Zimbabwe COVID-19 Response and Essential Health Services Additional Financing (P180160) ENVIRONMENTAL and SOCIAL COMMITMENT PLAN (ESCP) [May 3, 2023] 1|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN a. The Republic of Zimbabwe (hereinafter the Recipient) shall implement the Zimbabwe COVID-19 Response and Essential Health Services Additional Financing (the Project), with the involvement of the Ministry of Health and Childcare (MOHCC) and STICHTING CORDAID (hereinafter CORDAID). This ESCP supersedes previous versions of the ESCP for the Project and shall apply both to the original and the additional financing for Project referred to above. The International Bank for Reconstruction and Development and the International Development Association (hereinafter the Bank) has agreed to provide financing for the Project. b. CORDAID together with the Recipient shall carry out the Project in accordance with the Environmental and Social Standards (ESSs). To this end, this Environmental and Social Commitment Plan (ESCP) sets out material measures and actions to be carried out or caused to be carried out by the Recipient, including the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, grievance management and the environmental and social assessments and instruments to be prepared or updated, disclosed, consulted, adopted and implemented under the ESCP and the ESSs, all in a manner acceptable to the Bank. c. Implementation of the material measures and actions set out in this ESCP shall be monitored and reported to the Bank by CORDAID as required by the ESCP and the provisions of the Financing Agreement. d. As agreed by the Bank and CORDAID together with the Recipient, this ESCP may be revised from time to time during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to assessment of Project performance conducted under the ESCP itself. In such circumstances, the Recipient shall update the ESCP to reflect the agreed-upon changes. Agreement on changes to the ESCP shall be documented through an exchange of letters signed between the Bank and CORDAID together with the Recipient. CORDAID together with the Recipient shall promptly disclose the updated ESCP. e. Where Project changes, unforeseen circumstances, or Project performance result in changes to the risks and impacts during Project implementation, CORDAID together with the Recipient shall provide additional funds, if needed, to implement actions and measures to address such risks and impacts. 2|Page NAME OF PROJECT: MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING: Prepare and submit to the Bank regular monitoring Starting from the Effective Date, bi-annual reports shall be MOHCC and CORDAID reports on the environmental, social, health and safety (ESHS) performance of submitted with the general project progress report. In case the Project, including but not limited to,: i) the implementation of the ESCP; (ii) no general progress report is drafted, the ESHS progress preparation and implementation of stakeholder engagement activities, (iii) report is to be submitted no later than 20 days after the end implementation of the Labor Management Procedures (LMP) (iv) of each reporting period, throughout Project implementation of the Environmental and Social Management Framework implementation. (ESMF); (iv) the functioning of the Grievance Mechanism (GM); (v) and the implementation of the Infection Control and Waste Management Plan (ICWMP), implementation of Traffic Management Plans and reporting on ESHS performance. B INCIDENTS AND ACCIDENTS: Promptly notify the Bank of any incident or Notify the Bank within 48 hours after learning of the incident MOHCC and CORDAID accident related to the Project that has, or is likely to have, a significant adverse or accident. A detailed report and/or subsequent reports on effect on the environment, the affected communities, the public or workers, such incidents or accidents shall be provided within a including, inter alia, any COVID outbreak in the Project workforce and any timeframe acceptable to the Bank, as requested. allegation of gender-based violence and/or sexual exploitation, abuse and harassment (GBV/SEA-H), project-related work accidents or fatalities, worker Incidents shall be reflected in the biannual progress report to strikes and social unrest. the Bank. Provide sufficient detail regarding the incident or accident, while ensuring confidentiality especially for GBV/SEA-H related incidents indicating immediate measures taken or that are planned to be taken to address it, and any information provided by any contractor and supervising entity, as appropriate. Subsequently, as per the Bank’s request, prepare a report on the incident or accident and propose any measures to prevent its recurrence. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 3|Page NAME OF PROJECT: MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 1.1 ORGANIZATIONAL STRUCTURE: CORDAID, in accordance with the Project Parent ZCERP PIE staff shall be maintained to manage CORDAID in Agreement, shall maintain a Project Implementation Entity (PIE) with qualified environmental and social risks of the Parent and AF collaboration with staff and resources to support management of ESHS risks and impacts of the throughout Project implementation. MOHCC Project including (a) a Communications Officer and the (b) Environmental Safeguards Specialist. The PIE’s capacity to support the project implementation will be strengthened by maintaining a Social Specialist and an M&E specialist. 