Republic of Malawi Ministry of Education, Science and Technology Private Bag 328 Lilongwe 3 PROCUREMENT PLAN For PROJECT PREPARATORY ADVANCE (PPA) Name of Project: Skills for A Vibrant Economy (SAVE) Loan No./Credit No./Grant No.: P172627 Financiers: World Bank Implementing Agency: Ministry of Education, Science & Technology Beneficiary Institutions: Ministry of Education, Science & Technology Ministry of Labour Ministry of Youth TEVETA NCHE Ministry of Gender Selected Public Universities SAVE PROJECT PPA PROCUREMENT PLAN I. General 1.Project information Country: Malawi Project Name: Skills for A Vibrant Economy (SAVE) Project ID: P172627 2.Project Implementation Agency: Ministry of Education Science and Technology 3.Date of the Procurement Plan: June 22, 2020 4.Period covered by this Procurement Plan: June 2020 to November 2021 II. Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016 Revised November 2017 and August 2018) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. III. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. IV. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in The Public Procurement and Disposal of Assets Act, 2017 and its subsidiary instruments namely: The Public Procurement Regulations, 2004, Desk Instructions (2005), Standard bidding Documents and Circulars for the Public Procurement and Disposal of Assets (PPDA) Authority such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations under the following conditions: o Provision of “set-asides” contracts for small enterprises shall not be applied. o Criteria such as environmental aspect, extent of local content, technology transfer, and managerial, scientific & operational skills development shall not be used in the evaluation of bids unless specifically agreed by the Bank on case to case basis. o Procurement Documents include provisions, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. In accordance with paragraph 5.4(c) and 5.5 of the Procurement Regulations, the request for bids/request for proposals/request for quotations document shall require that Bidders/Proposers submitting Bids/Proposals/quotations present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. The form of the Letter of Acceptance is attached in Appendix 1. V. Prequalification: Not expected for works/goods packages in the procurement plan. VI. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable VII. Procurement of Second-Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable. VIII. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: Not Applicable for those contracts identified in the Procurement Plan tables; Works: Not Applicable for those contracts identified in the Procurement Plan tables. IX. Hands-on Expanded Implementation Support (HEIS) as specified under paragraphs 3.10 and 3.11 of the Procurement Regulations: Not Applicable. X. Proposed Procedures for CDD Components: Not Applicable XI. Other Relevant Procurement Information: None XII. Reference to (if any) Project Operational/Procurement Manual: The Ministry of Education Science and Technology (MoEST) team will prepare Procurement manual. The Procurement Plan will also form part of the Project Implementation Manual. XIII. Procurement Approach and Prior Review Thresholds: The Procurement Arrangements as indicated in the below table will be used. The thresholds for the Bank’s prior review requirements are also provided in the table: Prior-review Thresholds for Procurement Methods Thresholds Procurem Substanti Works Goods, IT & Non-Consulting Shortlist of National ent al Services Consultants Type Risk ($`000) Works 10,000 Open Request Request Engineerin Internatio for for Open Open Open Consultin g& nal or Quotatio Quotatio National internatio National g Constructio n or n or or NCB nal or ICB or NCB Services n ICB National National ($'000) ($'000) ($'000) ($'000) Supervision ($'000 Shopping Shopping ($'000) ($'000) ($'000) Goods, IT 2,000 & Non- Consulting ≧ < ≦ ≧ < ≦ < ≦ Services Consultan 1,000 ts (Firms) 7,000 7,000 200 1,000 1,000 100 200 300 Individual 300 Consultan ts *These prior review thresholds are for the purposes of the initial procurement plan for the first 18 months. The thresholds will be revised periodically based on re-assessment of risks. All contracts not subject to prior review will be post-reviewed. Procurement Packages/Plan with Procurement Arrangements and Time Schedule: as per the table below: b) PROCUREMENT PLAN A. Works There are no envisaged works under the PPA. 1 2 3 4 5 6 7 8 9 10 Ref. Contract Estimat Market Selecti Prequ Domesti Revie Expect Expecte No. Description ed Approa on alifica c w ed bid d Cost ch Method tion Prefere by openin Contrac US$ (yes/n nce Bank g date t