lementation 7 nce-based maintenance cont ss (Non Bank-SPD racts (65 km) ) Request for Quota VU-MIPU-297737-CW-RFQ / Component 2: Climate Resili Request for Quota Single Stage - One E tions - Small Work 2023-02-0 Urgent Road Maintenance W IDA / V2530 Post Limited 200,000.00 217,983.16 Signed 2022-06-13 2022-06-01 2022-08-08 2022-07-18 ent Infrastructure Solutions tions nvelope s (Emergency) SP 4 orks to the South Santo D -Competitive GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual VU-MIPU-555022-GO-RFQ / 2 Component 3: Strengthening Request for Quota Single Stage - One E No. Vehicles for Project Mana IDA / V2530 Post Open - National 60,000.00 93,721.98 Signed 2020-04-18 2020-06-13 2021-08-21 2020-12-10 the Enabling Environment tions nvelope gement Operations NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual VU-MIPU-91761-CS-LCS / Fin Least Cost Selecti Under Implement / Post Open - National 10,000.00 0.00 2019-02-01 2021-06-07 2019-02-22 2019-04-07 2019-05-05 2019-06-04 2019-07-09 2019-11-01 2020-07-31 ancial Audit Services on ation VU-MIPU-91756-CS-QCBS / P Quality And Cost- Open - Internationa / Prior 4,850,000.00 0.00 Canceled 2018-12-17 2019-01-21 2019-02-05 2019-03-06 2019-04-03 2019-05-03 2019-06-07 2019-07-12 2020-03-18 roject Preparation Consultant Based Selection l VU-MIPU-120261-CS-QCBS / Component 2: Climate Resili Quality And Cost- Open - Internationa IDA / V2530 Prior 4,650,000.00 0.00 Canceled 2019-07-15 2019-08-05 2019-09-16 2019-10-14 2019-11-18 2019-12-09 2020-01-13 2024-01-12 Design and Supervision Cons ent Infrastructure Solutions Based Selection l ultant VU-MIPU-91756-CS-QCBS-2 / Consultancy Services for Det ailed Design and Supervision Component 1: Sectoral and Quality And Cost- Open - Internationa Services for the South Santo IDA / V2530 Prior 4,245,410.00 4,017,100.00 Signed 2019-10-24 2019-10-29 2019-11-14 2019-10-30 2019-12-28 2019-12-29 2020-01-25 2020-02-25 2020-02-24 2020-04-16 2020-03-30 2020-07-14 2020-05-04 2020-11-24 2021-05-04 Spatial Planning Tools Based Selection l 66 Kms with services split as follows: Phase 1 – Detailed E ngineering Design and Pha se 2 – Construction Supervisi on. VU-MIPU-555006-CS-QCBS / Consulting Services for MIPU Component 3: Strengthening Quality And Cost- Open - Internationa Pending Impleme Technical Planning, Process S IDA / V2530 Prior 645,000.00 0.00 2020-05-01 2020-05-22 2020-07-05 2020-08-02 2020-09-01 2020-10-06 2020-11-10 2021-11-10 the Enabling Environment Based Selection l ntation trengthening and  Update of Technical Specifications. VU-MIPU-555007-CS-CQS / C onsulting Services for Road C Component 3: Strengthening Consultant Qualifi Open - Internationa Pending Impleme ondition Assesment and Impl IDA / V2530 Post 350,000.00 0.00 2020-06-01 2020-06-22 2020-08-05 2020-09-04 2020-10-09 2021-04-07 the Enabling Environment cation Selection l ntation ementation of the transition plan to put the RAMS into op eration VU-MIPU-555009-CS-CQS / C Component 3: Strengthening Consultant Qualifi Open - Internationa Pending Impleme onsultancy Services for Imple IDA / V2530 Post 400,000.00 0.00 2020-07-01 2020-07-22 2020-09-04 2020-10-04 2020-11-08 2021-05-07 the Enabling Environment cation Selection l ntation mentation of GAP and GBV/V AC strategy VU-MIPU-555023-CS-CQS / Y Component 3: Strengthening Consultant Qualifi Under Implement IDA / V2530 Post Limited 50,000.00 0.00 2020-05-01 2021-06-21 2020-05-15 2023-05-02 2020-06-14 2023-05-03 2020-07-19 2021-01-15 early audits the Enabling Environment cation Selection ation VU-MIPU-555008-CS-CQS / C onsultancy Services for Clima