THE REPUBLIC OF INDONESIA Integrated Land Administration and Spatial Planning (P180860) DRAFT STAKEHOLDER ENGAGEMENT FRAMEWORK (SEF) March 2024 Prepared by Ministry of Agrarian Affairs and Spatial Planning/National Land Agency (ATR/BPN) Disclaimer This Stakeholder Engagement Framework (SEF) is a draft document as part of the project preparation. Further engagement and consultations will be conducted as part of the finalization of the SEF. 1 Table of Contents 1. INTRODUCTION ...........................................................................................................................3 2. BRIEF SUMMARY OF PREVIOUS STAKEHOLDER ENGAGEMENT ACTIVITIES ....................................9 3. KEY PRINCIPLES ......................................................................................................................... 12 4. STAKEHOLDER IDENTIFICATION ................................................................................................. 30 5. STAKEHOLDER ENGAGEMENT PLAN ........................................................................................... 35 6. STAKEHOLDER COMMUNICATION .............................................................................................. 48 7. INFORMATION DISCLOSURE ...................................................................................................... 51 8. FEEDBACK GRIEVANCE REDRESS MECHANISM (FGRM) ............................................................... 52 9. INSTITUTIONAL ARRANGEMENTS............................................................................................... 58 10. MONITORING AND REPORTING ............................................................................................... 58 11. BUDGET ALLOCATION .............................................................................................................. 60 2 1. INTRODUCTION This Stakeholder Engagement Framework (SEF) will be used by the Indonesian Ministry of Agrarian and Spatial Planning/National Land Agency (ATR/BPN), implementing agencies at national and sub-national level, and selected contractors/third parties (when necessary) for Integrated Land Administration and Spatial Planning (ILASP) Project throughout the project cycle. This SEF will be applied to all project components and their relevant activities as well as their potential downstream activities and impacts. This SEF provides an overview of the key steps to be taken to engage stakeholders in the project development, as part of a Stakeholder Engagement Program. This framework responds to the World Bank Environmental and Social Framework (ESF) for the risk and impact management of environmental and social, specifically to the Environmental and Social Standard (ESS) 10 – Stakeholder Engagement and Information Disclosure. Specific Stakeholder Engagement Plans (SEPs) for relevant sub-projects will be developed by Project Management Unit (PMU) with the help of the participating Project Implementing Unit (PIU) once the sub- projects are confirmed and before their implementation. This SEF provides information on the Project background and context, identification of general stakeholders and their potential roles relative to the Project, the impacts and issues that stakeholders must be aware of, and methods and timing for future engagement program, along with roles and responsibilities and resources for these activities. Project Description The ILASP Project will support the Government of Indonesia in achieving its GHG emission reduction targets by improving spatial planning, increasing tenure security, including for Indigenous Peoples and Local Communities (IPLC), establishing a modern Land Information System, and mobilizing local revenue generation through mass land and property valuation. More than 60 percent of the emission reduction target in Indonesia’s Enhanced Nationally Determined Contributions (NDC) is set to be achieved through actions in the Forestry and Other Land Use (FOLU) sector. To this end, the project will support climate- informed spatial planning; (ii) advance Agrarian Reform through the registration of lands to enhance sustainable land use management and promote social inclusion; (iii) support the development of modern LIS; (iv) enhance the property and land valuation system to enhance own source revenue collection for urban services and; (v) produce large scale base maps for the entire Indonesian territory to enhance climate actions. The national program will include the following five components: (i) Climate-Informed Spatial Planning; (ii) Strengthening Land Tenure and Landscape Management; (iii) Land Information System and Valuation; (iv) Large-scale Base Maps for Climate Action; and (v) Project Management and Capacity Building. Component 1: Climate-Informed Spatial Planning The objective of this Component is to produce spatial plans and strengthen the quality of spatial plans to be climate-sensitive in guiding development investments toward a low carbon and resilient trajectory. The sub-component 1.1 on the Data Foundations for Spatial Planning will finance city/district-specific data development and maintenance for spatial planning, capacity building for spatial data analysis, 3 integrated data platforms that contain fundamental data sets (FDS) to improve the quality of input data for spatial plans. The subcomponent will generate city-specific baseline data needed to produce each RDTR and incorporate development priorities that govern the spatial orientation from the statutory city- level Medium-term Development Plans (RPJMDs). This sub-component is an integral part of the process to produce OSS Ready Detailed Spatial Plans supported under sub-component 1.2. The data foundations established through this sub-component will be useful for the cities to produce future spatial plans, beyond the RDTRs directly supported by the project. The sub-component 1.2 of Acceleration of OSS Ready Detailed Spatial Plans will support the production of Detailed Spatial Plan (RDTRs) in urban and non-urban areas to promote urban densification, green city development, and avoid encroachment and expansion into designated forests, coastal, and conservation areas by guiding capital investments to priority development areas. A targeted 500 RDTRs (25 percent of the overall government target), of which approximately 85 percent for urban areas and 15 percent for non-urban areas, will be developed and used to verify (approve/reject) investment decisions in the OSS enabling the integrated spatial planning and business licensing system developed under the Omnibus Law. These plans will accelerate infrastructure investments in cities and direct them to the right locations with minimum social risks, while enhancing environmental protection. The sub-component 1.3 of Regional Spatial Plans aims to support the development of Spatial Plans for National Strategic Areas (RTR KSN), covering zones of strategic importance that transcend administrative boundaries, with the primary focus on climate-informed critical conservation and protection landscapes, potential climate impacts, social impacts, and climate-related disaster risks. Under this sub-component, the targeted 10 RTR KSNs with a scale of 1:50,000 will focus on environmental protection and economic development. KSNs for environmental protection include areas considered as biodiversity and endangered species sanctuaries, offering protection for macroclimate balance and addressing climate- induced disaster vulnerability. The selection of RTR KSNs for economic development is based on various criteria, including the potential for rapid economic growth, existence of vital sectors driving national economic development, and the capability to accelerate growth in underdeveloped areas. Component 2: Climate Responsive Land Tenure This Component will develop a climate-adaptive cadastre and strengthen land tenure security in target areas and critical landscapes. It will support the GoI’s Agrarian Reform and Social Forestry Programs adopting a systematic, participatory and landscape approach, thereby promoting sustainable landscape management and conservation. Activities will include: (i) enhancing security of tenure and completion of the cadaster and land registry records; (ii) upgrading digital land records and cadastral maps for climate responsive and multipurpose land administration systems; (iii) supporting the regularization of customary communal lands and customary forests; and (iv) village boundaries setting. The improved security of tenure will promote better land governance, particularly environmental preservation incentivizing better care of resources, hence making a significant contribution to climate change mitigation efforts. IPLC, 4 including female heads of households and adat communities, will benefit particularly given their long history without legal rights to land. The 2.1. sub-component on Integrated Multipurpose Cadastre will support the finalization of the systematic and comprehensive land registration (PTSL) of unregistered lands across Indonesia, data quality improvement of the existing cadastral records with accuracy issues, and upgrades of land records and cadastral maps for climate-responsive and multipurpose cadastre. All activities will build upon the One Map Project (P160661) that supports the ATR/BPN in registering over 7 million land parcels. The sub- component will also support ATR/BPN in piloting a 3-dimensional (3D) cadastre in major urban areas that require 3D-based property administration for better disaster management, climate-adaptive planning, and enhanced efficiency in revenue generation. The major metropolitan cities, such as Jakarta, Surabaya, Bandung, Bekasi, and Medan, will be piloted with the comprehensive 3D cadastral solution. The sub-component 2.2. on Regularization of Customary and Communal Land enhances tenure security of indigenous adat communities by facilitating the registration of customary areas, encompassing both customary land and customary forest. The focus of this sub-component will be to register at least 150 customary and communal territories, building upon the groundwork laid by the One Map Project, which conducted comprehensive identification and inventory of customary land and piloted issuance of Management rights (HPL), ATR/BPN will scale up customary land registration. This sub-component will (i) complete the customary land identification and inventories to cover all Indonesian provinces; (ii) scale up customary land registration to 15 provinces, and (iii) register customary forests outside of Forest Areas that have been designated through MoEF Customary Forest decree. The sub-component 2.3. on Village Boundary Setting (VBS) will support MoHA’s mandate under Presidential Decree 23/2021 to legally enact village boundaries. This sub-component will support the enactment of boundaries for 5,000 villages, through an inclusive and participatory field verification process led by MoHA and supported by BIG. It will also fund capacity building and technical assistance to MoHA to enable streamlining of procedures and establish a VBS oversight unit, which will provide both quality control for the 5,000 villages and VBS in additional areas. By engaging local communities and governments in the boundary setting process, the VBS activity is expected to promote transparency, public participation, and good governance. Component 3: Land Information System and Valuation This Component will finance activities to develop and implement a modern Land Information System (LIS) for integrated land administration. It will improve the efficiency of land administration by promoting easy and equitable access to information on land ownership, property value, land use, land-based climate-risk data, and land transactions. It will also deliver integrated spatial information to enable fair land valuation and responsible land taxation. The system is essential to ensure that ATR/BPN becomes a financially sustainable and cost recovering entity. The new IT solutions will comply with the information security and data privacy protection requirements to prevent data exfiltration, mitigate the effect of exfiltrated data, and ensure the privacy and integrity of sensitive information. 5 The sub-component 3.1. on Land Information System will finance the development of a modern LIS on an integrated platform to deliver efficient, transparent, and reliable land information services to the Indonesian government and the public. It will support: (i) development of spatial planning and support system; (ii) production of land-thematic maps and an integrated land-thematic geoportal; (iii) development of a 3D-based multipurpose LIS, including building features in priority areas; and (vi) strengthening ICT Infrastructure and service provision. The modern LIS platform, as a service by integrating all IT applications, will be developed using a flexible modular system architecture. This platform will accommodate the desired functionalities of each IT application into independent, interchangeable modules and facilitate the needs for evolving solutions and upgrades, as well as accommodating an increase in system users by providing hyperscale ICT infrastructure. The ICT infrastructure will prioritize energy-efficient ICT equipment, on-site solar photovoltaic technologies, energy usage monitoring system, security measures, and enterprise IT architectures, ensuring efficient data management. The sub-component 3.2. on Land and Property Valuation will: (i) generate country-wide single reference values of land; and (ii) support the valuation of buildings towards a comprehensive property valuation system. Fair and equitable property valuation enables local revenue generation, supports efficient land management and contributes to the equitable distribution of resources. By accurately assessing land values, LGs can distribute the property tax burden more effectively, aligning with principles of fairness and transparency. This sub-component first aims to complete ATR/BPN’s mass land valuation process to produce the ZNT maps in Indonesia, currently covering 51.2 percent (of which some 35 percent are outdated) of the country. Private valuers will be contracted for field surveys and valuation to renew and complete the ZNT Maps to full coverage. Component 4. Large-Scale Base Maps for Climate Action This Component will support the creation of large-scale base maps, high-resolution images, digital elevation models, and geospatial data infrastructure for standardization, processing, sharing, and data exchange. The Geospatial Information Agency (BIG), as the national mapping authority of Indonesia, will provide these map products. The resulting digital maps will serve as prerequisite data sets for components 1, 2, and 3 to implement climate-informed spatial planning, land-based climate change actions, disaster risk modelling and responding and land use monitoring, as well as land valuation. The Sub-Component 4.1. on Production of Large-scale Geospatial Data and Utilization will support activities to generate large-scale base maps of the entire Indonesian territory by using tailored technologies for remotely sensed geospatial data production. These large-scale maps are necessary for development of climate-informed spatial plans and data foundations under component 1 across different parts of the country. Results-based financing and large outsourced contracts will be used for mass production to ensure timely access to the data critical for implementing other components. This sub- component will include: (i) production of 3D geospatial data and maps in urban (approx. 89,000 km2), rural (868,000 km2) and forest areas (945,000 km2); (ii) utilization of geospatial data for climate action; (iii) improvement of geospatial reference system for precise and reliable models for climate change impact 6 assessment; (iv) geospatial dataset for village boundary setting at a technical agreement level; and (v) technical capacity building. It will upgrade Indonesia’s One Map Service from the current medium-scale maps (1:50,000) to multi-use and large-scale base maps at 1:5,000 scale, while also updating the existing small and medium-scale base maps for climate change and risk analysis at a regional level. The sub-component 4.2. on Data Production System and Capacity Building will finance the establishment of an integrated map production, distribution, and quality control systems in the existing BIG’s data center to sustainably maintain geospatial data. It will provide funding for the data production system with a standardized workflow design for maintaining various geospatial datasets. Key stakeholders, including BIG professionals, government agencies, private sectors, and academia, will be trained to enhance their capacity in data utilization and upgrades, and spatial analytics related to climate change. This sub- component will provide hardware and software for processing and generating seamless, interoperable and multi-purpose geodatabase data, harnessing artificial intelligence, deep learning and big data. Given the extensive size of the geospatial data to be created, cloud-based processing and storage will be created to minimize hardware usage, reduce e-waste, and lower impact to the environment and carbon footprint. In addition, this sub-component will support the use of geospatial information and capacity building for a sustainable geospatial ecosystem. This includes open data sharing to make geospatial information discoverable and accessible Component 5. Project Management and Capacity Building This Component will finance policy, regulatory and procedural assessments and reforms, project management under Project Management Units (PMU) and Project Implementation Units (PIUs), monitoring, coordination, and institutional capacity building. To support integrated spatial planning, the component will first facilitate incremental improvements within the existing legal, regulatory and institutional framework, followed by developing options for an integrated spatial planning framework. Critical under this component is supporting and enabling the data sharing environment among government agencies as mandated by the One Map Policy. It will also support the development of policies, regulations and strategies to reduce systemic vulnerabilities in land and natural resources administration and management related to poverty and marginalization, gender and others. Technical support activities will focus on promoting climate change actions, sustainable growth, fiscal balance and social inclusion, as well as ATR/BPN’s transformation to a three-dimensional land registry and cadastre of the country. Training and capacity building programs would be provided to key stakeholders to strengthen institutional capacity of the mass property valuation, spatial planning, and multipurpose cadastre. Finally, this component includes public awareness campaigns, project outreach, dissemination activities and targeted messaging for women and vulnerable groups. This component includes (i) Sub-component 5.1. on ATR/BPN Project Management, Monitoring and Evaluation; (ii) Sub-component 5.2. on BIG Project Management, Monitoring and Evaluation; (iii) Sub-component 5.3. on MoHA Project Management, Monitoring and Evaluation; and (iv) Sub-component 5.4. on Regulatory Framework and Institutional Strengthening. 