The Advocacy Training & Resource Center (ATRC) Public Information and Awareness Services for Vulnerable Communities in Kosovo (P179554) Draft ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) July 20, 2023 [1] [1] To be updated to the Negotiation Date in due course. 1|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Advocacy Training & Resource Center (ATRC) (hereinafter the Recipient) will implement the Public Information and Awareness Services for Vulnerable Communities in Kosovo Project (the Project), with the involvement of Partner CSOs across Kosovo, as set out in the Grant Agreement. The International Bank for Reconstruction and Development, acting as administrator of the State and Peace Building Multi-Donor Trust Fund (hereinafter the Bank), has agreed to provide financing for the Project, as set out in the referred agreement. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Bank. The ESCP is a part of the Letter Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Bank. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Bank. 4. As agreed by the Bank and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient and the Bank agree to update the ESCP to reflect these changes through an exchange of letters signed between the Bank and the Recipient. The Recipient shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Submit biannual reports to the Bank ATRC throughout Project implementation, Prepare and submit to the Bank regular monitoring reports on the environmental, social, commencing after the Effective Date. health and safety (ESHS) performance of the Project, including but not limited to the Submit each report to the Bank no later implementation of the ESCP, status of preparation and implementation of E&S than 10 days after the end of each instruments required under the ESCP, stakeholder engagement activities, and reporting period, commencing after the functioning of the grievance mechanisms. Effective Date. B INCIDENTS AND ACCIDENTS Notify the Bank no later than 48 hours ATRC after learning of the incident or Promptly notify the Bank of any incident or accident related to the Project which has, or accident. is likely to have, a significant adverse effect on the environment, the affected communities, the public or workers, including, inter alia, cases of sexual exploitation and Provide subsequent reports to the Bank abuse (SEA), sexual harassment (SH), and accidents. Provide sufficient detail regarding no later than 7 days after the incident the scope, severity, and possible causes of the incident or accident, indicating immediate or accident. measures taken or that are planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. Subsequently, at the Bank’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Appoint the environmental and social ATRC focal person prior to Project Appoint an environmental and social focal person to support management of ESHS risks effectiveness, and thereafter maintain and impacts of the Project in line with the ESF, including providing help with the this position throughout Project implementation of stakeholder and engagement activities, as well as of the GM. implementation. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 1. The GMM shall be finalized and ATRC adopted no later than 45 days after 1. Address and mitigate any potential environmental and social risks associated with the Effective Date. Project activities (rated as Low), through outlining and implementing the necessary environmental and social risks management processes and procedures consistent with 2. As part of the preparation of ESS1, to be incorporated in the Grants Management Manual (GMM). procurement documents and respective contracts. 2.Incorporate the relevant aspects of ESHS into the specifications of the procurement documents. Thereafter ensure that all contracted workers (including Partner CSOs) comply with the ESHS specifications. 1.3 TECHNICAL ASSISTANCE Throughout Project implementation. ATRC 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Ensure that the consultancies, studies (including feasibility studies, if applicable), capacity building, training, and any other technical assistance activities under the Project, are carried out in accordance with terms of reference acceptable to the Bank, that are consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES Throughout Project implementation. ATRC Ensure that workers are engaged and managed throughout the implementation of the Project activities in line with the provisions of ESS2. To this end, ensure that the following measures are carried out: a) Provide workers with information and documentation that is clear and understandable regarding their terms and conditions of employment through written contracts setting out their rights, including, inter alia, rights related to hours of work, wages, overtime, compensation, and benefits, as well as written notice of termination of employment, and details of severance payments, as applicable; b) Implement occupational health and safety measures, considering the General Environmental, Health and Safety Guidelines (EHSGs), and other relevant Good International Industry Practice (GIIP); c) Implement measures, as applicable, to, inter alia: (i) prevent the use of all forms of forced labor and child labor; (ii) enable workers to benefit from, inter alia, access to grievance and redress mechanisms without fear of retaliation; and effective freedom to form and join workers organizations or alternative mechanisms for expressing their concerns and protect their rights related to labor and working conditions; and d) Implement a code of conduct for workers, which shall include measures to prevent and respond to SEA and SH cases, which safeguards against workplace harassment, and that promotes non-discrimination and equal opportunity for all. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Throughout Project implementation. ATRC Establish and operate a grievance mechanism for Project workers, consistent with ESS2. Verity and ensure that all other contracted partners (e.g. Partner CSOs) have workers’ GM in place prior to their engagement. 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT This standard is not relevant for the suggested project interventions ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 COMMUNITY HEALTH AND SAFETY Throughout Project implementation. ATRC Assess and manage specific risks and impacts to the community arising from Project activities, such as behavior of Project workers, and include mitigation measures in the GMM. 4.2 SEA AND SH RISKS Throughout Project implementation. ATRC Ensure that both the project GM and the GM for project workers are adequately equipped to receive, register, and facilitate the resolution of SEA/SH complaints. Outline measures pertaining to SEA and SH in the GMM as well as in the individual work contracts of the project workers. If needed, provide SEA/SH awareness-raising sessions to all project workers. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT This standard is not relevant for the suggested project interventions. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES This standard is not relevant for the suggested project interventions. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES There are no known distinct social and cultural groups as covered by ESS7 residing in Kosovo. Thus, this standard is not applicable. ESS 8: CULTURAL HERITAGE This standard is not relevant for the suggested project interventions. ESS 9: FINANCIAL INTERMEDIARIES This standard is not relevant for this project. ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION Establish these procedures prior to the ATRC carrying out of any stakeholder To ensure accessibility and inclusion of vulnerable groups in project activities, prior to engagement activity. Once adopted, their engagement, verify that all consultants and contracted workers (e.g. partner CSO implement throughout Project staff) have a Code of Conduct for interacting with vulnerable groups in place, consistent implementation. with ESS10. Detailed guidelines on conducting outreach and stakeholder engagement activities with identified vulnerable groups will be provided in the Grants Management Manual (GMM). 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY In line with ESS10, provide project beneficiaries with timely, relevant, understandable, and accessible information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination, and intimidation. Maintain public awareness of the main project activities through official websites, social media channels, government sources, and other relevant communication channels (e.g. printed materials, consultations, ads, etc.), including efforts to ensure inclusion of vulnerable groups. 10.2 PROJECT GRIEVANCE MECHANISM The Project GM shall be fully ATRC operational, including the ability to Establish, publicize, maintain, and operate an accessible grievance mechanism, to receive SH/SEA related complains, 30 receive and facilitate resolution of concerns and grievances in relation to the Project, days after the Project Effective date and promptly and effectively, in a transparent manner that is culturally appropriate and functional throughout Project readily accessible to all Project-affected parties, at no cost and without retribution, implementation. including concerns and grievances filed anonymously, in a manner consistent with ESS10. The grievance mechanisms shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. CAPACITY SUPPORT The Bank’s E&S team will advise ATRC in identifying, managing, and reporting social and During Project preparation and The World Bank E&S Team environmental risks in line with the ESF. implementation, as needed. Training topics for relevant staff and/or partners shall, among others, include: • Training on conducting effective and inclusive stakeholder and citizen engagement; • Training on GM implementation and monitoring; • Other training as needed/deemed relevant. 6|Page