PROCUREMENT PLAN (Textual Part) Project information: Sierra Leone: Accountable Governance for Basic Service Delivery (P172492) Project Implementation agency: Ministry of Finance Date of the Procurement Plan: August 13, 2022 Period covered by this Procurement Plan: 12 months. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (JNovember 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in The Public Procurement Act 2016, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable; Works: is not applicable Other Relevant Procurement Information. None PROCUREMENT Sierra Leone : Accountable Governance for Basic Service Delivery PLAN General Information Country: Sierra Leone 2022-08-23 Bank’s Approval Date of the Original Procurement Plan: 2023-07-24 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P172492 GPN Date: 2022-07-28 Project Name: Accountable Governance for Basic Service Delivery Loan / Credit No: IDA / D8380 Ministry of Finance and Economic Development Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-312091-GO-RFQ / 1. Systems and skills for loca Request for Quota Single Stage - One E Under Imple Supply, delivery and license IDA / D8380 Post Limited 41,600.00 0.00 2022-09-06 2022-09-13 2022-10-25 2022-12-24 l services delivery tions nvelope mentation of 16 motor bikes SL-MOFED-319297-GO-RFB / 1. Systems and skills for loca Single Stage - One E Procurement of 3 vehicle for IDA / D8380 Post Request for Bids Open - National 165,000.00 0.00 Canceled 2022-10-25 2022-10-30 2022-12-11 2023-01-10 2023-02-14 2023-08-13 l services delivery nvelope PMU,FDD and PIM SL-MOFED-320826-GO-RFB / Supply, delivery and installati on of 42 laptop computers, 1 10 tablets and 17 printers to 1. Systems and skills for loca Single Stage - One E Under Imple IDA / D8380 Post Request for Bids Open - National 171,950.00 0.00 2022-11-22 2022-11-15 2022-11-27 2022-11-17 2023-01-08 2022-12-15 2023-02-07 2023-01-13 2023-03-14 2023-09-10 support the establishment an l services delivery nvelope mentation d institutionalization of the D DCC National Secretariat at MoPED, NAMED and the DDC C Secretariat in 16 Districts SL-MOFED-325691-GO-RFQ / 1. Systems and skills for loca Request for Quota Single Stage - One E Under Imple Supply, delivery an installatio IDA / D8380 Post Limited 67,800.00 0.00 2022-11-22 2023-01-17 2023-07-16 l services delivery tions nvelope mentation n of ICT equipment to PIM an d LGSC SL-MOFED-328555-GO-RFQ / Supply and delivery of 15 bik 2. Local Development Financ Request for Quota Single Stage - One E Pending Impl IDA / D8380 Post Limited 67,000.00 0.00 2022-12-13 2023-02-07 2023-08-06 es with protective gears to s ing tions nvelope ementation upport local councils SL-MOFED-328558-GO-RFQ / Supply, delivery and Installati 2. Local Development Financ Request for Quota Single Stage - One E Pending Impl IDA / D8380 Post Limited 80,500.00 0.00 2022-12-13 2023-02-07 2023-08-06 on of office equipment to sup ing tions nvelope ementation port FDD and PAC SL-MOFED-329051-GO-RFQ / Supply delivery and installati 1. Systems and skills for loca Request for Quota Single Stage - One E Pending Impl IDA / D8380 Post Limited 57,250.00 0.00 2022-12-17 2023-02-11 2023-08-10 on of Office furniture and sup l services delivery tions nvelope ementation plies to PIM and PAC NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-312085-NC-RFB / Supply, Install and Implemen 1. Systems and skills for loca Open - Internationa Single Stage - One E Pending Impl IDA / D8380 Post Request for Bids 700,000.00 0.00 2022-09-19 2022-09-24 2022-11-05 2022-12-05 2023-01-09 2023-07-08 t of Audit Management Infor l services delivery l nvelope ementation mation Systems of Audit Serv ice Sierra Leone SL-MOFED-325500-NC-RFB / Design, Supply and Installati 1. Systems and skills for loca Open - Internationa Single Stage - One E Under Imple IDA / D8380 Post Request for Bids 770,000.00 0.00 2022-11-21 2023-01-12 2022-11-26 2023-01-25 2023-01-07 2023-02-06 2023-03-13 2023-09-09 on of an Audit Management I l services delivery l nvelope mentation nformation System for Audit Service Sierra Leone SL-MOFED-325867-GO-RFQ / 1. Systems and skills for loca Request for Quota Single Stage - One E Under Imple Printing and delivery of the C IDA / D8380 Post Limited 7,200.00 0.00 2022-11-27 2023-01-24 2023-01-22 2023-07-21 