Component 3: Strengthening Consultant Qualifi Open - Internationa Pending Impleme IDA / V2530 Post 125,000.00 0.00 2020-07-01 2020-07-22 2020-09-04 2020-10-04 2020-11-08 2021-05-07 te change capacity building the Enabling Environment cation Selection l ntation within MIPU in collaboration with MCCA VU-MIPU-555001-CS-CQS / C Component 1: Sectoral and Consultant Qualifi Open - Internationa Under Implement onsultancy Services for Devel IDA / V2530 Post 280,000.00 0.00 2020-05-01 2022-08-12 2020-05-22 2022-09-01 2020-07-05 2020-08-04 2020-09-08 2021-03-07 Spatial Planning Tools cation Selection l ation oping of Road Asset Manage ment System INDIVIDUAL CONSULTANTS Page 1 Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual VU-MIPU-91760-CS-INDV / Pr Component 1: Sectoral and Individual Consult IDA / V2530 Post Limited 50,000.00 59,900.00 Signed 2019-01-25 2019-01-30 2019-01-21 2019-02-20 2019-02-12 2019-03-27 2019-03-12 2020-03-26 ocurement Specialist Spatial Planning Tools ant Selection VU-MIPU-119508-CS-INDV / I Component 2: Climate Resili Individual Consult nternational Social Developm IDA / V2530 Post Open 75,000.00 75,000.00 Signed 2019-06-24 2019-06-24 2019-07-17 2019-08-19 2019-07-19 2019-08-19 2019-07-25 2019-08-29 2019-12-22 ent Infrastructure Solutions ant Selection ent Specialist VU-MIPU-119510-CS-INDV / L Component 2: Climate Resili Individual Consult IDA / V2530 Post Open 25,000.00 25,000.00 Signed 2019-06-24 2019-06-24 2019-07-17 2019-09-01 2019-07-19 2019-09-28 2019-08-26 2019-08-29 2020-01-23 ocal Social Development Spe ent Infrastructure Solutions ant Selection cialist VU-MIPU-119511-CS-INDV / L Component 2: Climate Resili Individual Consult ocal Environmental Develop IDA / V2530 Post Open 25,000.00 22,525.40 Signed 2019-06-24 2019-06-24 2019-07-17 2019-08-19 2019-07-19 2019-08-28 2019-07-25 2019-08-29 2019-12-22 ent Infrastructure Solutions ant Selection ment Specialist VU-MIPU-119509-CS-INDV / I Component 2: Climate Resili Individual Consult nternational environmental D IDA / V2530 Post Open 75,000.00 75,000.00 Signed 2019-06-24 2019-06-24 2019-07-17 2019-08-19 2019-07-19 2019-10-17 2019-07-25 2019-08-29 2019-12-22 ent Infrastructure Solutions ant Selection evelopment Specialist VU-MIPU-120077-CS-INDV / Component 2: Climate Resili Individual Consult IDA / V2530 Prior Open 40,000.00 319,810.00 Signed 2019-06-22 2019-06-24 2019-07-15 2019-09-01 2019-07-17 2019-09-01 2019-07-23 2019-08-30 2019-12-20 Procurement Specialist - 2 ent Infrastructure Solutions ant Selection VU-MIPU-555025-CS-INDV / Deputy Head Project Implem Component 3: Strengthening Individual Consult entation Unit- PIU- Internatio IDA / 65310 Post Open 245,000.00 0.00 Canceled 2020-02-17 2020-05-26 2020-04-06 2020-04-27 2020-06-01 2020-11-28 the Enabling Environment ant Selection nal to provide technical and operational support to Head PIU. VU-MIPU-555018-CS-INDV / Component 3: Strengthening Individual Consult IDA / V2530 Prior Open 320,000.00 0.00 Canceled 2020-02-17 2020-04-06 2020-04-27 2020-06-01 2020-11-28 Procurement Specialist (Inter the Enabling Environment ant Selection national) VU-MIPU-555021-CS-INDV / Component 3: Strengthening Individual Consult Social Safeguards Specialist ( IDA / V2530 Post Open 270,000.00 235,200.00 Signed 2020-03-16 2020-05-26 2020-05-04 2021-02-15 2020-05-25 2021-03-01 2020-06-29 2021-03-06 2020-12-26 the Enabling Environment ant Selection International) VU-MIPU-555017-CS-INDV / Component 3: Strengthening Individual Consult Road and Bridge Engineer/PS IDA / V2530 Prior Open 900,000.00 0.00 Canceled 2020-03-16 2020-05-04 2020-05-25 2020-06-29 