7 The Sub-component 5.4 on Regulatory Framework and Institutional Strengthening will support policy, technical and legal studies to analyze current issues and challenges, develop recommendations and promote regulatory and process strengthening. These will support the establishment of a regulatory framework to further advance and integrate streamlined processes for spatial planning. Critically, this sub- component will support a policy framework towards unified land administration to address the current challenges with land administration dualism between forest and non-forest. Building on piloting under the One Map Project and the Strengthening Social Forestry Project (P165742), the sub-component will provide policy and regulatory support to develop modalities for the parallel implementation of Agrarian Reform (land distribution) and Social Forestry (including customary forest recognition) covering the entire Forest Area and forest fringe landscape of target locations, which is needed to resolve boundary discrepancies between community land and Forest Areas. The latter activities have thus far been implemented in a fragmented way, and this sub-component will support harmonizing them through the development of a systematic territorial approach covering the entire Forest Area and forest fringe landscape. Potential Beneficiaries and Risks The project beneficiaries will include a diverse range of groups, including urban citizens, IPLC, women, the private sector, and government entities. Urban citizens will benefit from improved access to green spaces and greater resilience to natural disasters. The project will strengthen IPLC livelihoods through increase tenure security, which enables them to manage natural resources better, protect important habitats and agricultural and forest land from encroaching development, increase productive investments, and minimize conflicts with other villages and private companies. Women will also benefit from the project by gaining increased tenure security and increased participation in spatial planning processes. The private sector will benefit from the enhanced and simplified business licensing process linked to OSS, better infrastructure and public services, and reduced operating costs. Finally, government entities will benefit from better information to improve decision-making, increased revenue from increased property taxes, reduced infrastructure costs, and increased community resilience. The project's environmental risk is rated as Substantial. The project will only support technical assistance (TAs) and will not involve civil works. Direct environmental risks associated with the project are minor and mainly stem from the strengthening of ICT infrastructure (Data Center, Local Offices, and Local Governments) under Components 3 and 4. These activities may potentially generate electronic waste through the replacement of outdated ICT hardware. Any impacts related to e-waste will be addressed by an electronic waste procedure, as part of the ESMF, that will be formulated before the project is appraised. The social risk is also rated as Substantial because, unlike the predecessor One Map Project which focuses on systematic land registration of individual lands in rural areas, the new project will also support spatial planning in urban areas and in critical landscapes requiring environmental preservation, and land registration in communal agricultural lands and customary forests including registration of customary/Indigenous rights. The risk is particularly significant where Indigenous Peoples (IP) have customarily used the land with a strong cultural attachment and for their livelihoods, while there exist conflicting claims for land rights in particular from influential commercial interests such as mineral, 8 agricultural and logging. Other socially vulnerable groups such as informal businesses and land users may also face livelihood losses if the new spatial plans or updated cadastral maps do not allow continuation of their businesses, and if their legitimate land use and recognizable tenure rights are not properly identified. Existing land disputes may also accelarate. The Project will put in place participatory processes to identify recognizable land rights and existing land occupation and use by local communities in particular IP and other vulnerable communities, and recognize them in the improved land administration systems, although exactly how conflicting land rights will be addressed will be determined during project preparation. Execution of clarified tenure rights on the ground including the potential eviction of local commmunities where the issue of legal limbo exist is outside the scope of the project. Stakeholder risk is Substantial on account of the diverse range of stakeholders including remote and indigenous communities with limited past exposure to spatial planing, cadastal process and other project activities, and the limtied capacity of ATR/BPN staff in meaningful stakeholder engagement outside where the One Map project was implemented. The low stakeholder engagement capacity can cause the project staff to miss out many existing land uses or tenure rights, especially for remote and Indigenous communities whose tenure rights tend be overlapping and who live in sparcely populated areas where a large part of lands under their customary use are left unused. Also, it is often difficult to identify existing or planned local area development initiatives and village boundaries in remote mountenous areas without a close engagement with local community members. In relation to IPLC, including ‘adat’ communities, there are risks that land use allocations through spatial planning processes will not adequately capture areas claimed by these communities. 2. BRIEF SUMMARY OF PREVIOUS STAKEHOLDER ENGAGEMENT ACTIVITIES This SEF was developed based on results from series of consultations, interviews, and meetings with relevant stakeholder as well as desk review of materials and best practices from other relevant World Bank projects especially the One Map Project. Some of key engagement activities undertaken as part of the Project development process is provided in Table 1 below, whereas summary of all engagement activities can be found in Annex 1. Table 1. Brief Summary of Previous Stakeholder Engagement Activities to Date Date Activities Topics Stakeholders Key Note June 13th Workshop Dissemination of ATR/BPN, Persistent issues found 2023 result of Social Coordinating throughout different provinces, Vulnerability Ministry for including low women land Mapping in One Economic Affairs, owners’ participation in land Map Project Bappenas, MoEF, registration, absentee land, MoHA, BRGM, communities adjacent to forest Center for Strategic area and water bodies, etc. and Global REsearch Universitas Indonesia, Research Center for Agrarian 9 Study IPB, Center for Customary Law Universitas Pancasila, Konsorsium Pembaruan Agraria (KPA), AMAN, BRWA, and JKPP June 26th – Thematic FGD Result of the Land Offices, Results of the inventory and 27th , 2023 Inventory and Universities, World identification activities conducted Identification of Bank, ATR/BPN, in 2022 were discussed with Customary Land MoEF, MoHA agreement to collaborate in preparing new pilot program in registration of customary land in One Map Project for upscaling through ILASPP. 5th and Hybrid Ulayat Land DG PHPT The FGD discussed the business 26th discussion Registration (Land Registration & process of ulayat land September /FGD Land Right registration, stakeholder 2023 Determination) mapping as well as lessons learned from the experience in West Sumatra and Papua. One of the main takeaways from the experience in Papua is the important role that CSOs play in socializing the land registration program to the communities and in conducting participatory mapping. One of the main challenges in customary land registration is the prerequisite of an LG recognition for the communities, which would require strong collaboration with MoHA. September Hybrid Land DG PPPT The FGD discussed the business 8th 2023 discussion Information (Land Acquisition process of land value maps /FGD System, Land and Land production and potential Valuation and Development) downstream impact and Land Value Map challenges relating to the activity. The highlighted potential E&S risk is relating to capturing land values belonging to vulnerable communities that would require a special approach. September Online Environmental DG Tata Ruang This discussion focused on the 27th 2023 discussion and Social Risk (Spatial Planning) business process, challenges, and /FGD Identification of potential E&S-related risks of RDTR and RTRW producing detailed spatial plans (RDTR under Sub-Component 1.2) 10 from the perspective of the ATR/BPN. The main discussion related to E&S risks was on the potential of downstream impact and stakeholder engagement. It was found that downstream impact based on ATR/BPN’s experience was minimal, however meaningful engagement with affected communities throughout the process is necessary. The design and risks of sub- component 1.3 was not discussed at this point as it was still pending confirmation from MoEF. November Offline Technical DG SPPR The Technical Guidelines for land 21st 2023 Consultation Guidelines, (Land Survey and registration under ILASPP will still Participatory Mapping) be using the version from 2023 Mapping and and it shall be the basis for the Site-Selection process map of Sub-Component Screening on 2.1. in the Project’s ESMF. Integrated Cadastral There are participatory processes Mapping already in place for land registration at the village level which mainly involves selected village members collecting land- related data. The screening site selection for ILASP likely will adopt One Map Project screening. November Online Technical DG PPPT The technical guideline that will 22nd 2023 Discussion Guidelines, (Land Acquisition be used for producing land value Participatory and Land zone maps under ILASPP is the and Site- Development version created in 2022 and it Selection will be the basis of the process Screening for map for Sub-Component 3.2. Land Value Zone The site selection will be decided (ZNT) at a later time, based on the annual workplan. November Offline Technical DG PHPT The Technical Guidelines for 22nd 2023 Discussion Guidelines, (Land Registration & customary land registration is Participatory Land Right still awaiting ATR/BPN and Site- Determination) Ministerial regulation Selection legalization. Screening for 11 Customary Land There are participatory mapping Registration data available from CSO or Local Gov The site selection will be decided later, based on annual workplan, but likely will be conducted in West Sumatra and Papua Province with Clean Clear status. November Online FGRM in ATR/BPN Public Through the discussion, it was 30th 2023 Interview ATR/BPN Relation Bureau found that ATR/BPN has Lapor and Tuntas platforms to address feedback and grievance and that these existing systems can be integrated with the FGRM system for ILASPP. December FGD Workshop 2 World Bank Social ESMF Revision and task division 5th 2023 ESMF at WB Specialist, Office Environmental Specialist, Task Team and ATR/BPN E&S Consultant Dec 15th Data collection RDTR - Head of Spatial - Common concerns raised by 2023 for ESF development Planning Unit, communities regarding RDTR documents business process Civil Work and development development at the sub- Community - Business process of RDTR national level Housing Agency development in Samarinda (PUPR) of city Samarinda City - Challenges faced by sub- - ATR/BPN national government consultants - The World Bank ILASP team 3. KEY PRINCIPLES This SEF is developed to promote participation of both affected and interested stakeholders so that the project design, in particular stakeholder engagement approaches and activities, are: implemented in a participatory and inclusive manner; transparent; promote equal opportunity; and minimize environmental and social risks. To enable effective engagement with key stakeholders, capacity building and recruitment of technical consultants will be deployed in assisting implementation of SEF. The principles of communication and stakeholder engagement are as follows: • Meaningful participation: It is necessary to ensure broad and inclusive participation of people exposed and vulnerable to issues and/or activities included in ILASP. Such participation will be conducted through a culturally sensitive approach and is based on meaningful engagement and Free, Prior and Informed Consent (FPIC) in the event of adverse impacts on Indigenous Peoples (or customary law community/traditional communities). Regardless, communities will be 12 provided with avenues to participate in project implementation process regardless of their ethnic background, and a targeted outreach will be conducted to ensure that vulnerable groups, including people of all ages, abilities, and genders, have access to overall project implementation. • Access to information and disclosure: Relevant information will be disclosed in a language and forms accessible to target communities and the wider public. Communities will retain the rights to ask information about the status of the project, their entitlements, eligibility criteria as well as responsibilities and project-specific Feedback and Grievance Redress Mechanism (FGRM) channels will be made accessible. • Social inclusion: Community engagement should take into considerations various factors which may inhibit and/or prevent participation such as gender inequality, illiteracy, disability, ethnicity, and other exclusion factors amongst vulnerable groups. Hence, consultations and facilitation will be targeted to ensure tailored engagement approach. Risk mitigation measures shall be prepared in consultations with vulnerable groups. • Transparency: Environmental and social risks and benefits generated and/or associated with project activities shall be communicated through open and constructive dialogues. Agreement on mitigation measures, including alternative designs shall be documented and made available to the public. A regular monitoring and tracking of the project’s FGRM will be made publicly available, including the status of resolution. • Informed consultation without coercion: Prior engagement and information dissemination should precede consultations to allow such consultations to be meaningful. Project stakeholders will be provided with options on a range of consultation modalities and/or approaches and retain the rights to refuse participation despite such options. Below is the application of the stakeholder engagement principles on each component. Under Component 1 on Climate-Informed Spatial Planning, the stakeholder engagement is strengthened in overall business processes since the beginning of the planning stage. In the event where presence of Indigenous People (IP) is confirmed, the measures from the Indigenous People Planning Framework (IPPF) shall be applied and where potential impact of access restriction is confirmed, the measures from the Process Framework (PF) shall be applied. Community Facilitator will work with community representatives in data collection and verifications, suspend project activities where significant disagreements occur, and seek community consent for project outputs. For the sub component 1.1 on Data Foundations for Spatial Planning, engagement will be focused on consultation with line ministries and city or district government in target locations, especially on identifying the specific data and capacity gaps. The PMU will ensure active participation of women in all capacity building activities to actualize the Project commitment in supporting gender-sensitive spatial planning. PMU will lead the outreach agenda to disseminate information on opportunities related to the Project will be conducted prior to the capacity building activities. Engagement and consultation with other relevant stakeholders might be warranted if other risks are later identified such as data privacy and security risk. 13 For sub-omponent 1.2 on Acceleration of OSS Ready Detailed Spatial Plans, participatory approach will