PROCUREMENT PLAN Project information: Lao PDR - Scaling-up Water Supply, Sanitation and Hygiene Project (P164901) Project Implementation agency: Department of Water Supply/Ministry of Public Works and Transport, Department of Hygiene and Health Promotion/Ministry of Health Date of the Procurement Plan: January 07, 2020 Period covered by this Procurement Plan: at least 18 months Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the Public Procurement Law and the Instruction on Implementation Public Procurement Law, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a) The request for bids/request for proposals document shall require that bidders/proposers submitting bids/proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, Bank Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; b) Information related to award of contract including reasons for rejection of unsuccessful bidders shall be published on the implementing agency websites and/or newspaper of wide circulation. c) All complaints on procurement related matters including complaints arising from procurement under Bank financed Projects whilst using National Procurement Procedures shall be dealt with in accordance with Article 33 of the Procurement Decree. Borrower shall put in place an effective complaints review mechanism for dealing with procurement related complaints, and shall disclose the details in all the bidding documents. All complaints shall be recorded by the Borrower in the appropriate tracking and monitoring system, as agreed between the Bank and the Borrower. When other national procurement arrangements other than national open 1 competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. Not Applicable Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables. Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. I. Works and Goods and Non-Consultant Services 1.1. Prior Review Threshold: Procurement Decisions subject to Prior Review by the Bank as stated in Annex II of the Procurement Regulations: Category Procurement Method Prior Review Thresholds Thresholds Applicable Remarks Applicable Remarks thresholds thresholds (US$) (US$) Works RFB through ≥ 2.0 million – Above 10 million This has not been Open foreseen at the International project preparation market approach stage. RFB through ≥ 200,000 < – None - Open National 2.0 million market approach Request for < 200,000 – None – Quotation Direct Selection None No threshold; Same as for This has not been meet competitive foreseen at the requirements of selection project preparation regulations 7.13- stage. 7.15 Goods and Non-Consulting Services RFB through ≥ 0.6 million – Above 2 million This has not been Open foreseen at the International project preparation market approach stage. RFB through ≥ 100,000 < - None Risk-based approach Open National 0.6 million market approach Request for < 100,000 None Quotation Direct Selection None No threshold; Same as for This has not been meet competitive foreseen at the requirements of selection project preparation regulations 7.13- stage. 7.15 2 II. Selection of Consultants 2.1 Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Annex II of the Procurement Regulations: Category Procurement Method Prior Review Thresholds Thresholds Applicable Remarks Applicable Remarks thresholds thresholds (US$) (US$) QCBS, QBS, FBS, ≥ 300,000 Shortlist of only ≥ 1 million Risk-based LCS (Using the National approach most Consultants (Firms) appropriate for contract agreed market in the PP approach) CQS (Open or < 300,000 QCBS, QBS, FBS, None limited LCS) can be applied competition for