Procurement Plan I. General 1. Project Information Country : Kenya Recipient : Republic of Kenya Project Name : National Agriculture and Rural Inclusive Growth Loan Credit No. : IDA 59000 2. Date of General Procurement Notice : 9th February 2018 3. Period Covered by this procurement plan : 18 months II. Goods, Works, and Non-Consulting Services 1. Thresholds for the Method of Procurement: Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than 3 million Open National ( Goods) – Open < $3 million Tender as per PPDA 2015 RFQ (Goods) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Open International (Works) Equal to or more than 15 million Open National (Works) - Open Less than 15 million Tender as per PPDA 2015 RFQ (works) Less than 20,000 or as stipulated in Kenya Procurement Regulations 2017 Method of Procurement Thresholds for Method (US$ equivalent) Open International (Non-consulting Equal to or More than 3 million Services) Open National (Non-consulting Less than 3 million Services) - Open Tender as per PPDA 2015 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection (Project Procurement Risk Rating is “High”): (a) Goods, information technology and Non-consulting Services: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 1.5 million (b) Works (including turnkey, supply & installation of plant and equipment and PPP); First procurement under the project irrespective of value and all procurements estimated to cost more than USD 5 million and The prior review thresholds will be reviewed during the implementation of the project and modified, based on the risk assessment. 2. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non- consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 3. Prequalification Not Applicable Domestic Preference. The provision of domestic preference shall be applied in the procurement of goods following international market approach in accordance with Annex VI of the Regulations. Domestic preference shall not apply in the procurement of works. 4. Reference to Standard Procurement Documents Bank’s Standard RFB Goods and RFP Consulting Services dated July 2016 will be used as a base and incorporating suitable modifications and the same would be agreed with the Bank subject international competition. 5. Any Other Special Procurement Arrangements A. Procurement approach under CDD Approach by Communities: Applicable if stipulated in the PAD. B. When approaching the national market, as agreed in the Procurement Plan, the Open Tender procedure of Public Procurement and Asset Disposal Act 2015 and Regulations 2017 may be used. The specific Requirements for national open competitive procurement include the following: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping, direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. 6. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 (QBS) of the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Open Competitive As per requirements of para 7.36 and 7.37 of Selection the Regulations Limited Competitive As per requirements of para 7.38 of the Selection Regulations Direct Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than USD 0.5 million. (b). Individual Consultant: all procurements estimated to cost more than USD 0.2 million Terms of Reference (ToR) for all consultant contracts shall be furnished to the Bank for its prior review and No Objection. PROCUREMENT Kenya : National Agricultural and Rural Inclusive Growth Project PLAN General Information Country: Kenya Bank’s Approval Date of the Original Procurement Plan: 2019-10-03 2022-02-17 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P153349 GPN Date: 2018-02-09 Project Name: National Agricultural and Rural Inclusive Growth Project Loan / Credit No: IDA / 59000 N Executing Agency(ies): akuru County WORKS Activity Reference No. / Estimated Actual Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification High SEA/SH