Himachal Pradesh Horticulture Development Project
Project ID : P151744
Procurement Plan
I. General
1. Bank’s approval Date of the procurement Plan : Original: March
22, 2016
2. Date of General Procurement Notice: May 19, 2015
3. Period covered by this procurement plan: 18 months
II. Goods and Works and non-consulting services.
1. Prior Review Threshold: Procurement Decisions subject to Prior
Review by the Bank as stated in Appendix 1 to the Guidelines for
Procurement:
Table 1: Procurement Methods
Category Method of Threshold (US$
Procurement Equivalent)
Goods and non- ICB >3,000,000
consulting LIB Wherever agreed by the
services (including World Bank
IT contracts) NCB Up to 3,000,000 (with NCB
conditions)
Shopping Up to 100,000
From UN Agencies As per para 3.10 of Guidelines
DC As per para 3.7 of Guidelines
Force Account As per para 3.9 of Guidelines
Framework As per para 3.6 of Guidelines
Agreements
Works ICB >40,000,000
NCB Up to 40,000,000 (with NCB
conditions)
Shopping Up to 100,000
DC As per para 3.7 of Guidelines
Force Account As per para 3.9 of Guidelines
Prior Review by the Bank : The World Bank will prior review all Terms of
Reference and the following contracts:
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• Works: All contracts more than US$15.0 million equivalent;
• Goods: All contracts more than US$3.0 million equivalent;
• Non-Consulting Services: All contracts more than US$3.0 million
equivalent;
The HPHDS will prior review the first contract issued by each implementing
entity, if the estimates of those contracts are below the prior review threshold
value. The Bank will conduct prior review for only those contracts whose
estimates fall in the prior review threshold value. In addition, justifications for
all contracts to be issued on Limited International Bidding (LIB), direct
contracting or single sourcing (>US$100,000) basis will be subject to prior
review by the World Bank. These thresholds are set for the initial 18 months
of project implementation and are based on the procurement performance of
the project, and may be modified. In addition, the Bank will carry out an annual
ex post procurement review of the procurement falling below the prior review
threshold mentioned above.
All contracts below the specified prior review threshold value will be subject
to Post Procurement Review (PPR). The implementing agency will prepare a
list of contracts and submit it to the World Bank for this purpose. The PPR will
be conducted on an annual basis.
2. Prequalification. Not applicable
3. Proposed Procedures for CDD Components (as per paragraph.
3.17 of the Guidelines: [Refer to the relevant CDD project
implementation document approved by the Bank or delete if not
applicable]
4. Reference to (if any) Project Operational/Procurement Manual:
Project Implementation Manual for World Bank Loan Project XYZ
04/01/2010 issued by <mention name of PIU>
5. Any Other Special Procurement Arrangements:
International Competitive Bidding (ICB) is the preferred method for
procurement of goods, works and non-consulting services using the World
Bank’s standard bidding document. In addition, the following methods
may be adopted depending upon size and complexity of subprojects in
accordance with Procurement Guidelines, and as agreed in the
Procurement Plan: (a) Limited International Bidding (LIB), (b) National
Competitive Bidding (NCB), (c) Shopping, (d) Framework Agreements, (e)
Direct Contracting, (f) Force Account, and (g) Procurement of UN
agencies. Limited International Bidding is essentially ICB by direct
invitation, is used only under exceptional circumstances, and will be
March 22, 2015
adopted only for packages that are specifically agreed by the World Bank
to be procured following LIB.
National Competitive Bidding (NCB) for procurement of goods and
works will be conducted in accordance with paragraphs 3.3 and 3.4 of the
Procurement Guidelines and the following provisions:
(i) Only the model bidding documents for NCB as agreed with the GoI
Task Force (and as amended from time to time), will be used for
bidding.
(ii) Invitation to bid will be advertised in at least one widely circulated
national daily newspaper (or on a widely used website or electronic
portal with free national and international access along with an
abridged version of the said advertisement published in a widely
circulated national daily giving the website/electronic portal details
from which the details of the invitation to bid can be downloaded),
at least 30 days prior to the deadline for the submission of bids.
