PROCUREMENT PLAN Project information: Vietnam – Improved Land Governance Project (P154387) Project Implementation agency: CPMU established by General Department of Land Administration (GDLA) and 33 PPMUs established at Provincial Department of Natural resources and Environment in 33 project provinces Date of the procurement Plan: June 3, 2016, updated May 2018 Period covered by this procurement plan: (January 2018 – December 2019) A. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. B. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. 1. Open Competitive Procurement: When the Recipient uses its own national open competitive procurement arrangements as set forth in (a) Article 20 on Open Bidding of the Recipient’s Law on Procurement No. 43/2013/QH13 dated November 26, 2013 and related provisions necessary to effect the same; and (b) the Recipient’s Decree No. 63/2014/ND-CP dated June 26, 2014 Guiding Implementation of the Law on the Procurement (collectively, “National Procurement Laws”), such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. (i) No domestic preference over foreign bidders shall be granted to national bidders in bid evaluation, nor shall foreign bidders be asked or required to form joint ventures with or be subcontractors to national bidders in order to submit a bid. (ii) The model bidding documents (harmonized model bidding documents) agreed with the Association shall be used. (iii) No bid shall be eliminated from detailed evaluation on the basis of minor, non-substantive deviations. The evaluation of bidder’s qualifications shall be conducted separately subsequent to the technical and commercial evaluation of the bid. (iv) A bidder shall neither be required nor permitted, as a condition for award, to undertake obligations not specified in the bidding documents or otherwise to modify the bid as originally submitted. (v) No bid shall be rejected on the basis of a comparison with the employer’s estimate and budget ceiling. (vi) The Recipient shall implement an effective mechanism allowing bidders to complaint and have their complaints handled in a timely manner. The complaints mechanism shall allow the submission of anonymous complaints. 2. National Procurement Arrangements Other Than National Open Competitive Procurement: Not applicable. C. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for provision of hosting services and bandwidth, including but may not limited to leasing services and equipment for (i) Database server (middle-ware tier and Application tier) and location for database server (data tier), (ii) management service of Data center, and (iii) Bandwith for MPLIS as identified in the PPSD and to be reflected in Procurement Plan tables. D. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable E. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works): Not Applicable F. Other Relevant Procurement Information: (i) Application of paragraph 3.23.b) under Section III. Governance on Eligibility of the Procurement Regulations would allow eligible state- owned entities equal participation with the private sector for contracting specialized technical services for cadastral database development. This would apply only to those State-Owned Enterprises (SOEs) and Public Service Units (PSUs) that clearly meet the eligibility criteria stated in that paragraph. (ii) Participation of Public Service Units (PSUs): State entities under direct supervision by the respective provincial DONRE are allowed to be directly contracted, for services which can only be performed by these units - as force accounts. Paragraphs 6.54 and 6.55 (e) of the Procurement Regulations allow these PSUs be assigned in form of Force Account to perform tasks in accordance with the steps explained in the Unit Price and the relevant cost norms prescribed for technical assignment. These items account for about 30% of the total budget of each package. (iii) Method of contractor selection for procurement of the peripherals equipment for LROs will follow the framework agreement approach. The CPMU will set up framework agreements (with unified technical requirements, pricing method, etc.) as guidance at national level and PPMUs will conduct the call-off process at provincial or inter-provincial level. PROCUREMENT Vietnam : Vietnam: Project for Improved Land Governance