PROCUREMENT PLAN (Textual Part) Project information: Loa PDR National Road 13 Improvement & Maintenance Project - P163730 Project Implementation agency: Ministry of Public Work and Transport (MPWT) Date of the Procurement Plan: July 25, 2018 Period covered by this Procurement Plan: 18 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Procurement Decree No. 03, dated January 9, 2004, and Implementation Rule and Regulations (IRR) No. 0063 issued by the MOF on March 12, 2004, and No.0861/MOF, dated May 5, 2009 (amended version); Procurement Manual, dated May 2009 and harmonized bidding documents for national competitive bidding and request for quotations agreed between Government of Lao PDR, World Bank and Asia Development Bank, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a. The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti- Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b. Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation; c. All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: not applicable for those contracts identified in the Procurement Plan tables; Works: not applicable for those contracts identified in the Procurement Plan tables. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations is Applicable. Not Applicable Other Relevant Procurement Information. 1. Works and Goods and Non-Consultant Services Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Procurement Method Prior Review Thresholds Thresholds Applicable Category Applicable thresholds Remarks thresholds Remarks (in US$ (in US$) equivalent) Works RFB through ≥ 2.0 million – Above US$ 10 - Open million International market approach RFB through ≥ 200,000 < – None - Open National 2.0 million market approach Request for < 200,000 – None – Quotation Direct None No threshold; Same as for This has not been Selection meet competitive foreseen at the requirements selection project preparation of regulations stage. 7.13-7.15 Goods and Non-Consulting Services RFB through ≥ 0.6 million – Above US$ 2 - Open million International market approach RFB through ≥ 100,000 < - None Risk-based Open National 0.6 million approach market approach Request for < 100,000 None Quotation Direct None No threshold; Same as for This has not been Selection meet competitive foreseen at the requirements selection project preparation of regulations stage. 7.13-7.15 Prequalification. None expected for the works/goods packages. 2. Selection of Consultants Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Procurement Method Prior Review Thresholds Thresholds Applicable Applicable Category thresholds thresholds Remarks Remarks (in US$ (in US$, equivalent) millions) QCBS, QBS, ≥ 300,000 Shortlist of only ≥ 1.0 million Risk-based FBS, LCS National approach (Using the Consultants most (Firms) for appropriate contract agreed market in the PP approach) CQS (Open or < 300,000 QCBS, QBS, FBS, None limited LCS) can be competition applied for through contracts with national or value under international $300,000 market approach, specified in the PP and agreed with the Bank. Direct None No threshold; Same as for This has not Selection of meet competitive been foreseen at firms requirements of selection the project regulations 7.13- preparation 7.15 stage. Individual N/A Essential ≥ 300,000 Risk-based Consultants depending individual and for the approach on nature of assignments will positions as services be defined in the specified in Procurement Plan the PP agreed agreed with the with the Bank Bank and in line with regulations 7.34-7.39 using the most appropriate market approach Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. PROCUREMENT Lao People's Democratic Republic : Lao National Road 13 Improvement and Maintenance PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2018-08-21 2023-02-22 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P163730 GPN Date: 2018-07-18 Project Name: Lao National Road 13 Improvement