contracts with through national value under or international $300,000 market approach, specified in the PP and agreed with the Bank. Direct Selection None No threshold; meet Same as for This has not been of firms requirements of competitive foreseen at the regulations 7.13- selection project preparation 7.15 stage. Individual N/A depending Essential individual ≥ 300,000 and Risk-based Consultants on nature of assignments will be for the positions approach services defined in the as specified in Procurement Plan the PP agreed agreed with the with the Bank Bank and in line with regulations 7.34-7.39 using the most appropriate market approach 2.2 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost less than US$ 200,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 7.1, Section VII of the Procurement Regulations. 3 PROCUREMENT Lao People's Democratic Republic : Scaling-Up Water Supply, Sanitation and Hygiene Project PLAN General Information Country: Lao People's Democratic Republic Bank’s Approval Date of the Original Procurement Plan: 2020-01-15 2023-04-21 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P164901 GPN Date: 2021-01-04 Project Name: Scaling-Up Water Supply, Sanitation and Hygiene Project Loan / Credit No: IDA / 63750 Department of Water Supply Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned C1/W/01 / Office Renovation Component 3: Implementati Request for Quota Single Stage - One E 2021-09-3 IDA / 63750 Post Open - National 50,000.00 0.00 Canceled 2021-02-06 2021-04-03 for PMU on Support and Sector Devel tions nvelope 0 opment C1/W/02 / Office Renovation Component 3: Implementati Request for Quota Single Stage - One E 2021-09-1 IDA / 63750 Post Limited 10,000.00 6,496.30 Signed 2021-01-23 2021-12-08 2021-03-20 2022-07-13 for PIU and 4 districts in Phon on Support and Sector Devel tions nvelope 6 gsaly opment C1/W/05 / Office Renovation Component 3: Implementati Request for Quota Single Stage - One E 2021-09-2 IDA / 63750 Post Limited 10,000.00 5,201.86 Signed 2021-01-30 2021-12-17 2021-03-27 2022-07-04 for PIU and 4 districts in Hua on Support and Sector Devel tions nvelope 3 phanh opment C1/W/03 / Office Renovation Component 3: Implementati Request for Quota Single Stage - One E 2021-10-0 IDA / 63750 Post Limited 6,000.00 4,008.56 Signed 2021-02-13 2021-12-09 2021-04-10 2022-07-05 for PIUs and 2 districts Oudo on Support and Sector Devel tions nvelope 7 mxay opment C1/W/04 / Office Renovation Component 3: Implementati Request for Quota Single Stage - One E 2021-09-1 IDA / 63750 Post Limited 6,000.00 0.00 Canceled 2021-01-20 2021-03-17 for PIU and 2 districts in Xien on Support and Sector Devel tions nvelope 3 gkhouang opment National Procure C1/W/07 / Construction and Component 1: Delivery of Inf ment Document - Rehabilitation of Latrines in S rastructure and Sustainabilit Single Stage - Two E 2023-07-1 IDA / 63750 Post Request for Bids Open - National 1 Envelope proce 1,950,000.00 0.00 Canceled 2022-08-10 2022-08-31 2022-08-15 2022-09-26 2022-10-11 2022-12-09 2023-01-13 chools and Community Hospi y of Water Supply and Sanit nvelope 2 ss (Non Bank-SPD tals in Phongsaly Province ation ) National Procure C1/W/08 / Construction and Component 1: Delivery of Inf ment Document - Rehabilitation of Latrines in S rastructure and Sustainabilit Single Stage - Two E 2023-07-1 IDA / 63750 Post Request for Bids Open - National 1 Envelope proce 765,000.00 0.00 Canceled 2022-08-10 2022-08-31 2022-08-15 2022-09-26 2022-10-12 2022-12-09 2023-01-13 chools and Community Hospi y of Water Supply and Sanit nvelope 2 ss (Non