Procurement Plan I. General 1. Project Information Country : Bhutan Borrower : Project Name : Food Security and Agriculture Productivity Project Loan Credit No. : P 1555513 2. Bank’s Approval Date of the Procurement Plan : October 20, 2016 In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. II. Goods, Works and Non consulting Services 1. Prior Review Threshold Method of Thresholds for Method Prior Review Procurement (USD equivalent) Threshold (USD) ICB (Goods) > 200,000 USD All contract above USD 100,000 RFB ( Goods) > USD 30,000 and up to USD 200,000 RFQ (Goods) Up to USD 30,000 ICB (Works) > 1.5 million All contract above RFB (Works) > 50,000 and up to USD USD 300,000 1.5 million RFQ (Works) Up to USD 50,000 ICB (Non- > 200,000 USD All contract above Consulting USD 100,000 Services) RFB (Non- < 200,000 USD Consulting Services) Direct Contracting No Threshold; meet paragraph 6.8, 6.9 and 6.10 of regulations Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified depending on the risk assessment and implementation of mitigation measures. In the case of contracts subject to prior review, before granting / agreeing to (a) a material extension of the stipulated time for performance of a contract; or (b) any substantial modification or waiver of the scope of services or other significant changes to the terms and conditions of such that the contract, including issuing; or (c) any change variation order or orders under such contract amendment (except in cases of extreme urgency) which would in aggregate, singly or combined with all variation orders or amendments previously issued, increase the original contract amount of the contract by more than 15% (fifteen percent); or (d) the proposed termination of the original price contract, the Borrower shall seek the Bank’s no objection to the proposed extension, modification, or change order. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Prequalification Not Applicable 3. Reference to Project operational/Procurement Manual Standard Bidding Documents agreed between Project and Bank will be used for all works, consultancy and goods procurements. 4. Any Other Special Procurement Arrangements: National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process.. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. II. Domestic Preference. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The bid evaluation will be carried out as per agreed timeline in the Procurement Activity Schedule III. Selection of Consultant 1. Prior Review Threshold Method of Threshold (USD Prior Review Threshold Procurement Equivalent) (a) Quality and Cost No threshold All Contracts above USD Based Selection 70,000 for Firms; and (b) Quality Based No threshold above USD 50,000 for Selection Individuals (c) Selection Made No threshold Under a Fixed Budget (d) Least Cost Selection No threshold (e) Selection Based on < 100,000 Consultant’s Qualifications (f) Single Source As per Consultant Selection of firms Guidelines Para 3.9 (g) Selection of No threshold Individual Consultants Note: The Prior Review Thresholds will be reviewed during the implementation of the project and modified. In the case of contracts subject to prior review, before agreeing to: (a) an extension of the stipulated time for performance of a contract; (b) any substantial modification of the scope of services, substitutions of key experts, or other significant changes to the terms and conditions of the contract; or (c) the proposed termination of the contract, the Borrower shall seek the Bank’s no objection. A copy of all amendments to the contract shall be furnished to the Bank for its record. 