be adapted to actualize inclusive RDTR process in which affected communities are informed and meaningfully involved in the process. Coordination with relevant line ministries and participating city/district governments will also be strengthened to enable the improvement of the RDTR process. The ILASP Project will require the contracted consulting firm or the Technical Assistance Team (TA Team)for the spatial plans development to include additional E&S experts with ESF and stakeholder engagement experience and a community facilitator in their team. The E&S experts will be responsible for the integration of E&S considerations in the RDTR data collection including mandated assessments. Under the ILASP Project, additional assessments for RDTR drafting during preparation stage, called the rapid city needs assessment will be required, which may include stakeholder mapping, baseline surveys, community opportunities or needs assessment. The implementation of these assessments will take into consideration the potential impacts both direct and downstream of the enforcement of the spatial plans on identified local stakeholders, especially the vulnerable groups. The initial assessment will also need to analyze recommended engagement methods for identified vulnerable groups, aside from the mandatory FGDs. 14 Figure 1: E&S Elements Integration in ILASP RDTR Procedure (Sub-Component 1.2) 15 Participatory assessments of downstream environmental and social implications, with support from qualified experts and consultations with potentially affected stakeholders can be conducted. This includes a systematic and comprehensive analysis of alternatives with potentially significant environmental and social trade-offs as well as the recommended management measures that can be adopted by the regional government during and after the Project cycle. The community facilitator will be responsible for the implementation of participatory RDTR drafting process through inclusive community consultation and meaningful participation of vulnerable groups. The community facilitator will facilitate participatory designation of community representatives who are also supported by the vulnerable groups for the RDTR drafting process through community-wide meeting during the primary data collection. It is expected that the community facilitator will work with community representatives throughout the process, including to conduct participatory assessment on land tenure/land use and other additional data collection specific to the area on IPs, cultural heritage, and/or KBAs. Another collaboration between the community facilitator and the community representatives is to identify vulnerable groups at site-level and develop outreach and engagement strategies to ensure their participation in the RDTR process. The mandated public consultation during the data collection and conceptual drafting will be required to adopt affirmative measures to include the identified vulnerable groups specific to the areas. Where applicable, separate meetings with women groups and other disadvantaged groups in the location (e.g., the poor, landless, Indigenous Peoples and/or other social groups distinct from the large communities) or people who are not available or unwilling to participate in formal meetings (e.g., youth) could be held with the same purposes. These consultations will be aligned with the results and recommended measures from the initial risk screening and assessments, as well as IPPF/PF if relevant. The community facilitator together with community representatives will ensure that community members are given opportunities to review collected and assessed data. Frequent community check-ins will be implemented throughout the RDTR drafting process by the community facilitator to foster inclusive community consultation beyond the formal/mandated socialization. Where significant disagreements occur between community members over land use, tenure rights, past development, etc., and if the disagreements cannot be closed with the efforts of the Community Facilitator and village representatives, the project activities will be suspended until a solution satisfactory to the Bank is found. Obtaining the community endorsement on the RDTR scenario planning is essential to actualize participatory decision-making in spatial planning. The TA team with the community facilitator will conduct community-wide meeting to collect feedback and verification on the RDTR draft. The community facilitator will ensure any grievances, questions, redress, feedback on the RDTR draft will be resolved in timely manner, following the principles and procedures of FGRM. Other means for consultations such as separate meetings for women or youth or IPs, door-to-door communication for people with mobility restrictions, etc. accompanied with frequent community check-ins will be warranted to ensure all community members provide their feedback and endorsement. TA team will be also responsible for 16 updating land claims and land rights based on the inputs gathered from the land owners and users on the ground. Engagement and consultation with broader relevant stakeholders, such as the Women Empowerment, Children Protection, and Planned Parenthood Agency (DPPPA) and NGOs/CSOs focusing in gender mainstreaming, etc., are warranted to actualize gender-sensitive spatial planning through incorporation of gender-inclusive agenda within relevant frameworks and affirmative measures to increase women’s active participation in public consultation and decision-making processes. In addition, the strengthening of access of potentially affected people to information and disclosure is also strongly advised to increase their awareness on the benefits and potential impacts of the improved spatial plans. Dissemination of materials related to spatial planning shall be made available in timely manners in platforms and languages that are accessible for public, especially the vulnerable groups. For the sub-component 1.3. on the Regional Spatial Plans, similar participatory approach will be integrated in the RTR-KSN drafting process. Although, the development of RTR KSN will involve significantly more stakeholders compared to the RDTR and there is a risk of exclusion that must be addressed. The ILASP Project will require the contracted consulting firm or the Technical Assistance Team (TA Team) for the RTR-KSN drafting to include additional E&S experts with ESF and stakeholder engagement experience. These experts include a social expert with the capability to conduct social assessments, and a stakeholder engagement (SE) specialist to work with the various stakeholders that will be affected by the RTR KSN. Both experts will be responsible for addressing any issues of inclusion or exclusion, given the wide area reach of the RTR KSN. Given the coverage of area reached by the RTR KSN which can include multiple communities across multiple administration units (sub-district, district, province), the engagement strategies will be focused on wider scale engagement than the ones in RDTR process. During the preliminary secondary data review, the social experts and SE specialist will conduct a social and stakeholder mapping to identify priority sub- districts/districts with high presence of potentially affected peoples and vulnerable groups. These social and stakeholder mapping can be implemented through Key Informants Interviews (KII), Focus Group Discussions (FGDs), Surveys, or other means that will allow coverage of multiple communities or sub- districts/districts. Engagement and outreach strategies will be developed before being applied during the Public Communication Step or when the ATR/BPN announces the start of the RTR KSN drafting process through their website and social media websites. The SE specialists will conduct affirmative measures in engaging the potentially affected peoples and vulnerable groups to spread the announcement and disseminate other relevant information. These measures may include disclosure of graphic information in strategic public spaces with high traffic, announcement in local media (such as newspaper, radio, TV station), public consultations, or other methods. 17 Figure 2: E&S Elements Integration in ILASP RTR-KSN Procedure (Sub-Component 1.3) 18 In addition to information dissemination, The SE specialist will also responsible for collecting inputs, feedbacks and concerns from the stakeholders, to ensure that those collected input are taken into consideration in the data collection and analysis process. The SE specialist and the FGRM specialist in PMU will work together to ensure that the FGRM channels are in-place and the community are aware of the channel availability and of the FGRM procedures. The handling of any grievances, feedbacks, disputes will follow the measures and procedures as per the FGRM guideline. Where significant disagreements are found over land use, tenure rights, past development, etc., and if the disagreements cannot be closed with the efforts of the SE specialist and the TA team, the project activities will be suspended till a solution satisfactory to the Bank is found.Similar to the approach for RDTR process, the mandated public consultation during the conceptual drafting will be required to adopt affirmative measures to include the identified disadvantaged and vulnerable groups. Where applicable, separate meetings with women groups and other disadvantaged groups in the priority locations (e.g., the poor, landless, Indigenous Peoples and/or other social groups distinct from the large communities) or people who are not available or unwilling to participate in formal meetings (e.g., youth) could be held with the same purposes. These consultations will be aligned with the results and recommended measures from the initial risk screening and assessments, as well as IPPF/PF if relevant. The SE specialist will ensure any grievances, questions, redress, feedback on the RTR-KSN draft will be resolved in timely manner, following the principles and procedures of FGRM. It is expected that through the inclusive public consultation and separate meetings/outreach for vulnerable groups, the community endorsement on the RTR-KSN conceptual draft can be obtained. Under Component 2 on Systematic Registration of Land Rights, informed consultation without coercion for local communities and affirmative measures for identified vulnerable groups are strongly urged to ensure their inclusive and meaningful participation. The activities in all sub- components are expected to have direct positive impacts on local communities. The sub-component 2.1 on Integrated Multipurpose Cadastre will be built on similar activities under the One Map Project. It is acknowledged that the One Map Project has established and implemented strong stakeholder engagement and community consultation, which will be strengthened for the ILASP activities with additional gap-filling measures. In the event where presence of Indigenous People (IP) is confirmed, the measures from the Indigenous People Planning Framework (IPPF) shall be applied and where potential impact of access restriction is confirmed, the measures from the Process Framework (PF) shall be applied. The integration of E&S-specific measures for this sub-component is presented in Figure 3. ILASP Project will require one community facilitator hired in the third-party licensed cadaster surveyor (Surveyor Kadaster Bersertipikat or SKB) team. The community facilitator will be responsible to integrate the participatory approach in the PTSL process. Capacity building for the SKB team and Kantah especially on the community facilitation, stakeholder engagement, IPs, etc. can be warranted and be facilitated by the PMU. Prior to the PTSL socialization, the community facilitator along with the Adjudication Committee will conduct community outreach to disseminate information on the upcoming socialization. 19 Figure 3: E&S Elements Integration in ILASP PTSL Procedure (Sub-Component 2.1) 20 This outreach can be done through disclosure of graphic information in strategic public spaces with high traffic, chains of emails/texts/WhatsApp, announcement in local media (such as newspaper, radio, TV station), or door-to-door communication. It is expected that more diverse participants beyond the village or sub-district officials will participate in the socialization. During the PTSL socialization, the community facilitator will facilitate participatory designation of the Puldatan (Pengumpul Data Pertanahan or Community Volunteer for Land Data Collection). The Puldatan members will not only help the SKB in data collection but also serve as community representatives and aide the community facilitator in engaging with the community members. It is essential that the Puldatan also represents or gains support from the vulnerable or disadvantaged groups, including at least one female member. Where applicable, separate meetings with women groups and other disadvantaged groups in the location (e.g., the poor, landless, Indigenous Peoples and/or other social groups distinct from the large communities) or people who are not available or unwilling to participate in formal meetings (e.g., youth) could be held with the same purposes.Before the data collection process, the community facilitator will work with Puldatan to conduct a social mapping to identify key stakeholders especially the disadvantaged and vulnerable groups as well as to develop engagement strategies for these stakeholders. Specific training for the Puldatan in engaging with and encouraging female landowner and female households' heads to register their lands are encouraged when necessary. In addition, information dissemination on available FGRM channels and procedure from early stages will be conducted to ensure communities are aware of these channels as well as are able to access them. Where significant disagreements are found over land use, tenure rights, etc., and if the disagreements cannot be closed with the efforts of the SE specialist and the TA team, the project activities will be suspended till a solution satisfactory to the Bank is found. The physical and juridical data collection process will be enhanced to increase the participation of community members through participatory boundary verification walk and participatory land use inventory. The PTSL Task Force, led by the community facilitator will ensure that the vulnerable and disadvantaged groups are involved in both activities and/or affirmative measures are in place for them to participate. Community outreach and frequent community check-ins will be implemented throughout the process under the responsibility of the community facilitator to ensure that community feedback, inputs, concerns, are taken into consideration in the collection process. Collected data and draft maps of the parcels will be made public by the SKB to allow community review process. Under the ILASP Project, community outreach activities to disseminate information on the review process including date, place, and mechanism will be led by the community facilitator collaborating with the PTSL Taskforces prior to the announcement. These outreach activities are to ensure that community members are well-informed on the process and their rights to provide feedback. The PTSL Taskforces will be required to provide appropriate duration for the review process to ensure all community members especially land owners and adjacent land owners/users are participating. Any dispute settlement shall follow the local custom as well as the FGRM mechanism. The data and draft maps shall be verified by the land owners and community members before being submitted to the District Land Office (Kantah) for the registration process. 21 Similar to other sub-components, under the sub-component 2.2. of the Customary Land Registration (CLR), affirmative measures to ensure vulnerable groups’ participation will be strengthened to foster inclusive process. E&S related measures for the implementation of this sub-component are presented in Figure 4. The PMU and DG of PHPT will ensure the assignment of a CLR team member for community facilitation during the implementation. Capacity building for the CLR team, such as on engagement with IP or conflict mediation will be facilitated by the PMU before the Preparation Phase ends. The community facilitator will be tasked with engaging communities involved in every step of the CLR process. Capacity building for the CLR team, such as on engagement with IP or conflict mediation will be facilitated by the PMU. In the event where the potential impact of access restriction is confirmed, the measures from the Process Framework (PF) shall be applied. The DG of PHPT and respective Land Office will conduct initial socialization to adat communities on the CLR program to ensure understanding of the option to proceed with land registration or HPL certification. DG of PHPT will only proceed further with the CLR if the adat leaders and community members show interest and consent through the signing of an event note (Berita Acara). If support from the adat leaders and members is not obtained, the CLR activity will not be continued, and alternative location or adat community shall be identified. Socializations shall also include materials to increase legal awareness of the adat communities on the nature of the HPL certificate. The engagement with the customary group will be started with an initial meeting with the adat or customary leaders. During this initial meeting, the CLR team will seek support from the adat leader to proceed with further engagement with the community members. If support from the adat leaders is not obtained, the CLR activity will not be continued, and alternative location or customary community shall be identified. During the earliest engagements with the community members, the community facilitator is responsible for facilitating participatory selection of community representatives for this program through a community-wide meeting. Where applicable, separate meetings with women groups and other disadvantaged groups in the location (e.g., the poor, landless, and/or other social groups distinct from the large communities) or people who are not available or unwilling to participate in formal meetings (e.g., youth) could be held with the same purposes. The community representatives are not necessarily part of the existing adat leadership and must include members of disadvantaged and vulnerable groups. Land users without documented evidence of tenure rights, including female land users and internal migrants, should be represented. The community representatives will support the community facilitator in conducting a participatory assessment of site-level risks, engagement and outreach for community members beyond the adat leaders, as well as dispute/conflict resolution. All engagement and dispute resolution shall consider local norms and values necessary. Where significant disagreements are found over land use, tenure rights, etc., and if the disagreements cannot be closed with the efforts of the community facilitator and the CLR team, the project activities will be suspended until a solution satisfactory to the Bank is found. 