Procurement Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Contract Description Component Review Type Method Market Approach Amount Amount Document / and Recommendation Signed Contract No. Process (Y/N) Risk Document Type Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Completion (US$) (US$) Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned KE-NAKURU COUNTY- 149034-CW-RFQ / Project Coordination and Request for Single Stage - One 2020-08- IDA / 59000 Post Limited 24,070.86 0.00 Canceled 2019-12-25 2020-02-19 RENOVATION OF OFFICE Management Quotations Envelope 17 SPACE KE-NAKURU COUNTY- 214828-CW-RFQ / Supporting County EXCAVATION OF 20 ( NO) Request for Single Stage - One 2021-04- IDA / 59000 Community-Led Post Limited 54,471.17 53,095.34 Signed 2021-02-07 2021-04-22 2021-03-10 2021-05-17 FARM PONDS OF 100M3 IN Quotations Envelope 24 Development NJORO SIGOTIK SLM IN NJORO SUB COUNTY KE-NAKURU COUNTY- 214835-CW-RFQ / Supporting County EXCAVATION OF 20 (NO) Request for Single Stage - One 2021-04- IDA / 59000 Community-Led Post Limited 54,471.18 55,377.23 Signed 2021-02-08 2021-04-20 2021-03-11 2021-05-13 FARM PONDS OF 100M3 EACH Quotations Envelope 25 Development FOR CFRATER STREAM SLM IN BAHATI SUB COUNTY KE-NAKURU COUNTY- 216496-CW-RFB / Supporting County REHABILITATION OF Single Stage - One 2021-11- IDA / 59000 Community-Led Post Request for Bids Open - National 158,362.93 146,633.62 Signed 2021-02-05 2021-06-03 2021-02-10 2021-03-24 2021-06-18 2021-04-23 2021-07-01 2021-05-28 2021-08-05 WANYORORO DAM FOR Envelope 24 Development CRATER STREAM IN BAHATI SUB COUNTY KE-NAKURU COUNTY- 216643-CW-RFQ / PROPOSED RENOVATION OF MINISTRY OF Project Coordination and Request for Single Stage - One 2021-06- IDA / 59000 Post Limited 20,477.16 19,688.53 Signed 2021-02-05 2021-02-05 2021-03-03 2021-03-01 AGRICULTURE,LIVESTOCK AND Management Quotations Envelope 01 FISHERIES OFFICE BLOCK NAKURU. KE-NAKURU COUNTY- 149038-CW-FCA / Proposed Supporting County 2020-08- Baraka Ridge Integrated IDA / 59000 Community-Led Post Force Account Direct 361,955.35 0.00 Canceled 2020-01-15 2020-01-20 2020-02-24 22 Landscape Management and Development Water Rehabilitation Project GOODS Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-NAKURU COUNTY- Supporting County Single Stage - One 138535-GO-RFB / IDA / 59000 Community-Led Post Request for Bids Open - National 5,000.00 0.00 Canceled 2019-10-03 2019-10-08 2019-11-07 2019-11-28 2019-12-26 2020-01-25 Envelope Procurement of motorcycles Development KE-NAKURU COUNTY- Supporting Community- Single Stage - One 138542-GO-RFB / IDA / 59000 Post Request for Bids Open - National 500,000.00 0.00 Canceled 2019-10-03 2019-10-04 2019-10-05 2019-10-04 2019-11-04 2019-09-30 2019-11-06 2019-08-04 2019-12-11 2020-01-10 Driven Development Envelope procurement of motorcycle KE-NAKURU COUNTY- Supporting County Single Stage - One 138554-GO-RFB / Purchase IDA / 59000 Community-Led Post Request for Bids Open - National 5,000.00 0.00 Canceled 2019-10-03 2019-10-08 2019-11-07 2019-11-28 2019-12-26 2020-01-25 Envelope of motorcycle Development KE-NAKURU COUNTY- 149434-GO-RFQ / Supporting County Request for Single Stage - One Procurement of two (2No) Soil IDA / 59000 Community-Led Post Limited 9,842.37 12,654.75 Completed 2020-01-20 2020-05-11 2020-03-16 2020-06-03 2020-09-12 2020-07-17 Quotations Envelope testing and Water Development conservation tools KE-NAKURU COUNTY- 149442-GO-RFQ / Purchase Project Coordination and Request for Single Stage - One IDA / 59000 Post Limited 24,070.00 9,311.91 Completed 2019-12-25 2020-03-19 2020-02-19 2020-03-27 2020-08-17 2020-03-30 of Office Furniture and Management Quotations Envelope Fittings KE-NAKURU COUNTY- 149437-GO-RFQ / Purchase of two (2No) Total station equipment this is a precision instrument Supporting County used for determining Request for Single Stage - One IDA / 59000 Community-Led Post Limited 3,936.95 36,148.95 Completed 2020-01-20 2020-05-20 2020-02-26 2020-06-15 