Bank-SPD tals in Oudonxay Province ation ) National Procure C1/W/07-1 / Construction an Component 1: Delivery of Inf ment Document - d Rehabilitation of Latrines in rastructure and Sustainabilit Single Stage - One E Pending Imp 2023-05-2 IDA / 63750 Post Request for Bids Open - National 1 Envelope proce 1,950,000.00 0.00 2022-08-10 2022-08-15 2022-09-26 2022-10-26 2022-11-30 Schools and Community Hos y of Water Supply and Sanit nvelope lementation 9 ss (Non Bank-SPD pitals in Phongsaly Province ation ) National Procure C1/W/08-1 / Construction an Component 1: Delivery of Inf ment Document - d Rehabilitation of Latrines in rastructure and Sustainabilit Single Stage - One E Pending Imp 2023-05-2 IDA / 63750 Post Request for Bids Open - National 1 Envelope proce 765,000.00 0.00 2022-08-10 2022-08-15 2022-09-26 2022-10-26 2022-11-30 Schools and Community Hos y of Water Supply and Sanit nvelope lementation 9 ss (Non Bank-SPD pitals in Oudonxay Province ation ) GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C1/G/01 / Five (5) Double Ca Component 3: Implementati Single Stage - One E IDA / 63750 Post Request for Bids Open - National 250,000.00 215,000.00 Completed 2020-01-01 2020-05-04 2020-01-06 2020-02-17 2020-07-10 2020-03-18 2020-07-15 2020-04-22 2020-09-04 2020-10-19 2020-12-07 b 4 x 4 Vehicles on Support and Sector Devel nvelope opment C1/G/02 / Motorbikes for 12 Component 3: Implementati Request for Quota Single Stage - One E IDA / 63750 Post Open - National 99,000.00 92,016.36 Completed 2020-08-06 2021-09-27 2020-10-01 2020-12-07 2021-03-30 2020-12-09 Districts on Support and Sector Devel tions nvelope opment C1/G/04 / Office Furniture for Component 3: Implementati Request for Quota Single Stage - One E IDA / 63750 Post Open - National 68,000.00 66,318.32 Completed 2020-08-06 2020-10-01 2020-12-04 2021-03-30 2020-12-15 PMU, 4 PIUs and 12 Districts on Support and Sector Devel tions nvelope opment C1/G/05 / Video Conferencin Component 3: Implementati Request for Quota g Equipment for PMU, 4 PIUs IDA / 63750 on Support and Sector Devel Post 69,500.00 53,070.75 Completed 2020-08-06 2021-10-01 2020-10-01 2021-09-07 2021-03-30 2021-09-27 tions and 12 Districts opment C1/G/06 / Office Equipment ( Component 3: Implementati Request for Quota Single Stage - One E IDA / 63750 Post Open - National 99,500.00 85,313.70 Completed 2021-01-23 2021-03-20 2021-06-18 2021-09-16 2021-07-14 IT) for 4 PIUs and 12 Districts on Support and Sector Devel tions nvelope opment C1/G/03 / Office Equipment ( Component 3: Implementati Request for Quota Single Stage - One E IDA / 63750 Post Open - National 67,000.00 62,481.14 Completed 2021-01-09 2021-03-06 2021-04-22 2021-09-02 2021-05-26 IT) for PMU on Support and Sector Devel tions nvelope opment Component 1: Delivery of Inf C1/G/08 / Accounting Softwa Request for Quota Single Stage - One E IDA / 63750 rastructure and Sustainabilit Post Limited 40,000.00 37,227.30 Signed 2021-12-06 2021-12-07 2022-01-31 2022-02-18 2022-07-30 re tions nvelope y of Water Supply and Sanit ation NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Component 1: Delivery of Inf C1/NCS/01 / Water Quality T Request for Quota Single Stage - One E IDA / 63750 rastructure and Sustainabilit Post Limited 20,000.00 0.00 Canceled 2021-01-20 2021-03-17 2021-09-13 ests and Analysis tions nvelope y of Water Supply and Sanit ation CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C1/CS/07 / Consultancy Firm Component 1: Delivery of Inf for Project Implementation S rastructure and Sustainabilit Quality And Cost- Open - Internationa IDA / 63750 Prior 2,900,000.00 3,283,881.00 Signed 2019-11-22 2020-02-06 2019-11-29 2020-02-11 2019-12-27 2020-08-03 2020-01-31 2020-08-28 2020-02-28 2021-01-21 2020-04-08 2021-07-09 2020-05-08 2021-07-23 2023-12-24 upport y of Water Supply and Sanit Based Selection l for the Scaling-Up Water Sup ation ply, Sanitation and Hygiene P roject Page 1 C1/CS/08 / Project Financial Component 3: Implementati Consultant Qualifi IDA / 63750 Post Limited 150,000.00 80,190.00 Signed 2020-09-01 2020-10-02 2020-09-15 2021-02-03 2020-10-15 2021-06-12 2020-11-19 2021-06-21 2021-05-18 Audit (July 2019 until March 2 on Support and Sector Devel cation Selection 024) opment C1/CS/13 / Geotechnical and Component 1: Delivery of Inf topographical survey for 6 w rastructure and Sustainabilit Consultant Qualifi IDA / 63750 Post Open - National 145,000.00 0.00 Canceled 2021-12-01 2021-12-08 2021-12-22 2022-02-04 2022-03-06 2022-04-10 2022-10-07 ater clusters in Phongsaly an y of Water Supply and Sanit cation Selection d Oudomxay provinces ation C1/CS/15 / Geotechnical and Component 1: Delivery of Inf Quality And Cost- Under Implement topographical survey for 12 IDA / 63750 rastructure and Sustainabilit Post Open - National 420,000.00 0.00 2022-11-04 2022-10-22 2022-11-25 2023-01-08 2023-02-05 2023-03-07 2023-04-11 2023-05-16 2024-05-15 Based Selection ation water clusters in 4 provinces y of Water Supply and Sanit ation INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C3/CS/01 / Project Managem Component 3: Implementati Individual Consult ent & Implementation Suppo IDA / 63750 on Support and Sector Devel Post Open 99,000.00 66,000.00 Terminated 2019-08-01 2019-08-07 2019-09-19 2020-04-24 2019-10-10 2020-04-27 2019-11-14 2020-06-30 2020-05-12 ant Selection rt Consultant opment C3/CS/05 / National Project C Component 3: Implementati Individual Consult IDA / 63750 Post Open 76,000.00 69,000.00 Terminated 2020-02-20 2019-09-19 2020-04-09 2020-04-24 2020-04-30 2020-06-04 2020-06-05 2020-12-01 oordinator on Support and Sector Devel ant Selection opment C3/CS/02 / National Procure Component 3: Implementati Individual Consult IDA / 63750 Post Open 120,000.00 43,200.00 Terminated 2020-02-20 2019-09-19 2020-04-09 2020-05-12 2020-04-30 2020-05-12 2020-06-04 2020-06-16 2020-12-01 ment Consultant on Support and Sector Devel ant Selection opment C3/CS/03 / National Financial Component 3: Implementati Individual Consult IDA / 63750 Post Open 128,000.00 139,500.00 Signed 2020-03-12 2019-12-19 2020-06-22 2020-04-21 2020-07-12 2020-05-13 2020-08-14 2020-06-05 2021-08-13 Management Consultant on Support and Sector Devel ant Selection opment C3/CS/04 / National Project A Component 3: Implementati Individual Consult IDA / 63750 Post Open 92,000.00 59,800.00 Signed 2020-03-12 2019-09-19 2020-04-30 2020-04-24 2020-05-21 2020-04-24 2020-06-25 2020-06-05 2020-12-22 ccountant on Support and Sector Devel ant Selection opment C3/CS/8 / National Environm Component 3: Implementati Individual Consult IDA / 63750 Post Open 21,000.00 20,700.00 Signed 2020-05-05 2020-05-20 2020-06-23 2020-08-11 2020-07-14 2020-10-19 2020-08-18 2020-10-19 2021-02-14 ental Consultant on Support and Sector Devel ant Selection opment C3/CS/9 / Social Safeguard C Component 3: Implementati Individual Consult IDA / 63750 Post Open 21,000.00 20,880.00 Signed 2020-05-05 2020-05-08 2020-06-23 2020-07-31 2020-07-14 2020-10-19 2020-08-18 2020-10-19 2021-02-14 onsultant on Support and Sector Devel ant Selection opment C3/CS/10 / National Civil Wor Component 3: Implementati Individual Consult IDA / 63750 Post Open 42,000.00 