22 Figure 4: E&S Elements Integration in ILASP Customary Land Registration Procedure (Sub-Component 2.2) 23 The result of the participatory assessment will be disseminated and consulted with the community members during community-wide meeting before seeking the community consent for the CLR activity to proceed. The project will ensure that villagers will be informed of the result through a public display or notice board at least one month before the meeting. This approach is to ensure that the community is aware of the potential risks and impacts and agrees on the mitigation measures. In cases where potential loss of access to land is identified and cannot be avoided, the access loss and mitigation measures must be discussed and agreed with the customary community (see ESMF Annex 8 – PF/IPPF). The CLR activity shall be suspended in case of objections to land tenure or land use data until their resolution or alternative location shall be identified (when resolution cannot be agreed). The Project will seek community endorsement on the measurement and mapping results of the demarcated parcels through community-wide meetings. Community outreach activities will be conducted to disseminate information on the review process including date, place, and mechanism will be led by the community facilitator in collaboration with Kantah and community representatives. These outreach activities are to ensure that community members are well-informed on the process and their rights to provide feedback. Affirmative measures to collect feedback and facilitate review from the vulnerable groups shall be warranted, for example through women-only meeting, youth-only meeting, door-to-door communication for people with mobility restriction, etc. Based on the event note obtained in the preparation phase, if the adat community only agrees on registration, the process after measurement and mapping will stop at registering the land parcel in the customary land registry at the Land Office. The adat community will then receive a copy (salinan) of this registration from the Land Office. The process of HPL certification will only proceed if the adat community has decided from the beginning to certify their land or if they have given a proposal to the ATR/BPN following their land registration. The process of granting a HPL to the adat communities shall only proceed with the consent and expression of interest from the adat community in the form of an event note or a proposal. At the sub-national level, strengthening of the multi-sectoral collaboration led by Kantah is expected to minimize administrative and bureaucracy hurdles and by doing so, reduce potential disputes and/or complaints stemming from dissatisfaction with the activity results. This collaboration may include Provincial Forestry and Environmental Agencies, Forest Management Units (FMUs), Local Community and Village Empowerment Agencies (DPMPD), the Office of District Secretary and District Heads, local parliaments, etc. It is expected that frequent community check-ins by the community facilitator and grievance collection shall be continued even after the data collection is concluded. The CLR team will continue to engage and work with the community representatives, especially in handling local conflicts or disputes related to the CLR activity that may arise after the issuance of the land certificate. The PMU will conduct E&S risks monitoring, collaborating with Kantah and the community representatives. The CLR team will ensure that the community representatives are informed of the risks monitoring result and any recommended mitigation measures. Lastly, since the ATR/BPN legal mandate is limited up until the land certification, Kantah or Provincial Land Office (Kanwil) shall facilitate engagement between relevant agencies and adat 24 communities on the guidance or options for sustainable development of the newly registered and/or certified customary lands. All engagements must be documented and submitted to the PMU. The Village Boundaries Setting (VBS) activity under the sub-component 2.3 as presented in Figure 5 will mainly be carried out by the PPBDes (The Determination and Enforcement of Village Boundaries) and the Technical Assistance (TA) team under the supervision of MoHA. The PPBDes team is formed at the national, provincial, and district/city levels. The TA team will be required to be equipped with a community facilitator who is responsible for implementing affirmative measures during the tracking activity, with a special concern to vulnerable groups living around village borders as well as conducting frequent community check-ins. This Project will mostly focus on VBS process enhancement and implementing teams’ capacity building. The PMU will identify capacity gap relevant to the VBS activity, such as, conflict mediation, participatory data collection, etc., and provide capacity building to the VBS and TA team before the implementation, as necessary. In the event where presence of Indigenous People (IP) is confirmed, the measures from the Indigenous People Planning Framework (IPPF) shall be applied and where potential impact of access restriction is confirmed, the measures from the Process Framework (PF) shall be applied. Before the VBS socialization, the community facilitator, the VBS and TA team will conduct community outreach to disseminate information on the upcoming socialization. This outreach can be done through disclosure of graphic information in strategic public spaces with high traffic, chains of emails/texts/WhatsApp, announcement in local media (such as newspaper, radio, TV station), or door- to-door communication. It is expected that more diverse participants beyond the village or sub-district officials will participate in the socialization. During the socialization of VBS activity to the communities, the community facilitator will facilitate participatory selection of community representatives. These community representatives shall represent or gain support from the vulnerable groups. They will be expected to provide aide for the community facilitator in stakeholder engagement and participatory data collection. It is essential to ensure that the VBS process is carried out in participatory and inclusive manner, allowing meaningful participation of the usually-excluded groups in the village decision-making process. The data collection is often restricted in the form of formal community and/or village meetings where village-level VBS team facilitates relevant documents pooling. Affirmative measures are warranted to be conducted by the community facilitator together with the community representatives to ensure participation of the vulnerable groups and collection of their input and feedback on the data collection process. These measures may include separate meetings with women groups and other disadvantaged groups in the location (e.g., the poor, landless, and/or other social groups distinct from the large communities) or people who are not available or unwilling to participate in formal meetings (e.g., youth) held for the same purposes. Similar inclusive approach shall be maintained throughout the boundary tracking activities. The village VBS teams along with support from the community facilitator and community representatives will facilitation discussion and, if needed, mediation between neighboring villages to reach mutual consent regarding the drawing of the village boundaries. Where significant disagreements are found over village boundaries, and if the disagreements cannot be closed with the efforts of community facilitator together 25 with the community representatives, the project activities will be suspended until a solution satisfactory to the Bank is found. 26 Figure 5: E&S Elements Integration in ILASP VBS Procedure (Sub-Component 2.3) 27 The final draft of village boundary map must be made available in accessible spots in the village and neighboring villages for the village members to see and review. The community facilitator will collect feedback and input from communities on the final draft and ensure that community approval is obtained before the draft map is submitted to BIG for quality control. In case where villages cannot reach consensus or agreement under the facilitation of the village VBS team and TA team, the sub-district head is responsible to mediate the disputes or disagreement, with support from other district VBS team members. Under Component 3 on Land Information System and Valuation, it has been identified that there is potential failure to include disadvantaged and vulnerable communities in the survey process and downstream impacts of the implementation of the land value zone map that will affect land and property taxes. The latter of which is outside the scope of this Project, however, potential welfare impacts will be assessed as part of the TA activities, including the identification of disadvantaged and/or vulnerable groups within the target zones, the assessment of potential tax increase for them and potential mitigation measures. A detailed account of additional E&S measures for this sub-component is presented in Figure 6. The interview for data collection will not only involve the usual respondents (e.g. broker, developers, sub-districts/village government, etc.) but also, the disadvantaged groups to ensure that the determined land values accurately reflect the interests and concerns of a more diverse range of stakeholders. These disadvantaged and vulnerable groups may include indigenous communities, poor households with/without land ownership, women-headed households or landowners. Engagements with relevant government agencies, including ATR/BPN, BIG, sub-national and local governments are warranted to increase the transparency of the development of Land Information System (LIS), e-service platform system, Land Value Zone (ZNT) maps, etc. Transparency will be enhanced through information disclosure as part of the LIS and e-service development and enforcement processes. The project shall also promote transparency and access to information and disclosure for the outcomes that are relevant for public’s interest. 28 Figure 6: E&S Elements Integration in ILASP ZNT Mapping Procedure (Sub-Component 3.2) 29 Under Component 4 on Large-Scale Base Maps for Climate Action, similar approach from Component 3 shall be applied to the activities. The large-scale digital base maps with high-resolution images to be developed under this Component as a prerequisite for all other components will provide critical data on land use and occupancy data to minimize exclusion errors due to stakeholder and political economy risks. Close coordination between BIG and other relevant government agencies shall be maintained throughout the project cycle. The capacity building activities will promote social inclusion by identifying and involving the historically-overlooked stakeholders in the geospatial information and technology, such as women. Following the ILASP Gender Action Plan, the PIU will make sure that at least 30% of participants of the capacity building activities in sub-component 4.2. are women. Additional outreach will be conducted by the PIU to disseminate information on the opportunities to potential participants, especially women. The PIU will also be responsible in engaging with other relevant agencies and line ministries for the management of potential risks of unmanned aircraft vehicles (UAVs) operations, when the use of UAVs are confirmed. Component 5 on Project Management and Capacity Building, relevant resources will be made available to implement applicable provisions under project components. These include technical and logistics support to organize public consultations at the national and sub-national levels, capacity building, mobilization of experts, assistance for overall oversight and evaluation of SEF implementation, management of project-level FGRM, and other relevant support. 4. STAKEHOLDER IDENTIFICATION The Project identified stakeholder groups at different levels to inform the development of appropriate and accessible communication and engagement methods throughout the project implementation process. In general, the stakeholder identification can be categorized into (i) key government agencies, (ii) affected communities, and (iii) interested parties. More details, especially on sub-project impact scoping on specific stakeholders as well as strategies for their engagement will be provided in the subsequent Stakeholder Engagement Plans (SEPs). Key government agencies are government agencies, regulatory bodies, and local authorities that have oversight or interest in the project, responsible for project approval and implementation and have influence over project direction should be consulted for technical input on issues related to ILASP. These government agencies should be identified at every relevant level of administration, such as national, provincial, district, sub-district, and village level. At this stage, key government agencies at the national level include ATR/BPN, MoEF, MoHA, BIG, Coordinating Ministry for Economic Affairs (CMEA), Ministry of Marine Affairs and Fisheries (KKP), National Planning Agency (Bappenas), Coordinating Agency for Investment, Ministry of Education, Culture, Research and Technology, Peatland and Mangrove Restoration Agency (BRGM), etc. Meanwhile, at the sub-national and local level, identified key government agencies include Provincial and District Land Offices, Provincial Government, District/City Government, Community Empowerment and Village Government Agency (DPMPD), Environmental and Forestry Agency, Regional Planning Agency (Bappeda), Spatial Planning Unit at the district/city level, Forest Area Stabilization Agency, Forest Management Units (FMUs), Transportation Agency, Investment and One-Stop Integrated Service Agency, Sub-District Government, Village Government, etc. 30 Project Affected People: legal landowners/users with evidence of tenure rights, informal land occupants without evidence of tenure rights, farmers/trader groups, internal migrants, small and large businesses with or without business license and/or tenure rights, workshops and other private entities who live or carry out economic and cultural activities inside areas where the Project will develop RDTRs and RTR-KSN, strengthen land administration systems, recognize customary tenure rights of Indigenous Peoples and Local Communities (IPLC); and enact village boundaries. Vulnerable and disadvantaged people: poor households living in illegal settlements (e.g. slum), legitimate occupants or users of land without documented tenure rights, internal migrants without local ID cards, street vendors and informal businesses without full license, Indigenous Groups (especially groups without legal recognition), women, people with disability, youth, landless farmers, landless community members, forest-dependent communities, poor households with land, etc. Other Interested parties including (i) Non-Governmental Organizations (NGOs) and (ii) Academia and Research Institutions. The relevant NGOs might be organizations that are not physically located near the project site but have an interest or responsibility for the welfare and social well-being of the local community or NGOs, advocacy groups, and community organizations that may have an interest in the project or expertise in social and environmental issues. Similarly, academic institutions and research organizations may have an interest in the project or can contribute expertise for ILASP activities. The Project has identified preliminary relevant stakeholders for all components (can be seen in Table 2 below). This list of stakeholders shall be revisited and updated by the PMU after the Public Consultation on ESF documents as well as after the locations and implementing agencies for each sub-component are confirmed and for SEP development. More detailed information on each stakeholder, their roles relative to the Project, as well as recommended engagement strategies can be found in Annex 2. 