PROCUREMENT PLAN INDONESIA: National Urban Flood Resilience Project (NUFReP) General 1. Operation Information Country : Indonesia Borrower : Republic of Indonesia Project Name : Indonesia: National Urban Flood Resilience Project (NUFReP) (P173671) Loan/ Credit No. : Ministry Implementing Agencies : of Public Works and Housing (MPWH), Ministry of Home Affairs (MOHA) and Ministry of National Development Planning (BAPPENAS) 2. Bank’s approval Date of the procurement Plan: 3. Date of General Procurement Notice: 4. Period covered by this procurement plan: Effectiveness – Loan Closing Preamble All Procurements under the Project shall be carried out in accordance with the “World Bank’s Procurement Regulations for IPF Borrowers” (November 2020) (“Procurement Regulations”), and the provisions of the Procurement Plan and Project Operations Manual (POM), and shall take precedence over any national procurement regulations. In accordance with paragraph 5.4 of the Procurement Regulations, when approaching the national market all contracts to be procured through Open National Competitive procurement will follow the GoI’s procurement regulation (Perpres 16/2018) and amendment thereof subject to the conditions spelled out under the National Procurement Procedures section below. In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (November 2020) (“Procurement Regulations”) the World Bank’s Systematic Tracking of Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Procurement prior review thresholds and selection method threshold: The identified procurement risk under this Operation is ‘substantial’ after mitigation measures. Accordingly, all contracts listed in the Procurement Plan Table at or above the thresholds set out in below are subject to the Bank’s procurement prior review. All other contracts are subject to post-review. The prior review threshold has considered and applied for the emergency response. The following selection method threshold shall govern for procurement of goods, works, non-consulting services and consulting services. Procurement Approved Selection Type of Procurement Prior Review Method Threshold Threshold Works (including turnkey, supply & installation of plant and equipment, and PPP) International Open ≥ US$ 25 million ≥ US$ 10 million National Open at or above US$ 200k and ≥ US$ 10 million less than US$ 25 million Request for Quotation < US$ 200k N/A Direct Selection Subject to conditions as ≥ US$ 10 million per paragraph 6.8, 6.9 and 6.10 of the Procurement Regulations Goods and information technology International Open ≥ US$ 2 million ≥ US$ 2 million National Open at or above US$ 100k and ≥ US$ 2 million less than US$ 2 million Request for Quotation < US$ 100k N/A Direct Selection Subject to conditions as ≥ US$ 2 million per paragraph 6.8, 6.9 and 6.10 of the Procurement Regulations Non-Consulting Services International Open ≥ US$ 10 million ≥ US$ 2 million National Open at or above US$ 100k and ≥ US$ 2 million less than US$ 20 million Request for Quotation < US$ 100k N/A Direct Selection Subject to conditions as ≥ US$ 2 million per paragraph 6.8, 6.9 and 6.10 of the Procurement Regulations Consultants: firms International Open (Firms) - ≥ US$ 400k ≥ US$ 1 million QCBS, QBS, LCS, FBS and CQS National Open (Firms) - < US$ 400k - QCBS, QBS, LCS, FBS and CQS Direct Selection Subject to conditions as ≥ US$ 1 million per paragraph 7.13, 7.14 and 7.15 of the Procurement Regulations Consultants: individuals Procurement Approved Selection Type of Procurement Prior Review Method Threshold Threshold Competitive Selection All ≥ US$ 300k or as stated in the procurement plan Direct Selection Subject to conditions as ≥ US$ 300k per paragraph 7.39 of the Procurement Regulations The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Procedures conditions: In accordance with paragraph 5.3 of the Procurement Regulations, the procedures applicable to the procurement of goods, works, non-consulting services and consulting services under contracts awarded on the basis of National Open Competitive Procurement shall be those of the Tender/Seleksi methods as set forth in the Borrower’s Presidential Regulation No. 16/2018 dated March 16, 2018 provided that such arrangements continue to meet requirements of the paragraph 5.4 of the Procurement Regulations and the following conditions: 1. The procurement is open to eligible firms from any country. There shall not any restriction to the bidders’ participation including mandatory requirement to form in joint venture. 