and Maintenance Loan / Credit No: IDA / 62260 Ministry of Public Works and Transport Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned PACKAGE NO 1 - LOT 1 / Imp rovement and Maintenance o Road Improvement and Main Open - Internationa Single Stage - Two E 50,000,000.0 2029-04-0 f NR13N for Section from Sik IDA / 62260 Prior Request for Bids 0.00 Canceled 2018-09-14 2018-09-19 2018-12-18 2019-03-02 2019-04-06 tenance l nvelope 0 3 eut (km 12) to Songpeuay (K m 31) including bridges PACKAGE NO 1 - LOT 2 / Imp rovement and Maintenance o Road Improvement and Main Open - Internationa Single Stage - Two E 50,000,000.0 2029-04-0 f NR13N for Section from Son IDA / 62260 Prior Request for Bids 0.00 Canceled 2018-09-14 2018-09-19 2018-12-18 2019-03-02 2019-04-06 tenance l nvelope 0 3 gpeuay (km 31) to Phonghon g (Km 70) including bridges PACKAGE NO 1 / Improveme nt and Maintenance of NR13 Road Improvement and Main Open - Internationa Single Stage - Two E 100,000,000. 68,911,056. 2029-05-3 IDA / 62260 Prior Request for Bids Signed 2018-09-06 2018-09-25 2018-09-11 2018-09-27 2018-12-28 2019-01-08 2019-03-12 2019-08-21 2019-05-21 2019-10-10 N for Section from Sikeut (km tenance l nvelope 00 27 1 12) to Phonhong (Km 70) Request for Bids - PACKAGE NO 24 / Improvem Works – Roads (O ent and Maintenance of Natio Road Improvement and Main Open - Internationa Single Stage - Two E 17,000,000.0 Under Imple 2025-02-0 IDA / 62260 Prior Request for Bids utput and Perform 0.00 2022-09-02 2022-11-01 2022-09-15 2022-12-02 2022-12-15 2023-03-14 nal Road 13 North Section fro tenance l nvelope 0 mentation 8 ance Based Road m Sikhai to Sikeut, 6 km leng Contracts) SPD th GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PACKAGE NO 5 / Road Safet Request for Quota Single Stage - One E y Equipment (speed gun, alc IDA / 62260 Project Management Post Limited 40,000.00 40,000.00 Completed 2019-05-08 2021-02-12 2019-07-03 2021-04-06 2019-12-30 tions nvelope ohol test, safety cones, safet y vest, and others) PACKAGE NO 4 / O & M Equi pment (IRI measurement, pro Single Stage - One E IDA / 62260 Project Management Post Request for Bids Open - National 150,000.00 0.00 Canceled 2019-05-03 2021-12-21 2019-05-08 2019-06-19 2022-01-31 2019-07-19 2019-08-23 2020-02-19 filometer, texture and deflect nvelope ion (Falling Weight Deflectom eter, and others) PACKAGE NO 2 / 3 Pick-Up v Request for Quota Single Stage - One E IDA / 62260 Project Management Post Limited 96,000.00 96,000.00 Completed 2019-05-15 2019-07-09 2019-07-10 2019-08-26 2020-01-06 ehicles tions nvelope PACKAGE NO 3 / Office Equi Request for Quota Single Stage - One E pment (notebooks, photocopi IDA / 62260 Project Management Post Limited 40,000.00 40,000.00 Signed 2019-05-15 2019-07-09 2019-07-10 2019-08-26 2020-01-06 tions nvelope ers, printers, scanners, and o thers) Request for Quota Single Stage - One E PACKAGE NO 6 / Motorcycles IDA / 62260 Project Management Post Limited 6,000.00 6,000.00 Completed 2018-10-10 2020-06-29 2018-12-05 2020-07-16 2019-06-03 tions nvelope PACKAGE NO 13 / Video Con Request for Quota Single Stage - One E IDA / 62260 Project Management Post Open - National 35,000.00 35,000.00 Completed 2020-09-12 2020-11-07 2020-09-21 2021-05-06 ference Equipment tions nvelope PACKAGE NO16 / 2 Pick-up ( Request for Quota Single Stage - One E IDA / 62260 Project Management Post Limited 40,000.00 40,000.00 Completed 2020-11-16 2020-12-30 2021-01-11 2021-02-25 2021-07-10 Double Cab) tions nvelope PACKAGE NO17 / 2 Vehicle ( Single Stage - One E IDA / 62260 Project Management Post Request for Bids Open - National 110,000.00 110,000.00 Signed 2020-11-11 2020-12-29 2020-11-16 2020-12-28 2021-02-03 2021-01-27 2021-02-09 2021-03-03 2021-02-26 2021-08-30 SUV) nvelope PACKAGE 18 / Purchase of pr Request for Quota Single Stage - One E IDA / 62260 Project Management Post Open - National 50,000.00 50,000.00 Signed 2021-09-08 2021-11-03 2021-09-03 2022-05-02 