l services delivery tions nvelope mentation hart of Accounts Manual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-319283-CS-CQS / Hire a consultant for the prep aration of a guide to District Councils Own Source Revenu 2. Local Development Financ Consultant Qualifi Under Implement IDA / D8380 Post Open - National 120,000.00 0.00 2022-10-12 2022-10-12 2022-11-02 2022-10-31 2022-12-16 2023-01-24 2023-01-15 2023-03-17 2023-02-19 2023-08-18 e Administration and Revenu ing cation Selection ation e Mobilization and Administra tion Strategies for Karene, Fa laba,Kono and Pujehun Distri ct Councils SL-MOFED-319290-CS-CQS / Hiring of a consulting firm fo 2. Local Development Financ Consultant Qualifi Pending Impleme IDA / D8380 Post Open - National 50,000.00 0.00 2022-10-18 2022-11-08 2022-12-22 2023-01-21 2023-02-25 2023-08-24 r the preparation of the Fisca ing cation Selection ntation l Decentralization Policy and Strategy SL-MOFED-325874-CS-QCBS / Hiring a consulting firm to s 4. Project management and i Quality And Cost- Open - Internationa Under Implement upport the project on the IT s IDA / D8380 Post 786,450.00 0.00 2022-11-30 2022-11-18 2022-12-21 2023-01-24 2023-02-03 2023-03-03 2023-04-02 2023-05-07 2023-06-11 2024-06-10 mplementation support Based Selection l ation ystems work for activities en compassing PFM Smart, AMIS , and the data platform Page 1 SL-MOFED-370936-CS-QCBS / Hiring of a consulting firm t o develop Specialized Project Costing Templates and Guide 1. Systems and skills for loca Quality And Cost- Open - Internationa Pending Impleme IDA / D8380 Post 214,406.00 0.00 2023-07-31 2023-08-21 2023-10-04 2023-11-01 2023-12-01 2024-01-05 2024-02-09 2025-02-08 lines for Project Preparation l services delivery Based Selection l ntation Nationwide and Automated P roject Database (Public Inves tment Management Informati on System (PIMIS) INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MOFED-306556-CS-INDV / Prepare training manual an d conduct a training/ roll out on architectural designs, dra 2. Local Development Financ Individual Consult Under Implement IDA / D8380 Post Open - National 38,000.00 0.00 2022-08-01 2022-09-01 2022-09-10 2022-10-01 2022-11-05 2023-02-03 wings, bills of quantities and ing ant Selection ation sub-projects management for sub projects funded under th e Accountable Governance fo r Basic Service Delivery Proje ct SL-MOFED-312084-CS-INDV / Hire a consultant for the de 4. Project management and i Individual Consult Under Implement IDA / D8380 Post Limited 14,758.00 0.00 2022-08-31 2022-09-02 2022-09-05 2022-09-06 2022-09-19 2022-10-17 2023-01-15 velopment of the Grievance mplementation support ant Selection ation Redress Mechanism SL-MOFED-312086-CS-INDV / Hire a consultant to design 3. Integrated data platforms and develop a communicatio Individual Consult Under Implement IDA / D8380 for monitoring and accounta Post Open - National 24,730.00 0.00 2022-08-31 2022-09-05 2022-10-19 2022-11-02 2022-11-30 2023-02-28 n and outreach plan for an in ant Selection ation bility tegrated data platform for m onitoring and accountability SL-MOFED-312088-CS-INDV / Hire a consultant to conduct assessment (technical audit) 3. Integrated data platforms of existing data platforms in Individual Consult Under Implement IDA / D8380 for monitoring and accounta Post Open - National 30,934.00 0.00 2022-09-07 2022-09-03 2022-10-10 2022-11-24 2022-10-24 2022-11-28 2023-02-26 MDA's, with a specific focus o ant Selection ation bility n Education and Health and L ocal Councils to inform the d evelopment of an integrated data platform SL-MOFED-312090-CS-INDV / Hire a consultant to develop M&E operational plan for Loc 3. Integrated data platforms Individual Consult Under Implement al Councils to include digitize IDA / D8380 for monitoring and accounta Post Open - National 29,762.00 0.00 2022-09-07 2022-09-03 2022-10-17 2022-10-31 2022-11-28 2023-02-26 ant Selection ation d data collection on revenue bility , and expenditure with focus on Teaching and Learning Ma terials, drugs and medical su pplies SL-MOFED-319277-CS-INDV / Consultancy Services to hiri 1. Systems and skills for loca Individual Consult Under Implement ng of a consultant for to deve IDA / D8380 Post Open - National 11,100.00 0.00 2022-10-17 2022-10-12 2022-12-05 2023-01-25 2022-12-26 