2. Any gaps between National Procurement Procedures and the Bank’s Procurement Regulations will be addressed and incorporated in the harmonized bidding documents acceptable by the Bank. Use of National e-Procurement System (SPSE): Unless informed otherwise by the Bank in writing, SPSE e-procurement system may be used only for procurement of goods, works and non-consultant services under Request for Bids through National Open Competitive method, applying the harmonized model bidding documents for National Open Competitive bidding agreed by the Bank. For selection of consultant services through QCBS method, only the modified SPSE (termed by LKPP as SPSE-“ICB”) may be used applying the Bank’s standard Request for Proposal document. Since at the present time LKPP has not yet developed the modified SPSE for procurement of goods, works and non-consultant services under International Open Competitive method, nor for selection of consultants under QBS, CQS, LCS, FBS and individual consultant selection methods, therefore procurement of all contract packages under these methods shall be carried out through non-electronic process with manual issuance of invitation for bids and receipt of bids, until such time that the modified SPSE has been completed by LKPP and assessed by the Bank to be acceptable. If the Bank determines the modified SPSE to be acceptable for use under the above- mentioned remaining procurement methods, the Bank will confirm through the Bank’s written no objection to LKPP and will also notify in writing to the implementing agencies. If during the implementation of the project, there are packages need to be procured under International Open Competitive Bidding method other than consulting services packages (civil works, goods, non-consulting services), then the World Bank will consider the procurement of all contract packages under these methods to be carried out through modified SPSE-ICB if it satisfies the World Bank guidelines and still adhere to the procurement principles. Use of National e-Catalogue System: Based on the Bank’s assessment of the national e-catalogue, the Bank allows the Implementing Units (PIUs) under World Bank financed Operations to use the national e-catalogue for procurement of small value of goods in lieu of the Request for Quotations method specified in the World Bank’s Procurement Regulations for IPF Borrowers within the parameters as below: a) For Goods (other than medicines) with estimated cost not more than USD 15,000 equivalent per contract. PIUs may use the national e-catalogue for procuring such items of goods within the above-specified threshold, if such goods are required under the Project and specified in the Procurement Plan approved by the Bank. b) Goods (other than medicines) with estimated cost greater than USD 15,000 but less than USD 100,000 equivalent per contract. PIUs may use the national e- catalogue for procuring such items of goods if such goods are required under the Project subject to fulfilling the following additional procedural requirement as below: PIU shall carry out a secondary procurement process through mini competition, by comparing the prices of similar goods offered by at least three different suppliers which available in the national e-catalogue and then selecting the Supplier with the lowest evaluated price on the basis of “as delivered" price at final destination (i.e., including inland transportation, insurance, applicable taxes and any other incidental charges for the delivery of the required quantity of goods at final destination). Other Relevant Procurement Information. - The Project Operations Manual (POM) shall set out the operating procedures for procurement and contract implementation matters under the project written in Bahasa, which shall be consistent with the procedures and rules specified under the Bank’s Procurement Regulations. In case of any difference of interpretation between the POM and the Bank’s Procurement Regulations, the later shall prevail; - Advance procurement may be applied under the operation especially for main consulting services. The Procurement Plan tables below are only for the first 18 months of project implementation. The Procurement Plan is a living document and can be revised if there are any changes during the implementation of