20,400.00 Signed 2020-05-05 2020-05-20 2020-06-23 2020-07-31 2020-07-14 2020-10-16 2020-08-18 2020-10-19 2021-02-14 k Engineer on Support and Sector Devel ant Selection opment C3/CS/11 / Management Info Component 3: Implementati Individual Consult rmation System (MIS) and Mo IDA / 63750 on Support and Sector Devel Post Open 144,000.00 0.00 Canceled 2020-05-05 2020-05-20 2020-06-23 2020-07-14 2020-08-18 2021-02-14 ant Selection nitoring and Evaluation(M&E) opment C1/CS/12 / Management Info Component 3: Implementati Individual Consult IDA / 63750 Post Open 42,000.00 40,500.00 Completed 2020-08-01 2021-10-01 2020-09-19 2020-12-01 2020-10-10 2021-01-29 2020-11-14 2021-01-29 2021-05-13 2022-02-03 rmation System (MIS) on Support and Sector Devel ant Selection opment Component 1: Delivery of Inf C1/CS/10 (2) / National Civil Individual Consult IDA / 63750 rastructure and Sustainabilit Post Open 42,000.00 20,400.00 Signed 2020-10-12 2021-10-03 2020-11-30 2020-07-31 2020-12-21 2020-10-16 2021-01-25 2020-10-19 2021-07-24 Engineer ant Selection y of Water Supply and Sanit ation C3/CS/05(2) / National Projec Component 3: Implementati Individual Consult IDA / 63750 Post Open 42,000.00 30,000.00 Terminated 2020-12-14 2020-12-07 2021-02-01 2021-05-10 2021-02-22 2021-05-28 2021-03-29 2021-05-28 2021-09-25 t Coordinator (Administrative on Support and Sector Devel ant Selection Officer) opment C3/CS/02 (2) / National Proje Component 3: Implementati Individual Consult IDA / 63750 Post Open 42,000.00 66,660.00 Signed 2020-12-14 2020-12-07 2021-02-01 2021-05-10 2021-02-22 2021-05-28 2021-03-29 2021-05-28 2021-09-25 ct Procurement Consultant (2 on Support and Sector Devel ant Selection ) opment C1/CS/01(2) / International P Component 1: Delivery of Inf Individual Consult roject Implementation Suppo IDA / 63750 rastructure and Sustainabilit Post Open 99,000.00 194,170.00 Signed 2020-12-14 2020-12-07 2021-02-01 2021-10-19 2021-02-22 2021-11-17 2021-03-29 2021-11-19 2021-09-25 ant Selection rt Consultant y of Water Supply and Sanit ation Component 1: Delivery of Inf C1/CS/05(3) / National Projec Individual Consult IDA / 63750 rastructure and Sustainabilit Post Open 42,000.00 27,600.00 Signed 2021-12-01 2021-12-22 2022-01-19 2022-03-15 2022-02-09 2022-03-21 2022-03-16 2022-04-11 2022-09-12 t Coordinator (3) ant Selection y of Water Supply and Sanit ation Component 1: Delivery of Inf Individual Consult C1/CS/14 / M & E Consultant IDA / 63750 rastructure and Sustainabilit Post Open 36,000.00 0.00 Canceled 2022-01-31 2022-01-27 2022-03-21 2022-05-19 2022-04-11 2022-05-16 2022-11-12 ant Selection y of Water Supply and Sanit ation Component 1: Delivery of Inf C1/CS/16 / Monitoring and E Individual Consult Under Implement IDA / 63750 rastructure and Sustainabilit Post Open - National 85,000.00 0.00 2022-11-04 2022-11-09 2022-12-23 2023-01-06 2023-01-13 2023-01-18 2023-02-17 2023-08-16 valuation (M&E) Consultant ant Selection ation y of Water Supply and Sanit ation Component 1: Delivery of Inf C1/CS/17 / MIS Consultant (2 Individual Consult Under Implement IDA / 63750 rastructure and Sustainabilit Post Open - National 42,000.00 0.00 2022-11-07 2022-12-09 2022-12-26 2023-01-16 2023-02-20 2023-08-19 ) ant Selection ation y of Water Supply and Sanit ation C3/CS/05 (4) / Project Coordi Component 3: Implementati Individual Consult Under Implement IDA / 63750 Post Open - National 42,000.00 0.00 2022-11-07 2022-10-28 2022-12-26 2023-01-16 2023-02-20 2023-08-19 nator (4) on Support and Sector Devel ant Selection ation 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