PROCUREMENT PLAN Project information: Sint Maarten Hospital Resiliency Project (P167532) Project Implementation agency: SMMC Date of the Procurement Plan: 09/14/2018 Period covered by this Procurement Plan: September 2018 to March 2020 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: [is applicable for those contracts identified in the Procurement Plan tables]; Works: [is applicable for those contracts identified in the Procurement Plan tables] Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations not Applicable. PROCUREMENT St Maarten : Sint Maarten Hospital Resiliency & Preparedness Project PLAN General Information Country: St Maarten 2018-10-02 Bank’s Approval Date of the Original Procurement Plan: 2023-04-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P167532 GPN Date: Project Name: Sint Maarten Hospital Resiliency & Preparedness Project Loan / Credit No: TF / A8176, / , TF / B3788 SMMC Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned AN-SMMC-77512-CW-RFQ / F Transition and Contingency Request for Quota Open - Internationa Single Stage - One E 2019-06-1 ire detection system, purcha TF / A8176 Plan for Sint Maarten Medica Prior 150,000.00 115,357.00 Signed 2018-11-28 2019-02-01 2019-02-21 tions l nvelope 4 ses and installation of syste l Center m AN-SMMC-78173-CW-DIR / R Transition and Contingency 2018-11-0 TF / A8176 Prior Direct Selection Direct 300,000.00 265,807.00 Signed 2018-09-13 2018-09-13 2018-09-13 2018-07-24 oof reinforcement Plan for Sint Maarten Medica 7 l Center ESSENTIAL UPGRADES DOC Transition and Contingency 2019-06-2 CHAPTER 10 / Fiber Optic con TF / A8176 Plan for Sint Maarten Medica Prior Direct Selection Direct 500,000.00 0.00 Canceled 2019-01-08 2019-01-13 2019-03-22 1 nection to SMMC l Center AN-SMMC-99835-CW-DIR / C Building and launching of th 17,000,000.0 133,309,86 2023-04-0 omponent 1: World Bank Con TF / A8176 Prior Direct Selection Direct Signed 2019-02-08 2019-02-08 2019-02-08 2016-09-19 e new hospital 0 5.00 3 tribution to INSO contract wit h SMMC ESSENTIAL UPGRADES DOC Transition and Contingency Request for Quota Single Stage - One E 2020-06-1 CHAPTER SIX / expansion of TF / A8176 Plan for Sint Maarten Medica Post Open - National 60,000.00 0.00 Canceled 2020-01-18 2020-03-10 tions nvelope 3 Dialysis department l Center AN-SMMC-77679-CW-RFB / U Transition and Contingency Request for Quota Single Stage - One E Pending Imp 2020-04-1 pgrading OR Complex Phase TF / A8176 Plan for Sint Maarten Medica Post Open - National 125,000.00 0.00 2019-11-05 2020-01-11 tions nvelope lementation 8 1 - Expansion l Center AN-SMMC-77501-CW-RFQ / Transition and Contingency Request for Quota Open - Internationa Single Stage - One E 2020-05-1 Medical gas distribution syte TF / A8176 Plan for Sint Maarten Medica Post 35,000.00 492,680.00 Signed 2019-10-30 2020-01-03 2020-10-13 tions l nvelope 5 m upgrading l Center ESSENTIAL UPGRADES DOC Transition and Contingency 2019-11-2 CHAPTER 5 / Construction of TF / A8176 Plan for Sint Maarten Medica Post Direct Selection Direct 256,500.00 0.00 Canceled 2019-06-03 2019-06-20 2019-08-29 8 Additional Patient rooms Med l Center Surg AN-SMMC-78161-CW-RFB / C Transition and Contingency Single Stage - One E 2019-05-1 onstruction of 5 x Double Pat TF / A8176 Plan for Sint Maarten Medica Post Request for Bids Open - National 731,500.00 0.00 Canceled 2018-11-09 2018-11-19 2018-12-19 2019-01-18 2019-02-15 nvelope 6 ient Rooms and Support Serv l Center ices Building AN-SMMC-78164-CW-RFQ / Transition and Contingency Request for Quota Open - Internationa Single Stage - One E Under Imple 2019-05-0 Upgrade OR Complex Phase