Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : National Agriculture and Rural Inclusive Growth Loan Credit No. : IDA 59000 2. Date of General Procurement Notice : 9th February 2018 3. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National ( Goods) – Open < $3 million Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Less than 15 million Tender as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Method of Procurement Thresholds for Method (US$ equivalent) Open International (Non-consulting Equal to or More than 3 million Services) Open National (Non-consulting Less than 3 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods, information technology and Non-consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1.5 million (b) Works (including turnkey, supply & installation of plant and equipment and PPP); First procurement under the project irrespective of value and all procurements estimated to cost more than USD 5 million and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non- consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the procurement of goods following international market approach in accordance with Annex VI of the Regulations. Domestic preference shall not apply in the procurement of works. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: Applicable if stipulated in the PAD. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 (QBS) of the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of Selection the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.2 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. PROCUREMENT Kenya : National Agricultural and Rural Inclusive Growth Project PLAN General Information Country: Kenya 2019-06-11 Bank’s Approval Date of the Original Procurement Plan: 2023-06-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P153349 GPN Date: 2018-02-09 Project Name: National Agricultural and Rural Inclusive Growth Project Loan / Credit No: IDA / 59000 kirinyaga County Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-KIRINYAGA COUNTY-1439 Project Coordination and Ma Request for Quota Single Stage - One E Pending Imp 2020-07-2 78-CW-RFQ / renovation and IDA / 59000 Post Limited 3,972.00 0.00 2019-12-04 2020-01-29 nagement tions nvelope lementation 7 refurbishment of county proj ect office KE-KIRINYAGA COUNTY-2701 Request for Quota Supporting Community-Driv Request for Quota Single Stage - One E Pending Imp 2022-09-0 80-CW-RFQ / construction of IDA / 59000 Post Limited tions (Non Bank-S 19,400.00 0.00 2022-01-22 2022-03-05 en Development tions nvelope lementation 1 fish aggregation and processi PD) ng facility KE-KIRINYAGA COUNTY-2701 Request for Quota Supporting Community-Driv Request for Quota Single Stage - One E 2022-09-0 97-CW-RFQ / sewerage syste IDA / 59000 Post Limited tions (Non Bank-S 1,000.00 0.00 Canceled 2022-01-29 2022-03-12 en Development tions nvelope 8 m for waste management wo PD) rks GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-KIRINYAGA COUNTY-1146 Project Coordination and Ma Request for Quota Single Stage - One E 33-GO-RFQ / Purchase of offi IDA / 59000 Post Limited 23,500.00 17,758.80 Completed 2019-06-08 2019-06-24 2019-08-03 2019-07-10 2020-01-30 2019-08-20 nagement tions nvelope ce furniture and fittings KE-KIRINYAGA COUNTY-1402 Project Coordination and Ma Request for Quota Single Stage - One E 50-GO-RFQ / purchase of offi IDA / 59000 Post Limited 34,020.00 0.00 Signed 2019-12-04 2020-08-18 2020-01-29 2020-07-27 nagement tions nvelope ce furniture and fittings KE-KIRINYAGA COUNTY-1401 Project Coordination and Ma Request for Quota Single Stage - One E 75-GO-RFQ / purchase of 5 n IDA / 59000 Post Limited 8,000.00 7,459.91 