4|Page NAME OF PROJECT: 1.2 ENVIRONMENTAL AND SOCIAL ASSESSMENT/MANAGEMENT PLANS AND CORDAID in INSTRUMENTS/ CONTRACTORS a. The ESMF shall be revised- disclosed, consulted and collaboration with a. Assess the environmental and social risks and impacts of proposed Project adopted within 60 days after the AF Project Effective MOHCC activities, in accordance with the ESSs and the ESMF to be revised, Date. Assessment shall be conducted before initiating disclosed, consulted and adopted for the Project, the World Bank Group, the relevant Project activities. the Environmental Health and Safety General Guidelines (EHSGs) and EHSGs for Health Care Facilities, and other relevant Good International Industry Practice (GIIP), including relevant WHO guidelines. b. Existing Plans/instruments shall be revised, re-disclosed, b. Revise, disclose, consult, adopt and implement any environmental and consulted and adopted before initiating relevant Project social management plans in the prepared for the parent ZCERP project activities, and thereafter implemented throughout the (e.g. stand-alone health-care waste management plans; procedures, carrying out of such activities. protocols and/or other measures to ensure that indigenous peoples have access to Project benefits in a fair, equitable, inclusive and culturally appropriate manner, among others as appended in the ESMF), instruments or other measures required for the respective Project activities based on the assessment process, in accordance with the ESSs, the ESMF, the EHSGs, and other relevant GIIP, including relevant WHO guidelines to, inter alia, ensure access to and allocation of Project benefits in a fair, equitable and inclusive manner, taking into account the needs of individuals or groups who, because of their particular circumstances, may be disadvantaged or vulnerable, and appropriate personal data, personally identifiable information and sensitive data collection, processing, and storage. c. Before launching the procurement process for the relevant Project activities, and thereafter ensure c. Incorporate the relevant aspects of this ESCP, including, inter alia, the compliance with requirements throughout the carrying Revised ESMF, any environmental and social management plans or other out of such activities, as set out in the ESMF. instruments, ESS2 requirements, GBV/SEA-H prevention, codes of conduct and any other required ESHS measures, into the ESHS specifications of the procurement documents and contracts with contractors and supervising firms. Thereafter ensure that the contractors and supervising firms comply with the ESHS specifications of their respective contracts. d. Before launching the procurement process for the e. CORDAID, relevant Project activities and thereafter ensure MOHCC, d. Adopt procedures, protocols and/or other measures to ensure Project implementation of the measures throughout the contractors, beneficiaries that receive immunization under the Project do so under a carrying out of such activities. program that does not include forced vaccination and is acceptable to the health care Bank, as set out in the ESMF. facilities, other 5|Page NAME OF PROJECT: MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY project e. Incorporate applicable EHS measures into the HCFs involved in the project e. Throughout Project implementation implementers regarding the operation of their HCFs f. Contractors and other project implementing entities (including health care f. Throughout Project implementation facilities, etc.) to implement and adhere to requirements of the Revised ESMF, applicable EHSGs, the Revised ICWMP and all environmental and social plans and instruments. 6|Page NAME OF PROJECT: 1.3 EXCLUSIONS: Exclude as ineligible for financing under the Project activities that During the screening/assessment process conducted under CORDAID represent high environmental and/or social risks as further described in the the ESMF per action 1.2.a. above. ESMF, including, among others: • Require acquisition of land and physical or economic displacement of people. • Block the access to or use of land, water points and other livelihood resources used by others. • Encroach onto fragile ecosystems, marginal lands or important natural habitats (e.g., ecologically-sensitive ecosystems; protected areas; natural habitat areas, forests and forest reserves, wetlands, national parks or game reserve; any other environmentally sensitive areas). • Impact on physical cultural resources of national or international importance and conservation value. • Have risks assessed as requiring biosafety levels BSL-3 and BSL-4 containment. • Activities that may cause long term, permanent and/or irreversible (e.g. loss of natural habitat) adverse impacts such as dam construction and other greenfield construction