inting materials tions nvelope PACKAGE 22 / Office equipm Request for Quota Single Stage - One E IDA / 62260 Project Management Post Limited 50,000.00 49,931.55 Signed 2022-04-26 2022-03-31 2022-06-21 2022-05-11 2022-12-18 ent for DOT tions nvelope PACKAGE 21 / Office equipm Request for Quota Single Stage - One E IDA / 62260 Project Management Post Limited 20,000.00 5,552.85 Completed 2022-02-14 2022-02-09 2022-04-11 2022-03-10 2022-10-08 ent for PMU tions nvelope PACKAGE 23 / O & M Equipm ent (IRI measurement, profilo Single Stage - One E Under Imple IDA / 62260 Project Management Post Request for Bids Open - National 150,000.00 0.00 2022-05-23 2022-08-01 2022-05-28 2022-07-09 2022-08-08 2022-09-12 2023-03-11 meter, texture and deflection nvelope mentation (Falling weight Deflectomete r and others) PACKAGE NO 25 / Office equ Request for Quota Single Stage - One E Under Imple IDA / 62260 Project Management Post Limited 3,000.00 0.00 2022-11-25 2022-11-25 2022-12-21 2023-02-04 ipment for PTI (Laptops) tions nvelope mentation PACKAGE NO 26 / Office equ Request for Quota Single Stage - One E Under Imple IDA / 62260 Project Management Post Limited 2,000.00 0.00 2022-12-01 2022-12-01 2022-12-06 2023-02-04 ipment for PTI (Camera, Scan tions nvelope mentation ner) PACKAGE 28 / Equipments fo Request for Quota Single Stage - One E Pending Impl IDA / 62260 Project Management Post Limited 1,000.00 0.00 2023-01-20 2023-01-31 2023-03-17 r PMU (External harddisk and tions nvelope ementation Printer) NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Page 1 Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PACKAGE 10 / Financial Audi Consultant Qualifi IDA / 62260 Project Management Post Open - National 100,000.00 80,000.00 Signed 2019-05-10 2019-07-15 2019-05-31 2019-07-14 2019-10-25 2019-08-13 2020-01-17 2019-09-17 2020-05-25 2023-10-04 t cation Selection INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual PACKAGE NO 8 / Project Man Individual Consult IDA / 62260 Project Management Post Open 200,000.00 118,470.00 Signed 2019-05-10 2020-06-16 2019-06-28 2020-09-10 2019-07-19 2020-09-16 2019-08-23 2020-09-21 2023-10-04 agement Consultant ant Selection PACKAGE NO 9 / Road Safet Technical Assistance and Su Individual Consult IDA / 62260 Post Open 100,000.00 116,838.00 Signed 2019-06-03 2019-08-12 2019-07-22 2019-12-20 2019-08-12 2019-12-26 2019-09-16 2020-01-31 2023-10-28 y Audit Consultant pervision ant Selection PACKAGE NO 12 / Senior Soc Technical Assistance and Su Individual Consult IDA / 62260 Post Open 55,000.00 50,400.00 Signed 2019-05-03 2019-04-29 2019-06-21 2019-06-17 2019-07-12 2019-06-24 2019-08-16 2019-07-21 2021-12-31 ial Safeguard Consultant pervision ant Selection PACKAGE NO 14 / Communic Individual Consult IDA / 62260 Project Management Post Open 60,000.00 60,000.00 Signed 2020-08-10 2020-09-30 2020-09-28 2021-01-19 2020-10-19 2020-12-10 2020-11-23 2021-02-04 2021-05-22 ation Speciallist Consultant ant Selection PACKAGE NO 15 / Road Safe Individual Consult IDA / 62260 Project Management Post Open 40,000.00 40,000.00 Signed 2020-08-10 2020-09-30 2020-09-28 2021-01-19 2020-10-19 2020-12-10 2020-11-23 2021-02-04 2021-05-22 ty Management Consultant ant Selection PACKAGE NO 19 / Project Ma Individual Consult Pending Impleme IDA / 62260 Project Management Post Open 200,000.00 0.00 2022-03-01 2022-04-19 2022-05-10 2022-06-14 2022-12-11 nagement Consultant ant Selection ntation PACKAGE NO 20 / National E Technical Assistance and Su Individual Consult Under Implement IDA / 62260 Post Open 55,000.00 0.00 2022-05-02 2022-08-18 2022-06-20 2022-07-11 2022-08-15 2023-02-11 nvironmental consultant to s pervision ant Selection ation upport PTRI PACKAGE 27 / National Proje Individual Consult Pending Impleme IDA / 62260 Project Management Post Limited 33,600.00 0.00 2023-02-01 2023-02-06 2023-02-27 2023-04-03 2023-09-30 ct Accountant consultant to s ant Selection ntation upport DPF Page 2