31 Table 2. Stakeholder Identification (Appraisal Stage) Affected Communities Key Government Agencies Interested Parties Affected Groups Vulnerable & Disadvantaged People Component 1. Climate-Informed Spatial Planning National Level: • Regional/local Vulnerable People: • Regional/local association of • Directorate General of Coastal Spatial Management, experts/consultants • Poor households living in illegal planners Ministry of Marine Affairs and Fisheries (KKP) • Landowners settlements (slum, etc,) • Private sectors at sub-national • Directorate General of Spatial Planning ATR/BPN • Land users • Legitimate occupants or land level • Directorate General of Rights Determination and Land • farmers/trader groups users without documented • Local NGOs/CSOs who works on Registration (PHPT) ATR/BPN • existing businesses tenure rights spatial planning related issues • Center for Data and Information of ATR/BPN • Workshops and/or • small businesses without • Academia/Research Institutions (Pusdatin) other private entities business license or tenure rights with interest/expertise in spatial • Center for Human Resource Development ATR/BPN who live or carry out • Indigenous People (especially and forest planning (PPSDM) economic & cultural groups without legal • Geospatial Information Agency (BIG) activities inside recognition) • Planning Bureau of MoEF locations where • internal migrants • Directorate of Environmental Impact Prevention from Project will develop • Women Regional and Sectoral Policy (PDLKWS) MOEF RDTR and RTR-KSN • People with disability • Directorate General of Climate Change Control (PPI) • Local communities MoEF Disadvantaged People: • Coordinating Agency for Investment • Informal business owners/street • Ministry of Education, Culture, Research and vendors without full license Technology • Peatland and Mangrove Restoration Agency (BRGM) Sub-National and Local: • Provincial government (Pemprov) • District/City Government (Pemkab/Pemkot) • Environmental and Forestry Agency* • Regional Planning Agency (Bappeda) • Spatial Planning Unit at the district/city level (usually under the Civil Work and Community Housing Agency) * • Transportation Agency • Regional Disaster Management Agency (BPBD) • Investment and One-Stop Integrated Service Agency • Provincial Office of Ministry of Law and Human Rights • Regional Legislative Council (DPRD) • Tourism and Creative Economy Agency 32 • Women Empowerment, Children Protection, Population Control, and Planned Parenthood Agency* • Sub-District Government (Kecamatan/Kelurahan) • Village government Component 2 on Systematic Registration of Land Rights National: • Landowners/users Vulnerable People: • University/Research Institute • Coordinating Ministry for Economic Affairs (CMEA) • Local communities - Indigenous Groups (Masyarakat with interest in adat, land • Directorate General of Survey and Land and Spatial • Technical Assistance Hukum Adat), especially administration, social forestry Mapping (SPPR) ATR/BPN team for VBS unregistered goups issues • Directorate General of Land and Spatial Control and • Village-level VBS team - Indigenous women • Adat organizations Order (PPTR) ATR/BPN • Farmer/business - Landless farmers or community • Local NGOs/CSOs working on • Center for Data and Information of ATR/BPN groups members adat, agrarian reform, social (Pusdatin) • Licensed surveyors or - Forest-dependent communities forestry issues, community • Geospatial Information Agency (BIG) SKB - Women empowerment, sustainable • Ministry of Home Affairs (MoHA) • Puldatan - People with disability forest management, etc. • Ministry of Village (MoV) • Land owners/users - Legitimate occupants or land • Planning Bureau of MoEF • Workshops and/or users without documented • Directorate General of Social Forestry and other private entities tenure rights Environmental Partnership (PSKL) MoEF who live or carry out - Internal migrant without local ID carts • National Planning Agency (Bappenas) economic & cultural activities inside Sub-National: locations where Disadvantaged People: - Poor or low income households • Provincial Land Office (Kanwil) Project will strengthen land administration, - Women-headed households • District Land Office (Kantah) - • Community Empowerment and Village Government customary tenure Agency (DPMPD) registration, and enact • Provincial Government (Pemprov) VBS • District/City Government (Pemkab/Pemkot) • • Secretary of District/City (Sekda) • Environmental and Forestry Agency* at the district/city level • Forest Area Stabilization Agency • Forest Management Units (FMUs) • Balai PSKL • Regional Legislative Council (DPRD) • Sub-District Government (Kecamatan/Kelurahan) • Village government Component 3 on Land Information System and Valuation National: • Landowners/users Vulnerable People: • Real estate agent/broker 33 • Directorate General of Land Valuation and Land • Workshops and/or - Poor household with land • Developer agency Development (PTPP) ATR/BPN other private entities • Private sectors at sub-national • Directorate General of Rights Determination and Land who live or carry out Disadvantaged People: level Registration (PHPT) ATR/BPN economic & cultural - Informal business owners/street • Center for Data and Information of ATR/BPN activities inside vendors without full license (Pusdatin) locations where - internal migrants • Public Relation Bureau of ATR/BPN Project will develop - • Center for Human Resource Development ATR/BPN the ZNT map (PPSDM) • Local communities Sub-National: • Provincial Land Office (Kanwil) • District Land Office (Kantah) • District/City Government (Pemkab/Pemkot) • Regional Income Agency / Bakeuda (Badan Keuangan Daerah) • Sub-District Government (Kecamatan/Kelurahan) • Village government Component 4 on Large-Scale Base Maps for Climate Action Directly-affected: Geospatial Information Agency (BIG) • Capacity building participants Component 5 on Project Management and Capacity Building Directly-affected: National: • All government - National PMU personnel supporting - Public Relation Bureau of ATR/BPN the ILASP Project - PIUs • All workers working - Center for Human Resource Development ATR/BPN under contracted (PPSDM) companies/firm for activities under ILASP Sub-National: • Staffs/consultants - Provincial Land Office supporting the PMU - District Land Office and PIUs - Community Empowerment and Village Government Agency (DPMPD) 34 5. STAKEHOLDER ENGAGEMENT PLAN The project will be further informed by the broader stakeholder engagement approach through: (a) consultations and community participation during project implementation; (b) transparent feedback and grievance redress mechanisms; (c) communication campaigns and capacity building; and (d) development of risk management processes and engagement required under the World Bank’s Environmental and Social Standard 10 (ESS10). The level and approach for stakeholder engagement will depend on the level of risks and the level of influence each stakeholder holds in respect to managing anticipated environmental and social risks. This SEF and ESMF will be the main reference in developing SEPs. An SEP will be developed for activity or sub-component that warrants moderate to substantial social and stakeholder risks. Development of SEP will be led by the PMU with the help of participating PIUs. For activity or sub-component with lower risks, such as sub-component 3 and 4, engagement with stakeholders will follow the general guidance of this SEF. To meet best practice approaches, the SEP will apply the following principles for stakeholder engagement: • Openness and life-cycle approach: Public consultations for the project(s) will be arranged during the whole life cycle, carried out openly, free of external manipulation, interference, coercion, or intimidation. • Informed participation and feedback: Information will be provided to and widely distributed among all stakeholders in an appropriate format; opportunities are provided for communicating stakeholder feedback, and for analyzing and addressing comments and concerns. • Inclusiveness and sensitivity: Stakeholder identification is undertaken to support better communications and build effective relationships. The participation process for the projects is inclusive. All stakeholders at all times are encouraged to be involved in the consultation process. Equal access to information is provided to all stakeholders. Sensitivity to stakeholders’ needs is the key principle underlying the selection of engagement methods. Special attention is given to vulnerable groups that may be at risk of being left out of project benefits, particularly women, the elderly, persons with disabilities, displaced persons, migrant workers and communities, and the cultural sensitivities of diverse ethnic groups. • Flexibility: If social distancing, cultural context (for example, particular gender dynamics), or governance factors (for example, high risk of retaliation) inhibit traditional forms of face-to-face engagement, the methodology should adapt to other forms of engagement, including various forms of internet- or phone-based communication. Stakeholder engagement methods involve interacting with individuals or groups who have an interest or concern in a particular project. Stakeholder’s engagement success factor when it is well planned, well timed, flexible and has sufficient resources. It involves a careful and inclusive approach to involving individuals or groups affected by a project. A well-planned stakeholder engagement is to ensure meaningful and active participation of those who might be affected by the project, considering their perspectives, knowledge, and concerns in the assessment process, and should align with the project's context and the diversity of stakeholders involved. Choice of engagement techniques depends on the project's nature, scope, and the diversity of stakeholders involved. It's often beneficial to use a 35 combination of techniques for a comprehensive and inclusive approach. These are common methods in stakeholder engagement that can be used in ILASP Project: • Focus Group Discussion (FGDs) is a facilitated discussion in which a small group of participants, usually 6 to 12 people, are brought together to discuss a specific topic or issue under the guidance of a moderator where typically the mode of conduct is through semi-structured where it is carefully planned and cautiously executed. FGDs may be more effective when participants have similar characteristics. FGD groups can be categorized based on the participants' characteristics, objectives, and the nature of the discussion, such as demographic groups, expert groups, and community-based groups. Usually, homogeneous groups often share opinions and understand each other more effectively, leading to higher-quality discussions compared to heterogeneous groups. • The interview method is a research technique where a researcher asks questions and receives responses from participants. It's a structured conversation aimed at gathering specific information, insights, or opinions from individuals. Researchers use interviews to collect qualitative data, explore in-depth details about a topic, or understand participants' experiences and perspectives on a particular subject. Interviews can be semi-structured, allowing flexibility in questioning, or fully structured, following a predetermined set of questions. The method provides a personalized and interactive way to gather valuable information for research or investigative purposes • A public forum is a space or event where people gather to discuss, debate, or share information about various topics of public interest. It provides an open platform for individuals to express their opinions, ask questions, and engage in conversations with others in the community. Public forums can take different forms, including town hall meetings, community discussions, public debates, or online forums and social media platforms • A workshop is a method used for interactive learning, skill development, or problem-solving. It involves a group of people, often led by a facilitator or expert, who participate in discussions, activities, and practical exercises to achieve specific goals. Workshops are designed to encourage collaboration, creativity, and hands-on learning. Participants actively engage in discussions, share ideas, and work together to solve problems or acquire new skills. Workshops can vary widely in format and focus, catering to diverse topics such as team building, professional development, creative arts, or specific technical skills. • Public display refers to the presentation of information, exhibits, or visual content in a public space where it can be viewed by a large audience. These displays are often designed to convey specific messages, promote products, raise awareness about social issues, or share educational content. Public displays can take various forms, including posters, billboards, digital screens, art installations, and museum exhibits. They are strategically placed in high-traffic areas, such as streets, shopping centers, museums, or public buildings, to maximize visibility and reach a diverse audience. Public displays serve as a means of communication, creating public awareness, sparking discussions, and conveying important messages to the community. • Project Information Kit is a collection of documents and materials that provide comprehensive information about a specific project. Typically, it includes the objectives, scope, timeline, 36 stakeholders, and any other relevant information. The kit may contain brochures, fact sheets, technical specifications, presentations, and other materials tailored to different audiences, including investors, stakeholders and the general public. The purpose of a Project Information Kit is to communicate essential project information clearly and effectively, fostering understanding and support among stakeholders and interested parties. • To address future stakeholder engagement challenges, online discussions should be a primary alternative for those who cannot physically participate due to constraints such as natural disasters or disease outbreaks. Video conferencing applications such as Zoom, Microsoft Teams, and Google Meet enable these virtual meetings, which are now widely used by the public and government agencies. However, it is important to recognize that traditional face-to-face methods remain more effective for certain stakeholders. For instance, online discussions may not be suitable when a majority of participants are elderly and are not familiar with technology. Similarly, communities located in rural and remote areas may have limited access to reliable telecommunication networks, making online discussions challenging to conduct. • A questionnaire survey is a method of collecting data from a group of respondents using a series of structured questions. Respondents are asked to answer the questions based on their opinions, experiences, or demographics. Questionnaire surveys are commonly used in research to collect quantitative data efficiently and systematically. Researchers design questionnaires to obtain specific information, and the responses collected are analyzed to conclude, identify patterns, or make informed decisions based on the data obtained The Project has identified the recommended strategy for engaging key stakeholders in ILASP Project which can be seen in Table 3. This table shall be revisited and updated based on the inputs and feedback gathered in future Public Consultation and other engagement activities, as well as more analysis post- appraisal (especially after the specific locations are determined) are conducted. 37 Table 3. ILASP Stakeholders Engagement Strategy Sub - Person in Engagement Topics Methods Target Groups Timeframe component Charge All sub - Project design in general Workshops, technical meetings, Key Government agencies at During technical Biroren, DG component FGDs, exchanges of emails, national level (including SC) design and E&S of PHPT s letters, texts, hybrid meetings and sub-national level documents etc. preparation ES risks identification and Interview, FGD, workshops, Key government agencies at During technical Biroren, DG mitigation plans, as well as inputs informal discussions, etc. national and sub-national design and E&S of PHPT for ESF instruments development documents (IPPF, FGRM, SEF, LMP, SEA/SH, preparation etc.) ES management and ESF Public consultation, disclosure Key government agencies at Before the appraisal Biroren, DG instruments of ESF documents, hybrid national and sub-national of PHPT meetings. levels, NGOs/CSOs, universities/research institute relevant communities' group, other interested parties Business processes and Workshops, technical meetings, Internal ATR/BPN (including After the appraisal Biroren, institutional arrangement for ES thematic FGDs, etc. Kanwil/Kantah), MoHA, BIG, PHPT, with management and ESF instruments and MoEF support from ES specialists/c oordinators in PMU Manuals/technical Guidelines Workshops and technical Relevant government Before the Project PMU and/or such as POM, FGRM, etc. meetings agencies at national levels commencement PIUs ES and sub-national levels specialists/c oordinators Project design, objectives, scope Survey, baseline assessment, Village governments, Before the Project PIUs under and activities, seek for sample of field visits, interview, FGDs, etc. potential target communities, commencement the target communities’ concerns and potential vulnerable groups, supervision opinions over the project general local NGOs/CSOs working of PMU design for sub-projects with with potential target substantial/high risks communities. 