Solomon Islands Community Benefits Sharing Project II - P180220 Draft ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) June 2023 1|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. Solomon Islands (the Recipient) will implement the Community Benefits Sharing Project – Phase Two (CBSP II) (P180220) with the involvement of the Ministry of Mines Energy and Rural Electrification (MMERE) and Solomon Islands Electricity Authority, as set out in the Financing Agreement. The International Development Association (the Association) has agreed to provide financing for the Project, as set out in the referred agreement. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESSs, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Solomon Islands Government. The Solomon Island Government shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Community Benefits Sharing Pilot Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING MMERE through CBSP Prepare and submit to the Association regular monitoring reports on the Quarterly throughout Project Project Management Unit environmental, social, health and safety (ESHS) performance of the Project, Implementation. (PMU) including but not limited to the implementation of the ESCP, status of preparation and implementation of E&S instruments required under the ESCP, stakeholder engagement activities, and functioning of the grievance mechanism(s). B INCIDENTS AND ACCIDENTS Minor incidents shall be reflected in MMERE through CBSP a. Promptly notify the Association of any incident or accident related to the the quarterly reports to the PMU Project which has, or is likely to have, a significant adverse effect on the Association required to be delivered environment, the affected communities, the public or workers, including, throughout Project implementation. inter alia, cases of sexual exploitation and abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or multiple injury. Major issues and/or severe incidents shall be reported to the b. Provide sufficient detail regarding the scope, severity, and possible causes Association within 24 hours of their of the incident or accident, indicating immediate measures taken or that occurrence. are planned to be taken to address it, and any information provided by any contractor and/or supervising firm, as appropriate. Other reports shall be provided to the Association upon its request. Subsequently, at the Association’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS’ REPORTS Contractor ESHS performance shall MMERE Contractors and supervising firms to provide monitoring reports on ESHS be reflected in the Project quarterly performance in accordance with the metrics specified in the respective bidding reports to the Association. documents and contracts and submit such reports to the Association. Require, via inclusion in bidding documents, that major issues and/or severe incidents shall be reported to the Association within 24 hours of their occurrence. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Community Benefits Sharing Pilot Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY 1.Establish and maintain a Project Management Unit with qualified staff within 1.Community liaison officer and MMERE through CBSP MMERE in accordance with the Financing Agreement. The PMU shall include a project officer (Environmental and PMU project officer (Environmental and social focal point) and a community liaison social focal point) to be recruited officer. within six months after the effective date of the Financing Agreement for 2.The day-to-day implementation of the project shall be coordinated by the the Project (Effective Date) and PMU. The PMU will be closely supported by MMERE in executing environmental maintained throughout Project and social risk management activities in line with the requirements stipulated in implementation. the ESMF. Solomon Islands Electrical Authority (Sol Power) will support the PMU in the execution of environmental and social risk screening and management 2. Throughout project activities for electrification subprojects. implementation 3.Establish a community advisory committee with relevant skills and experience 3. Within 3 years of project effective to assist with screening of E&S risks and preparation of appropriate E&S risk Date. management measures for proposed subprojects 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 1. The ESMF (dated June 2023) has 1. Adopt and implement the Environmental and Social Management Framework been prepared, disclosed, and MMERE and SolPower (ESMF) for the Project, consistent with the relevant ESSs. adopted and shall be implemented through CBSP PMU on its terms throughout Project 2. Incorporate E&S screening procedures and mitigation processes as outlined in implementation. the ESMF in the Project Operations Manual (POM). 2. Incorporate and implement ES 3. Review and update the fund operation manual to align with the ESF and screening and mitigation procedures incorporate E&S risk screening and management measures such including the in line with the ESMF, in the POM ESMF negative activity list, screening procedures, and standard templates to manage risks. The update and implementation of the Fund operation manual is a 3. Incorporate ES mitigation disbursement condition for sub-grants. procedures during the Fund operation manual review and update. Fund operation manual to be implemented for community benefit sharing funded subprojects. 1.3 MANAGEMENT OF CONTRACTORS MMERE through CBSP PMU 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Community Benefits Sharing Pilot Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY Incorporate the relevant aspects of the ESCP, including, inter alia, the relevant As part of the preparation of E&S instruments, and code of conduct, into the ESHS specifications of the procurement documents and procurement documents and contracts with contractors and supervising firms. respective contracts. Thereafter ensure that the contractors and supervising firms comply and cause Supervise contractors throughout subcontractors to comply with the ESHS specifications of their respective Project implementation contracts. 