the Project. Table 1. Procurement of Works, Goods, and Non-Consulting Service Procur Estimate Procure Expecte e- Procurem Target for N Implemen d Amount -ment d Bid Activity name ment ent Contract o t. Unit (per Review Publicat Categ Method Award AWP) Type ion Date ory 1 Flood control in BWS Works 16.090.42 National Prior 8 15 Veteran River Phase I Kalimanta 6 Open Septemb December n III er 2023 2023 2 Increased Capacity of BWS Works 11.968.08 National Prior 27 4 March Guring/Pekapuran Kalimanta 5 Open Novembe 2024 River and Kelayan n III r 2023 River 3 Flood Control for BBWS Works 23.137.43 National Prior 8 15 Tenggang River Pemali 4 Open Septemb December Juana er 2023 2023 4 Construction of BWS NT 1 Works 17.952.12 National Prior 8 15 Primary Drainage for 8 Open Septemb December Flood Control Bima city er 2023 2023 Table 2: Consultancy Assignments with Selection Methods and Time Schedule Estimat Procure Expected Target ed - N Implemen Procurement date of for Activity name Amount ment o t. Unit Method REOI Contract (per Review Initiation Award AWP) Type 1 Bridging Project CPMU 398.936 CQS, National Post 28 August 23 Management Consultant 2023 November (PMC) 2023 2 Bridging Technical CPIU 385.638 CQS, National Post 28 August 23 Management Consultant 2023 November (TMC) 2023 3 Bridging TMC NPIU NPIU- 385.638 CQS, National Post 4 October 2 January Bintek Bina OP Bintek-OP 2023 2024 4 Bridging PISC for BWS 536.667 QCBS, International Post 1 September 7 Banjarmasin Kalimanta 2023 December n III 2023 5 Bridging PISC for BBWS BBWS 380.000 CQS, National Post 1 September 27 Pemali-Juana Pemali 2023 November Juana 2023 6 Bridging PISC for Bima BWS NT 1 525.624 QCBS, International Post 1 September 7 City 2023 December 2023 7 Project Management CPMU 2.706.11 QCBS, International Prior 8 September 7 February Consultant (PMC) 7 2023 2024 8 Technical Management CPIU 2.393.61 QCBS, International Prior 8 September 7 February Consultant (TMC) 7 2023 2024 9 Procurement & Financial CPMU 6.667 Individual - Post 28 August 9 October Management Specialist Competitive 2023 2023 Selection 10 Project Monitoring CPMU 6.667 Individual - Post 28 August 9 October Specialist Competitive 2023 2023 Selection 11 Procurement Specialist NPIU- 8.849 Individual - Post 1 September 13 October MoHA Competitive 2023 2023 Selection 12 Institutional Specialist NPIU- 8.849 Individual - Post 1 September 13 October MoHA Competitive 2023 2023 Selection 13 Flood Risk Management BWS QCBS, International Prior 27 28 Plan for Limboto and Sulawesi II 2.333.33 September February Bolango – Bone - Gorontalo 3 2023 2024 Watershed 14 Review Masterplan and BWS QCBS, International Prior 26 October 27 March Design of Flood Control Kalimanta 1.666.66 2023 2024 and Primary Drainage of n IV - IKN 7 Sanggai Watershed Implementing Agency Capacity Building Activities with Time Schedule In this section the agreed Capacity Building Activities are listed. Bank team will provide trainings as and when required throughout the implementation of the project. Expected outcome / Activity Commen No. Estimated Duration Description ts 1 Bank’s Procurement Regulations 3 days 2 Systemic Tracking Exchange in 0.5 day Procurement (STEP) NOTE: Regardless of whether the package is subject to prior or post review, all TORs of consulting services both firm and individual shall be reviewed by the Bank. For procurement of goods, works and non- consulting services, the scope of work, technical specifications, environmental and social safeguard documents, cost estimates shall also be prior reviewed by the Bank PROCUREMENT Indonesia : Indonesia: National Urban Flood Resilience Project (NUFReP) PLAN General Information Country: Indonesia Bank’s Approval Date of the Original Procurement Plan: 2024-06-04 Revised Plan Date(s): (comma delineated, leave blank if 2024-06-04 none) Project ID: P173671 GPN Date: 2023-08-21 Project Name: Indonesia: National Urban Flood Resilience Project (NUFReP) Loan / Credit No: IBRD / 94590 Directorate of Water Resources Engineering Development - Directorate of Operation and Maintenance Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual ID-BINTEK - OP-430486-CS-I Program management and i Individual Consult Pending Impleme IBRD / 94590 Post Limited - National 11,749.00 0.00 2024-06-07 2024-06-12 2024-07-03 2024-08-07 2024-12-05 NDV / Management Project S mplementation support ant Selection ntation pecialist Page 1