2. Short List comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than USD 200,000 equivalent per contract, may comprise entirely of national consultants. PROCUREMENT Bhutan : Food Security and Agriculture Productivity Project PLAN General Information Country: Bhutan 2020-12-09 Bank’s Approval Date of the Original Procurement Plan: 2024-07-08 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P155513 GPN Date: 2017-11-30 Project Name: Food Security and Agriculture Productivity Project Loan / Credit No: TF / A4224, TF / B6044 Samtse Dzongkhag Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned National Procure BT-SD-229778-CW-RFQ / Co ment Document - Component 3: Enhancing Ac Request for Quota Single Stage - One E 2022-05-1 nstruction of weekend marke TF / A4224 Post Open - National 1 Envelope proce 7,500.00 7,458.27 Completed 2021-09-18 2021-11-13 2022-02-05 cess to Markets tions nvelope 2 t shed under the Samtse Dzo ss (Non Bank-SPD ngkhag. ) BT-SD-236745-CW-RFQ / Co nstruction of field pack house Component 3: Enhancing Ac Request for Quota Single Stage - One E Other (with field f 2023-07-2 TF / B6044 Post Open - National 12,678.00 0.00 Completed 2022-12-05 2023-01-30 2023-03-11 at Yoeseltse o be owned by t cess to Markets tions nvelope or explanation) 9 he identified Farmers Group ( Sl No.3.1.1) BT-SD-378637-CW-RFQ / Co Component 2: Enhancing Fa Request for Quota Single Stage - One E Other (with field f 2024-06-2 nstruction of oyster mushroo TF / B6044 Post Open - National 12,200.00 0.00 Completed 2024-01-05 2024-02-25 2023-12-15 rmer Productivity tions nvelope or explanation) 4 m production unit (2.1.2) GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual BT-SD-205662-GO-RFQ / Pro curement of 60-drip irrigatio n sets, 45-pruning saw, 45-pr uning secateurs, 45-top prun Component 2: Enhancing Fa Request for Quota Single Stage - One E er, 12-Sipaulin sheets, 20-fle TF / A4224 Post Open - National 27,000.00 1,758.00 Completed 2021-01-06 2021-03-03 2021-03-14 2021-08-30 2021-06-29 rmer Productivity tions nvelope xible pipes, 50- rolls of mulch ing plastics, 35-green shed n ets, 20-vegetable planter, 30 -low cost poly house and 200 -seedling trays. BT-SD-206003-GO-RFQ / Pro curement of Post Harvest an d Processing Equipment such Component 3: Enhancing Ac Request for Quota Single Stage - One E TF / A4224 Post Open - National 23,000.00 2,574.49 Completed 2021-02-09 2021-04-06 2021-03-02 2021-10-03 2021-06-29 as Ginger peeler, Ginger grin cess to Markets tions nvelope der, Electric dryer, Ginger sli cer, Weighing Balance and Gi nger Packaging Machine. BT-SD-208285-GO-RFQ / Pro curement of office furniture a nd equipment (file cabinet, t Component 3: Enhancing Ac Request for Quota Single Stage - One E TF / A4224 Post Open - National 1,700.00 659.20 Completed 2021-02-06 2021-04-03 2021-03-03 2021-09-30 2021-06-20 able, executive chair, visitor cess to Markets tions nvelope chairs, file rack, weighing bal ance, display fridge and displ ay shelves) BT-SD-229771-GO-RFB / Pro curement of Agriculture tools and equipment: Green Shed Net, Nursery tray, Mulching P Component 2: Enhancing Fa Single Stage - One E TF / A4224 Post Request for Bids Open - National 93,000.00 7,016.48 Completed 2021-07-15 2021-10-25 2021-07-20 2021-08-31 2021-11-08 2021-09-30 2021-12-08 2021-11-04 2021-12-21 2022-05-03 2022-05-28 lastic, water tanks, Flexible p rmer Productivity nvelope ipes, Plastic impulse sprinkle, Watering can, Knapsacks spr ayers, Rabbits nets(Nylon), Watering pump, and drip set s. BT-SD-229772-GO-DIR / Proc urement of Vegetable seeds Component 2: Enhancing Fa such as Cabbage, Broccoli, M TF / A4224 Post Direct Selection Direct 14,300.00 9,410.26 Completed 2021-07-15 2021-08-10 2021-07-20 2021-08-10 2021-08-24 2021-08-14 2022-02-20 2021-10-15 rmer Productivity .green, Hybrid Onion, Hybrid tomato, pea, Hybrid chilli, Be ans and seeds potatoes. BT-SD-229773-GO-DIR / Proc Component 2: Enhancing Fa urement of