PROCUREMENT PLAN (Textual Part) Project information: Rwanda Renewable Energy Fund (REF) Project (P160699) Project Implementation agency: Development Bank of Rwanda (BRD) Date of the Procurement Plan: January 22, 2018 Period covered by this Procurement Plan: January 2018 – December 2019 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. All Consultancy Services shall be procured following Procurement Regulations and Bank’s SPDs. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law of Rwanda, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions: In accordance with paragraph 5.3 of the Procurement Regulations, the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables: Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables: Not Applicable. Thresholds*, Procurement Methods, and Prior Review Goods, Works, and Non-Consulting Services Method of Procurement Thresholds for Method (US$ equivalent) Open International (Goods) Equal to or more than US$ 2 million Open National (Goods) – Open < US$2 million and > US$ 2,500 Tender as per Ministerial Order 2014 RFQ (Goods) Less than US$ 2,500 or as stipulated in Rwanda Procurement Regulations Open International (Works) Equal to or more than US$ 10 million Open National (Works) - Open Less than US$ 10 million Tender as per Ministerial Order 2014 RFQ (works) Less than US$ 2,500 or as stipulated in Rwanda Procurement Regulations Open International (Non-consulting Equal to or More than US$ 2 million Services) Open National (Non-consulting Less than US$ 2 million Services) - Open Tender as per Ministerial Order 2014 Direct Contracting No threshold; meet requirements of Bank’s Procurement Regulations (Special procurement arrangements like direct contracting, use of SOEs, UN Agencies, third party monitors, local NGOs, Force Account, servants need, results based arrangements. It is not expected that there will need for prequalification in the procurement arrangements under Rwanda Pilot Program for Climate Resilience project) Thresholds for selection of consultant Prior Review Thresholds: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection: (a). Consulting Firm: First procurement under the project irrespective of value and all procurements estimated to cost more than US$ 1 million. (b). Individual Consultant: all procurements estimated to cost more than US$ 0.3 million The short list may consist of all National consultants in case the estimated cost is less than US$ 200,000 per contract. PROCUREMENT Rwanda : Renewable Energy Fund PLAN General Information Country: Rwanda 2018-01-23 Bank’s Approval Date of the Original Procurement Plan: 2022-09-20 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P160699 GPN Date: 2022-06-10 Project Name: Renewable Energy Fund Loan / Credit No: TF / A4990 Development Bank of Rwanda Ltd Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Technical Assistance, Capaci RW-BRD-44062-CS-QCBS / C Quality And Cost- Open - Internationa TF / A4990 ty Building, and Project Impl Prior 330,000.00 277,750.00 Signed 2018-01-29 2018-02-02 2018-02-19 2018-02-20 2018-04-04 2018-08-14 2018-05-02 2018-09-14 2018-06-01 2019-02-14 2018-07-06 2019-06-19 2018-08-10 2019-06-20 2019-08-10 apacity building of SACCOs Based Selection l ementation Support Technical Assistance, Capaci RW-BRD-47798-CS-CQS / Pu Quality And Cost- Open - Internationa TF / A4990 ty Building, and Project Impl Prior 300,000.00 252,947.49 Signed 2018-03-22 2018-04-17 2018-04-12 2018-05-14 2018-05-26 2018-12-07 2018-06-23 2019-01-10 2018-07-23 2019-04-18 2018-08-27 2019-07-12 2018-10-01 2019-07-03 2019-10-01 blic awareness campain Based Selection l ementation Support RW-BRD-80709-CS-QCBS / D Technical Assistance, Capaci evelopping a Monitoring, Eval Quality And Cost- TF / A4990 ty Building, and Project Impl Post Open - National 55,000.00 44,190.00 Completed 2018-10-31 2018-10-25 2018-11-21 2019-01-04 2019-02-27 2019-02-01 2019-03-08 2019-03-03 2019-04-09 2019-04-07 2019-04-26 2019-05-12 2019-06-25 2019-08-10 2020-04-28 uation and Learning plan and Based Selection ementation Support capacity building for the REF RW-BRD-297963-CS-QCBS / Technical Assistance, Capaci Quality And Cost- Under Implement Hiring a consulting firm to pr TF / A4990 ty Building, and Project Impl Post Open - National 165,000.00 0.00 2022-06-22 2022-07-27 