38 Stakeholder engagement, Capacity building, workshops, PIUs Before the Project PMU community facilitation, training, FGDs, etc. commencement safeguards conflict/disputes mediation, coordinators affirmative measures for vulnerable groups FGR mechanisms and FGDs, technical meetings PIUs, Public Relation Bureau Before the Project PMU FGRM synchronizations workshops, etc. of ATR/BPN, MoEF, MoHA, commencement Specialist BIG, IAs at sub-national level Initial engagement with other Relevant NGOs/CSOs, interested parties on specific Public forum, thematic FGDs, Early stage of research institutes, public PIUs issues, such as adat, land tenure, workshops implementation sectors, etc. spatial planning Inter-ministerial coordination at Periodic smaller forum, the national level coordination workshops, Key national government Throughout the PIUs, PMU exchanges of letters, emails, agencies project cycle etc. Inter-agency coordination at the Periodic smaller forum, sub-national level coordination workshops, Throughout the Key sub-national government PIUs, PMU exchanges of letters, emails, project cycle agencies etc. Sub - Analysis on data gaps in RDTR Interview, FGD, workshops, Key Government agencies at early stage of the PMU with component baseline data and capacity gaps informal discussions, etc. national level (including SC) sub-component DG of 1.1. for geospatial activities and sub-national level implementation Spatial Planning Prior outreach for capacity exchanges of emails, letters, Target participants Implementation PMU with building activities texts, communication material (potentially staffs of ATR/BPN DG of disclosure/publication, and regional government Spatial disclosure in social media, personnel) for capacity Planning thematic FGDs building activities, especially women Sub – Strategies for gender Coordination meetings, DPPA, NGOs/CSOs. Focusing Preparation phase TA team, component mainstreaming in RDTR process exchanges of emails, letters, in gender mainstreaming or PMU, and 1.2. texts, thematic FGDs spatial planning regional Spatial Planning Unit 39 Capacity building on stakeholder Workshop, technical meeting, TA team, regional Spatial Unit, Preparation phase PMU and DG engagement, community training community facilitator, other of Spatial facilitation, conflict/disputes implementing teams Planning mediation, affirmative measures for vulnerable groups Initial community meetings and Community-wide meetings, Community members, Data collection & Community participatory designation of separate meetings for vulnerable groups, women, analysis phase facilitator community representatives for vulnerable groups (women, IPs, youth, IPs village leaders, sub- with TA RDTR process etc.) district governments Team Continued stakeholder Interviews, door-to-door Community members, Data collection & Community engagement for data collection communication, small group vulnerable groups, women, analysis phase facilitator and analysis meetings, FGDs, exchanges of youth, IPs village/sub-district with TA texts, WhatsApp calls governments Team and community reps Community review on the result Community-wide meetings, Community members, Data collection & Community of data or assessment separate meetings for vulnerable groups, women, analysis phase facilitator vulnerable groups (women, IPs, youth, IPs village leaders, sub- with TA etc.) district governments Team and community reps RDTR drafting Frequent community check-ins, Community members, Conceptual drafting Community door-to-door communication, vulnerable groups, women, phase facilitator interviews, exchanges of texts, youth, IPs and WhatsApp calls community reps Community review of RDTR Community-wide meetings, Community members, Conceptual drafting Community scenarios and documentation of separate meetings for vulnerable groups, women, phase facilitator engagement process vulnerable groups (women, IPs, youth, IPs village leaders, sub- with TA etc.) district governments Team and community reps Review on the RDTR scenarios exchanges of emails, letters, Agencies responsible for RDTR Conceptual drafting Regional texts, thematic FGDs and SEA, district/city/sub- phase Spatial district/village governments Planning Unit and TA Team 40 Validation of SEA for RDTR Coordination meetings, Agencies responsible for RDTR Conceptual drafting Regional exchanges of emails, letters, and SEA, including phase Spatial texts, thematic FGDs Environmental Agencies, Planning Forestry Agencies, Bappeda, Unit and TA etc. Team Documentation of all engagement Online logbook in Kobo All stakeholders engaged Throughout the Community process Toolbox, Berita Acara (event implementation facilitator, note), minutes of meeting community reps, and TA team Sub – Strategies for gender Coordination meetings, DPPA, NGOs/CSO with focus Preparation phase Social component mainstreaming in RTR-KSN exchanges of emails, letters, in gender mainstreaming or experts, SE 1.3. process texts, thematic FGDs spatial planning specialist, PMU, DG of Spatial Planning Capacity building on stakeholder Workshop, technical meeting, TA team, social experts, SE Preparation phase PMU engagement, community training specialists, DG of Spatial facilitation, conflict/disputes Planning, other implementing mediation, affirmative measures teams for vulnerable groups Community outreach for Information disclosure in Community members, Preparation phase Social announcement of RTR-KSN websites and social media vulnerable groups, women, experts, SE commencement accounts; disclosure of graphic youth, IPs village leaders specialist, information in public spaces; PMU, DG of announcement/advertisement Spatial in local media (local newspaper, Planning TV, radio) Public consultation at district/sub- Public consultation, FGD with Village representatives from Data collection & SE specialist, district level vulnerable groups (informal vulnerable groups, women, analysis phase with TA land users, women, youth, youth, IPs and village leaders; Team internal migrants, IPs, etc.) sub-district governments Community review on the result public consultation, separate Community members, Data collection & SE specialist, of data collection or assessment meetings for vulnerable groups vulnerable groups, women, analysis phase with TA (informal land users, women, Team 41 youth, internal migrants, IPs, youth, IPs village leaders, sub- etc.) district governments Updates on the RTR-KSN drafting Frequent community check-ins, Community members, Throughout the SE specialist process exchanges of texts, WhatsApp, vulnerable groups women, implementation calls, Information disclosure in youth, IPs, village leaders websites and social media accounts; disclosure of graphic information in public spaces; announcement/advertisement in local media (local newspaper, TV, radio) Community review on the RTR- Community-wide meetings, Community members, Conceptual drafting SE specialist, KSN scenario planning separate meetings for vulnerable groups, women, phase with TA vulnerable groups (informal youth, IPs village leaders, sub- Team and land users, women, youth, district governments community internal migrants, IPs, etc.) reps Review on the RTR-KSN scenario exchanges of emails, letters, Agencies responsible for RDTR Conceptual drafting TA Team, SE planning texts, thematic FGDs and SEA, district/city/sub- phase specialist, district/village governments PMU, DG of Spatial Planning Validation of SEA for RTR-KSN Coordination meetings, Agencies responsible for RDTR Conceptual drafting TA Team, SE exchanges of emails, letters, and SEA, including phase specialist, texts, thematic FGDs Environmental Agencies, PMU, DG of Forestry Agencies, Bappeda, Spatial etc. Planning Documentation of all engagement Online logbook in Kobo All stakeholders engaged Throughout the SE specialist process Toolbox, Berita Acara (event implementation and TA team note), minutes of meeting Sub – Capacity building on stakeholder Workshop, technical meeting, Land Offices, Adjudication Pre-PTSL Phase PMU and DG component engagement, community training Committee, SKB, of SPPR 2.1. facilitation, conflict/disputes mediation, affirmative measures for vulnerable groups Community outreach prior to the Information disclosure in Community members, Pre-PTSL phase Community PTSL socialization websites and social media vulnerable groups, women, facilitator accounts; disclosure of graphic youth, IPs village leaders and 42 information in public spaces; Adjudication chains of emails/texts; Committee announcement in local media, door-to-door communication Socialization of PTSL and Community-wide meetings, Community members, Pre-PTSL phase Community participatory designation of separate meetings for vulnerable groups, women, facilitator, Puldatan vulnerable groups (informal youth, IPs village leaders, sub- Puldatan, land users, women, youth, district governments and internal migrants, IPs, etc.) Adjudication Committee Participatory data collection Participatory boundary Land owners, adjacent land PTSL implementation PTSL verification, participatory land owners/users, local phase Taskforces use inventory communities, village officials (SKB, Puldatan, community facilitator, Kantah) Continued stakeholder Interviews, door-to-door Community members, Data collection & Community engagement for data collection communication, small group vulnerable groups, women, analysis phase facilitator and analysis meetings, FGDs, exchanges of youth, IPs village/sub-district with TA texts, WhatsApp calls governments Team and Puldatan Updates on the PTSL process Frequent community check-ins, Land owners, adjacent land Throughout the Puldatan, door-to-door communication, owners/users, local implementation community small group meetings, FGDs, communities, vulnerable facilitator exchanges of texts, WhatsApp, groups , Project affected calls peoples community outreach prior to the Information disclosure in Land owners, adjacent land PTSL implementation PTSL review process websites and social media owners/users, local phase Taskforces accounts; disclosure of graphic communities, vulnerable (SKB, information in public spaces; groups , Project affected Puldatan, chains of emails/texts; peoples, village officials community announcement in local media, facilitator, door-to-door communication Kantah) Community review on the data Community-wide meetings, Land owners, adjacent land PTSL implementation PTSL and draft maps separate meetings for owners/users, local phase Taskforces communities, vulnerable (SKB, 43 vulnerable groups (women, IPs, groups , Project affected Puldatan, etc.) peoples, village officials community facilitator, Kantah) Documentation of all engagement Online logbook in Kobo All stakeholders engaged Throughout the PTSL process Toolbox, Berita Acara (event implementation Taskforces note), minutes of meeting (SKB, Puldatan, community facilitator, Kantah) Coordination and discussion on FGDs, coordination meetings, ATR/BPN, MoEF, MoHA, Preparation Phase DG of PHPT Sub – the technical work plan and team exchanges of emails,formal universities, adat and PMU component members letters, texts. organizations, NGOs/CSOs 2.2 Stakeholder engagement, Workshop, technical meeting, CLR team, community Preparation Phase DG of PHPT community facilitation, capacity buildings facilitator, Land Office and PMU conflict/disputes mediation, affirmative measures for vulnerable groups Objectives and operational plan of Exchanges of emails, formal Provincial-level agencies and Socialization and DG of PHPT, CLR as well as location/adat group letters, texts, coordination organisation, including Demarcation Phase CLR Team, determination meeting, FGDs. Governors, DPMPD, Land Land Office, Offices, adat organizations, PMU NGO/CSO, etc. Objectives and operational plan of Exchanges of emails, formal District-level agencies and Socialization and DG of PHPT, CLR as well as location/adat group letters, texts, coordination organisation, including Demarcation Phase CLR Team, determination meeting, FGDs. Governors, DPMPD, Land Land Office, Offices, adat organizations, PMU NGO/CSO, etc. Initial engagement with adat Informal and formal exchanges Adat leaders or Socialization and CLR Team, leaders of letters, texts, emails, etc.; representatives of the adat Demarcation Phase Land Office, small community meeting, adat group community fora, or other methods that are facilitator appropriate as per the group customs. 44 Community outreach prior to disclosure of graphic Adat community members, Socialization and CLR Team, socialization/consultation at information in public spaces; village/sub-district officials Demarcation Phase Land Office, village/community level. chains of emails/texts; community announcement in local media, facilitator door-to-door communication Socialization/consultation at the Adat forum, community-wide Adat community members, Socialization and CLR Team, village/community level including meeting, separate meetings for including vulnerable groups; Demarcation Phase Land Office, participatory designation of vulnerable groups (women, village/sub-district officials community community representative minority group, etc.) facilitator Continued stakeholder Interviews, door-to-door Community members, Socialization and Community engagement for data collection communication, small group vulnerable groups, women, Demarcation Phase facilitator and analysis meetings, FGDs, exchanges of youth, IPs village/sub-district with CLR texts, WhatsApp calls governments Team and community reps Updates on the CLR process, Frequent community check-ins, Adat community members, Throughout the Community including assessments smaller adat forum, door-to- including vulnerable groups; implementation facilitator door communication, village/sub-district officials exchanges of texts, WhatsApp, calls Community outreach prior to the disclosure of graphic Adat community members, Socialization and CLR Team, review process information in public spaces; including vulnerable groups; Demarcation Phase Land Office, chains of emails/texts; village/sub-district officials; community announcement in local media, adjacent land owners/users facilitator door-to-door communication Community review on the Community-wide meetings, Adat community members, Socialization and CLR Team, measurement and mapping separate meetings for including vulnerable groups; Demarcation Phase Land Office, results vulnerable groups (women, village/sub-district officials; community poor households,, etc.) adjacent land owners/users facilitator Continued stakeholder Informal and formal exchanges Community representatives, Post-certification Land Office engagement after the certificate of letters, texts, emails, etc.; adat leaders Phase issuance small community meeting, adat fora, or other methods that are appropriate as per the group customs 45 Documentation of all engagement Online logbook in Kobo All stakeholders engaged Throughout the Community process Toolbox, Berita Acara (event implementation and facilitator, note), minutes of meeting Post-certification CLR Team, Phase Land Office Sub – Stakeholder engagement, Workshop, technical meeting, TA team, community Preparation Phase PIU in MoHA component community facilitation, capacity buildings facilitator, VBS team, and and PMU 2.3. conflict/disputes mediation, other implementing entities affirmative measures for vulnerable groups Community outreach prior to VBS disclosure of graphic Village community members, Preparation Phase TA team, socialization information in public spaces; village/sub-district officials community chains of emails/texts; facilitator, announcement in local media, and VBS door-to-door communication team VBS socialization including Community-wide meetings, Village community members, Preparation Phase TA team, participatory designation of separate meetings for village/sub-district officials, community community representative vulnerable groups (women, IPs, including facilitator, etc.) and VBS team Continued stakeholder Interviews, door-to-door Community members, Village Boundary Community engagement for tracking and communication, small group vulnerable groups, women, Tracking and facilitator mapping process (data collection) meetings, FGDs, exchanges of youth, IPs village/sub-district Mapping Process with TA texts, WhatsApp calls governments Team and community reps Updates on the VBS process, Frequent community check-ins, Village community members, Throughout the Community including assessments door-to-door communication, including vulnerable groups; implementation facilitator exchanges of texts, WhatsApp, village/sub-district officials calls community outreach prior to the disclosure of graphic Village community members, Village Boundary TA team, review process information in public spaces; including vulnerable groups; Tracking and community chains of emails/texts; village/sub-district officials; Mapping Process facilitator, announcement in local media, adjacent land owners/users and VBS door-to-door communication team Community review on the village Community-wide meetings, village community members, Village Boundary CLR Team, boundary maps separate meetings for including vulnerable groups; Tracking and Land Office, Mapping Process 46 vulnerable groups (women, village/sub-district officials; community poor households,, etc.) adjacent land owners/users facilitator Continued stakeholder Informal and formal exchanges Community representatives, Post-VBS Phase VBS team, engagemen after the VBS process of letters, texts, emails, etc.; adat leaders DPMPD small community meeting, or other methods that are appropriate as per the local customs Documentation of all engagement Online logbook in Kobo All stakeholders engaged Throughout the Community process Toolbox, Berita Acara (event implementation and facilitator, note), minutes of meeting Post-VBS Phase TA Team, VBS team, and DPMPD Sub – Inclusive data collection Interview/survey involving Community members, Initial Zone and Assessor and component respondents from especially disadvantaged and Survey Phase Kantah 3.2. disadvantaged and vulnerable vulnerable groups groups Sub – Prior outreach on opportunities in Information disclosure in Target participants for Preparation stage PIU in BIG component capacity building websites and social