Bio-pesticide ( ne TF / A4224 Post Direct Selection Direct 750.00 3,106.35 Completed 2021-07-15 2022-05-19 2021-07-20 2022-05-20 2021-08-24 2022-05-24 2022-02-20 2022-06-27 rmer Productivity em oil) to be issued to projec t Gewogs. BT-SD-229774-GO-RFB / Pro curement of Prefabricated P Component 2: Enhancing Fa Single Stage - One E oly house (20*5 m)-105 sets TF / A4224 Post Request for Bids Open - National 77,000.00 0.00 Canceled 2021-07-15 2021-07-20 2021-08-31 2021-09-30 2021-11-04 2022-05-03 rmer Productivity nvelope and 20*24- 2 sets to be issue d to project Gewogs under th e project. BT-SD-236832-GO-RFQ / Pro curement of Mini tillers and Component 2: Enhancing Fa Request for Quota Single Stage - One E with bed making accessories TF / A4224 Post Open - National 19,500.00 7,003.46 Completed 2021-07-20 2021-09-14 2021-12-21 2022-03-13 2022-02-13 rmer Productivity tions nvelope (women-friendly)-19 sets to b e issued to project Gewogs u nder the Dzongkhag. BT-SD-229776-GO-RFQ / Pro curement of Convection Micr o wave oven- 3 nos; Mixture Component 3: Enhancing Ac Request for Quota Single Stage - One E grinder-3 nos; digital weighin TF / A4224 Post Open - National 10,500.00 3,285.33 Completed 2021-07-20 2021-09-14 2021-12-21 2022-03-13 2022-02-13 cess to Markets tions nvelope g balance-3 nos; Fruit & Veg etable dehydration machines -3 nos, sealing machine, pac kaging machine and plastic c rates. BT-SD-229777-GO-RFQ / Pro Component 3: Enhancing Ac Request for Quota Single Stage - One E curement of deep freezer an TF / A4224 Post Open - National 7,500.00 3,803.38 Completed 2021-07-20 2021-09-14 2021-12-21 2022-03-13 2022-02-13 cess to Markets tions nvelope d display fridge to used in sal es outlests. BT-SD-311909-GO-RFB / Pro curement of 150 nos Green S hed Net,150 nos nursery tray ,150 nos of Mulching plastic; Component 2: Enhancing Fa Single Stage - One E TF / B6044 Post Request for Bids Open - National 36,725.00 0.00 Completed 2022-12-30 2022-11-10 2023-01-04 2022-11-14 2023-02-15 2022-12-12 2023-03-17 2022-12-13 2023-04-21 2023-02-16 2023-07-20 53nos. of water storage tank, rmer Productivity nvelope 40 nos flexible hose pipe;10 0 rolls Rabit net;100 nos Plas tic sprinkler;20 nos drip Irriga tion set (Sl.No. 2.3.2) Page 1 BT-SD-308659-GO-DIR / Proc urement of 20 rolls of HDPE p Component 2: Enhancing Fa ipe for drip irrigation sets to TF / B6044 Post Direct Selection Direct - National 900.00 0.00 Completed 2022-10-20 2023-05-04 2022-10-22 2023-05-05 2022-10-30 2023-05-13 2022-11-29 2023-06-25 rmer Productivity COVID-affected/youths ventu ring into farm business (on c ost sharing) (Sl. No. 2.3.2) BT-SD-308662-GO-RFQ / Pro curement of 20 nos. of wome n- friendly mini-tillers to be is Component 2: Enhancing Fa Request for Quota Single Stage - One E TF / B6044 Post Limited 8,875.00 0.00 Completed 2022-10-25 2022-12-01 2022-12-29 2023-02-26 2023-03-29 sued to the women headed h rmer Productivity tions nvelope ousehold of project gewogs o n cost sharing basis (Sl. No. 2 .3.7) BT-SD-308666-GO-RFB / Pro curement of 70 nos. of poly h Component 2: Enhancing Fa Single Stage - One E ouses to be issued to the far TF / B6044 Post Request for Bids Open - National 60,345.00 0.00 Completed 2022-11-20 2022-11-10 2022-11-25 2022-11-14 2023-01-06 2022-12-12 2023-02-05 2022-12-13 2023-03-12 2023-02-19 2023-07-10 rmer Productivity nvelope mer beneficiaries on cost-sha ring basis (Sl.No.2.3.4) BT-SD-308675-GO-DIR / Proc urement of hybrid vegetable seeds -Brocolli, chilli, tomato, onion, cauliflower, cabbage, Component 2: Enhancing Fa TF / B6044 Post Direct Selection Direct - National 20,195.00 0.00 Completed 2023-01-30 2023-03-24 2023-02-01 2023-03-24 2023-02-13 2023-04-02 2023-03-15 2023-06-14 beans, carrot, peas, green le rmer Productivity aves (Sl.No. 2.3.5 ) and padd y seeds