Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : RGOB Project Name : STRENGTHENING RISK INFORMATION FOR DISASTER RESILIENCE IN BHUTAN Project Number : P175081 2. Bank’s Approval Date of the Procurement Plan In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method Prior Review Procurement (USD equivalent) Threshold (USD) RFB (Intl) (Goods) > 200,000 USD All contract above RFB (National) ( > USD 30,000 and up to USD 100,000 Goods) USD 200,000 RFQ (Goods) Up to USD 30,000 RFB Intl (Works) > 1.5 million All contract above USD 300,000 RFB National > 50,000 and up to USD 1.5 (Works) million RFQ (Works) Up to USD 50,000 ICB (Non- > 200,000 USD All contract above Consulting USD 100,000 Services) NCB (Non- < 200,000 USD Consulting Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Procurement Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Threshold (USD Prior Review Threshold Procurement Equivalent) (a) Quality and Cost No threshold All Contracts above USD Based Selection 70,000 for Consultant (b) Quality Based No threshold Firms Selection (c) Selection Made No threshold All contracts above USD Under a Fixed Budget 50,000 for Individual (d) Least Cost Selection No threshold Consultants. (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source As per Consultant Selection of firms Guidelines Para 3.9 (g) Selection of No threshold Individual Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : Strengthening Risk Information for Disaster Resilience in Bhutan PLAN General Information Country: Bhutan 2021-10-07 Bank’s Approval Date of the Original Procurement Plan: 2023-07-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P175081 GPN Date: 2022-08-29 Project Name: Strengthening Risk Information for Disaster Resilience in Bhutan Loan / Credit No: TF / B7339, / , TF / B7349, TF / B8662 Department of Disaster Management, Ministry of Home & Cultural Affairs Executing Agency(ies): WORKS Activity Reference No. / Procureme Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH Ri Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method nt Docume ount (US$ and Recommendation Signed Contract o. h cess (Y/N) sk atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion nt Type ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-DDM-253245-GO-RFB / Pr Component A. Development ocurement of 1*1 m Digital T and Piloting of a Multi-hazar Single Stage - One E TF / B7339 Prior Request for Bids Open - National 0.00 Canceled 2021-09-30 2022-01-09 2021-10-05 2022-03-22 2021-11-19 2021-12-03 2021-12-23 2022-04-22 errain Model (DTM) and Orth d Risk Decision Support Syst nvelope o Rectified Images em BT-DDM-253267-GO-RFQ / P Component A. Development Request for Quota Single Stage - One E rocurement of 1 no 86 inches TF / B7339 and Piloting of a Multi-hazar Post Limited 0.00 Canceled 2022-02-22 2022-03-22 2022-05-21 tions nvelope interactive display screen d Risk Decision Support Syst em BT-DDM-253262-GO-DIR / Pr Component A. Development ocurement of UHD Multi-med / and Piloting of a Multi-hazar Post Direct Selection Direct 0.00 Canceled 2021-09-30 2021-10-05 2021-10-20 2021-12-19 ia Conferencing System. d Risk Decision Support Syst em BT-DDM-253450-GO-RFQ / P Component A. Development Request for Quota Single Stage - One E rocurement of portable Proje TF / B7339 and Piloting of a Multi-hazar Post Limited 0.00 Canceled 2022-04-08 2022-05-06 2022-07-05 tions nvelope ctor for the project d Risk Decision Support Syst em BT-DDM-253448-GO-RFQ / T o procure disaster kits for DD M officials involved in the im Component A. Development plementation of project and Piloting of a Multi-hazar Request for Quota Single Stage - One E TF / B7339 Post