among others. • Activities that have high probability of causing serious adverse effects to human health and/or the environment not related to treatment of COVID- 19 cases and family planning or immunization • Activities that may have adverse social impacts and may give rise to significant social conflict. • Activities that may affect lands or rights of indigenous people or other vulnerable minorities. • All other excluded activities set out in the revised ESMF of the project. • Materials for construction or health care setvice delivery that leave a significant environmental footprint will not be used in the project 7|Page NAME OF PROJECT: MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT: The Project shall be carried out in accordance with the MOHCC, CORDAID, applicable requirements of ESS2 including through, inter alia, implementing The LMP (as part of the ESMF) shall be revised, disclosed, health care facilities, adequate occupational health and safety measures (including personal consulted and adopted within 60 days after the Project other project protective equipment, and emergency preparedness and response measures, Effective Date and before initiating any relevant Project implementers prohibition of child labor and forced labor, drafting codes of conducts including activities. clauses and sanctions against SEA-H behaviors, setting out grievance mechanisms for Project workers sensitive to SEA-H risks, and incorporating labor requirements into the ESHS specifications of the procurement documents Throughout Project implementation. and contracts with contractors and supervising firms. All staff shall be trained on SEA-H risks and codes of conduct expectations before starting work throughout project implementation. These requirements shall be detailed in the updated Labor Management Procedures (LMP) included in the ESMF and considered as required in the plans, instruments and measures outlined under action 1.2 above. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 8|Page NAME OF PROJECT: MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 3.1 Relevant aspects of this standard shall be considered, as required, under action Throughout Project implementation. MOHCC and 1.2 above, including, inter alia, measures to: CORDAID and other a. carry out the purchase, storage, transportation and handling of project implementers vaccines (including, ultra-cold chain management) in a safe manner and in accordance with the EHSGs, and other relevant GIIP including relevant WHO guidelines; adequately manage and dispose of health care wastes (including vaccines) and other types of hazardous and non- hazardous wastes in accordance with a waste management plan to be consistent with the ESRS and the ICWMP and all HCFs to meet all ESMF EHS requirements b. Manage e-waste, fuel and wastes generated from vehicle fueling and maintenance in accordance with the EHSGs; and adequately manage and dispose of such wastes. c. - Contractors for rehabilitation works to develop and implement a C- ESMP ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 COMMUNITY HEALTH AND SAFETY: Relevant aspects of this standard shall be Throughout Project implementation. CORDAID in considered, as required, under action 1.2 above, including, inter alia, measures collaboration with to: minimize the potential for community exposure to communicable diseases; MOHCC establish and implement appropriate quality management systems to manage the risks and the impacts that services provided and activities carried out under the Project may have on community health and safety; Emergency procedures, Infrastructure and Equipment Design and Safety, Safety of Services manage the risks of the use of security personnel; manage the risks of labor influx; and prevent and respond to sexual exploitation and abuse, and sexual harassment. 9|Page NAME OF PROJECT: MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 4.2 USE OF MILITARY OR SECURITY PERSONNEL: The use of the Military or Security Throughout Project implementation as per below: MOHCC with support Personnel is not currently envisioned for any activities related to the Project. If, from CORDAID however, during Project implementation, the Recipient decides to use its military or security forces, the Recipient shall: (a) prior to any involvement of its military and/or security forces in the carrying out of Project activities, send a written notice to the Bank communicating such decision, including the name of the military or security unit; and (b) ensure that all activities carried out by military or security personnel under the Project are under the control of MoHCC, working closely with Cordaid as the Project implementing entity and undertaken exclusively for the purposes related to the Project and in compliance with the ESSs and the provisions set out under this provision 4.2. In addition, in the event of involvement of military or security Personnel, the following measures shall be adopted, to ensure that the engagement of security or military personnel in the implementation of Project activities or for provision of security to Project workers, sites and/or assets, is