and Databases (VILG) PLAN General Information Country: Vietnam 2020-01-08 Bank’s Approval Date of the Original Procurement Plan: 2023-06-29 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P154387 GPN Date: 2018-05-31 Project Name: Vietnam: Project for Improved Land Governance and Databases (VILG) Loan / Credit No: IDA / 58870 Nghe An Provincial Project Management Unit for VILG Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual VILG-NA-G-FRA.03 / Automat Establishment and Develop Request for Quota Single Stage - One E ic queing system and custom IDA / 58870 ment of the Multi-Purpose La Post Limited 108,000.00 0.00 Completed 2021-11-26 2021-11-25 2021-12-07 2021-12-31 2022-02-21 tions nvelope er service quality assessmen nd Information System and L t and Database VILG-NA-G-FRA.04 / Equipme Strengthening Quality of Lan Request for Quota Single Stage - One E IDA / 58870 Post Limited 522,000.00 0.00 Completed 2021-11-26 2021-11-25 2021-12-07 2021-12-31 2022-01-09 nt for provincial MPLIS d Service Delivery tions nvelope VILG-NA-G-05 / Office equip ment for automatic queing sy Strengthening Quality of Lan Request for Quota Single Stage - One E Pending Impl IDA / 58870 Post Open - National 43,200.00 0.00 2021-12-10 2021-12-24 2021-12-31 stem and customer service q d Service Delivery tions nvelope ementation uality assesment NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual VILG-NA-TS-01 / Buildinh lan d database for Nam Dan and Nghi Loc District - Nghe An Pr Establishment and Develop ovince. This package include ment of the Multi-Purpose La Single Stage - One E IDA / 58870 Post Request for Bids Open - National 880,000.00 1,722,278.63 Completed 2020-02-13 2019-03-10 2020-02-18 2020-03-27 2020-04-23 2020-03-28 2020-06-20 2020-04-17 2020-07-18 2021-10-09 2023-01-09 02 lot, lot 1 for Nam Dan Dist nd Information System and L nvelope rict with 350,000.00 USD, lot and Database 2 for Nghi Loc District with 5 30,000.00 USD (This 2 distric ts in the 2019 plan). VILG-NA-TS-03 / Buildinh lan d database for Yen Thanh an d Nghia Dan District - Nghe A Establishment and Develop n Province. This package incl ment of the Multi-Purpose La Single Stage - One E IDA / 58870 Post Request for Bids Open - National 1,111,000.00 1,093,830.63 Signed 2020-02-13 2020-03-10 2020-02-18 2020-03-27 2020-04-23 2020-03-28 2020-05-13 2020-04-17 2020-07-18 2021-10-09 ude 02 lot, lot 1 for Yen Than nd Information System and L nvelope h District with 622,000.00 US and Database D, lot 2 for Nghia Dan District with 489,000.00 USD (This 2 districts in the 2019 plan). VILG-NA-TS-04 / Building lan d database for Cua Lo town Establishment and Develop and Vinh city - Nghe An provi ment of the Multi-Purpose La Single Stage - One E IDA / 58870 Post Request for Bids Open - National 625,000.00 619,308.05 Signed 2020-01-13 2020-03-13 2020-01-18 2020-02-25 2020-04-23 2020-02-26 2020-06-20 2020-03-17 2020-07-18 2021-09-08 nce. This package include 02 nd Information System and L nvelope Lot, Lot 1 for Vinh city with 5 and Database 10,000 USD, Lot 2 for Cua Lo town with 115,000 USD. VIGL-NA-FA-04 / Building lan Establishment and Develop d database for Cửa Lò town a ment of the Multi-Purpose La IDA / 58870 Post Force Account Direct 120,000.00 115,033.36 Signed 2020-01-13 2020-04-03 2020-01-18 2020-04-03 2020-02-07 2020-04-10 2021-07-31 nd Vinh City (Work by Land R nd Information System and L egistration Office) and Database VILG-NA-FA-03 / Building lan d database for Yen Thanh Dis trict and Nghia Dan District ( Establishment and Develop Work by Land Registration Of ment of the Multi-Purpose La IDA / 58870 Post Force Account Direct 270,000.00 263,516.75 Signed 2020-02-13 2020-04-03 2020-02-18 2020-04-03 2020-03-09 2020-04-10 2021-08-31 fice); These 2 districts in the nd Information System and L 2019 plan (These 2 districts and Database belong to 86 districts that ha ve been registered with the World Bank to prioritize impl ementatio VILG-NA-FA-01 / Building lan d database for Nam Dan Dist rict and Nghi Loc District (Wo Establishment and Develop rk by Land Registration Offic ment of the Multi-Purpose La IDA / 58870 Post Force Account Direct 202,000.00 290,549,291.46 Completed 2020-02-13 2020-04-03 2020-02-18 2020-04-03 2020-03-09 2021-04-10 2021-08-31 2023-01-10 e); These 2 districts in the 20 nd