Completed 2019-12-27 2020-03-30 2020-02-21 2020-04-18 2020-03-22 2020-07-01 nagement tions nvelope o. Laptop computers KE-KIRINYAGA COUNTY-1678 Project Coordination and Ma Request for Quota Single Stage - One E 91-GO-RFQ / video conferenc IDA / 59000 Post Limited 73,000.00 67,213.14 Completed 2020-05-02 2020-11-16 2020-05-30 2021-01-06 2020-06-29 2021-01-22 nagement tions nvelope ing equipment KE-KIRINYAGA COUNTY-1679 Project Coordination and Ma Request for Quota Single Stage - One E IDA / 59000 Post Limited 80,000.00 64,088.73 Completed 2020-05-02 2020-08-13 2020-05-30 2020-10-27 2020-06-29 2021-04-13 03-GO-RFQ / purchase of mot nagement tions nvelope or cycles KE-KIRINYAGA COUNTY-1782 73-GO-RFQ / procurement of Project Coordination and Ma Request for Quota Single Stage - One E IDA / 59000 Post Limited 29,525.00 27,349.47 Completed 2020-07-13 2020-08-13 2020-08-10 2020-10-23 2020-08-24 2020-12-16 Disruptive Agricultural Techn nagement tions nvelope ology (DAT) Equipment KE-KIRINYAGA COUNTY-1971 Project Coordination and Ma Request for Quota Single Stage - One E 86-GO-RFQ / purchase of 20 ( IDA / 59000 Post Limited 3,000.00 2,746.00 Completed 2020-08-17 2020-08-17 2020-09-21 2020-09-17 2020-10-05 2020-10-06 nagement tions nvelope no) tender boxes KE-KIRINYAGA COUNTY-1971 Supporting County Communi Request for Quota Single Stage - One E IDA / 59000 Post Limited 53,500.00 48,957.33 Completed 2020-10-26 2020-11-02 2020-12-07 2020-12-18 2021-01-06 2020-12-22 92-GO-RFQ / purchase of Equ ty-Led Development tions nvelope ipments KE-KIRINYAGA COUNTY-2082 Supporting County Communi Request for Quota Single Stage - One E 60-GO-RFQ / PURCHASE OF S IDA / 59000 Post Limited 6,500.00 23,186.46 Completed 2021-01-27 2021-03-18 2021-02-24 2021-05-16 2021-03-26 2021-06-09 ty-Led Development tions nvelope OIL TESTING EQUIPMENT KE-KIRINYAGA COUNTY-2148 Project Coordination and Ma Request for Quota Single Stage - One E 25-GO-RFQ / purchase of 20 IDA / 59000 Post Limited 12,000.00 10,818.39 Completed 2021-01-27 2021-03-18 2021-02-24 2021-05-13 2021-03-26 2021-06-09 nagement tions nvelope desktop computers and 20 pr inters KE-KIRINYAGA COUNTY-2201 Project Coordination and Ma Request for Quota Single Stage - One E Pending Impl IDA / 59000 Post Limited 1,600.00 0.00 2021-04-30 2021-05-28 2021-06-27 56-GO-RFQ / purchase of 1(n nagement tions nvelope ementation o) laptops KE-KIRINYAGA COUNTY-2702 Supporting Community-Driv Request for Quota Single Stage - One E Pending Impl 17-GO-RFQ / IoT water tempe IDA / 59000 Post Limited 900.00 0.00 2022-01-22 2022-03-05 2022-05-04 en Development tions nvelope ementation rature sensors KE-KIRINYAGA COUNTY-2690 67-GO-DIR / supply and deliv Supporting Community-Driv ery of tablets pre installed wi IDA / 59000 Post Direct Selection Direct 13,224.00 0.00 Signed 2022-03-01 2022-03-28 2022-03-06 2022-04-01 2022-04-10 2022-10-07 en Development th agripreneur digital license s and smart digital projectors for DAT activities KE-KIRINYAGA COUNTY-3432 34-GO-RFB / Supply, Installati on, testing and commissionin Strengthening Producer Org Single Stage - One E Pending Impl g of six (6) mechanical Eco-L IDA / 59000 anizations and Value Chain Post Request for Bids Open - National 374,707.00 0.00 2023-03-07 2023-03-12 2023-04-09 2023-04-16 2023-05-14 2023-09-11 nvelope ementation ogical Coffee Pulper of nomin Development al/intake capacity 6 to 7.5 m 3 complete with rotary scree n, three phase electric motor s. KE-KIRINYAGA COUNTY-3450 Supporting Community-Driv Request for Quota Single Stage - One E Pending Impl 25-GO-RFQ / purchase of (20) IDA / 59000 Post Limited 2,532.00 0.00 2023-03-04 2023-04-22 2023-07-21 en Development tions nvelope ementation