H.E Moussa BATRAKI Minister of Economic Prospects and International Partnerships Ministry of Economic Prospects and International Partnerships N'Djamena, Republic of Chad IDA Grant E162-TD N'Djamena Urban Resilience Project Additional Instructions: Disbursement and Financial Information Letter Excellency: I refer to the Financing Agreement between the Republic of Chad ("Recipient") and the International Development Association ("Association") for the above-referenced Project. The General Conditions, as defined in the Financing Agreement, provide that the Recipient may from time to time request withdrawals of Grant Financing amounts from the Grant Financing Account in accordance with the Disbursement and Financial Information Letter ("DFIL"), and such additional instructions as the Association may specify from time to time by notice to the Recipient. The General Conditions also provide that the Disbursement and Financial Information Letter may set out Project specific financial reporting requirements. This letter constitutes such Disbursement and Financial Information Letter and may be revised from time to time. I. Disbursement Arrangements, Withdrawal of Grant Financing Funds, and Reporting of Uses of Grant Financing Funds The Disbursement Guidelines for Investment Project Financing, dated February 2017 ("Disbursement Guidelines"), are available on the Association's public website at https://www.worldbank.org and its secure website "Client Connection" at https://clientconnection.worldbank.org. The Disbursement Guidelines are an integral part of the DFIL, and the manner in which the provisions in the Disbursement Guidelines apply to the Grant Financing is specified below. (i) Disbursement Arrangements • General Provisions (Schedule 1 ). The table in Schedule 1 sets out the disbursement methods which may be used by the Recipient, information on registration of authorized signatories, processing of Withdrawal Applications (including the minimum value of applications and processing of advances), instructions on supporting documentation, and frequency ofreporting on the Designated Account(s). (ii) Withdrawal Applications (Electronic Delivery) The Recipient shall submit applications for withdrawal or for special commitment ("Applications")" with supporting documents electronically through the Bank's web-based portal "Client Connection" at https://clientconnection.worldbank.org. This option will be effected after the officials designated in writing by the Recipient, who are authorized to sign and deliver Applications, have registered as users of "Client Connection." The designated officials shall deliver Applications electronically by completing Form 2380, 2 which is accessible through "Client Connection." By signing the Authorized Signatory Letter, which can be delivered manually or electronically, the Recipient confirms that it is authorizing such persons to accept Secure Identification Credentials (SIDC) and to deliver the Applications and supporting documents to the Bank by these means. The Recipient may exercise the option of preparing and delivering Applications in paper form on exceptional cases (including those where the Recipient encounters legal limitations) and which were previously agreed with the Bank. By designating officials to use SIDC and deliver the Applications electronically, the Recipient confirms through the Authorized Signatory Letter its agreement to (a) abide by the Terms and Conditions of Use of Secure Identification Credentials in connection with the Use of Electronic Means to Process Applications and Supporting Documentation, available in the Bank's public website at https://www.worldbank.org and "Client Connection" at https://clientconnection.worldbank.org; and (b) to cause such officials to abide by those terms and conditions. II. Financial Reports and Audits (i) Financial Reports The Recipient shall prepare and furnish to the Bank not later than forty-five (45) days after the end of each calendar quarter interim unaudited financial reports ("IFRs") for the Project covering the quarter. The Recipient shall, cause the UN agency (ifrecruited) cause to provide IFRs name of UN reports stipulated in the agreement between the Recipient and the UN agency in a timely manner. (ii) Audits Each audit of the Financial Statements shall cover the period of one ( 1) fiscal year of the Recipient, commencing with the fiscal year in which the first withdrawal was made. The audited Financial Statements for each such period shall be furnished to the Bank by the Recipient not later than six (6) months after the end of such period. The Recipient shall cause the UN agency (if recruited) to provide the project audit report as stipulated in the agreement between the Recipient and the UN agency in a timely manner. III. Other Important Information For additional information on disbursement arrangements, please refer to the Loan Handbook available on the Bank's public website at https://www.worldbank.org and "Client Connection" at https://clientconnection.worldbank.org, the Bank recommends that you register as a user of "Client Connection." From this website, you will be able to prepare and deliver Authorized Signatory Letters and Withdrawal Applications, monitor the near real-time status of the Loan and retrieve related policy, financial, and procurement information. For more information about the website and registration arrangements, or if you have any queries in relation to the above, please contact the Bank by email at askloans@worldbank.org using the above reference. Yours