o) (yes/no) (Prior Signatu / Post) re Date 1. N/A B. Goods and Non-Consulting Services 1 2 3 4 5 6 7 8 9 10 Ref. Contract Estimat Market Selecti Prequ Domesti Revie Expect Expecte No. Description ed Approa on alifica c w ed bid d Cost ch Method tion Prefere by openin Contrac US$ (yes/n nce Bank g date t o) (yes/no) (Prior Signatu / Post) re Date 1. Procurement of 1 motor 75,000.0 Limited RFQ No No Post 21-Jul- 21-Aug- vehicle (4 x 4 Twin Cab 0 20 20 Vehicles) for the PIU 2. Procurement of various 85,500.0 Limited RFQ No No Post 21-Jul- 21-Aug- ICT Items: Computer 0 20 20 laptops, Computer Desktops, Photocopier, printers, cameras, Flash discs, Anti-virus, MS package, Extension cables, Extension cables 3. Procurement of 187,000. Open RFB No No Post 1-Aug- 1-Oct-20 Teleconferencing 00 National 20 equipment and licences under COVID- 19 support 4. Procurement of 14,500.0 Limited RFQ No No Post 1-Aug- 31-Aug- Internet modems 0 20 20 devices under COVID- 19 support 5. Procurement of Hand 7,000.00 Limited RFQ No No Post 1-Aug- 31-Aug- sanitizers, face 20 20 masks/shields and gloves under COVID-19 support C. Consultancy Services 1 2 3 4 5 6 7 8 9 10 Ref. Contract Estimat Market Selecti Evalua Shortli Review Review Expecte No. Description ed Approa on tion sting by by Bank d bid Cost ch Method Option (yes/n Bank (Prior / opening US$ o) (Prior / Post) date Post) 1. Consultancy service to 46,000. Open INDV No No Post 1-Aug-20 7-Sep-20 develop Project 00 Implementation Manual 2. Consultancy service to 86,000. Open CQS Rated No Post 1-Aug-20 7-Sep-20 carry out Environmental 00 National Social Safeguard studies-ESMF, SEP, ESMCP, P4R (Firm) 3. Hiring of Project 64,000. Open INDV No No Post 1-Aug-20 7-Sep-20 Manager 00 4. Hiring of Financial 48,000. Open INDV No No Post 1-Aug-20 7-Sep-20 Management Specialist 00 5. Hiring of Procurement 48,000. Open INDV No No Post 1-Aug-20 7-Sep-20 Specialist 00 6. Hiring of M & E Specialist 48,000. Open INDV No Post 1-Aug-20 7-Sep-20 00 7. Hiring of 48,000. Open INDV No Post 1-Aug-20 7-Sep-20 Communications 00 Specialist 8. Hiring of Social 48,000. Open INDV No Post 1-Oct-20 15-Nov- Safeguards Specialist 00 20 9. Hiring of Environmental 48,000. Open INDV No Post 31-Jan- 15-Mar- Specialist 00 21 21 10. Consultancy Service to 92,000. Open CQS Rated No Post 28-Feb- 15-Apr- conduct a Skills Needs 00 National 21 21 Assessment (Firm) 11. Consultancy to 60,000. Open CQS Rated No Post 1-Oct-20 15-Nov- conceptualize a holistic, 00 National 20 integrated ICT-based structure that details elements related to M&E (including EMIS), labor market information and integration platform, communications channels, and mobile- based activities (Firm) 12. Consultant on Dual 53,000. Open CQS Rated No Post 28-Feb- 15-Apr- Learning -Engage, 00 National 21 21 Inception reports, sensitization meetings and advertisements, Engage Partner organizations to participate in the programme, Engage and Train Master Trainers, Build capacity of the key staff in the project, Benchmark Dual Learning, Pilot Dual learning with STC, LTC, MZTC (Firm) 13. Consultancy Service to 75,000. Open CQS Rated No Post 21-Oct- 28-Nov- conduct assessment of 00 National 20 20 ODeL requirements (infrastructure for Higher Education Institutions (HEI) and Technical and Vocational Education) in TEVET institutions (Firm) 14. Consultancy Services on 33,000. Open INDV No Post 1-Aug-20 22-Sep- proposal development 00 20 for tertiary institutions such as TEVET Providers, Nalikule and DCE 15. RFQ – Request for Quotations; CQS - Consultant’s Qualification-based Selection; QCBS – Quality and Cost-based Selection and; INDV - Individual Consultant Selection. Appendix 1 Letter of Acceptance of the World Bank’s Anti-Corruption Guidelines and Sanctions Framework Date: Invitation of Bids/Proposals No.__________ To: ___________________________________________________________________________ We, along with our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not) consultants and personnel, acknowledge and agree to abide by the World Bank’s policy regarding Fraud and Corruption (corrupt, fraudulent, collusive, coercive, and obstructive practices), as set out and defined in the World Bank’s Anti-Corruption Guidelines1 in connection with the procurement and execution of the contract (in case of award), including any amendments thereto. We declare and warrant that we, along our sub-contractors, sub-consultants, service providers, suppliers, agents (whether declared or not), consultants and personnel, , are not subject to, and are not controlled by any entity or individual that is subject to, a temporary suspension, early temporary suspension, or debarment imposed by a member of the World Bank Group, including, inter