Limited 4,559.25 Signed 2022-04-08 2022-04-08 2022-05-06 2022-04-23 2022-07-05 (Around 27 staff from the D d Risk Decision Support Syst tions nvelope DM would be directly involve em d in the project, especially in the Social Vulnerability Data Collection ) BT-DDM-253460-GO-RFQ / T Component A. Development o procure 2 numbers desktop and Piloting of a Multi-hazar Request for Quota Single Stage - One E workstations,1 number high TF / B7339 Post Limited 0.00 Signed 2022-04-06 2022-02-19 2022-04-30 2022-06-29 d Risk Decision Support Syst tions nvelope specs laptop, 1 number lapto em p workstation, 2 MacBook pr o and 4 tablets BT-DDM-265235-GO-RFQ / P Component A. Development Request for Quota Single Stage - One E rocurement of 1 UHD Multi-m TF / B7339 and Piloting of a Multi-hazar Post Limited 0.00 Canceled 2022-04-06 2022-02-19 2022-04-24 2022-06-23 tions nvelope edia Conferencing System d Risk Decision Support Syst em BT-DDM-253257-GO-RFQ / P Component A. Development Request for Quota Single Stage - One E rocurement of 6 nos executiv TF / B7339 and Piloting of a Multi-hazar Post Limited 1,588.63 Signed 2022-04-06 2022-02-19 2022-05-03 2022-04-25 2022-07-02 tions nvelope e chair, 1 executive table, fil d Risk Decision Support Syst e rack 2 nos, em BT-DDM-289843-GO-RFB / Pr Component A. Development Single Stage - One E ocurement of archived Digita TF / B7339 and Piloting of a Multi-hazar Prior Request for Bids Open - National 233,880.51 Signed 2022-04-20 2022-04-15 2022-04-21 2022-04-18 2022-05-05 2022-05-03 2022-05-08 2022-05-08 2022-05-14 2022-05-31 2022-06-04 nvelope l Terrain Model and Ortho Re d Risk Decision Support Syst ctified Images em BT-DDM-253457-GO-RFQ / T Component A. Development Request for Quota Single Stage - One E o procure Ultra-Short Throw TF / B7339 and Piloting of a Multi-hazar Post Limited 0.00 Completed 2022-11-25 2022-02-19 2022-12-23 2023-02-21 2022-11-07 tions nvelope Projector d Risk Decision Support Syst em Component A. Development BT-DDM-253461-GO-RFQ / P Request for Quota Single Stage - One E Pending Impl TF / B7339 and Piloting of a Multi-hazar Post Limited 0.00 2023-09-20 2023-10-18 2023-12-17 rocurement of Speakers tions nvelope ementation d Risk Decision Support Syst em BT-DDM-253259-GO-RFQ / P Component A. Development rocurement of pointers for pr and Piloting of a Multi-hazar Request for Quota Single Stage - One E Pending Impl TF / B7339 Post Limited 0.00 2023-08-27 2023-09-18 2023-11-17 esentation (3 nos), voice rec d Risk Decision Support Syst tions nvelope ementation order (1 no), camera (1 no) em BT-DDM-328822-GO-RFQ / P Component A. Development Request for Quota Single Stage - One E rocurement of two numbers TF / B8662 and Piloting of a Multi-hazar Post Open - National 0.00 Canceled 2023-07-05 2023-08-30 2023-11-28 tions nvelope of drones d Risk Decision Support Syst em BT-DDM-328815-GO-RFB / Pr Component A. Development Single Stage - One E ocurement of two numbers o TF / B8662 and Piloting of a Multi-hazar Post Request for Bids Open - National 0.00 Canceled 2023-06-30 2023-07-05 2023-08-16 2023-09-15 2023-10-20 2024-01-18 nvelope f GNSS d Risk Decision Support Syst em Component A. Development BT-DDM-346730-GO-RFQ / P Request for Quota Single Stage - One E TF / B7349 and Piloting of a Multi-hazar Post Open - National 0.00 Canceled 2023-07-05 2023-08-17 2023-10-16 rocurement of 1 work station tions nvelope d Risk Decision Support Syst em Component A. Development BT-DDM-341144-GO-RFQ / P Request for Quota Single Stage - One E Pending Impl TF / B7349 and Piloting of a Multi-hazar Post Open - National 0.00 2023-08-05 2023-09-24 2023-11-23 rocurement of laptops tions nvelope ementation d Risk