TF / A8176 Plan for Sint Maarten Medica Post 125,000.00 0.00 2018-11-30 2019-02-18 tions l nvelope mentation 3 3 - Floor, ceiling, etc. l Center AN-SMMC-135079-CW-RFQ / Transition and Contingency Request for Quota Open - Internationa Single Stage - One E 1,582,304.5 2020-07-0 Construction of 5 x Double P TF / A8176 Plan for Sint Maarten Medica Post 731,500.00 Completed 2019-11-10 2020-01-19 2021-01-11 tions l nvelope 8 2 atient Rooms & Support Servi l Center ce Building AN-SMMC-177444-CW-RFP / Transition and Contingency Request for Propo Single Stage - Two E 2020-10-0 TF / A8176 Post Limited 600,000.00 559,500.00 Signed 2020-06-02 2020-05-25 2020-06-03 2020-05-25 2020-06-04 2020-06-04 2020-06-19 2020-06-11 2020-07-04 2020-06-23 Hurricane facility for Covid-1 Plan for Sint Maarten Medica sals nvelope 2 9 Care l Center AN-SMMC-204963-CW-RFQ / Transition and Contingency Request for Quota Single Stage - One E 2021-07-2 Construction for Dialysis an TF / A8176 Plan for Sint Maarten Medica Post Open - National 527,500.00 783,000.00 Completed 2020-11-23 2021-01-22 2021-02-01 tions nvelope 1 Oncology expansion. l Center AN-SMMC-78169-CW-RFB / C Transition and Contingency Open - Internationa Single Stage - One E 2020-10-1 TF / A8176 Post Request for Bids 810,000.00 0.00 Canceled 2020-01-17 2020-01-27 2020-03-02 2020-03-19 2020-04-23 onstruction of Care Complex Plan for Sint Maarten Medica l nvelope 9 Expansion l Center AN-SMMC-78172-CW-RFQ / E Transition and Contingency Request for Quota Open - Internationa Single Stage - One E 2020-09-2 TF / A8176 Post 40,000.00 0.00 Canceled 2020-05-25 2020-07-27 xecution Water Control Plan Plan for Sint Maarten Medica tions l nvelope 5 l Center AN-SMMC-78162-CW-RFQ / I Transition and Contingency Request for Quota Single Stage - One E 2020-03-2 mprove General Facilities - C TF / A8176 Plan for Sint Maarten Medica Post Open - National 130,000.00 0.00 Canceled 2019-11-23 2020-01-27 tions nvelope 9 ashier / Main Patio Upgrade l Center AN-SMMC-77689-CW-RFQ / Upgrading OR Complex phas Transition and Contingency Open - Internationa Single Stage - One E 2020-05-1 e 2. Installation of HVAC syst TF / A8176 Plan for Sint Maarten Medica Post Request for Bids 375,000.00 0.00 Canceled 2019-11-11 2019-11-18 2019-12-18 2020-01-01 2020-02-05 l nvelope 0 em, upgrading of the electric l Center al installation OR, upgrading of medical gas OR. AN-SMMC-208157-CW-DIR / Transition and Contingency Hospital MEP installation wor 2021-07-1 TF / A8176 Plan for Sint Maarten Medica Post Direct Selection Direct 800,000.00 815,000.00 Signed 2020-12-04 2020-10-30 2020-12-09 2020-11-18 2021-01-13 2021-01-11 ks for double patient rooms a 2 l Center nd new OR complex. AN-SMMC-281054-CW-DIR / With Reference to activity AN -SMMC-99835-CW-DIR Comp Building and launching of th Other (with field f 4,878,357.0 2022-10-0 TF / A8176 Prior Direct Selection Direct 4,878,357.00 Signed 2022-02-25 2022-03-02 2022-03-28 2022-04-06 2021-07-28 onent 1: World Bank contribu e new hospital or explanation) 0 3 tion to Inso (now Fincantieri) contract with SMMC. Transfer agreement Request for Quota AN-SMMC-299014-CW-RFQ / Transition and Contingency Request for Quota Single Stage - One E tions - Small Work Under Imple 2023-03-0 Repairing hallway ceiling as TF / A8176 Plan for Sint Maarten Medica Post Open - National 80,000.00 0.00 2022-06-22 2022-08-11 2022-09-05 tions nvelope s (Emergency) SP mentation 4 part of essential upgrades for l Center D -Competitive SMMC. AN-SMMC-322530-CW-DIR / Transition and Contingency Other (with field f Under Imple 2025-11-2 Secondary Fiberoptic Interne TF / A8176 Plan for Sint