no. soil augers KE-KIRINYAGA COUNTY-3636 33-GO-RFQ / purchase of (20 Supporting Community-Driv Request for Quota Single Stage - One E Pending Impl IDA / 59000 Post Limited 21,700.00 0.00 2023-06-03 2023-07-29 2023-10-27 ) desk top computers and (20 en Development tions nvelope ementation ) multi function printers KE-KIRINYAGA COUNTY-2701 69-GO-RFQ / supply and inst Supporting Community-Driv Request for Quota Single Stage - One E IDA / 59000 Post Limited 12,500.00 0.00 Canceled 2022-01-22 2022-02-26 2022-04-27 allation of (2) 40 ft steel stru en Development tions nvelope cture container for fish feed s torage and delivery. Page 1 NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-KIRINYAGA COUNTY-2690 Supporting Community-Driv Pending Impl 72-GO-DIR / provision of licen IDA / 59000 Post Direct Selection Direct 8,000.00 0.00 2022-01-17 2022-01-22 2022-02-26 2022-08-25 en Development ementation se for market technology plat form utilization KE-KIRINYAGA COUNTY-3472 55-NC-DIR / Set up, Installati Supporting Community-Driv Pending Impl on, Configuration and Commi IDA / 59000 Post Direct Selection Direct - National 22,265.00 0.00 2023-03-06 2023-03-11 2023-04-15 2023-07-14 en Development ementation ssioning of ACS (Automated Credit Scoring System) KE-KIRINYAGA COUNTY-3531 Supporting Community-Driv Request for Quota Single Stage - One E Pending Impl 88-NC-RFQ / Soil testing and IDA / 59000 Post Limited 9,875.00 0.00 2023-05-07 2023-07-02 2023-09-30 en Development tions nvelope ementation related services KE-KIRINYAGA COUNTY-3472 59-NC-DIR / Geospatial Mappi Supporting Community-Driv Pending Impl IDA / 59000 Post Direct Selection Direct - National 10,765.00 0.00 2023-05-02 2023-05-07 2023-06-11 2023-09-09 ng System (Farmer Database en Development ementation Analytics Dashboard and Mo bile Mapping App) CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-KIRINYAGA COUNTY-1730 Supporting Community-Driv Consultant Qualifi Under Implement 17-CS-CQS / recruitment of s IDA / 59000 Post Open - National 50,000.00 0.00 2020-05-13 2020-10-20 2020-05-27 2020-06-17 2020-11-05 2020-07-01 2021-06-16 2020-08-05 2021-10-29 en Development cation Selection ation ervice provider for chicken v alue chain. KE-KIRINYAGA COUNTY-1730 Supporting Community-Driv Consultant Qualifi Under Implement 22-CS-CQS / recruitment of s IDA / 59000 Post Open - National 50,000.00 0.00 2020-05-13 2020-10-20 2020-05-27 2020-06-17 2020-11-05 2020-07-01 2020-06-16 2020-08-05 2021-10-29 en Development cation Selection ation ervice provider for tomatoes value chain KE-KIRINYAGA COUNTY-1730 Supporting Community-Driv Consultant Qualifi Under Implement 24-CS-CQS / recruitment of s IDA / 59000 Post Open - National 50,000.00 0.00 2020-05-13 2020-10-20 2020-05-27 2020-06-17 2020-08-07 2020-07-01 2020-08-05 2021-10-29 en Development cation Selection ation ervice provider for avocado v alue chain KE-KIRINYAGA COUNTY-1730 Supporting Community-Driv Consultant Qualifi Under Implement 26-CS-CQS / recruitment of s IDA / 59000 Post Open - National 50,000.00 0.00 2020-05-13 2020-10-20 2020-05-27 2020-06-17 2020-11-05 2020-07-01 2021-06-16 2020-08-05 2021-10-29 en Development cation Selection ation ervice provider for dairy valu e chain KE-KIRINYAGA COUNTY-1486 07-CS-QCBS / recruitment of service provision (SP's)cosort Supporting Community-Driv Quality And Cost- IDA / 59000 Post Open - National 300,967.00 0.00 Canceled 2019-04-30 2019-05-21 2019-07-04 2019-08-01 2019-08-31 2019-10-05 2019-11-09 2020-11-08 ia to provide technical and a en Development Based Selection dvisory services to farmer an d community organisations i n prioritized value chains. INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 2