media capacity building, especially 4.2. accounts; exchanges of emails, women letters, texts, hybrid meetings etc. All Project completion, monitoring, Coordination meeting, Central government partners, Last year of PIUs, PMU component and evaluation workshops, FGDs, sub-national government implementation/ s beneficiaries/public surveys, agencies, community towards the etc. representatives, NGOs/CSOs completion All Project completion public report Public forum, communication Central government partners, Last year of PIUs, PMU component and lesson learnt material disclosure/publication, sub-national government implementation/ s FGDs, etc. agencies, community towards the representatives, NGOs/CSOs completion 47 6. STAKEHOLDER COMMUNICATION Different methods of communication are used to: (i) to ensure easy, transparent, direct, open, and interactive communication with all stakeholders and ii) to get feedback in the project preparation and implementation phase. At the district/city, sub-district, and village levels, separate meetings may be warranted to accommodate participation of vulnerable groups. Further, relevant information shall be presented in an accessible manner to diverse groups. Furthermore, it is necessary to conduct separate meetings and prepare additional documents, such as executive summaries and reports that must be published in public media (e.g. meetings, official correspondence, and website of the government offices). Further, it is necessary to provide information in print and accessible for the publics, i.e., posters or two- pager information about the site-specific or radio talk show. Different communications approaches will be applied to a different set of audiences, which include the key government agencies at national and sub-national, affected groups, vulnerable and disadvantaged groups, other interested parties, and the wider public (including media). The communications activities will aim to improve stakeholders’ awareness and support for the ILASP Project, including on enhanced process and data for spatial plans, alignment of spatial plans with Indonesian climate agenda, land registration (especially for women landowners), recognition of customary and communal land, agrarian reform within Forest Area, participatory Village Boundaries Settings process, enhanced and integrated land and geospatial information database, etc. as well as mitigate the reputational risk that might arise before and during the outreach on ILASP Project. As part of the citizen engagement, each project component/sub-component shall define their communication and engagement plan and/or strategy, along with a functioning feedback grievance redress mechanism (FGRM). Citizen engagement will be pursued to understand their perspectives, including their satisfaction and/or the lack thereof about the project activities, their participation, project benefits and risk mitigation measures as applicable. A public satisfaction survey may be organized as part of the monitoring and evaluation activity under the project. Community consultations shall be maintained to understand key concerns and issues and seek to address them through a consultative and participatory manner. At the end of the project, the project will undertake a stakeholder satisfaction survey, which will be subsumed under the project completion survey. This project completion survey aims to understand stakeholder perspectives on project’s impacts and benefits, as well as affected communities’ level of satisfaction over their involvement, mitigation measures and support/technical assistance received. The environmental and social survey, including stakeholder engagement and grievance redressal system, are streamlined into the project completion survey. Project communication shall be organized in an inclusive, safe, participatory, and transparent manner. The potential approaches will vary depending on the audience, and their interest as well as contexts and community preference. Hence, any choice of means of communication shall be assessed in light of such considerations. Communication or public information materials to enable wider access to project information as well as progress will be developed during project implementation. This includes the types and forms of 48 information dissemination, as well as timing which will be determined during project implementation based on assessments of communities’ access to such information and barriers. Stakeholders’ communication and consultation preferences, particularly those of target communities will also be carefully assessed to promote greater participation and social inclusion. Communication and/or stakeholder engagement specialists will be recruited at the national level to provide overall technical support for the implementation and further development of this SEF, including assisting the development of SEP for activity or sub-component. Engagement specialist will be responsible to coordinate all aspects related to public communication, which also includes media monitoring, stakeholder engagement, community materials production and dissemination, capacity building for SEP and communication strategy for all components at the national level. The communication specialists will work in collaboration with technical specialists, environmental and social coordinators/specialists, the FGRM coordinator and officers at PIUs to ensure that relevant communication is fully aligned with the project’s activities and ensure that such activities are adequately communicated to relevant stakeholders and made publicly available. The Project has identified the recommended strategy for communication in ILASP Project which can be seen in Table 4. This table shall be revisited and updated based on the inputs and feedback gathered in future Public Consultation and other engagement activities, as well as more analysis post-appraisal (especially after the specific locations are determined) are conducted. Table 4. Project Communication Strategies Topics/Issues Methods Target Audience Feedback/input on project - Relevant governments across - Public consultation design/plan level and sectors - Community-wide meetings - Public - Inter-agency and/or inter- - NGOs/CSOs, ministerial coordination meetings universities/research - Technical meetings institutes, other interested - FGDs parties - Affected groups representatives - Local communities’ representatives Project general design, - Implementing agencies at - Inter-agency and/or inter- processes, and institutional national and sub-national ministerial coordination meetings arrangements levels - Technical meetings - Local governments - FGDs Community consultation and - Affected groups meeting - Project information disclosure Project ES risks management - Implementing agencies at - Public consultation and instruments national and sub-national - Workshops, technical and levels coordination meeting, - ESF documents disclosure 49 Topics/Issues Methods Target Audience Sub-projects/sub-components - Workshops and trainings - PIUs processes - technical and coordination meeting - Implementing agencies - Third-party providers (SKB, TA, consulting firm, etc.) Identified risks and impacts as - Workshops, technical and - PIUs well as mitigation measures of coordination meeting, - Implementing agencies sub-components - Community meetings/forums - Third-party providers (SKB, TA, - Project Information Kit consulting firm, etc.) - Door-to-door oral information - Affected groups dissemination, particularly for - Vulnerable and disadvantaged people with mobility restrictions. groups - Focus group discussions (FGD). - Neighboring communities - local media, information boards, village representatives and/or local figures and leaders, Benefits/compensation - Community meetings physically or economically displaced arrangements - Project Information Kit communities - Door-to-door oral information dissemination, particularly for people with mobility restrictions. - Focus group discussions (FGD). - local media, information boards, village representatives and/or local figures and leaders, - Use of community leaders, and champions to extend project communication - Available FGRM channels Affected groups and vulnerable - Posters, information boards communities at site level - Oral information dissemination (e.g. surveyors, TA team, VBS team, community facilitators) - Community consultation Stakeholder awareness on - Community forums Implementing agencies, third-party specific issues relevant to the - FGDs service providers, local Project activities - Small forum on specific issues communities Public awareness on specific - Social media content General Public, other interested issues relevant to the Project - Infographics (video, poster, etc.) parties, private sectors activities - Press tours 50 Topics/Issues Methods Target Audience Stakeholders’ satisfaction - Survey Participating communities, village - Questionnaire and subdistrict/district agencies - Project beneficiary satisfaction survey Project implementation - NGOs and CSOs - Information sharing session progress/update - Other interested parties - FGDs - Relevant private sectors Project best practices and - Visual branding such as logo, Mass media and general public lesson-learnt brochure. - Project infographics, brief summary. - Press tour to the site(s) 7. INFORMATION DISCLOSURE Documentation and information about the update of project activities and the results of consultation with stakeholders will be published by the PMU and PIUs as follows: Ministry of Agrarian and Spatial Planning/National Land Agency (ATR/BPN): https://www.atrbpn.go.id/ Ministry of Home Affairs (MoHA): https://www.kemendagri.go.id/ Geospatial Information Agency (BIG): https://www.big.go.id/ Ministry of Environment and Forestry (MoEF): https://www.menlhk.go.id/ The ESMF, SEP, and ESCP will be made public through disclosure in the websites and social media accounts of Implementing Agencies before the Public Consultation. The information disclosure will serve as the platform to collect feedback from the broader public. Further encouragement for the public to submit written feedback will also broadcasted through the social media accounts of ATR/BPN. Feedback will be collected from the national-level public consultation until the wrap-up of Appraisal Mission week. The summary of public written feedback will be added to the ESMF and SEF as annex. Further disclosure of information will be continued through information exchange with relevant government agencies, public consultation activities and community meetings. The project will ensure that relevant communication materials, containing project information, including FGRM channels, are available in the target villages and/or communities and presented in a manner accessible to the community. 51 8. FEEDBACK GRIEVANCE REDRESS MECHANISM (FGRM) A project level Feedback and Grievance Redress Mechanism (FGRM) for the ILASP will be established within the existing systems operating within the ATR/BPN Bureau of Public Relations, PMU of One Map Project, and PIUs (potentially based on the grievance system of the Public Relations Bureau of MoHA and BIG). Feedback and grievance in relation to the Project will be received mainly through the available FGRM channels of the ATR/BPN and handled by the E&S coordinator and specialists in the PMU. Under the project, the FGRM includes procedural standards, e.g., channels, processing timelines required to respond to complaints, coordination lines, complaints-handling escalation mechanism, documentation, and reporting. The general FGRM procedures in ILASP Project adopts the existing Public Inquiry and Grievance redress mechanism within ATR/BPN, where the communities and the broader public can submit their feedback, concerns and/or complaints through one of the available channels. The existing FGRM channels such as, LAPOR (Layanan Aspirasi & Pengaduan Online Rakyat) and TUNTAS (Tindak Lanjut Pengaduan Pertanahan & Tata Ruang dari Masyarakat) will be utilized in the ILASP Project. The existing FGRM channels within ATR/BPN include: ● Web: www.lapor.go.id ● Email: surat@atrbpn.go.id ● Phone: 0811-1068-0000 ● Letter or direct visit to ATR/BPN office at: Jalan Sisingamangaraja No. 2 Kebayoran Baru, Jakarta 12110 Indonesia ● Social Media such as Facebook, Instagram, You Tube, X(Twitter) with hashtag #TanyaATRBPN Project-specific FGRM channels will be considered during the project implementation as applicable in addition to the above channels, specifically for sub-components in MoHA and BIG. Information on the available FGRM channels and procedures for filing complaints and how such complaints will be processed shall be provided in an accessible format. Further, relevant FGRM information shall be published on the PMUs’ websites (https://www.atrbpn.go.id) The existing ATR/BPN FRGM system will be enhanced to allow for better handling, monitoring and evaluation. Within the current ATR/BPN system, an administrator will receive, screen, consolidate and dispatch feedback/grievance to the relevant directorates and/or units and track and maintain communication with the complainants. Key enhancement measures will be sought on the following aspects: i) strengthening accountability and promote good governance; ii) providing accessible, transparent, and safe means for project stakeholders, including communities to express their feedback, concerns and complaints related to project activities; and iii) enhancing inter-agency coordination and collaboration for grievance management to enable effective grievance tracking and settlements and lessons-learnt for future improvements under the project. 52 In general, the process of capturing, recording, and following up complaints for the ILASPP are provided as follows: Receiving, recording, and dispatching/verifying. Complaints must be immediately submitted to a tracking system where complaints are sorted and transferred to the PMU and respective implementing unit responsible for investigating and handling complaints, and/or to authorized staff if the complaint is related to a particular project activity implementation. Each complaint will be responded to, regardless of the need for further investigation and/or follow-up. Any suggestions and questions must also be recorded and reported so that they can be analyzed to improve project communication. Considerations on the arrangement of FGRM functions and responsibilities will seek to avoid and/or minimize potential conflicts of interest. Under the ILASP Project the FGRM functions will be attached to the Public Relations Bureau of ATR/BPN and specifically for land registration activities, also the General and Administrative Departments (Bagian Tata Usaha) in the Regional or District Land Office. Stakeholder engagement specialists and community facilitators in TA teams of sub-components relating to spatial planning, VBS and land value zone maps production will be responsible for receiving and recording feedback/grievance/complaints directly expressed during stakeholder engagement and reporting it to the PMU. Reviewing and investigating. Following complaint dispatch, each complaint must be reviewed within 20 (twenty) working days and investigated, as necessary. The E&S specialists and/or team in charge of investigating complaints may request verification and/or additional information to be able to determine the scope of investigations and if additional follow-ups are required. Such investigation and/or follow-ups may involve site visits, document review, and meetings with parties who are competent and/or authorized to solve the issues under investigation. The period for complaint investigation can be extended up to 21- 30 business days depending on the complexity of the issues. The results of the investigation and response will be submitted to the E&S Coordinator at the PMU, who will advise specific actions to adopt. The FGRM Dashboard will capture the number of complaints and actions taken or agreed. If complaints cannot be solved internally by the division/directorate/unit within the PMU, complaints can be escalated to the National level as relevant. Responding. Complainants will receive complaint verification and updates of complaint settlements by mail, e-mail, in-person, and/or other channels where complaints are submitted as applicable. Questions will be responded to by the FGRM officers, community facilitators and/or relevant directorate(s) within 20 (twenty) working days of submission. To enable feedback loop, complainants will be provided opportunities to express their concerns and/or opinions regarding the outcome and/or processes of complaint settlements. If any dissatisfaction is reported, the FGRM officers shall be responsible to liaise with relevant directorate(s) or parties and/or escalate to higher authority on a case-by-case basis. 