Decision Support Syst em Component A. Development BT-DDM-341952-GO-RFQ / P Single Stage - One E Pending Impl TF / B8662 and Piloting of a Multi-hazar Post Request for Bids Open - National 0.00 2023-07-31 2023-08-05 2023-09-04 2023-10-04 2023-11-08 2024-05-06 rocurement of drones nvelope ementation d Risk Decision Support Syst em NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 1 CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-DDM-261058-CS-QCBS / Component A. Development Hiring of Firm Consultant to r and Piloting of a Multi-hazar Quality And Cost- TF / B7339 Post Open - National 0.00 Canceled 2022-04-01 2022-04-15 2022-04-27 2022-05-27 2022-06-01 2022-06-11 2022-06-21 2022-12-18 eview Disaster Management d Risk Decision Support Syst Based Selection Act of Bhutan, 2013. em BT-DDM-253251-CS-QCBS / Component A. Development Hiring of Firm Consultant to d and Piloting of a Multi-hazar Quality And Cost- TF / B7339 Post Open - National 0.00 Signed 2022-04-01 2022-05-20 2022-04-15 2022-05-27 2022-04-29 2022-05-23 2022-05-29 2022-06-30 2022-06-05 2022-07-05 2022-06-26 2022-07-08 2022-07-17 2023-07-17 evelop Child-centric disaster d Risk Decision Support Syst Based Selection awareness animated content em s BT-DDM-261061-CS-QCBS / Component A. Development Hiring of Firm Consultant to d and Piloting of a Multi-hazar Quality And Cost- TF / B7339 Post Open - National 0.00 Canceled 2022-11-17 2022-11-25 2022-12-07 2023-01-06 2023-01-07 2023-01-19 2023-01-29 2023-07-28 evelop National Disaster Man d Risk Decision Support Syst Based Selection agement and Contingency Pl em an for Bhutan BT-DDM-351989-CS-QCBS / Component A. Development Consultant Qualifi Pending Impleme Hiring of a Consultancy Firm TF / B7349 and Piloting of a Multi-hazar Post Open - National 0.00 2023-09-29 2023-10-06 2023-11-19 2023-12-19 2024-01-23 2025-01-22 cation Selection ntation for Drone Supervision and Da d Risk Decision Support Syst ta Acquisition em INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Actual Amount Invitation to Identifie Draft Negotiated Cont Component Review Type Method Contract Type Process Status Teams of Reference Signed Contract Contract Completion Description o. h (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-DDM-291000-CS-INDV / H Component A. Development Individual Consult iring of Individual Consultant TF / B7339 and Piloting of a Multi-hazar Post Limited 10,699.97 Signed 2022-04-21 2022-04-08 2022-04-26 2022-06-05 2022-05-03 2022-04-21 2022-05-14 2022-05-13 2022-09-11 2023-02-13 ant Selection to review DM Act of Bhutan d Risk Decision Support Syst em BT-DDM-293841-CS-INDV / H Component A. Development Individual Consult Under Implement iring of Individual consultant TF / B7339 and Piloting of a Multi-hazar Post Limited 0.00 2022-06-01 2022-03-20 2022-06-06 2022-06-11 2022-06-21 2022-07-11 ant Selection ation to design the posters for disa d Risk Decision Support Syst ster advocacy em BT-DDM-314620-CS-INDV / H Component A. Development iring of individual consultant and Piloting of a Multi-hazar Individual Consult to develop National Disaster TF / B7349 Post Limited 0.00 Signed 2022-10-01 2022-09-09 2022-10-06 2022-09-21 2022-10-09 2022-10-10 2022-10-19 2023-01-25 d Risk Decision Support Syst ant Selection Management and Contingenc em y Plan (NDMCP) of Bhutan BT-DDM-355838-CS-QCBS / Component A. Development Individual Consult Under Implement Hiring of consultant for transl TF / B7349 and Piloting of a Multi-hazar Post Open - National 0.00 2023-04-17 2023-04-18 2023-06-05 2023-04-27 2023-06-26 2023-04-26 2023-07-31 2023-10-29 ant Selection ation ation of disaster awareness p d Risk Decision Support Syst osters em Page 2