2020-12-26 the Enabling Environment ant Selection T Coordinator (International) VU-MIPU-555015-CS-INDV / Component 3: Strengthening Individual Consult Under Implement IDA / V2530 Post Open 60,000.00 0.00 2020-02-17 2023-07-10 2020-04-06 2020-04-27 2020-06-01 2020-11-28 Administrative Officer (Local) the Enabling Environment ant Selection ation VU-MIPU-555010-CS-INDV / Component 3: Strengthening Individual Consult IDA / V2530 Post Open 110,000.00 0.00 Canceled 2020-03-16 2020-05-26 2020-05-04 2020-05-25 2020-06-29 2020-12-26 Procurement Specialist (Loca the Enabling Environment ant Selection l) VU-MIPU-555020-CS-INDV / Component 3: Strengthening Individual Consult Environmental Safeguards Sp IDA / V2530 Post Open 270,000.00 252,600.00 Signed 2020-03-16 2020-05-26 2020-05-04 2021-02-18 2020-05-25 2021-02-18 2020-06-29 2021-03-03 2020-12-26 the Enabling Environment ant Selection ecialist (International) VU-MIPU-555016-CS-INDV / Component 3: Strengthening Individual Consult IDA / V2530 Post Open 50,000.00 0.00 Signed 2020-03-16 2021-06-01 2020-05-04 2022-09-01 2020-05-25 2022-09-02 2020-06-29 2022-10-04 2020-12-26 Team Assistant (Local) the Enabling Environment ant Selection VU-MIPU-555013-CS-INDV / Component 3: Strengthening Individual Consult IDA / V2530 Post Open 95,000.00 139,200.00 Terminated 2020-03-16 2021-08-05 2020-05-04 2022-01-31 2020-05-25 2022-02-01 2020-06-29 2022-02-01 2020-12-26 Gender Specialist (Local) the Enabling Environment ant Selection VU-MIPU-555014-CS-INDV / Component 3: Strengthening Individual Consult IDA / V2530 Post Open 110,000.00 113,100.00 Signed 2020-03-16 2021-02-24 2020-05-04 2021-06-21 2020-05-25 2021-06-29 2020-06-29 2021-07-23 2020-12-26 Project Accountant (Local) the Enabling Environment ant Selection VU-MIPU-555012-CS-INDV / Component 3: Strengthening Individual Consult IDA / V2530 Post Open 165,000.00 164,640.00 Signed 2020-02-17 2021-04-12 2020-04-06 2022-01-11 2020-04-27 2022-01-31 2020-06-01 2022-02-01 2020-11-28 Social Safeguards Specialist ( the Enabling Environment ant Selection Local) VU-MIPU-555011-CS-INDV / Component 3: Strengthening Individual Consult Environmental Safeguards Sp IDA / V2530 Post Open 165,000.00 0.00 Signed 2020-03-16 2021-05-06 2020-05-04 2023-05-03 2020-05-25 2023-05-31 2020-06-29 2023-05-06 2020-12-26 the Enabling Environment ant Selection ecialist (Local) VU-MIPU-555019-CS-INDV / F Component 3: Strengthening Individual Consult inancial Management Special IDA / V2530 Post Open 240,000.00 229,400.00 Signed 2020-03-16 2021-06-02 2020-05-04 2022-01-10 2020-05-25 2022-01-31 2020-06-29 2022-02-02 2020-12-26 the Enabling Environment ant Selection ist (International) VU-MIPU-91758-CS-INDV / In Component 3: Strengthening Individual Consult Pending Impleme IDA / 65310 Post Limited 30,000.00 0.00 2020-03-16 2020-03-21 2020-04-11 2020-08-04 2021-08-04 dependent Technical Review the Enabling Environment ant Selection ntation er VU-MIPU-5550251-CS-INDV / Component 3: Strengthening Individual Consult IDA / 65310 Prior Open 415,500.00 339,360.00 Signed 2020-06-09 2020-06-11 2020-07-28 2020-12-03 2020-08-18 2020-12-09 2020-09-22 2020-12-16 2021-03-21 Deputy Head PIU to support the Enabling Environment ant Selection Head PIU VU-MIPU-5550101-CS-INDV / Component 3: Strengthening Individual Consult IDA / V2530 Post Open 96,000.00 71,200.00 Signed 2020-06-09 2020-06-10 2020-07-28 2020-12-02 2020-08-18 2020-12-09 2020-09-22 2021-02-02 2021-03-21 National Procurement Special the Enabling Environment ant Selection ist VU-MIPU-5550171-CS-INDV / Component 3: Strengthening Individual Consult Road and