1.4 TECHNICAL ASSISTANCE Throughout Project Ensure that the consultancies studies (including feasibility studies, if applicable), implementation. MMERE through CBSP capacity building, training, and any other technical assistance activities under PMU the Project are carried out in accordance with terms of reference reviewed and confirmed to be acceptable to the Association and consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. ESS 2: LABOR AND WORKING CONDITIONS 2.1 Labor Management Procedures Adopt and implement labor and working conditions requirements for the project as included in ESMF, for the Project, including, inter alia, provisions on working conditions, management of workers relationships, occupational health and safety (including personal protective equipment, and emergency preparedness and response), code of conduct (including relating to SEA and SH), forced labor, child labor, grievance arrangements for Project workers, and applicable requirements for contractors, subcontractors, and supervising firms. 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS Use existing grievance mechanism for Project workers, as described in the ESMF Grievance mechanism operational MMERE through CBSP and consistent with ESS2. prior to engaging Project workers PMU and maintained throughout Project Establish proportionate rules, to be included in the ESHS specifications of the implementation. bidding or contractual document to ensure that all contracted workers are briefed or taught by the contractor about (a) their rights to express grievances; (b) where to address a grievance in the first instance; (c) what action they can expect as of right when a grievance is expressed; and 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Community Benefits Sharing Pilot Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY (d) that they are adequately protected against sanctions or recriminations ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Throughout Project Implementation Implement measures to manage waste and other types of hazardous and non- and prior to procurement of MMERE through CBSP hazardous materials as specified in the ESMF. Implement resource efficiency and batteries and solar panels PMU pollution prevention and management measures in compliance with GIIP and local legislation as set out in the ESMF. At the time of procurement a waste management strategy shall be developed for the safe collection, transport, storage and ultimate disposal of the used batteries and solar panels. ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Throughout Project Implementation Incorporate measures to manage traffic and road safety risks as required in the MMERE through CBSP subproject specific E&S instruments, and implement such measures and as PMU required by the ESMF 4.2 COMMUNITY HEALTH AND SAFETY Throughout project implementation Assess and manage specific risks and impacts to the community arising from MMERE through CBSP project activities and include mitigation measures in the subproject specific PMU instruments to be prepared in accordance with the screening process in the ESMF. 4.3 SEA AND SH RISKS throughout Project Implementation Incorporate SEA/SH prevention and mitigation measures in ES instruments for all MMERE through CBSP project activities including ensure that all workers are aware of, have PMU acknowledged and signed a code of conduct, and a SEA/SH sensitive grievance mechanism is available to project workers and community members. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT This standard is not relevant. Activities that cause land acquisition, restrictions on land use or involuntary resettlement will not be eligible for financing. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 6.1 BIODIVERSITY RISKS AND IMPACTS Adopt the ESMF and thereafter Adopt and implement measures as outlined in the ESMF, consistent with ESS6. implement the ESMF throughout MMERE through CBSP Project implementation. PMU 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Community Benefits Sharing Pilot Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES This standard is not Relevant ESS 8: CULTURAL HERITAGE This standards is not relevant, nevertheless chance find procedures are included Throughout Project in the ESMF and shall be implemented in case of unexpected cultural heritage implementation. finds. ESS 9: FINANCIAL INTERMEDIARIES This standard is not relevant ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION The SEP (dated 13 June 2023) has MMERE through CBSP Adopt and implement a Stakeholder Engagement Plan (SEP) for the Project, been prepared, disclosed, and PMU consistent with ESS10, which shall include measures to, inter alia, provide adopted and shall be implemented stakeholders with timely, relevant, understandable and accessible information, in accordance with its terms and consult with them in a culturally appropriate manner, which is free of throughout Project implementation manipulation, interference, coercion, discrimination and intimidation. 10.2 PROJECT GRIEVANCE MECHANISM The GRM has been established and MMERE and CBSP The project grievance shall use the Three (3) stage grievance redress mechanism shall be maintained and operated Community Liaison (GRM) that was developed for the Tina River Hydropower Development Project throughout Project implementation. Officer. and as is specified in the Environment and Social Management Framework (ESMF) and the SEP referred to in this ESCP. The grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor-centered manner. CAPACITY SUPPORT CS1 CAPACITY BUILDING PLAN - Prepare, update, and implement a capacity building Prepare capacity building plan MMERE through CBSP plan for E&S risk management as described in the ESMF. Assess requirements within 12 months of the Effective PMU for training for the PMU, contractors, project workers and the FMO and deliver Date and implement throughout. training as required by this plan with the following outcomes: 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Community Benefits Sharing Pilot Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY • All project staff familiar with all E&S instruments • All communities/ community workers who will benefit from the project • Grievance mechanism established and operating effectively • E&S risk management measures, integrated into sub-project designs • Contractors understand and can implement their E&S obligations (e.g., through ESHS specifications) • Once established, FMO is aware of E&S screening and risk management requirements for subprojects 8|Page