sincerely, Clara De Sousa Country Director for Chad Africa Region 3 Attachments Statement of Expenditure (SOE) Customized Statement of Expenditure (SOE) Schedule 1: Disbursement Provisions Basic Information Country Republic of Chad Section IIl.8.2. of Schedule 2 to the Closing Date Financing Agreement. IDA Grant Recipient Republic of Chad No E162-TD N'Djamena Urban Resilience Disbursement Four months after the closing date. Name of the Project Project Deadline Date Disbursement Methods and Supporting Documentation Disbursement Methods Methods Supporting Documentation Direct Payment Reimbursement Yes Yes . Copy of records Category 1, 2a &3: Statement of Expenditure (SOE) for all other categories in the format . provided in Attachment I of the DFIL Category 2b: Customized Statement of Expenditure for expenditure in the format provided in Advance (into a Designated Yes . Attachment 2 of the DFIL. Category 1,2a&3: Statement of Expenditure (SOE) for all other categories in the format Account) . provided in Attachment I of the DFIL Category 2b: Customized Statement of Expenditure for expenditure in the format provided in Attachment 2 of the DFIL. Special Commitments Yes Copy of Letter of Grant Designa ted Account Fixed Type Segregated: Ceiling Financial Institution - Societe Generale Tchad (SGT) Currency FCFA Name Monthly 1,500,000,000 Frequency of Reporting Amount Mini mum Value of Applications (subsection 3.5) The minimum value of applications for Reimbursement, Direct Payment and Special Commitment Issuance is 20% of the Designated account ceiling. Authorized Signatu res Withdrawal and Documentation Applications The form for Authorized Signatories Letter is provided in Attachment I ofthis letter Applications for this Financing will be signed by the official(s) authorized to sign Applications as indicated in your letter of January 26, 2022 and signed by H.E. Dr. Issa DOUBRAGNE, Minister of Economy, Development Planning and International Cooperation. The ASL and all Withdrawal Applications with their supporting documentation will be submitted electronically via the Bank's "Client Connection" svstem. Additional Information 1. Disbursements under Category 4 of Section III.A of Schedule 2 of the Financing Agreement Contingent Emergency Response Component (CERC) will be subject to the conditions precedent to accessing the CERC funds, namely that the Recipient has provided, and the Bank has accepted, evidence of the occurrence of an eligible crisis or emergency and the Recipient has prepared and adopted/adhered to the CERC Operations Manual. Disbursements under this component will follow procedures described in the CERC Manual including supporting documentation; provided that this disbursement letter will first need to be amended and reinstated at a later date to reflect those specific arrangements. In order to provide necessary liquidity for fast response, the ceiling of the Advance under the CERC could be up to 100% of the amount allocated to the CERC category. 2. For any payment under the table under Schedule 2 Section III. A ("Withdrawal Table") of the Financing Agreement, payments to UN Agencies (if any) may be made through UN Advances (with or without a UN Commitment) disbursement mechanism. In case of a contract with a UN Agency requiring a UN Commitment, an application for issuance of UN Commitment is to be submitted by the Recipient. Subsequent payments and documentation of expenditures under the contract must be made in accordance with the Commitment letter to be issued by the Association and the contract between the Recipient and the UN agency. In case of a UN Advance (without UN Commitment), documentation of expenditure should be made once the final invoice is issued and based on the UN Financial Report. Attachment 1-- Statement of Expenditures SOE Model Template (incl. listing of prior review payments) IDA - International Development Association Statement of Expenditures Financier Payment made during the Loan/Grant/Grant period from # Application # The following expenditures have been incurred during the retroactive Yes No Category# financing period (please tick) The following expenditures have been incurred before the closing date Yes No Page# of the loan/Grant/grant (please tick) ONLY for the Designated Account 1 2 3 4 5 6 7 8 9 10 11 12 13 14 lte Suppli Brief Prior Contr Contra lnvoi Date Total % Eligi Excha Date of Amoun m er's Descrip Review act# ct ce of Amoun Finan ble nge Withdr t No Name tion of (Contr Curren Num Paym t of ced Amo Rate awal Withdr the act?) (Client cy and ber ent Invoice from unt from awn Expend Conne Amoun Covere the the from iture (YES or ction # t d by Bank (Col Design the NO) for Applic 9x ated Design Prior (Origin ation 10) Accoun ated Review al+ t Accoun Contra Amend (Net of t cts) ment) Retenti on) (Col 11/12) 0.00 000 TOTAL 0.00 Supporting documents for this SOE are retained at (insert location) A separate form should be used for each category. (location) Attachment 3 - Customized Statement of Expenditure category 2b Category Period: DD/MM/YY to DD/MM/YY The World Bank APPLICATION FOR WITHDRAWAL STATEMENT OF EXPENDITURES - CUSTOMIZED (S0E)' 1 z o 2 Name and 3 Agreement 4 Brief 2 ; c - 5 0 i 3 , 6 Amount 7 8 Payment request 9 Amount Paid 10 ..... ~ r 2 11 ti) No. & Date Description > O ° from , c $ i e Address of Beneficiary (or other of #2. t - covered by application .i @ Eligible for Designa 4« 0 -E 0 0 ref.) Activities 3 ted 2 05 Financing ~ r" Account Q TOTA LS -- 1 Supporting documents for this Customized SOE retained at:(insert location)