2020-03-27 2020-10-02 horizontal and vertical Quotations Envelope Development distances in surveying,to be used during implementation of Sustainable Land Management activities at the sub-Counties level KE-NAKURU COUNTY- Project Coordination and Request for Single Stage - One 149049-GO-RFQ / Purchase IDA / 59000 Post Limited 5,905.42 0.00 Canceled 2019-10-26 2019-12-21 2020-06-18 Management Quotations Envelope of five (5No) Laptops KE-NAKURU COUNTY- Supporting County 149053-GO-RFQ / Purchase Request for Single Stage - One IDA / 59000 Community-Led Post Limited 4,429.07 0.00 Canceled 2020-01-20 2020-03-16 2020-09-12 of nine (9No) hand held GPS Quotations Envelope Development tools KE-NAKURU COUNTY- Supporting County Request for Single Stage - One 149441-GO-RFQ / Purchase IDA / 59000 Community-Led Post Limited 5,902.42 0.00 Canceled 2020-01-20 2020-03-16 2020-09-12 Quotations Envelope of two (2No) mobile mappers Development Page 1 KE-NAKURU COUNTY- 194020-GO-RFQ / Project Coordination and Request for Single Stage - One PROCUREMENT OF 5NO IDA / 59000 Post Limited 11,000.00 14,056.58 Completed 2020-10-05 2020-11-10 2020-10-30 2020-12-07 2020-11-06 2021-02-26 Management Quotations Envelope LAPTOP COMPUTERS AND A NET WORK ROUTER KE-NAKURU COUNTY- 193991-CW-RFQ / IP BASED Project Coordination and Request for Single Stage - One AUDIO-VISUAL IDA / 59000 Post Limited 70,000.00 56,702.14 Signed 2020-10-05 2020-11-10 2020-11-03 2020-11-02 2020-11-30 2021-01-20 Management Quotations Envelope TELECONFERENCE SYSTEM AND A NETWORK FIREWALL KE-NAKURU COUNTY- 204636-GO-RFQ / Supply and delivery of pears and Supporting County Request for Single Stage - One grevillea tree seedlings for IDA / 59000 Community-Led Post Limited 29,309.00 46,039.12 Completed 2020-06-03 2020-04-07 2020-07-29 2020-04-27 2021-01-25 2020-06-06 Quotations Envelope Baraka Ridge SLM in Development Kamara/Sirikwa Ward in Kuresoi North Sub County KE-NAKURU COUNTY- 204640-GO-RFQ / supply and Supporting County delivery of plums tree Request for Single Stage - One IDA / 59000 Community-Led Post Limited 10,991.00 13,090.91 Signed 2020-05-03 2020-04-07 2020-06-28 2020-04-28 2020-12-25 seedlings for Baraka Ridge Quotations Envelope Development SLM in Kamara/Sirikwa Ward in Kuresoi North Sub County. KE-NAKURU COUNTY- 204637-GO-RFQ / Supply Supporting County and delivery of avocado tree Request for Single Stage - One IDA / 59000 Community-Led Post Limited 76,937.00 80,430.87 Completed 2020-04-07 2020-04-02 2020-06-02 2020-04-27 2020-11-29 2020-05-04 seedlings for Baraka Ridge Quotations Envelope Development SLM in Kamara/Sirikwa Ward in Kuresoi North Sub County KE-NAKURU COUNTY- 204638-GO-RFQ / Supply Supporting County and delivery of Bracharia Request for Single Stage - One IDA / 59000 Community-Led Post Limited 18,318.00 89,605.70 Signed 2020-04-10 2020-05-12 2020-06-05 2020-05-21 2020-12-02 2020-07-01 splits for Baraka Ridge SLM in Quotations Envelope Development Kamara/Sirikwa Ward in Kuresoi North Sub County KE-NAKURU COUNTY- Project Coordination and Request for Single Stage - One 204639-GO-RFQ / Supply IDA / 59000 Post Limited 2,849.00 2,894.14 Completed 2020-03-21 2020-05-04 2020-05-16 2020-05-29 2020-11-12 2020-05-29 Management Quotations Envelope and Delivery of office Furniture KE-NAKURU COUNTY- 214834-GO-RFQ / SUPPLY AND DELIVERY OF 6,450 (NO) Supporting County Request for Single Stage - One HIGH VALUE AGROFORESTRY IDA / 59000 Community-Led Post Limited 11,711.30 11,916.55 Signed 2021-02-08 2021-05-02 2021-03-08 2021-02-26 2021-04-22 Quotations Envelope TREE SEEDLINGS FOR NJORO Development SIGOTIK IN NJORO SUB COUNTY KE-NAKURU COUNTY- 216507-GO-RFQ / SUPPLY AND DELIVERY OF 13,730 Supporting County (NO) HIGH VALUE Request for Single Stage - One IDA / 59000 Community-Led Post Limited 24,940.96 25,386.38 Completed 2021-02-11 2021-02-05 2021-04-05 2021-02-26 2021-05-20 2021-03-03 AGROFORESTRY TREE Quotations Envelope Development SEEDLINGS FOR CRATER STREAM