Bridge Engineer/ H IDA / V2530 Prior Open 743,180.00 666,800.00 Terminated 2020-06-09 2020-06-11 2020-07-28 2020-12-02 2020-08-18 2021-01-14 2020-09-22 2021-02-01 2021-03-21 the Enabling Environment ant Selection ead Project Support Team (P ST) VU-MIPU-275268-CS-INDV / Consultancy Services for Envi ronmental Safeguards Specia list (International) PHASE 1- Component 3: Strengthening Individual Consult Update of the Environmental IDA / V2530 Post Direct 25,000.00 28,900.00 Signed 2022-01-31 2022-01-28 2022-02-10 2022-03-22 2022-03-03 2022-03-22 2022-04-07 2022-03-23 2022-10-04 the Enabling Environment ant Selection and Social Impact Assessmen t (ESIA) and preparation of E nvironmental and Social Man agement Plans (ESMPs) for S outh Santo Road. VU-MIPU-275270-CS-INDV / Consultancy Services for Soci al Safeguards Specialist (Inte rnational) PHASE 1- Update o Component 3: Strengthening Individual Consult IDA / V2530 Post Direct 25,000.00 60,052.00 Signed 2022-01-31 2022-01-28 2022-02-10 2022-03-30 2022-03-03 2022-03-30 2022-04-07 2022-03-23 2022-10-04 f the Environmental and Soci the Enabling Environment ant Selection al Impact Assessment (ESIA) and preparation of Environm ental and Social Managemen t Plans (ESMPs) for South San to Road. VU-MIPU-280444-CS-INDV / Component 3: Strengthening Individual Consult Pending Impleme Consultancy Services for Roa IDA / V2530 Post Open 30,000.00 0.00 2022-02-22 2022-04-12 2022-05-03 2022-06-07 2022-12-04 the Enabling Environment ant Selection ntation d Safety Advisor Page 2 VU-MIPU-307142-CS-INDV / Consultancy Services for Sett Component 3: Strengthening Individual Consult IDA / V2530 Post Direct - National 10,000.00 0.00 Signed 2022-08-03 2022-08-16 2022-08-13 2023-01-06 2022-09-03 2023-02-08 2022-10-08 2023-02-11 2023-04-06 ing up VCRTP Financial Mana the Enabling Environment ant Selection gement Systems in Smart Str eam System VU-MIPU-55501712-CS-INDV / Consulting Services for Roa Component 3: Strengthening Individual Consult Open - Internationa IDA / V2530 Prior 620,000.00 0.00 Canceled 2022-08-04 2023-03-07 2022-09-22 2022-10-13 2022-11-17 2023-05-16 d and Bridge Engineer/ Proje the Enabling Environment ant Selection l ct Support Team Coordinator (International)-2 VU-MIPU-316774-CS-INDV / Consulting Services for Proje Component 3: Strengthening Individual Consult Open - Internationa IDA / 65310 Prior 573,000.00 0.00 Signed 2022-09-20 2022-09-30 2022-11-08 2023-02-06 2022-11-29 2023-02-14 2023-01-03 2023-05-15 2023-07-02 ct Implementation Unit (PIU) the Enabling Environment ant Selection l Deputy Head (International)- 2 VU-MIPU-354420-CS-INDV / Consulting Services for Road Component 3: Strengthening Individual Consult Open - Internationa Under Implement IDA / V2530 Prior 389,950.00 0.00 2023-04-07 2023-04-04 2023-05-26 2023-06-16 2023-07-21 2024-01-17 and Bridge Engineer/ Project the Enabling Environment ant Selection l ation Support Team Coordinator (I nternational) VU-MIPU-364027-CS-INDV / Component 3: Strengthening Individual Consult Consultancy Services for Soci IDA / V2530 Post Direct - National 24,950.00 0.00 Signed 2023-06-01 2023-06-01 2023-06-11 2023-07-06 2023-07-02 2023-07-06 2023-08-06 2023-06-20 2024-02-02 the Enabling Environment ant Selection al Safeguards Specialist (Nati onal)- 2 VU-MIPU-372945-CS-INDV / Component 2: Climate Resili Individual Consult Open - Internationa Pending Impleme Consulting Services for Procu IDA / V2530 Prior 500,000.00 0.00 2023-07-28 2023-08-20 2023-08-22 2023-08-28 2024-01-25 ent Infrastructure Solutions ant Selection l ntation rement Specialist (Internatio nal) Page 3