alia, a cross-debarment imposed by the World Bank Group as agreed with other international financial institutions (including multilateral development banks), or through the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement. Further, we are not ineligible under the laws or official regulations of [Insert name of Employer as per bidding document] or pursuant to a decision of the United Nations Security Council. We confirm our understanding of the consequences of not complying with the World Bank’s Anti-Corruption Guidelines, which may include the following: a. rejection of our Proposal/Bid for award of contract; b. in the case of award, termination of the contract, without prejudice to any other remedy for breach of contract; and c. sanctions, pursuant to the Bank’s Anti-Corruption Guidelines and in accordance with its prevailing sanctions policies and procedures as set forth in the Bank’s Sanctions Framework. This may include a public declaration of ineligibility, either indefinitely or for a stated period of time, (i) to be awarded or otherwise benefit from a Bank-financed contract, financially or 1Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by International Bank for Reconstruction and Development Loans and the International Development Agency Credits and Grants, dated October 15, 2006, and revised in January 2011 and July 2016, as they may be revised from time to time. in any other manner;2 (ii) to be a nominated3 sub-contractor, consultant, manufacturer or supplier, or service provider of an otherwise eligible firm being awarded a Bank-financed contract; and (iii) to receive the proceeds of any loan made by the Bank or otherwise to participate further in the preparation or implementation of any Bank-financed project. We understand that we may be declared ineligible as set out above upon: a. completion of World Bank Group sanctions proceedings according to its prevailing sanctions procedures; b. cross-debarment as agreed with other international financial institutions (including multilateral development banks); c. the application of a World Bank Group finding of non-responsibility on the basis of Fraud and Corruption in connection with World Bank Group corporate procurement; or d. temporary suspension or early temporary suspension in connection with an ongoing World Bank Group sanctions proceeding. For avoidance of doubt, the foregoing effects of ineligibility do not extend to a sanctioned firm’s or individual’s execution of its ongoing Bank-financed contracts (or its ongoing sub-agreements under such contracts) that are not the subject of a material modification, as determined by the Bank. We shall permit, and shall cause our sub-contractors, sub-consultants, agents (whether declared or not), personnel, consultants, service providers or suppliers, to permit the Bank to inspect4 all accounts, records, and other documents relating to the procurement process and/or contract execution (in the case of award), and to have them audited by auditors appointed by the Bank. We agree to preserve all accounts, records, and other documents (whether in hard copy or electronic format) related to the procurement and execution of the contract. Name of the Bidder/Consultant: Name of the person duly authorized to sign the Bid/Proposal on behalf of the Bidder/Consultant: 2 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall include, without limitation, (i) applying for pre-qualification, expressing interest in a consultancy, and bidding, either directly or as a nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider, in respect of such contract, and (ii) entering into an addendum or amendment introducing a material modification to any existing contract. 3 A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or nominated service provider (different names are used depending on the particular bidding document) is one which has been: (i) included by the bidder in its pre-qualification application or bid because it brings specific and critical experience and know-how that allow the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by the Borrower. 