(iii) No special preference will be accorded to any bidder either for price
or for other terms and conditions when competing with foreign
bidders, government-owned enterprises, small-scale enterprises or
enterprise from any given regional government;
(iv) Except with the prior concurrence of the World Bank, there will be
no negotiation of price with the bidders, even with the lowest
evaluated bidder;
(v) For prior review contracts, extension of bid validity will not be
allowed without the prior concurrence of the World Bank (i) for the
first request for extension if it is longer than four weeks; and (ii) for
all subsequent requests for extension irrespective of the period
(such concurrence will be considered by the World Bank only in
cases of Force Majeure and circumstance beyond the control of the
Purchaser/Employer);
(vi) For prior review contracts, re-bidding will not be carried out without
the prior concurrence of the World Bank;
(vii) The system of rejecting bids outside a pre-determined margin or
“bracket” of prices will not be used in the Project;
(viii) Rates contracts entered into by the Directorate General of Supplies
and Disposal (DGS & D) will not be acceptable as a substitute for
NCB procedures unless agreed with the World Bank on a case-by-
case basis. Such contracts will be acceptable however, for any
procurement under the shopping procedure;
(ix) The two or three envelop system will not be used (expect when
using the e-procurement system assessed and agreed by the World
Bank).
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Shopping. Procurement of goods, works and non-consulting services
may be carried out using the shopping method (paragraph 3.5 of the
Procurement Guidelines) for readily available, off-the-shelf products, or
simple civil works valued at less than US$100,000 and which do not
require tailor made designs as agreed with the World Bank or concerned
expert agencies. Such method, if any, will be agreed in the Procurement
Plan. The implementing agency and entities will solicit at least three price
quotations for the purchase of goods, materials, small works, or services
(non-consulting), to formulate a cost comparison report. If agreed by the
World Bank, under exceptional circumstances, (such as design sensitivity
due to location near a monument or appropriate technology),
International Shopping may be used wherein quotations will be solicited
from at least three suppliers in two different countries. Goods that
otherwise qualify for shopping could be procured directly from UN
agencies. In specific cases agreed with the World Bank, procurement may
be made from UN agencies as per paragraph 3.10 of the Procurement
Guidelines.
Direct Contracting. Direct contracting for the procurement of civil
works and goods (paragraph 3.7 of the Procurement Guidelines) may be
used to extend an existing contract or award a new contract. For such
contracting to be justified, the World Bank must agree that the price is
reasonable and that no advantage could be obtained by further
competition. Direct contracting can be used to procure from the private
sector, UN agencies/programs (for goods), or contractors or NGOs that
are already mobilized and working in the target areas.
Force Account. When contractors/suppliers are unlikely to bid at
reasonable prices because of the location and risk associated with the
subproject or a certain government agency has exclusive rights to a
certain type of works/supply, the borrower may use its own department’s
personnel and equipment or government owned construction units,
provided that the borrower has sufficient managerial capacity and
possesses the required technical and financial controls to report to the
World Bank on expenditure, as per paragraph 3.9 of the Procurement
Guidelines.
Framework Agreements. Directorate General of Supplies and
Disposal rate contracts will be acceptable as framework agreements for
the procurement of goods. Regional government level rate contracts will
be examined by the World Bank and if agreed upon, may also be used as
framework agreements. Implementing entities also have the option to set
up new framework agreements as per paragraph 3.6 of the Procurement
Guidelines.
March 22, 2015
Use of government institutions and enterprise. Government
owned enterprise or institutions in India may be hired based on their
unique and exceptional nature if their participation is considered critical
to the Project implementation. In such cases, the conditions given in
clauses 1.13 of the Consultant Guidelines will be satisfied and each case
will be subject to prior review by the World Bank.
6. Summary of the Procurement Packages planned during the first 18
months after project effectiveness : Available in separate Excel file
III. Selection of Consultants
1. Prior Review Threshold: Selection decisions subject to Prior Review
by Bank as stated in Appendix 1 to the Guidelines Selection and
Employment of Consultants:
Table 2: Procurement Methods
Category Method of Threshold (US$
Procurement Equivalent)
Consultants’ QCBS As per Section II of Guidelines
services CQS Up to 300,000
SSS As per para 3.8-3.11 of
Guidelines
Individuals As per Section V of Guidelines
LCS As per para 3.6 of Guidelines
QBS As per para 3.2 of Guidelines
FBS As per para 3.5 of Guidelines
(i) International >800,000
shortlist Up to 800,000
(ii) Shortlist may
comprise national
consultants only
The World Bank will prior review all Terms of Reference and the
following contracts:
• All contracts more than US$1.0 million equivalent for firm; and
• All contracts more US$300,000 equivalent for individuals.