Maarten Medica Post Direct Selection Direct - National 293,000.00 0.00 2022-10-19 2022-11-07 2022-10-19 2023-01-20 2022-10-25 or explanation) mentation 7 t Connection to SMMC l Center GOODS Page 1 Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual AN-SMMC-98713-GO-RFQ / S Transition and Contingency upply and installation of a ne Request for Quota Open - Internationa Single Stage - One E TF / A8176 Plan for Sint Maarten Medica Post 250,000.00 0.00 Canceled 2019-03-07 2019-05-25 2019-08-03 w autoclave grinder system f tions l nvelope l Center or the treatment of our medi cal waste. AN-SMMC-78174-GO-RFQ / I CT upgrades - pro forma uplo Transition and Contingency Request for Quota Open - Internationa Single Stage - One E ad of activity - all sub activiti TF / A8176 Plan for Sint Maarten Medica Post 350,000.00 299,836.00 Signed 2019-02-23 2019-04-20 2019-06-06 2020-03-23 tions l nvelope es will be uploaded separatel l Center y in consultation with our ICT manager AN-SMMC-77520-GO-RFQ / U Transition and Contingency Request for Quota Open - Internationa Single Stage - One E TF / A8176 Post 75,000.00 92,069.75 Signed 2019-02-17 2019-04-23 2019-04-26 2019-09-03 pgrading Access Control Syst Plan for Sint Maarten Medica tions l nvelope em l Center AN-SMMC-78168-GO-RFQ / G Transition and Contingency Request for Quota Open - Internationa Single Stage - One E TF / A8176 Post 35,000.00 0.00 Canceled 2018-11-07 2019-01-18 2019-03-29 enerator Care Complex Plan for Sint Maarten Medica tions l nvelope l Center AN-SMMC-78167-GO-RFQ / T Transition and Contingency Request for Quota Open - Internationa Single Stage - One E wo Generators for SMMC - M TF / A8176 Plan for Sint Maarten Medica Post 200,000.00 180,768.56 Signed 2018-11-07 2019-01-18 2019-07-19 2019-03-29 tions l nvelope ain Building & Care Complex l Center AN-SMMC-114142-GO-RFQ / Transition and Contingency Request for Quota Open - Internationa Single Stage - One E Purchase of Furniture & Equi TF / A8176 Plan for Sint Maarten Medica Post 250,000.00 0.00 Canceled 2019-11-20 2020-01-22 2020-04-21 tions l nvelope pment for approved existing l Center WB projects ESSENTIAL UPGRADES DOC Transition and Contingency Pending Impl CHAPTER 6 / Purchase of Dial TF / A8176 Plan for Sint Maarten Medica Post Direct Selection Direct 15,000.00 0.00 2020-05-30 2020-06-13 2020-08-01 2020-11-04 ementation ysis Equipment and Water Lo l Center op AN-SMMC-114144-GO-DIR / Transition and Contingency Purchase of DELL Work Statio TF / A8176 Plan for Sint Maarten Medica Post Direct Selection Direct 275,000.00 0.00 Canceled 2019-05-08 2019-09-23 2019-11-02 2019-11-22 ns & Back-up Servers l Center AN-SMMC-227327-GO-DIR / J ustification for direct contrac ting for goods is based on: - Transition and Contingency Critical and urgent need for Pending Impl TF / A8176 Plan for Sint Maarten Medica Post Direct Selection Direct 1,632,300.00 0.00 2021-03-30 2021-04-04 2021-05-09 2021-11-05 medical supplies, equipment, ementation l Center and furniture, in emergency r esponse to the rapid increas e of patients on island during Covid -19 Pandemic; NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual AN-SMMC-114141-CS-CQS / Transition and Contingency Preparation of bidding and p Consultant Qualifi Open - Internationa TF / A8176 Plan for Sint Maarten Medica Post 37,500.00 31,395.00 Signed 2019-05-08 2019-03-27 2019-05-09 2019-05-11 2019-04-25 2019-05-27 2019-06-09 2019-06-17 2019-06-02 2019-07-17 ermit documentation for 5 do cation Selection l l Center uble patient rooms in Med-Su rg ward AN-SMMC-78171-CS-CQS / C Transition and Contingency Consultant Qualifi onsultancy Services