to enhance the capa city of the Dzongkhag to achi eve rice sufficiency (Sl.No.2.3 .6) BT-SD-308684-GO-DIR / Proc urement of Seed Potato to b Component 2: Enhancing Fa e issued to the farmers of pr TF / B6044 Post Direct Selection Direct - National 3,805.00 0.00 Completed 2022-10-30 2022-08-03 2022-11-01 2022-08-05 2022-11-13 2022-08-23 2022-12-13 2022-10-18 rmer Productivity oject gewogs to enhance pot ato production (Sl. No. 2.3.1) BT-SD-308686-GO-RFQ / Pro curement of plastic crates an d packaging materials to be i Component 3: Enhancing Ac Request for Quota Single Stage - One E ssued to the farmer beneficia TF / B6044 Post Limited 3,803.00 0.00 Completed 2022-10-25 2022-12-01 2022-12-20 2023-02-24 2023-03-20 cess to Markets tions nvelope ries such as youths or FGs in volved in marketing of agricu ltural products from Samtse Dzongkhag (Sl.No. 3.1 (b).1) BT-SD-308688-GO-RFQ / Pro curement of mushroom spa wn production equipment (la Component 2: Enhancing Fa Request for Quota Single Stage - One E minar flow chamber and auto TF / B6044 Post Limited 6,973.00 0.00 Completed 2022-10-25 2022-12-15 2022-12-20 2023-03-05 2023-03-20 2023-06-28 rmer Productivity tions nvelope clave) to issued to the farmer s to enhance the capacity of project gewog to produce en ough mushrooms (Sl.No. 2.2. 2) BT-SD-378638-GO-DIR / Proc Component 2: Enhancing Fa urement of potato seeds to e TF / B6044 Post Direct Selection Direct - National 3,700.00 0.00 Completed 2023-12-31 2023-09-13 2024-01-05 2023-10-07 2024-01-25 2023-10-09 2024-03-10 rmer Productivity nhance potato production (2. 3.1) BT-SD-378639-GO-RFQ / Pro curement of Plastic mulching , green net and rabbit net to Component 2: Enhancing Fa Request for Quota Single Stage - One E TF / B6044 Post Open - National 18,300.00 0.00 Completed 2024-01-05 2024-02-21 2024-01-15 2024-04-21 2024-04-10 be provided to progressive fa rmer Productivity tions nvelope rmers/youths venturing into f arm business (on cost sharin g) (2.3.2) BT-SD-378640-GO-DIR / Proc urement of HDPE Pipes and water storage tank to be pro Component 2: Enhancing Fa TF / B6044 Post Direct Selection Direct - National 12,200.00 0.00 Completed 2023-12-31 2024-04-19 2024-01-05 2024-05-01 2024-01-21 2024-03-21 2024-06-18 vided to progressive farmers/ rmer Productivity youths venturing into farm b usiness (on cost sharing) (2.3 .2) BT-SD-378641-GO-RFB / Pro curement of prefabricated po Component 2: Enhancing Fa Single Stage - One E TF / B6044 Post Request for Bids Open - National 30,500.00 0.00 Completed 2023-12-31 2023-10-26 2024-01-05 2023-10-27 2024-02-04 2023-11-27 2024-02-19 2023-12-12 2024-03-15 2023-12-29 2024-06-13 2024-04-10 ly houses to farmer beneficia rmer Productivity nvelope ries on cost-sharing basis (2. 3.4) BT-SD-378642-GO-DIR / Proc urement of hybrid vegetable seeds (chili, beans, cauliflow er, broccoli, tomato & onion) Component 2: Enhancing Fa TF / B6044 Post Direct Selection Direct - National 8,600.00 0.00 Completed 2023-12-31 2023-09-04 2024-01-05 2023-09-04 2024-01-30 2024-03-15 to enhance the capacity of th rmer Productivity e Dzongkhag and Gewogs to produce vegetables at comm ercial scale (2.3.5) & HYV ric e (2.3.6) BT-SD-378643-GO-RFQ / Pro Component 2: Enhancing Fa Request for Quota Single Stage - One E curement of women- friendly TF / B6044 Post Open - National 12,200.00 0.00 Completed 2024-01-05 2024-02-28 2024-01-15 2024-04-28 2024-05-27 rmer Productivity tions nvelope labor-saving machinery (mini -tillers) (2.3.7) BT-SD-435665-GO-RFQ / Pro Component 4: Project Manag Request for Quota Single Stage - One E Pending Impl curement of office equipmen TF / B6044 Post Open - National 7,500.00 0.00 2024-08-05 2024-09-30 2024-11-29 ement tions nvelope ementation t & safety gears (4.2) NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2