PROCUREMENT PLAN (Textual Part) Project information: [HoA Coordination Fiduciary Institution (P178159) Implementation agency: Inter University Council of East Africa (IUCEA) Date of the Procurement Plan: 31-Mar-2022 Period covered by this Procurement Plan: 01 April 2022 – 01 April 2023- Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in [insert appropriate references to the national procurement legislation], such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. N/A. Procurement procedures will follow the IUCEA Procurement Manual and WB Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Leasing may be used for those contracts identified in the Procurement Plan tables. “Not Applicable” Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations – is allowed for those contracts identified in the Procurement Plan tables “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Specify for each Goods: is not applicable for those contracts identified in the Procurement Plan tables]; Works: is not applicable for those contracts identified in the Procurement Plan tables] Other Relevant Procurement Information. None PROCUREMENT Eastern and Southern Africa : Horn of Africa Coordination Support Team Fiduciary Institution PLAN General Information Country: Eastern and Southern Africa 2022-04-20 Bank’s Approval Date of the Original Procurement Plan: 2023-04-20 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P178159 GPN Date: Project Name: Horn of Africa Coordination Support Team Fiduciary Institution Loan / Credit No: TF / B7882 Inter-University Council for East Africa Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UG-IUCEA-310339-GO-RFQ / Request for Quota Single Stage - One E Under Imple Supply of ICT equipment (Lap TF / B7882 Post Limited 11,200.00 0.00 2022-08-31 2022-10-03 2022-11-02 tions nvelope mentation tops and printer) for HoAI Se cretariat NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual UG-IUCEA-287698-CS-CDS / Team Leader for HoAI Secret TF / B7882 Post Direct Selection Direct 357,600.00 345,600.00 Signed 2022-04-14 2022-04-21 2022-04-20 2022-05-05 2022-05-01 2022-05-19 2024-04-30 ariat for a period of two year s. UG-IUCEA-287702-CS-CDS / Executive Assistant to the Mi TF / B7882 Post Direct Selection Direct 18,000.00 18,000.00 Signed 2022-04-14 2022-04-21 2022-04-20 2022-05-05 2022-04-30 2022-05-19 2023-04-30 nister of Finance for Djibouti UG-IUCEA-291740-CS-INDV / Individual Consult Communications Specialist fo TF / B7882 Post Open 144,000.00 0.00 Signed 2022-04-26 2022-04-28 2022-05-29 2022-06-22 2022-06-05 2022-07-29 2022-06-26 2024-06-25 ant Selection r Two Years UG-IUCEA-291742-CS-INDV / Individual Consult Administrative Assistant for t TF / B7882 Post Limited 36,000.00 0.00 Canceled 2022-05-06 2022-05-04 2022-05-11 2022-05-25 2022-06-22 2024-06-21 ant Selection he HoAI Secretariat UG-IUCEA-294809-CS-INDV / Individual Consult Administrative Assistant for TF / B7882 Post Open 36,000.00 0.00 Signed 2022-05-12 2022-05-11 2022-06-13 2022-06-22 2022-06-20 2022-07-29 2022-06-23 2022-12-20 ant Selection HoAI Secretariat for a period of two years UG-IUCEA-303366-CS-CDS / Website hosting, updates an TF / B7882 Post Direct Selection Direct 22,500.00 0.00 Signed 2022-07-11 2022-08-31 2022-07-13 2022-09-28 2022-07-26 2023-07-26 d maintenance for HoAI UG-IUCEA-354635-CS-INDV / Individual Consult Pending Impleme Executive Assistant for the M TF / B7882 Post Limited 18,000.00 0.00 2023-04-14 2023-04-19 2023-05-03 2023-05-31 2024-05-30 ant Selection ntation inister of Finance in Ethiopia for 12 months. 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