to realiz TF / A8176 Plan for Sint Maarten Medica Post Open - National 10,000.00 0.00 Canceled 2019-09-16 2019-10-07 2019-11-20 2019-12-09 2019-12-30 2020-02-07 cation Selection e Water Control Plan l Center INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual AN-SMMC-77526-CS-INDV / Individual Consult Hiring Project Coordinator an / Project Management Prior Open 300,000.00 0.00 Under Review 2018-09-01 2022-06-08 2018-10-19 2021-10-31 2018-10-26 2018-11-09 2019-12-31 ant Selection d Project Assistant as employ ees. AN-SMMC-114139-CS-CDS / Consultancy services hired fo Transition and Contingency r PDO # 2,5,10 - Emergency TF / A8176 Plan for Sint Maarten Medica Post Direct Selection Direct 25,000.00 22,200.00 Signed 2019-05-08 2019-02-17 2019-05-10 2019-04-07 2019-05-13 2019-04-25 2019-08-11 Disaster & Preparedness Plan l Center and Contingency Plan. AN-SMMC-78166-CS-QCBS / Design firm for Additional Pat ient rooms and care complex expansion - preferred to do b Transition and Contingency y same engineer as new hos TF / A8176 Plan for Sint Maarten Medica Post Direct Selection Direct 118,500.00 0.00 Canceled 2018-11-30 2018-12-07 2019-01-30 2019-04-30 pital project for realizing moc l Center k-up rooms and additional sp ace in Care Complex that can be used well in combination with new hospital. AN-SMMC-208166-CS-CDS / Transition and Contingency COVID- 19 Pandemic support Under Implement TF / A8176 Plan for Sint Maarten Medica Post Direct Selection Direct 250,000.00 0.00 2020-12-04 2021-01-12 2020-12-04 2020-11-27 2020-12-07 2021-06-05 staff, Medical, Administrative ation l Center and Store Room Staff AN-SMMC-306672-CS-CDS / Transition and Contingency Program Manager for the tra TF / A8176 Plan for Sint Maarten Medica Post Direct Selection Direct - National 240,000.00 0.00 Signed 2022-07-28 2022-01-14 2022-08-07 2022-01-13 2022-10-11 2023-10-11 nsition from SMMC to SMGH l Center AN-SMMC-311629-CS-INDV / Transition and Contingency Individual Consult Learning and Development P TF / A8176 Plan for Sint Maarten Medica Post Open - National 120,000.00 0.00 Under Review 2022-10-19 2021-10-15 2022-12-07 2022-12-28 2023-02-01 2023-07-31 ant Selection roject manager l Center Page 2 AN-SMMC-311635-CS-INDV / Transition and Contingency Individual Consult TF / A8176 Post Open - National 120,000.00 0.00 Canceled 2022-10-19 2022-01-10 2022-12-07 2022-12-28 2023-02-01 2023-07-31 IT transition Manager Plan for Sint Maarten Medica ant Selection l Center AN-SMMC-340471-CS-CDS / Support SMMC in Human res Transition and Contingency ources. The objective is to pr Pending Impleme TF / B3788 Plan for Sint Maarten Medica Post Direct Selection Direct - National 12,250.00 0.00 2023-02-03 2023-02-13 2023-04-19 2023-10-16 ovide recommendations to d ntation l Center evelop the HR department ef fectively in line with the need s of the organization. AN-SMMC-358235-CS-INDV / Transition and Contingency Individual Consult Pending Impleme TF / A8176 Post Open - National 120,000.00 0.00 2023-04-25 2023-06-13 2023-07-04 2023-08-08 2024-02-04 IT transition Manager Plan for Sint Maarten Medica ant Selection ntation l Center AN-SMMC-358392-CS-INDV / Clinical auditor installs audit teams and sets criteria and s Transition and Contingency tandards for the evaluation o Individual Consult Pending Impleme TF / B3788 Plan for Sint Maarten Medica Post Open - National 75,000.00 0.00 2023-04-25 2023-06-13 2023-07-04 2023-08-08 2024-08-07 f clinical guidelines, reporting ant Selection ntation l Center on the collected data to show that SMMC complies with the standards and checks the eff ectiveness of the corrective measures. Page 3