Information System and L 19 plan (These 2 districts bel and Database ong to 86 districts that have been registered with the Wor ld Bank to prioritize impleme ntation) VILG-NA-FA-05 / Building lan Establishment and Develop d database for Hung Nguyen, ment of the Multi-Purpose La IDA / 58870 Post Force Account Direct 255,000.00 252,446.25 Signed 2020-03-10 2020-04-03 2020-03-15 2020-04-03 2020-04-04 2020-05-03 2021-09-26 Thanh Chuong district and Th nd Information System and L ai Hoa town (Work by Land R and Database egistration Office). VILG-NA-FA-06 / Building lan Establishment and Develop d database for Dien Chau, Qu ment of the Multi-Purpose La IDA / 58870 Post Force Account Direct 311,000.00 309,746.32 Signed 2020-03-10 2020-04-03 2020-03-15 2020-04-03 2020-04-04 2020-05-03 2021-09-26 ynh Luu district and Hoang M nd Information System and L ai town (Work by Land Regist and Database ration Office). VILG-NA-TS-06 / Building lan d database for Dien Chau, Qu ynh Luu district and Hoang M Establishment and Develop ai town - Nghe An Province. T ment of the Multi-Purpose La Single Stage - One E IDA / 58870 Post Request for Bids Open - National 1,245,000.00 1,221,966.31 Completed 2020-03-10 2020-04-07 2020-03-15 2020-04-22 2020-04-08 2020-04-23 2020-05-21 2020-05-13 2020-08-11 2021-11-04 his package include 03 lots ( nd Information System and L nvelope Dien Chau district with 523,0 and Database 00.00 USD, Quynh Luu Distri ct with 519,000.00 USD, Hoa ng Mai town with 203.000 US D). Page 1 VIGL-NA-TS-05 / Building lan d database for Hung Nguyen, Thanh Chuong district and Th Establishment and Develop ai Hoa town - Nghe An Provin ment of the Multi-Purpose La Single Stage - One E IDA / 58870 Post Request for Bids Open - National 1,032,000.00 999,174.12 Signed 2020-03-10 2020-04-08 2020-03-15 2020-04-22 2020-04-08 2020-04-23 2020-05-21 2020-05-13 2020-08-10 2021-11-04 ce. This package include 03 l nd Information System and L nvelope ots (Hung Nguyen District wit and Database h 200,000.00 USD, Thanh Ch uong District with 696,000.0 0 USD, Thai Hoa town with 1 36,000 USD). VILG-NA-TS-07 / Developing land database in Anh Son, Co Establishment and Develop n Cuong, Tuong Duong, Ky S ment of the Multi-Purpose La Single Stage - One E on districts. The package is d IDA / 58870 Post Request for Bids Open - National 749,000.00 0.00 Canceled 2022-05-20 2022-05-30 2022-06-29 2022-07-09 2022-07-29 2023-05-25 nd Information System and L nvelope ivided into 3 lots: Lot 1: Anh and Database Son district (232.000 USD); C on Cuong (263.000 USD), Tu ong Duong and Ky Son (254. 000 USD) VILG-NA-TS-08 / Developing Establishment and Develop land database in Tan Ky and ment of the Multi-Purpose La Single Stage - One E Quy Hop districts. This packa IDA / 58870 Post Request for Bids Open - National 707,000.00 0.00 Canceled 2022-05-20 2022-05-30 2022-06-29 2022-07-09 2022-07-29 2023-05-25 nd Information System and L nvelope ge is divided into 2 lots. Lot 1 and Database : Tan Ky (416.000 USD), Quy Hop (291.000 USD) VILG-NA-TS-09 / Developing Establishment and Develop Single Stage - One E land database in Quy Chau a IDA / 58870 ment of the Multi-Purpose La Post Request for Bids Open - National 382,000.00 0.00 Canceled 2022-05-20 2022-05-30 2022-06-29 2022-07-09 2022-07-29 2023-05-25 nvelope nd Que Phong districts nd Information System and L and Database VILG-NA-FA-10 / Developing Establishment and Develop land database in Anh Son, Co ment of the Multi-Purpose La IDA / 58870 Post Direct Selection Direct 183,000.00 0.00 Canceled 2022-05-20 2022-05-30 2022-07-19 2023-05-15 n Cuong, Tuong Duong and K nd Information System and L y Son districts (work by LRO) and Database VILG-NA-FA-11 / Developing Establishment and Develop land database in Tan Ky and IDA / 58870 ment of the Multi-Purpose La Post Direct Selection Direct 199,000.00 0.00 Canceled 2022-05-20 2022-05-30 2022-07-19 2023-05-15 Quy Hop districts (work by LR nd Information System and L O) and Database VILG-NA-FA-12 / Developing Establishment and Develop land database in Quy Chau a IDA / 58870 ment of the Multi-Purpose La Post Direct Selection Direct 101,000.00 0.00 Canceled 2022-05-20 2022-05-30 2022-07-19 2023-05-15 nd Que Phong districts (work nd Information System and L by LRO) and Database CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2