2023-01-30 2023-07-29 l services delivery ant Selection ation lop templates for preparing c itizens financial statement fo r Local Councils SL-MOFED-320811-CS-CDS / 1. Systems and skills for loca Under Implement IDA / D8380 Post Direct Selection Direct - National 78,000.00 0.00 2022-10-18 2022-10-12 2022-10-28 2022-10-18 2022-12-09 2023-02-07 Hiring of an eGP Technical As l services delivery ation sistant SL-MOFED-320818-CS-CDS / 1. Systems and skills for loca Direct - Internation Under Implement IDA / D8380 Post Direct Selection 80,000.00 0.00 2022-10-18 2022-10-12 2022-10-28 2022-10-18 2022-12-23 2023-02-21 Hiring of eGP International C l services delivery al ation onsultant SL-MOFED-320831-CS-INDV / Hiring of a consultant to for 4. Project management and i Individual Consult IDA / D8380 Post Limited 10,806.00 0.00 Canceled 2022-11-09 2022-10-12 2022-11-14 2022-12-05 2023-01-09 2023-07-08 the Development of the labo mplementation support ant Selection ur management plan SL-MOFED-320835-CS-INDV / Hiring of a consultant to con duct assessment of the statu 1. Systems and skills for loca Individual Consult Under Implement s of existing development pla IDA / D8380 Post Open - National 12,980.00 0.00 2022-11-21 2022-10-14 2023-01-09 2023-01-30 2023-03-06 2023-09-02 l services delivery ant Selection ation n of Local councils and deleo p a comprehensive template for review of Local Councils d evelopment plan SL-MOFED-323671-CS-INDV / HIRING OF A CONSULTANT 4. Project management and i Individual Consult Under Implement TO CONDUCT ASSESSMENT IDA / D8380 Post Limited 15,301.00 0.00 2022-11-08 2022-11-18 2022-11-13 2022-11-28 2022-12-04 2023-01-08 2023-07-07 mplementation support ant Selection ation GENDER/GENDER-BASED VIO LENCE AND DEVELOP GBV A CTION PLAN SL-MOFED-325505-CS-INDV / Hiring of a consultant to for 2. Local Development Financ Individual Consult Open - Internationa Under Implement IDA / D8380 Post 50,000.00 0.00 2022-11-21 2022-11-16 2023-01-09 2023-03-10 2023-01-30 2023-03-06 2023-09-02 the preparation of the Fiscal ing ant Selection l ation Decentralization Policy and S trategy SL-MOFED-325506-CS-INDV / Hiring of a consultant to de 1. Systems and skills for loca Individual Consult Under Implement velop specialized project cost IDA / D8380 Post Open - National 29,398.00 0.00 2022-11-21 2022-11-24 2023-01-09 2023-01-30 2023-03-06 2023-09-02 l services delivery ant Selection ation ing templates and guidelines for project preparation SL-MOFED-325871-CS-CDS / Hiring of a consulting firm to 1. Systems and skills for loca Direct - Internation Under Implement conduct Business Process Re IDA / D8380 Post Direct Selection 50,000.00 0.00 2022-11-30 2022-11-29 2022-12-10 2022-12-06 2023-02-13 2023-08-12 l services delivery al ation view (BPR) for implementatio n of PFM SMART APPLICATIO N SL-MOFED-335803-CS-INDV / Hiring a consultant to prepa re training manual on enviro 2. Local Development Financ Individual Consult Under Implement nmental and social safeguard IDA / D8380 Post Open - National 50,000.00 0.00 2023-01-31 2023-02-03 2023-03-21 2023-04-12 2023-04-11 2023-05-16 2023-11-12 ing ant Selection ation s framework and climate risk assessment for the civil work s component of the AGBSDP and deliver training to LCs SL-MOFED-337833-CS-INDV / Hiring of a Consultant to de 1. Systems and skills for loca Individual Consult Under Implement velop a strategy for citizen e IDA / D8380 Post Open - National 58,058.00 0.00 2023-01-31 2023-02-03 2023-03-21 2023-04-11 2023-05-16 2023-11-12 l services delivery ant Selection ation ngagement and communicati on in the audit process Page 2 SL-MOFED-338169-CS-INDV / Hiring of an Individual cons 1. Systems and skills for loca Individual Consult Pending Impleme ultant to develop specialized IDA / D8380 Post Open - National 29,398.00 0.00 2023-01-31 2023-03-21 2023-04-11 2023-05-16 2023-11-12 l services delivery ant Selection ntation project costing templates an d guidelines for project prepa ration SL-MOFED-367458-CS-INDV / Hiring of a Consultant to pr 1. Systems and skills for loca Individual Consult IDA / D8380 Post Open - National 13,104.00 0.00 Under Review 2023-07-10 2023-07-09 2023-08-28 2023-09-18 2023-10-23 2024-04-20 epare manual on roles and re l services delivery ant Selection sponsibilities of key committ ees in LCs Page 3