IN BAHATI SUB COUNTY KE-NAKURU COUNTY- 216807-GO-RFQ / SUPPLY AND DELIVERY OF HARD WARE Supporting County Request for Single Stage - One KITS TO ENHANCE IDA / 59000 Community-Led Post Limited 9,931.91 9,965.82 Completed 2021-02-07 2021-02-05 2021-03-31 2021-02-18 2021-04-14 2021-03-24 Quotations Envelope DISTRUCTIVE AGRICULTURAL Development TECHNOLOGIIES TO SUPPORT SMALL HOLDER FARMERS KE-NAKURU COUNTY- 216814-GO-RFQ / SUPPLY AND DELIVERY OF AI KITS,VIDEOGRAPHY KIT AND MOBILE PHONES TO ENHANCE Supporting County SERVICE DELIVERY THROUGH Request for Single Stage - One IDA / 59000 Community-Led Post Limited 6,945.07 7,662.95 Signed 2021-02-05 2021-02-05 2021-03-05 2021-02-19 2021-04-19 DISRUPTIVE AGRICULTURAL Quotations Envelope Development TECHNOLOGY PLATFORM LINKING SMALL LIVESTOCK OWNERS TO VETERINARY AND ARTIFICIAL INSEMINATION SERVICES NON CONSULTING SERVICES Activity Reference No. / Draft Bidding Bid Evaluation Report Loan / Credit Procurement Prequalification Estimated Actual Amount Process Draft Pre-qualification Prequalification Specific Procurement Bidding Documents as Proposal Submission / Description Component Review Type Method Market Approach Document / and Recommendation Signed Contract Contract Completion No. Process (Y/N) Amount (US$) (US$) Status Documents Evaluation Report Notice / Invitation Issued Opening / Minutes Justification for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit Contract Type Estimated Actual Amount Expression of Interest Short List and Draft Request for Proposals Opening of Technical Evaluation of Description Component Review Type Method Market Approach Process Status Terms of Reference Report and Draft Signed Contract Contract Completion No. Amount (US$) (US$) Notice Request for Proposals as Issued Proposals / Minutes Technical Proposal Negotiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual KE-NAKURU COUNTY- 180712-CS-CQS / Consultant Supporting Community- RECRUITMENT OF SERVICE IDA / 59000 Post Qualification Open - National 50,000.00 23,156.56 Signed 2020-06-22 2020-09-14 2020-07-13 2020-08-26 2020-11-25 2020-09-25 2021-01-27 2020-10-30 2021-02-12 2022-01-04 Driven Development PROVIDER FOR BEE KEEPING Selection VALUE CHAIN KE-NAKURU COUNTY- 180715-CS-CQS / Consultant Supporting Community- RECRUITMENT OF SERVICE IDA / 59000 Post Qualification Open - National 50,000.00 23,066.99 Signed 2020-06-22 2020-09-14 2020-07-13 2020-08-26 2020-11-25 2020-09-25 2021-02-12 2020-10-30 2021-02-12 2022-01-04 Driven Development PROVIDERS FOR DAIRY VALUE Selection CHAIN KE-NAKURU COUNTY- 181214-CS-CQS / Consultant Supporting Community- RECRUITMENT OF SERVICE IDA / 59000 Post Qualification Open - National 50,000.00 23,075.76 Signed 2020-06-22 2020-09-14 2020-07-09 2020-08-22 2020-11-25 2020-09-21 2021-02-22 2020-10-26 2021-03-11 2021-12-31 Driven Development PROVIDERS FOR IRISH Selection POTATOES VALUE CHAIN Page 2 KE-NAKURU COUNTY- 181229-CS-CQS / Consultant Supporting Community- RECRUITMENT OF SERVICE IDA / 59000 Post Qualification Open - National 50,000.00 23,048.51 Signed 2020-06-22 2020-09-14 2020-07-13 2020-08-26 2020-11-25 2020-09-25 2021-02-12 2020-10-30 2021-02-12 2021-12-31 Driven Development PROVIDERS FOR POULTRY Selection VALUE CHAIN KE-NAKURU COUNTY- 149371-CS-QCBS / Consultancy Service for the Supporting Community- Quality And Cost- IDA / 59000 Post Open - National 199,765.50 0.00 Canceled 2019-03-19 2019-04-09 2019-05-23 2019-06-20 2019-07-20 2019-08-24 2019-09-28 2020-09-27 four selected priority value Driven Development Based Selection chains under value chain development INDIVIDUAL CONSULTANTS Activity Reference No. / Invitation to Loan / Credit Contract Type Estimated Actual Amount Draft Negotiated Description Component Review Type Method Market Approach Process Status Terms of Reference Identified/Selected Signed Contract Contract Completion No. Amount (US$) (US$) Contract Consultant Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Page 3