DRAFT PROCUREMENT PLAN FOR INITIAL 18 MONTHS Project Name and Number: Renewable Energy Generation and Access Increase (REGAIN) (P181250) Project Implementation Agency: Marshalls Energy Company (MEC) and Kwajalein Atoll Joint Utilities Resources (KAJUR) Date of the Procurement Plan: April 2024 Period covered by this Procurement Plan: May 1, 2024 – October 31, 2025 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” date September 2023 (“Procurement Regulations”), the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents (SPDs): The Bank’s SPDs shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. Rated Criteria shall be used for all International Competitive Procurement with exceptions. 1. Open Competitive Procurement: Such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. (i) No domestic preference over foreign bidders shall be granted to national bidders in bid evaluation, nor shall foreign bidders be asked or required to form joint ventures with or be subcontractors to national bidders in order to submit a bid. (ii) The Pacific procurement bidding template documents agreed with the Bank shall be used. The Borrower may use an approved electronic procurement system, acceptable to the Bank, for conducting the procurement process. 2. National Procurement Arrangements Other Than National Open Competitive Procurement: If the Borrower is approved to use its own national open competitive procurement arrangements as set forth in the Marshall Islands Procurement Code Act 2023, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: 1. The procurement is open to all eligible firms from any country. 2. The request for bids/request for proposals document shall require the Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting signed contracts, confirming application of, and compliance with, the Bank's Anti-Corruption Guidelines, including without limitation the Bank's right to sanction and the Bank's inspection and audit rights. 3. Publication of contract award information. 4. Rights for the Bank to review procurement documentation and activities; and 5. An effective complaints mechanism. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable. Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable. Domestic Preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works): Not Applicable. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations: Applicable Other Relevant Procurement Information. I. Works and Goods and Non-Consultant Services 1.1. Prior Review Threshold: Procurement Clearances subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Category Procurement Method Prior Review Thresholds Thresholds Applicable Remarks Applicable Remarks thresholds thresholds (US$) (US$) Works RFP/RFB ≥ 10.0 million None ≥ 2.0 million (International market approach) Request for < 2.0 million None Quotations Direct None No threshold; Selection meet requirements of Procurement regulations 7.13- 7.15 Goods and Non-Consulting Services RFP/RFB ≥ 2.0 million None ≥ 500,000 (International market approach) Request for < 2.0 million None Quotation Direct None No threshold; Selection meet requirements of Procurement regulations 7.13- 7.15 Notes: RFB: Request for Bids RFP: Request for Proposals 1.2. Procurement packages for Works, Goods and Non-Consulting Services with Procurement method and Time Schedule Contra Contract Estimate Selectio Approach Evalua Bank Time Schedule Comme ct No. Descriptions d n to Market tion Review Expecte Expected Contra nts Cost Method Appro (Prior/ d Contract ct (US$) ach Post) Bid- Award Duratio Opening Date n Date (month s) Component 1: Renewable Energy and Network Upgrade Works MH- Majuro RE 17,750,00 Request Open – Rated Prior Feb 1, Sep 1, 36 MEC- Generation: 0 for Internation Criteria 2025 2025 W-01 Design, supply and (12,250,0 Proposal al (Bids open install 3.5MW grid- 00 for (Single on April connected solar PV Majuro Stage): 15, Eval with 2.5MWh BESS, and Two lots finish on inverters, controls, 5,500,000 July 15, SCADA in