carried out in accordance with the ESSs: a. Assess the risks and impacts of engagement of the security or military personnel, and implement measures to manage such risks and impacts, a) assessment to be carried out in the same including a stand-alone Security Management Plan (SMP), guided by timeframe as in action 1.2. a) above and a stand-alone the principles of proportionality and GIIP, and by applicable law, in SMP shall be prepared and adopted before deploying relation to hiring, rules of conduct, training, equipping, and monitoring security personnel under the Project and thereafter of such security or military personnel; implemented throughout Project implementation. b. Adopt and enforce standards, protocols and codes of conduct for the selection and use of security or military personnel, and screen such b.), c), and d) before deploying security personnel under personnel to verify that they have not engaged in past unlawful or the Project and thereafter implemented throughout abusive behavior, including sexual exploitation and abuse (SEA), sexual Project implementation, including vaccination activities. harassment (SH) or excessive use of force; 10 | P a g e NAME OF PROJECT: MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY c. Ensure that the Ministry of Health through the COVID-19 National Coordinator’s office, engages the Ministry of Home Affairs and Cultural Heritage and the Ministry of Defense and War Veterans Affairs in setting out the arrangements for the engagement of the military or security personnel under the Project, including an MOU and understanding with respect to adherence to the Project Security Management Plan in compliance with the relevant requirements of this ESCP. d. Ensure that such personnel is adequately instructed and trained, prior to deployment and on a regular basis, on the use of force and appropriate conduct (including in relation to civilian-military engagement, SEA and SH, and other relevant areas) as well as OHS risks related to COVID-19 and other health care facility hazardous materials and wastes, as set out in the Project Operational Manual, ESMF, ICWMP, GBV action plan, as well as the MoU and Security management plan which shall be developed in case the Recipient decides to use security forces or the military in association with any activities under e) and f) as set out under sections 10.1 and 10.2 the Project; respectively. e. Ensure that the stakeholder engagement activities under the Stakeholder Engagement Plan (SEP) include a communication strategy on the involvement of security or military personnel under the Project. f. Ensure that any concerns or grievances regarding the conduct of security or military personnel are received, monitored, documented (taking into account the need to protect confidentiality), resolved through the Project’s grievance mechanism and reported to the Association no later than 2 days after being received; and g) within the timeframe requested by the Bank. 11 | P a g e NAME OF PROJECT: MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY g. At the Bank’s written request after consultation with the Re cipient: (i) promptly appoint a third-party monitor consultant, with terms of reference, qualifications and experience satisfactory to the Association, to visit and monitor the Project area where military or security personnel are deployed, collect relevant data and communicate with Project stakeholders and beneficiaries; (ii) require the third-party monitor consultant to prepare and submit monitoring reports, which shall be promptly made available to and discussed with the Association; and (iii) promptly take any actions, as may be requested by the Association upon its review of the third-party monitor consultant reports. 4.3 GBV/SEA-H RISKS DURING PROJECT IMPLEMENTATION GBV/SEA-H Action Plan (as part of the ESMF) shall be revised, a. Revise, adopt, and implement a GBV/SEA-H Action Plan (as part of the disclosed, consulted upon, and adopted no later than 60 days ESMF), to assess and manage the risks of GBV/SEA-H after the Effective Date and prior to the implementation of relevant Project activities b. Ensure that the Codes of Conduct and GBV/SEA-H prevention provisions are integrated into all contractual and contracting documents (ToRs, Tender Documents, and workers’ contracts) . ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 ESS 5 is not currently relevant to the project, as no land acquisition, restriction Throughout Project implementation. CORDAID in on land use and involuntary resettlement is anticipated and will be excluded per collaboration with action 1.3 above. However, should the need arise for the project to acquire land, MOHCC or cause land use changes that cause physical or economic displacement, the Recipient shall seek the necessary amendments to this ESCP to authorize and set out the conditions applicable to such acquisition. ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES 12 | P a g e NAME OF PROJECT: MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 6.1 Project activities take place in or near pre-existing healthcare facilities in already Throughout Project implementation. CORDAID in disturbed areas so it may not be relevant, but relevant aspects of this standard collaboration with shall be considered, as required, under actions 1.2 and 1.3 above. Additionally, MOHCC there is a screening mechanism in the ESMF that, along with the Negative/Exclusionary List, screens out any project activity to take place in fragile ecosystems or important natural habitats. ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES 7.1 MEASURES FOR INDIGENOUS PEOPLES: The Project shall be carried out in Throughout Project implementation. CORDAID in accordance with the applicable requirements of ESS7, including, inter alia: (i) collaboration with ensuring that the Stakeholder Engagement Plan (SEP) includes meaningful MOHCC consultations with indigenous peoples throughout Project implementation; (ii) implementing procedures, protocols and/or other measures to ensure that indigenous peoples have access to Project benefits in an fair, equitable, inclusive and culturally appropriate manner, as set out in the ESMF and the SEP; and (iii) implementing measures to ensure that indigenous peoples are able to access the Project’s grievance mechanism in a culturally appropriate manner. ESS 8: CULTURAL HERITAGE 8.1 This standard is not currently relevant to the project as activities that would Throughout Project implementation. CORDAID in impact cultural heritage are not envisioned and would be excluded per action collaboration with 1.3 above. Project activities take place in or near pre-existing healthcare MOHCC facilities in already disturbed areas so ESS8 (finding cultural heritage items) is not much of a concern. In any case the ESMF contains chance-find procedures. ESS 9: FINANCIAL INTERMEDIARIES 9.1 This standard is not currently relevant to the project ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN: Update, disclose, consult, adopt and SEP has been updated and shall be disclosed prior to CORDAID in implement a Stakeholder Engagement Plan (SEP) consistent with ESS10, which Appraisal/Approval and implemented throughout Project collaboration with shall include measures to, inter alia, (i) provide stakeholders with timely, implementation. MOHCC relevant, understandable and accessible information, and consult with them in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation, and (ii) includes measures to reach indigenous peoples and ensure they are meaningful consulted with throughout Project implementation, are informed and have access to the project in a culturally appropriate manner. 13 | P a g e NAME OF PROJECT: MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 10.2 GRIEVANCE MECHANISM (GM): The project will harness the existing GM Throughout Project implementation. CORDAID in established under the parent project. The grievance mechanism shall be collaboration with publicized, maintained and operated to receive and facilitate resolution of MOHCC concerns and grievances in relation to the Project, promptly and effectively, in a transparent manner that is culturally appropriate and readily accessible to all Project-affected parties (including ensuring that indigenous peoples are able to access the Project’s grievance mechanism in a culturally appropriate manner), at no cost and without retribution, including concerns and grievances filed anonymously, in a manner consistent with ESS10. The grievance mechanism shall also receive, register and address concerns and grievances related to GBV/SEA-H in a safe and confidential manner, and shall include the referral of survivors to GBV/SEA-H service providers. The grievance mechanism shall also receive, register, and address concerns arising from unintended health consequences after vaccination especially those resulting in serious adverse effects, and, as appropriate, requests for compensation. CAPACITY SUPPORT (TRAINING) 14 | P a g e NAME OF PROJECT: MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY CS1 Causing the PIE and other relevant implementing support staff responsible for A full training plan that was prepared will be updated based CORDAID the Project to receive training on the Project’s ESHS plans and instruments, on new training needs necessitated by AF capacity needs fair, equitable and inclusive access and allocation of Project benefits and the and shall be conducted at least on an annual basis roles and responsibilities of different key agencies in the ESF implementation. throughout project implementation. Training topics for project implementation and CORDAID staff to include among others: - Waste disposal plan for wasted vaccine vials, used sharps, and any used batteries, solar panels, or unused/spilt fuel oil used for refrigeration - Cold chain management - Vaccine safety surveillance - Application of the Environmental and Social Framework and ESMF and ICWMP - Project monitoring and reporting requirements, including incident reporting and GM protocols - Risk and prevention of gender-based violence, including the mechanism for submitting GBV/SEA-H complaints - Non-discrimination and fair and equitable access to all, particularly minorities and vulnerable groups. - Emergency procedures - OHS 15 | P a g e