KEIKO MIWA Country Director Mauritania Africa region 30-Apr-2024 S.E Abdessalam Ould Mohamed Saleh Minister of Economy and Sustainable Development Ministry of Economy and Sustainable Development Mauritania Islamic Republic of Mauritania Grant TF0C4543 Social Safety Net System Project II second Additional Financing Additional Instructions: Disbursement and Financial Information Letter Honorable Minister: I refer to the Grant Agreement (“Agreement”) between the Islamic Republic of Mauritania (“Recipient”) and the International Bank for Reconstruction and Development/International Development Association (“Bank” 1), acting as administrator of Sahel Adaptive Social Protection Program Multi-Donor Trust Fund, for the above-referenced project. The Standard Conditions, as defined in the Grant Agreement, provide that the Recipient may, from time to time, request withdrawals of Grant amounts from the Grant TF0C4543 (“Grant”) in accordance with the Disbursement and Financial Information Letter (“DFIL”), and such additional instructions as the Bank may specify from time to time by notice to the Recipient. The Standard Conditions also provide that the Disbursement and Financial Information Letter may set out Project specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter and may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Grant Funds, and Reporting of Uses of Grant Funds The Disbursement Guidelines for Investment Project Financing, dated February 2017 (“Disbursement Guidelines”), are available on the Bank's public website at https://www.worldbank.org and are an integral part of the Disbursement and Financial Information Letter. The manner in which the provisions in the Disbursement Guidelines apply to the Grant is specified below. (i) Disbursement Arrangements The table in Schedule 1 provides the disbursement methods a/ which may be used by the Recipient, information on registration of authorized signatoriesb/, processing of Withdrawal Applications (including the minimum value of applications and advances), instructions on supporting documentation, and frequency of reporting on the Designated Account(s).c/ (ii) Withdrawal Applications (Electronic Delivery) 2 The Recipient shall deliver Withdrawal Applications (with supporting documents, “Applications”) electronically through the Bank’s web-based portal “Client Connection” at https://clientconnection.worldbank.org. This option will be effective after the officials designated in writing 1 “Bank” means: (a) IBRD if the Grant is made or administered by IBRD; (b) IDA if the Grant is made or ministered by IDA; and (c) collectively, IBRD and IDA if the Grant is made or administered by both IBRD and IDA. 2 Section 10.01 (c) of the General Conditions by the Recipient, who are authorized to sign and deliver Applications, have registered as users of “Client Connection.” The designated officials shall deliver Applications electronically by completing Form 2380, which is accessible through “Client Connection.” By signing the Authorized Signatory Letter, which can be delivered manually or electronically, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Bank by these means. The Recipient may exercise the option of preparing and delivering Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations) and which were previously agreed with the Bank. By designating officials to use SIDC and deliver the Applications electronically, the Recipient confirms through the Authorized Signatory Letter its agreement to (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with the Use of Electronic Means to Process Applications and Supporting Documentation, available in the Bank's public website at https://www.worldbank.org and “Client Connection” at https://clientconnection.worldbank.org; and (b) to cause such officials to abide by those terms and conditions. II. Financial Reports and Audits (i) Financial Reports The Recipient shall prepare and furnish to the Bank not later than forty-five (45) days after the end of each calendar quarter interim unaudited financial reports (“IFRs”) for the Project covering the quarter. The Recipient shall, cause the UN agency to provide as stipulated in the agreement between the Recipient and the UN agency in a timely manner.  Audits Each audit of the Financial Statements shall cover the period of [one (1) fiscal year of the Recipient. The audited Financial Statements for each such period shall be furnished to the Bank by the Recipient not later than six (6) months after the end of such period. The Recipient shall, cause the UN agency to provide the project audit report as stipulated in the agreement between the Recipient and the UN agency in a timely manner. III. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Bank’s public website at https://www.worldbank.org and “Client Connection” at https://clientconnection.worldbank.org, the Bank recommends that you register as a user of “Client Connection.” From this website, you will be able to prepare and deliver Applications, monitor the near real- time status of the Grant, and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the Bank by email at askloans@worldbank.org using the above reference. Yours sincerely, ______________________________ Keiko Miwa Country Director for Mauritania Africa Region d/ Attachments 1. Form of Statement of Expenditure (SOE) 2. Customized Statement of Expenditure (SOE) e/ With copies: Schedule 1: Disbursement Provisions Basic Information Country Islamic Republic of Mauritania Section III B of Schedule 2 to the Recipient Ministry of Economy and Sustainable Closing Date Grant Agreement. Grant No. TF0C4543 Development Social Safety Net System Project Disbursement Name of the Project Deadline Date II second Additional Financing Disbursement Methods and Supporting Documentation Disbursement Methods Methods Supporting Documentation Direct Payment Yes Copy of records (e.g., invoices and receipts) Reimbursement Yes  Category 1 and 2: Statement of Expenditure (SOE) in the format provided in Attachment 2 of the DFIL  Category 3: Customized Statement of Expenditure in the format provided in Attachment 2 Advance (into a Designated Yes  Category 1 and 2: Statement of Expenditure (SOE) in the format provided in Attachment 2 of Account) the DFIL  Category 3: Customized Statement of Expenditure in the format provided in Attachment 2 Special Commitments Yes Copy of Letter of Credit (including pro forma invoice(s) Designated Account Type Segregated Ceiling Fixe Financial Institution - Central Bank of Mauritania Currency USD Name DA.A Managed by the PIU: 1,000,000 Frequency of Reporting Monthly Amount DA.B Managed by FNRCAN: 5000,000 Minimum Value of Applications (subsection 3.5) The minimum value of applications for Reimbursement, Direct Payment and Special Commitment Issuance is equivalent 20% of the DA ceiling. Authorized Signatures Withdrawal and Documentation Applications The form for Authorized Signatories Letter is provided in Attachment 1 of this letter Applications for this Financing will be signed by the official(s) authorized to sign Applications as indicated in your letter of May 12, 2021. The ASL and all Withdrawal Applications with their supporting documentation will be submitted electronically via the Bank’s “Client Connection” system. If the ASL and all Withdrawal Applications with their supporting documentation will be submitted manually to the following address World Bank Office / Nairobi Delta Center Menengai Road, Upper Hill P.O. Box 30577-00100 Nairobi, Kenya askloans@worldbank.org Attention: TF & Loan Operations (WFACS)] Additional Information  Funds from the Designated Account Managed by FNRCAN may be transferred to Transactions Accounts in a commercial bank acceptable to the Association and approved by the ministry in charge of economy to meet eligible expenditures, provided that transactions and balance in these accounts are included in all project’s financial reports.  The existing Transactions Accounts for the parent project may be used for the AF.  Funds under category 3 are disbursed under DA.B and Managed by FNRCAN.  For any of the table under Schedule 2 Section III. A (“Withdrawal Table”) of the Loan Agreement, payments to UN Agencies (if any) may be made through UN Advances (with or without a UN Commitment) disbursement mechanism. In case of a contract with a UN Agency requiring a UN Commitment, an application for issuance of UN Commitment is to be submitted by the Borrower. Subsequent payments and documentation of expenditures under the contract must be made in accordance with the Commitment letter to be issued by the Bank and the contract between the Borrower and the UN agency. In case of a UN Advance (without UN Commitment), documentation of expenditure should be made once the final invoice is issued and based on the UN Financial Report. ` SOE Model Template (incl. listing of prior review payments) IDA – International Development Association Statement of Expenditures Financier Payment made during the period from to Loan/Credit/Grant # Application # The following expenditures have been incurred during the retroactive financing period (please tick) Yes No Category # The following expenditures have been incurred before the closing date of the loan/credit/grant (please tick) Yes No Page # ONLY for the Designated Account 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Item Supplier’s Brief Prior Contract # Contract Invoice Date of Total % Eligible Exchange Date of Amount No Name Description Review Currency Number Payment Amount of Financed Amount Rate Withdrawal Withdrawn of the (Contract?) (Client and Invoice from the from the from the Expenditure Connection Amount Covered by Bank (Col 9 x Designated Designated (YES or # for Prior Application 10) Account Account NO) Review (Original + Contracts) Amendment) (Net of (Col 11/12) Retention) 0.00 0.00 TOTAL 0.00 Supporting documents for this SOE are retained at (insert location) A separate form should be used for each category. Attachment 2 - Category 3 APPLICATION FOR WITHDRAWAL STATEMENT OF EXPENDITURES – CUSTOMIZED (S0E)3 1 2 3 4 5 6 7 8 9 10 11 Currency and Total Date of Payment Amount of Cash Compensation Payment Amount Paid Cash Transfer Brief Item No. Remarks Name and Total amount Cash Compensation request From Elig. % Reference/Agreement Description of Address of payment request covered by Eligible Designated No. & Date (or other Cash transfer Beneficiary application (net of retention) for Account (if ref.) Activities Financing any) TOTALS 3 Supporting documents for this Customized SOE retained at:(insert location)