4 Inspections in this context are usually investigative (i.e., forensic) in nature: they involve fact-finding activities undertaken by the Bank or persons appointed by the Bank to address specific matters related to investigations/audits, such as evaluating the veracity of an allegation of possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes but is not limited to accessing and examining a firm's or individual's financial records and information, and making copies thereof as relevant; accessing and examining any other documents, data, and information (whether in hard copy or electronic format) deemed relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff and other relevant individuals; performing physical inspections and site visits; and obtaining third-party verification of information. Title of the person signing the Letter: PROCUREMENT Malawi : Skills for A Vibrant Economy Project PLAN General Information Country: Malawi 2022-09-07 Bank’s Approval Date of the Original Procurement Plan: 2023-04-27 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P172627 GPN Date: 2021-09-24 Project Name: Skills for A Vibrant Economy Project Loan / Credit No: IDA / D8220, IDA / 68910 Malawi University of Business and Applied Sciences Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned MW-MUBAS-313657-CW-RFB Request for Bids - / Procurement of Works for th Supporting Increased Access Single Stage - One E Works (without pr Pending Imp 2024-10-1 e Construction of 1 Multi-stor IDA / D8220 to Skills Development Progra Post Request for Bids Open - National 2,103,000.00 0.00 2023-12-01 2024-01-05 2024-02-16 2024-03-17 2024-04-18 nvelope equalification) SP lementation 5 ey building hosting Classroo ms in Higher Education D ms, Design Studio, Laboratori es, Workshops and Offices GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MUBAS-313666-GO-RFQ Supporting Increased Access Request for Quota Single Stage - One E Pending Impl / Procurement of 1 motor veh IDA / D8220 to Skills Development Progra Post Limited 70,000.00 0.00 2023-10-09 2023-12-04 2024-06-01 tions nvelope ementation icle (4 x 4 Twin Cab Vehicle) ms in Higher Education MW-MUBAS-313641-GO-RFQ Supporting Increased Access Request for Quota Single Stage - One E Pending Impl / Procurement of LCDs and S IDA / D8220 to Skills Development Progra Post Limited 30,000.00 0.00 2024-05-01 2024-07-05 2024-11-02 tions nvelope ementation creens ms in Higher Education MW-MUBAS-313704-GO-RFQ Supporting Increased Access Request for Quota Single Stage - One E Pending Impl / Procurement of Solar Power IDA / D8220 to Skills Development Progra Post Limited 70,000.00 0.00 2024-05-01 2024-07-05 2024-11-02 tions nvelope ementation Equipment ms in Higher Education MW-MUBAS-313697-GO-RFB Supporting Increased Access Single Stage - One E Pending Impl / Procurement of ODeL Equip IDA / D8220 to Skills Development Progra Post Request for Bids Open - National 300,000.00 0.00 2024-04-01 2024-05-01 2024-05-15 2024-05-22 2024-07-05 2024-11-02 nvelope ementation ment ms in Higher Education MW-MUBAS-313711-GO-RFB Supporting Increased Access Single Stage - One E Pending Impl / Procurement of Equipment f IDA / D8220 to Skills Development Progra Post Request for Bids Open - National 150,000.00 0.00 2024-04-01 2024-05-01 2024-05-15 2024-05-22 2024-07-05 2024-11-02 nvelope ementation or Workshops and Laboratori ms in Higher Education es MW-MUBAS-313716-GO-RFQ Supporting Increased Access Request for Quota Single Stage - One E Pending Impl / Procurement of Furniture fo IDA / D8220 to Skills Development Progra Post Limited 92,000.00 0.00 2024-05-01 2024-07-05 2024-11-02 tions nvelope ementation r the New Building ms in Higher Education MW-MUBAS-313671-GO-RFQ Supporting Increased Access Request for Quota Single Stage - One E Pending Impl / Procurement of Equipment f IDA / D8220 to Skills Development Progra Post Limited 30,000.00 0.00 2023-05-23 2023-08-03 2023-12-01 tions nvelope ementation or Incubation Centre ms in Higher Education NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MUBAS-313702-NC-RFQ Supporting Increased Access Request for Quota Single Stage - One E Pending Impl / Procurement of additional I IDA / D8220 to Skills Development Progra Post Limited 90,000.00 0.00 2022-12-08 2023-02-11 2023-08-10 tions nvelope ementation nternet Bandwidth and E-Libr ms in Higher Education ary CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MUBAS-313628-CS-QCB S / Consultancy Service to de Supporting Increased Access velop Architectural Designs o Quality And Cost- Pending Impleme IDA / D8220 to Skills Development Progra Post Open - National 211,000.00 0.00 2022-11-15 2022-12-06 2023-01-19 2023-02-16 2023-03-18 2023-04-22 2023-05-27 2024-05-26 f 1 Multi-storey building hosti Based Selection ntation ms in Higher Education ng Classrooms, Design studio , Laboratories, Workshops an d Offices INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual MW-MUBAS-354664-CS-INDV / Preparation of ESMPs for co Supporting Increased Access Individual Consult Pending Impleme nstruction of a Multifunction IDA / 68910 to Skills Development Progra Post Limited 10,000.00 0.00 2023-05-09 2023-05-23 2023-06-13 2023-07-11 2023-10-09 ant Selection ntation multistorey Building at Nanjir ms in Higher Education i MUBAS Campus in Lilongwe Page 1