The HPHDS will prior review the first contract issued by each
implementing entity, if the estimates of those contracts are below the
March 22, 2015
prior review threshold value. The Bank will conduct prior review for
only those contracts whose estimates fall in the prior review
threshold value. In addition, justifications for all contracts to be issued
on direct contracting or single sourcing (>US$100,000) basis will be
subject to prior review by the World Bank. These thresholds are set
for the initial 18 months of project implementation and are based on
the procurement performance of the project, and may be modified.
In addition, the Bank will carry out an annual ex post procurement
review of the procurement falling below the prior review threshold
mentioned above. All contracts below the specified prior review
threshold value will be subject to Post Procurement Review (PPR). The
implementing agency will prepare a list of contracts and submit it to
the World Bank for this purpose. The PPR will be conducted on an
annual basis.
2. Short list comprising entirely of national consultants: Short list of
consultants for services, estimated to cost less than US $ 800,000
equivalent per contract, may comprise entirely of national consultants in
accordance with the provisions of paragraph 2.7 of the Consultant
Guidelines.
3. Any Other Special Selection Arrangements:
Selection of Consultants—Quality and Cost Based Selection:
Consultant Services may be procured under contracts awarded on the
basis of Quality- and Cost-based Selection in accordance with the
provisions of Section II of Consultant Guidelines using the World Bank’s
Standard RFP. In addition, the following selection methods may be
adopted depending upon size and complexity of tasks and as agreed in
the Procurement Plan:
• Quality Based Selection (QBS)
• Selection under Fixed Budget (FBS)
• Least Cost Selection (LCS)
• Single Source Selection (SSS)
• Individual Consultant (IC)
Single-Source Selection of consulting firms or individual experts may be
used only if it presents a clear advantage over competition for the
required consulting services in accordance with paragraph 3.8 of the
World Bank’s Consultant Guidelines. Selection of consulting firms based
on Consultants’ Qualifications (CQS) may be appropriate for
assignments estimated to cost up to US$300,000 or equivalent in
accordance with paragraph 3.7 of the Consultant Guidelines.
Advertisement for expression of interest may be limited to the regional
level for assignments estimated to cost less than US$100,000. For
assignments that are estimated to cost less than US$50,000,
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advertisement is not mandatory as long as a shortlist of at least three
proven qualified firms is established. Shortlists of consultants for
services estimated to cost less than US$800,000 or the equivalent per
contract may be composed entirely of national consultants (paragraph
2.7 of Consultant Guidelines). Services for assignments that meet the
requirements set forth in paragraph 5.1 of the Consultant Guidelines
may be procured under contracts awarded to individual consultants in
accordance with the provisions of paragraphs 5.2 to 5.5 of the
Consultant Guidelines. Under the circumstances described in paragraph
5.6 of the Consultant Guidelines, such contracts may be awarded to
individual consultants on a sole source basis.
4. Consultancy Assignments with Selection Methods and Time
Schedule: Available in separate Excel file.
March 22, 2015
PROCUREMENT
India : Himachal Pradesh Horticulture Development Project
PLAN
General Information
Country: India Bank’s Approval Date of the Original Procurement Plan:
Revised Plan Date(s): (comma delineated, leave blank if none)
Project ID: GPN Date:
Project Name: Himachal Pradesh Horticulture Development Project
Loan / Credit No: /
Executing Agency(ies):
WORKS
Activity Reference No. / Estimated Actual Am Bid Evaluation Report
Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet
Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract
o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion
S$) ) for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned
GOODS
Activity Reference No. / Bid Evaluation Report
Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission /
Description Component Review Type Method and Recommendation Signed Contract Contract Completion
o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes
for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
NON CONSULTING SERVICES
Activity Reference No. / Bid Evaluation Report
Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission /
Description Component Review Type Method and Recommendation Signed Contract Contract Completion
o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes
for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
CONSULTING FIRMS
Activity Reference No. / Combined Evaluation
Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic
Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion
o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal
otiated Contract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
INDIVIDUAL CONSULTANTS
Activity Reference No. /
Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont
Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion
o. h unt (US$) (US$) d/Selected Consultant ract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
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