2022-07-13 2022-07-28 2022-08-27 2022-09-03 2022-09-17 2022-10-01 2023-10-01 Based Selection ation ovide Awareness Services to ementation Support the REF Project INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Technical Assistance, Capaci RW-BRD-44081-CS-INDV / Se Individual Consult TF / A4990 ty Building, and Project Impl Prior Open 120,000.00 189,240.00 Signed 2018-01-29 2018-02-02 2018-03-19 2018-04-09 2018-12-11 2018-05-14 2019-01-03 2019-05-09 nior Financial Advisor ant Selection ementation Support RW-BRD-44085-CS-INDV / So Technical Assistance, Capaci Individual Consult cial and Environmental Speci TF / A4990 ty Building, and Project Impl Post Open 5,000.00 0.00 Canceled 2018-01-29 2018-01-31 2018-03-19 2018-04-09 2018-05-14 2018-11-10 ant Selection alist ementation Support RW-BRD-52554-CS-INDV / R Technical Assistance, Capaci Individual Consult ecruitment of Investment Offi TF / A4990 ty Building, and Project Impl Post Open 27,000.00 2,504.08 Signed 2018-03-07 2018-03-28 2018-04-25 2019-04-10 2018-05-16 2019-04-11 2018-06-20 2019-04-11 2019-06-20 ant Selection cer ementation Support Technical Assistance, Capaci RW-BRD-52607-CS-INDV / C Individual Consult TF / A4990 ty Building, and Project Impl Post Open 27,000.00 29,946.99 Completed 2018-03-07 2018-04-04 2018-04-25 2018-03-12 2018-05-16 2018-03-12 2018-06-20 2018-04-25 2019-06-20 2019-05-31 ontract Drafting Officer ant Selection ementation Support Technical Assistance, Capaci RW-BRD-52610-CS-INDV / Ac Individual Consult TF / A4990 ty Building, and Project Impl Post Open 27,000.00 25,992.97 Signed 2018-03-07 2018-03-28 2018-04-25 2018-06-07 2018-05-16 2018-06-20 2018-06-20 2018-07-09 2019-06-20 countant ant Selection ementation Support Technical Assistance, Capaci RW-BRD-52616-CS-INDV / Fi Individual Consult TF / A4990 ty Building, and Project Impl Post Open 27,000.00 26,659.14 Signed 2018-03-07 2018-04-04 2018-04-25 2018-07-09 2018-05-16 2018-10-25 2018-06-20 2018-11-01 2019-06-20 nancial Reporting Officer ant Selection ementation Support Technical Assistance, Capaci RW-BRD-52618-CS-INDV / Cr Individual Consult TF / A4990 ty Building, and Project Impl Post Open 27,000.00 1,419.87 Signed 2018-03-07 2019-10-11 2018-04-25 2019-04-05 2018-05-16 2019-04-05 2018-06-20 2019-05-02 2019-06-20 edit Risk Officer ant Selection ementation Support Technical Assistance, Capaci RW-BRD-52650-CS-INDV / Mi Individual Consult TF / A4990 ty Building, and Project Impl Post Limited 1,666.00 1.81 Completed 2018-06-28 2018-05-04 2018-07-03 2018-05-04 2018-07-24 2018-08-02 2018-08-28 2018-09-19 2019-08-28 2020-09-18 ni-Technical Specialist 1 ant Selection ementation Support Technical Assistance, Capaci RW-BRD-54310-CS-INDV / Mi Individual Consult TF / A4990 ty Building, and Project Impl Post Open 1,666.00 1,813.27 Completed 2018-03-15 2018-05-04 2018-05-03 2018-10-02 2018-05-24 2018-08-02 2018-06-28 2018-09-19 2019-06-28 2020-09-19 ni grid technical Expert 2 ant Selection ementation Support RW-BRD-52602-CS-INDV / R Technical Assistance, Capaci Individual Consult ecrutment of Technology Offi TF / A4990 ty Building, and Project Impl Prior Open 60,000.00 2,485.55 Completed 2018-03-27 2018-04-03 2018-05-15 2018-06-05 2018-11-21 2018-07-10 2018-11-29 2019-07-10 2020-12-31 ant Selection cer ementation Support RW-BRD-72105-CS-INDV / Hi Technical Assistance, Capaci Individual Consult ring an Environmental and S TF / A4990 ty Building, and Project Impl Post Limited 2,500.00 2,756.20 Signed 2018-08-13 2018-08-28 2018-08-18 2018-09-05 2018-09-08 2018-09-12 2018-10-13 2018-09-05 2019-10-13 ant Selection ocial Safeguards Specialist 2 ementation Support Page 1 RW-BRD-72106-CS-INDV / Hi Technical Assistance, Capaci Individual Consult ring an Environmental and S TF / A4990 ty Building, and Project Impl Post Limited 2,500.00 2,756.20 Completed 2018-08-13 2018-08-28 2018-08-18 2018-09-05 2018-09-08 2019-04-29 2018-10-13 2018-09-05 2019-10-13 2020-10-05 ant Selection ocial Safeguards ementation Support RW-BRD-72235-CS-CDS / Hir Technical Assistance, Capaci ing a consultant to appraise TF / A4990 ty Building, and Project Impl Post Direct Selection Direct 40,000.00 0.00 Canceled 2018-08-13 2018-08-23 2018-10-27 2018-12-11 banks ementation Support RW-BRD-72235-CS-CDS-2 / Technical Assistance, Capaci Hiring a consultant to apprais TF / A4990 ty Building, and Project Impl Post Direct Selection Direct 40,000.00 28,588.00 Completed 2019-01-31 2019-01-01 2019-01-31 2019-01-15 2019-02-05 2019-02-04 2019-03-07 2020-02-28 e banks ementation Support RW-BRD-136112-CS-CDS / C Technical Assistance, Capaci REATION OF ORACLE ERP – FI TF / A4990 ty Building, and Project Impl Post Direct Selection Direct 28,000.00 28,000.00 Signed 2019-10-09 2019-10-21 2019-10-19 2019-10-23 2019-11-18 2020-03-05 2020-02-16 NANCE FOR REF PROJECT ementation Support RW-BRD-234551-CS-INDV / Technical Assistance, Capaci Individual Consult Under Implement Hiring a Senior financial advi TF / A4990 ty Building, and Project Impl Post Open 117,600.00 0.00 2021-05-17 2021-05-25 2021-06-26 2021-07-10 2021-08-07 2022-08-07 ant Selection ation sor to support the REF projec ementation Support t RW-BRD-234553-CS-INDV / Hiring an expert to support c Technical Assistance, Capaci Individual Consult oordination of verification an TF / A4990 ty Building, and Project Impl Post Open 135,240.00 34,211.94 Signed 2021-08-09 2021-05-28 2021-08-30 2021-11-19 2021-09-20 2021-11-19 2021-10-18 2021-12-01 2022-10-18 ant Selection d facilitate knowledge transf ementation Support er from propoor to window 5 staff. RW-BRD-234555-CS-INDV / Technical Assistance, Capaci Individual Consult Under Implement Hiring the REF technology off TF / A4990 ty Building, and Project Impl Post Open 30,250.00 0.00 2021-05-30 2021-05-26 2021-07-09 2021-07-23 2021-08-20 2021-09-25 ant Selection ation icer ementation Support Technical Assistance, Capaci RW-BRD-234557-CS-INDV / Individual Consult Under Implement TF / A4990 ty Building, and Project Impl Post Open 30,250.00 0.00 2021-05-30 2021-05-26 2021-07-09 2021-07-23 2021-08-20 2022-08-20 Hiring the REF M&E officer ant Selection ation ementation Support RW-BRD-234558-CS-INDV / Technical Assistance, Capaci Individual Consult Under Implement Hiring the REF investment off TF / A4990 ty Building, and Project Impl Post Open 30,250.00 0.00 2021-06-30 2021-05-26 2021-08-09 2021-08-23 2021-09-20 2022-09-20 ant Selection ation icer ementation Support RW-BRD-234560-CS-INDV / Technical Assistance, Capaci Individual Consult Under Implement Hiring of REF investment offi TF / A4990 ty Building, and Project Impl Post Open 30,250.00 0.00 2021-06-30 2021-05-26 2021-08-02 2021-08-23 2021-09-20 2022-09-20 ant Selection ation cer for window 5 - 1 ementation Support RW-BRD-234561-CS-INDV / Technical Assistance, Capaci Individual Consult Under Implement Hiring of REF investment offi TF / A4990 ty Building, and Project Impl Post Open 30,250.00 0.00 2021-06-30 2021-05-26 2021-08-02 2021-08-23 2021-09-20 2022-09-20 ant Selection ation cer for window 5 -2 ementation Support Technical Assistance, Capaci RW-BRD-54319-CS-INDV / Mi Individual Consult TF / A4990 ty Building, and Project Impl Post Open 1,668.00 0.00 Canceled 2018-03-15 2018-05-03 2018-05-24 2018-06-28 2019-06-28 ni grid technical expert 3 ant Selection ementation Support RW-BRD-237743-CS-CDS / Hi Technical Assistance, Capaci ring a consultant firm to prov Under Implement TF / A4990 ty Building, and Project Impl Post Direct Selection Direct 47,040.00 0.00 2021-08-19 2022-06-20 2021-08-29 2021-10-17 2022-10-17 ide maintenance and upgrad ation ementation Support e services of the REF MEL Technical Assistance, Capaci RW-BRD-248050-CS-INDV / Individual Consult TF / A4990 ty Building, and Project Impl Post Open 15,000.00 399.68 Signed 2021-08-30 2021-09-15 2021-10-09 2022-06-09 2021-10-30 2022-06-13 2021-11-27 2022-08-23 2023-11-27 Hiring of REF Minigrid Expert ant Selection ementation Support RW-BRD-295206-CS-INDV / Technical Assistance, Capaci Hiring an individual consulta Individual Consult Under Implement TF / A4990 ty Building, and Project Impl Post Open 56,000.00 0.00 2022-05-23 2022-07-25 2022-07-02 2022-07-16 2022-08-20 2023-08-20 nt to assess the impact of RE ant Selection ation ementation Support F window 5 Results-based su bsidy Financing (RBF) RW-BRD-315652-CS-INDV / Technical Assistance, Capaci Individual Consult Pending Impleme Hiring Local Trainers to provi TF / A4990 ty Building, and Project Impl Post Open - National 52,227.00 0.00 2022-09-15 2022-10-18 2022-10-25 2022-11-04 2023-10-30 ant Selection ntation de Capacity Building to REF S ementation Support ACCOs and MFIs Page 2