Majuro; for Ebeye) 2025) and Ebeye RE Generation: 1MW grid-connected solar PV with 1MWh BESS, inverters, controls, SCADA in Ebeye MH- Majuro network 9,146,000 Request Open – Rated Prior Mar 1, Oct 1, 24 MEC- upgrade: Design, (4,896,00 for Internation Criteria 2025 2025 W-02 supply and install: 0 for Proposal al (i) upgrade of Majuro (Single feeders; and (ii) and Stage): upgrade of pad- 4,250,000 Two lots mounted for Ebeye) transformers in Majuro; and Ebeye network upgrade: Design, supervise, supply and install: (i) rehabilitation of 4 miles (6.4km) overhead line; and (ii) upgrade of pad- mounted transformers in Ebeye. MH- Majuro: funding for 1,500,000 Direct DS Prior Sep 1, Feb 1, 12 MEC- completion of Selection 2024 2025 W-03 construction of PS1 Building and commissioning of diesel generators funded under SEDeP. Goods MH- Majuro and 2,730,000 RFB Open – Rated Prior Sep 1, Feb 1, 12 MEC-G- Ebeye: Supply of (1,480,00 Internation Criteria 2024 2025 01 emergency service 0 for al vehicles (bucket Majuro trucks, crane and trucks, excavators, 1,250,000 cable reel trailers, for Ebeye) mobile test rigs, and inspection & service vehicles) 30,926,0 TOTAL 00 Component 2: Improved Access to Electricity in Outer Islands Works MH- Design, supply and 16,520,00 Request Open – Rated Prior Sep 2024 Mar 2025 24 MEC- construction of (i) 0 for Internation Criteria W-04 micro-grids in Arno Proposal al Island and Ine (Single island; and (ii) Stage): hybrid system with Two Lots diesel generation and rehabilitation of the distribution in Rongrong island, Jaluit island and Wotje island Component 3 - Institutional Strengthening and Implementation Support Goods MH- RFQ Open – Post Sep 2024 Mar 2025 3 MEC-G- Office equipment 40,000 Internation 02 al II. Selection of Consultants 2.1 Prior Review Threshold: Procurement Clearances to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Category Procurement Method Prior Review Thresholds Thresholds Applicable Remarks Applicable Remarks thresholds thresholds (US$) (US$) QCBS, QBS, Methods for ≥ 500,000 FBS, LCS consulting services (Using the are specified in most paragraph 7.3 to appropriate 7.12, Section VII of market the Procurement approach) Regulations. CQS (Open or ≥ 500,000 limited competition through national or international market approach, specified in the PP and agreed with the Bank. Direct None No threshold; meet Same as for Selection of requirements of competitive firms regulations 7.13- selection 7.15 Individual Essential individual ≥ 0.3 million Risk-based Consultants assignments will and for the approach be defined in the positions as Procurement Plan specified in agreed with the the PP agreed Bank and in line with the Bank with regulations 7.34-7.39 using the most appropriate market approach Notes: QCBS: Quality and Cost Based Selection, QBS: Quality Based Selection, FBS: Fixed Budget Based Selection, LCS: Least Cost Based Selection, CQS: Consultant’s Qualifications Based Selection 2.2 Consultancy Assignments with Selection Methods and Time Schedule: Contra Contract Estimate Selectio Approach Evalua Bank Time Schedule Comme ct No. Descriptions d n to Market tion Review nts Cost Method Appro (Prior/ Expecte Expecte Contract (US$) ach Post) d d Duratio Bid- Contract n Opening Award (months Date Date ) Component 1: Renewable Energy and Network Upgrade Consultant Services MH- Engineering 1,000,000 QCBS Open – Prior October Feb 2025 48 MEC- services for Internation 2024 CS-01 feasibility studies, al preliminary designs, bidding document preparation, contractor selection assistance, and supervision for solar PV in both Majuro and Ebeye (Owner’s Engineer) Component 2: Improved Access to Electricity in Outer Islands Consultant Services MH- Engineering 350,000 Direct Prior July 2024 September 36 Commented [NW1]: Should this be 36 MEC- services for Selection 2024 months? It should be lump sum and time CS-02 detailed studies, (CDS) based. preliminary designs, bidding document preparation, assistance in contractor selection, and supervision for (i) Hybrid Mini Grids in Arno and Ine Islands; (ii) Hybridization of diesel power plants in Jaluit, Wotje, and Rongrong; and (iii) Hybridization of Kili Island diesel power plants (Owner’s Engineer) MH- Engineering 500,000 QCBS Open - Prior October MEC- services for Inernation 2024 CS-03 supervision for (i) al Hybrid Mini Grids in Arno and Ine Islands; (ii) Hybridization of diesel power plants in Jaluit, Wotje, and Rongrong; and (iii) Hybridization of Kili Island diesel power plants (Owner’s Engineer) Component 3: Institutional Strengthening and Implementation Support Consultant Services Sub-component 3.1 Sector Development Assistance MH- Consultant service 350,000 CQS Open – Prior Oct 2024 Jul 2025 18 Commented [NW2]: CHECK FIGURE MEC- to develop RE Internation CS-03 database and al publish the reports. Sub-component 3.2: MEC & KAJUR Capacity Building MH- Solar PV engineer 200,000 IC Open – Post Jan 2026 Mar 2026 24 MEC- (2 years - come in Internation CS-04 after goods are al supplied) MH- Electrical Engineer 180,000 IC Open – Post Jan 2026 Mar 2026 24 MEC- (distribution Internation CS-05 network - 2 years) al Sub-component 3.3: Project Implementation Support MH- International 700,000 IC Open – Prior Aug Oct 2024 72 MEC- Project Manager Internation 2024 CS-06 (full time to start al and then part time) MH- Deputy Project 300,000 IC Open – Post Aug Oct 2024 72 MEC- Manager (Local) National 2024 CS-08 MH- Project 210,000 IC Open – Post Aug Oct 2024 72 MEC- Implementation National 2024 CS-09 Officer (Local) MH- Procurement Officer 210,000 IC Open – Post Aug Oct 2024 72 MEC- (Local) National 2024 CS-10 MH- Environmental & 210,000 IC Open – Post Aug Oct 2024 72 MEC- Social Safeguard National 2024 CS-11 Officer (local) MH- Project Accountant 210,000 IC Open – Post Aug Oct 2024 72 MEC- (Local) National 2024 CS-12 PROCUREMENT Marshall Islands : Renewable Energy Generation and Access Increase Project PLAN General Information Country: Marshall Islands 2024-06-06 Bank’s Approval Date of the Original Procurement Plan: 2024-06-06 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P181250 GPN Date: Project Name: Renewable Energy Generation and Access Increase Project Loan / Credit No: / Marshalls Energy Company Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MH-MEC-429534-CS-CDS / E ngineering services for detail ed studies, preliminary desig ns, bidding document prepar Direct - Internation Pending Impleme / Post Direct Selection 350,000.00 0.00 2024-06-16 2024-06-26 2024-08-30 2025-02-26 ation, and assistance in contr al ntation actor selection, (i) Hybrid Min i Grids in Arno and Ine Island s; (ii) Hybridization of diesel power plants in Jaluit, Wotje, and Rongrong; MH-MEC-429536-CS-INDV / P Individual Consult Pending Impleme / Post Open - National 210,000.00 0.00 2024-05-31 2024-07-19 2024-08-09 2024-09-13 2025-03-12 rocurment Officer (National) ant Selection ntation MH-MEC-429537-CS-INDV / E Individual Consult Pending Impleme nvironmental & Social Safegu / Post Open - National 210,000.00 0.00 2024-05-31 2024-07-19 2024-08-09 2024-09-13 2025-03-12 ant Selection ntation ard Officer (local) MH-MEC-429538-CS-INDV / F Individual Consult Pending Impleme / Post Open - National 210,000.00 0.00 2024-05-31 2024-07-19 2024-08-09 2024-09-13 2025-03-12 inance Officer (Local) ant Selection ntation MH-MEC-429539-CS-CDS / In Direct - Internation Pending Impleme ternational Project Manager ( / Prior Direct Selection 700,000.00 0.00 2024-05-31 2024-06-10 2024-08-14 2025-02-10 al ntation full time to start and then par t time) MH-MEC-429540-CS-INDV / Individual Consult Pending Impleme / Prior Open - National 300,000.00 0.00 2024-05-31 2024-07-19 2024-08-09 2024-09-13 2025-03-12 Deputy Project Manager (Loc ant Selection ntation al) MH-MEC-429541-CS-INDV / P Individual Consult Pending Impleme / Post Direct - National 210,000.00 0.00 2024-05-31 2024-06-10 2024-07-01 2024-08-05 2025-02-01 roject Implementation Officer ant Selection ntation (Local) Page 1