53 Building upon the enhancements of ATR/BPN’s FGRM for the One Map Project, lessons learned from activities to strengthen community-level dispute resolution will also be adopted for the ILASP Project. The existing grievance redressal procedures will be applied to the land registration activities under Component 2, and will be the basis for community-level dispute resolution and grievance redressal for spatial planning activities to allow for a quick and prompt resolution. Capacity building will be provided for stakeholder engagement specialists and community facilitators. The FGRM will be made available for stakeholders and other interested parties to raise questions, comments, suggestions and/or complaints related to activities funded by the Project. FGRM users include: (1) project beneficiaries and people who will be affected by the project both directly; and indirectly (2) project workers, including those hired by third party providers (i.e., contractors, goods and service providers); and (3) the broader public. The E&S Coordinator at the PMU will take on the task of managing FGRM of the Project with the following responsibilities: a. Coordination of the entire FGRM implementation across components and management of response; b. Developing FGRM awareness raising and communication materials; c. Oversight and tracking the complaints and inquiries to the relevant directorates, departments, units and/or parties, including third party providers as applicable; d. Determining which complaint is PHLN or Non-PHLN from LAPOR and TUNTAS, to record in FGRM Dashboard; e. Validating the finished complaints and inquiries on E-Form before recording it in FGRM Dashboard; f. Maintaining communication and ensuring coordination with relevant stakeholders responsible for complaint settlements; g. Consolidate and analyze grievance reports and provide FGRM reports for submission by the PMU. The E&S Coordinator will be assisted by Component-specific E&S specialists, the Provincial Land Office together with the District Land Office, as well as stakeholder engagement specialists and community facilitators in TA teams to raise awareness about project, dissemination of communication materials, and the recording, tracking, follow up of complaints and inquiries related ILASP from FGRM Regional Office Channel, Public Consultation and Media Activities to E-Form. The E&S coordinator will coordinate the overall FGRM implementation with the PIUs and other LG-level implementing agencies, provide Quality Control and Quality Assurance for grievance management, including required troubleshooting to improve response, tracking and settlements. He/she will also be responsible for the overall monitoring, consolidation of data, and reporting as part of the project implementation/progress report. The FGRM documentation for the project will be available on the PMU websites (https://www.atrbpn.go.id) and will be updated periodically. The PMU E&S Coordinator will monitor 54 overall FGRM implementation under the respective system and assess its effectiveness and accessibility in capturing, documenting, and resolving complaints at the project level. Such monitoring will inform measures for future FGRM improvements. As part of the progress report submitted to the World Bank, the E&S coordinator also will collect and consolidate the FGRM documentation from each activity and perform necessary analyses to identify if there are systematic issues associated with the project implementation. The reports will include the following information: 1) Status of the FGRM operation and systems (procedures, staffing, awareness raising activities, etc.). 2) Quantitative data about the number of complaints received, typologies of complaints, and their status of settlements, including speed for resolution based on categories of complaints. 3) Qualitative data about the typologies of complaints and responses provided, and if there are unresolved complaints. 4) Average time used for complaint settlements. 5) Complaints warranting further escalation to a higher level. 6) Any specific issues related to FGRM processes and staffing. 7) Corrective actions agreed and lessons learnt. 55 Table 5. FGRM Process Step Description of Process Time Frame Responsibility GM The mechanism is adopting the existing Public Inquiry and Grievance redress Throughout All Project Participant lead implementation mechanism within ATR/BPN, where the communities and the broader public Project by E&S Coordinator structure can submit their feedback, concerns and/or complaints through one Implementation integrated channels from District Land Office, Provincial Land Office and National Headquarters. Called LAPOR (Layanan Aspirasi & Pengaduan Online Rakyat) and TUNTAS (Tindak Lanjut Pengaduan Pertanahan & Tata Ruang dari Masyarakat) in ILASP Project. Grievance uptake Community facilitator and designated community representatives will collect Throughout Community facilitators, SE grievances, inputs, feedback, etc. and document from the community Project specialist (RTR-KSN), and members Implementation community representatives Grievances can also be submitted via the following channels: • Web: www.lapor.go.id ATR/BPN Bureau of Public • Email: surat@atrbpn.go.id Relations together with • Phone: 0811-1068-0000 FGRM Specialist • Social Media such as Facebook, Instagram, You Tube, X(Twitter) with hashtag #TanyaATRBPN • Letter or direct visit to ATR/BPN office at: Jalan Sisingamangaraja No. 2 Kebayoran Baru, Jakarta 12110 Indonesia • Walk-ins may also register a complaint in a grievance logbook at a facility or suggestion box Sorting, processing Any complaint received is forwarded to www.lapor.go.id, and categorized Upon receipt of District Land Office according to the following complaint types: PHLN Activities Complaint (ILASP complaint Grievance Focal Points. Project) or Non PHLN Activities Complaint (Regular Work) (ASN and Project Assistant) Acknowledgment Receipt of the grievance is acknowledged to the complainant by email or can Within 2 days of District Land Office and follow-up check in www.lapor.go.id receipt Grievance Focal Points. (ASN and Project Assistant) 56 Step Description of Process Time Frame Responsibility Verification, Investigation of the complaint is led by Authorized Officer at Public Relation Within 10 Bureau of Public Relation, investigation, Bureau. A proposed resolution is formulated by the respective implementing working days PIU of each action units for each Sub-Component and communicated to the complainant by Implementation Agency’s, their Authorized Officer. Provincial Land Office, At National Level, Communication will be done by PIU. District Land Office, and For Provincial Level, communication will be done by Provincial Land Office E&S coordinator. Officer. For District Level, the communication will be done by District Land Office Officer. This step will be supported by FGRM Specialist at National Level. Monitoring and Data on complaints are collected in Safeguard Dashboard and reported to Monthly E&S Coordinator evaluation Director of PMU, every month. Provision of Feedback from complainants regarding their satisfaction with complaint 5 working days District Land Office feedback resolution is collected through Lapor.go.id and Tuntas. Grievance Focal Points. (ASN and Project Assistant) Training Training needs for staff/consultants in the PIU, third-party service providers, First Phase of E&S Coordinator etc. ILASP Project 57 9. INSTITUTIONAL ARRANGEMENTS ATR/BPN is responsible to oversee implementation of this SEF through the Project Management Unit (PMU), which will be tasked to perform day-to-day project management and project coordination. A Project Implementing Unit (PIU) will be established for each implementing agencies, namely the Information Geospatial Agency or BIG (component 4), and MoHA (Village Boundary Setting of component 2). The PIUs will be responsible for the day-to-day implementation activities, including regional- and site- level stakeholder engagements. The PMU will be equipped with Communication/Stakeholder Engagement Specialist to provide overall technical support for the implementation and further development of this SEF, including assisting the development of SEP for activity or sub-component and production and dissemination of all Project communication materials. The Communication/Stakeholder Engagement specialist will work closely with other specialists in the PMU such as the E&S Coordinator, ES specialists in for each Component and in the MoHA PIU, as well as relevant officers in the sub-national implementing agencies (DPMPD, Land Offices, Spatial Planning Unit, etc.). The E&S Coordinator will be assisted by Component-specific E&S specialists, the Provincial Land Office together with the District Land Office, as well as stakeholder engagement specialists and community facilitators in TA teams to raise awareness about project, dissemination of communication materials, and the recording, tracking, follow up of complaints and inquiries related ILASP. He/she will also be responsible for the overall monitoring, consolidation of data, and reporting as part of the project implementation/progress report. 10. MONITORING AND REPORTING Mid-year and annual progress reports on project activities will be available at the PMU office and published on the ATR/BPN Website: https://www.atrbpn.go.id SEP monitoring, which will build on the overall project Monitoring and Evaluation (M&E) arrangement, will focus on the overall implementation quality of the stakeholder engagement. The following indicators to assess the quality of the SEF implementation will be finalized and agreed by each implementing agency (Table 5). The Project Operational Manual (POM) will reflect these indicators as part of the overall project’s M&E indicators. An independent M&E team may be deployed to assist with the overall monitoring of the SEF, particularly to assess the implementation of stakeholder engagement under Component 1 and 2. Table 6. Monitoring and Reporting of SEF Implementation Key elements Timeframe Methods Responsibilities Stakeholders’ access to Periodic (during project Interviews, PIUs with support project information and preparation and observations, survey from the consultations maintainedthroughout Communication/ project Stakeholder implementation) 58 Project beneficiaries’ Periodic (during Interviews, Engagement awareness of project project observations, survey Specialist at PMU activities, their implementation) entitlements and responsibilities Acceptability and Periodic (during Interviews, appropriateness of project observations, survey, consultation and implementation) score-card as relevant engagement approaches Community facilitators’ Periodic (during Interviews, engagement with target project observations, survey, beneficiaries implementation) score-card as relevant Public awareness of Periodic (during Spot checks, interviews, FGRM channels and project observations their reliability implementation) Accessibility and Periodic (during Spot checks, interviews, readability of public project desk-review information implementation) dissemination materials Tones in social media and Periodic (during Social media broader public project monitoring, interviews, perceptions (including implementation) observations NGOs/CSOs) Rate of grievances and Periodic (during Desk review, interviews, PIUs complaints (reported and project survey with support from unreported) implementation) the FGRM specialists Overall satisfaction with Periodic (midterm, beneficiary PIUs – to be aligned communities’ during project satisfactory survey with the technical involvement in the implementation) - team in charge of project, the processes, this will be aligned M&E and/or support from an independent and the output with the project M&E team M&E survey 59 11. BUDGET ALLOCATION Implementation of stakeholder engagement activities will be financed as part of implementation of project activities under each component. Component 5 on the Project Management may mobilize financing to support implementation of the SEF by the PIUs and their implementing partners (e.g. third- party service providers). Potential additional expenditures that may be supported under the Project Management are presented in Table 7. Table 7. Budget Allocation for SEF Expenditure Items Unit Est. Amount Recruitment of stakeholder engagement specialists, including Person TBD liaison officers as applicable National and sub-national public consultations and inter- Meeting TBD agency workshops and coordination meetings packages Development of a project communication strategy and Lump sum TBD relevant communication materials Training and capacity building, awareness raising activities for Meeting TBD project stakeholders, including third-party service providers packages FGRM operationalization and technical support Lump sum TBD 60 Annex 1. Stakeholder Identification and Analysis Below is stakeholder identification at the appraisal stage, both internal (part of Project Executing and Implementing units) and external, and their roles relative to the Project. Stakeholders Roles Relative to the Project Engagement Strategy Relevant for Components National Level Secretary General of the • Head of Project Steering Committee • Regular coordination meeting All components ATR/BPN • Regular reporting • Exchange of formal letters, emails, and/or phone calls Coordinating Ministry for • Project Steering Committee member • Regular coordination meeting Component 2 Economic Affairs (CMEA) • The responsible coordinating ministry for • Regular reporting ATR/BPN • Exchange of formal letters, emails, and/or • Part of the National Agrarian Reform team phone calls Directorate General of • Project Steering Committee member • Regular coordination meeting Component 1 Coastal Spatial • Has the legal mandate for coastal areas • Regular reporting Management, Ministry of management related to RDTR/RTRW • Exchange of formal letters, emails, and/or Marine Affairs and Fisheries phone calls (KKP) Directorate General of • Implementing Agency (IA) for sub- • Regular coordination meeting Component 2 & 5 Survey and Land and Spatial component 2.1. • Regular reporting Mapping (SPPR) ATR/BPN • Has the legal mandate for PTSL • Exchange of formal letters, emails, and/or implementation and the provision of phone calls infrastructures and information system for • Incidental coordination meeting and/or spatial and land thematic geospatial informal engagement on related activities • To be involved in the project management and project management including ES and FGRM management • Interview, questionnaire, or FGD for risks screening and/or monitoring as necessary • Workshop, training, or FGD for capacity building 61 • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments Directorate General of • IA for sub-component 1.1., 1.2., and 1.3. • Regular coordination meeting Component 1 & 5 Spatial Planning (TARU) and supports the sub-component 1.4 as • Regular reporting ATR/BPN necessary • Exchange of formal letters, emails, and/or • Has the legal mandate to oversee and phone calls provide technical assistance for RDTR • Incidental coordination meeting and/or drafting to sub-national informal engagement on related activities governments/agencies and project management • Oversees the cross-sectoral coordination to • Interview and/or questionnaire in relevant collect input from other ministry/institution data collection, such as for risks for the Regional Regulation Bill (Raperda) of screening/monitoring or impact assessments RDTR • Workshop, training, or FGD for capacity • Issues the RDTR technical substance building, such as for ESF, stakeholder approval engagement, FGRM, etc. • To be involved in the project management including ES and FGRM management Directorate General of • IA for sub-component 2.2 • Regular coordination meeting All components Rights Determination and • Hosts the National PMU • Regular reporting Land Registration (PHPT) • Exchange of formal letters, emails, and/or ATR/BPN phone calls • Incidental coordination meeting and/or informal engagement on related activities and project management • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments Directorate General of Land • IA for component 3 • Regular coordination meeting Components 3 and Valuation and Land • Has the legal mandate to produce the Land • Regular reporting 5 Development (PTPP) Value Zone map (ZNT) as well as maintain • Exchange of formal letters, emails, and/or ATR/BPN the information systems for land valuation phone calls purposes 62 • Incidental coordination meeting and/or informal engagement on related activities and project management • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments Directorate General of Land • Has the legal mandate to control the land • Regular coordination meeting Component 2 and Spatial Control and use change, control over coastal and small • Regular reporting Order (PPTR) ATR/BPN islands and border areas as well as to • Exchange of formal letters, emails, and/or control the order of land use, tenure, and phone calls development. • Incidental coordination meeting and/or • Supports the implementation of the sub- informal engagement on related activities component 1.2 and 1.3 and project management • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments Planning Bureau of • Reviews and provides approval the Annual • Regular coordination meeting Component 5 ATR/BPN (Biroren) Work Plan for projects in ATR/BPN funded • Regular reporting by foreign grants and/or loans • Exchange of formal letters, emails, and/or • Leads the preparation of ILASP Project, phone calls including development of required ESF • Incidental coordination meeting and/or documents and AWP. informal engagement on related activities and project management • Supports the sub-component 1.1, 2.1 and • Regular coordination meeting Component 1,2, Center for Data and component 3.1 LIS • Regular reporting and 3 Information of ATR/BPN • to be collaborated with for ICT-related • Exchange of formal letters, emails, and/or (Pusdatin) activities phone calls • Incidental coordination meeting on related activities and project management 63 • Has the legal mandate in the provision and • Regular coordination meeting all components Public Relation Bureau management of complaint/feedback • Regular reporting (Humas) of ATR/BPN received by ATR/BPN • Exchange of formal letters, emails, and/or • Leads the external communication of phone calls ATR/BPN • Incidental coordination meeting and/or • Data custodian of complaints/feedback for informal engagement on related activities ATR/BPN from the national LAPOR TUNTAS and project management platform • Arranges capacity building for the ATR/BPN • Regular coordination meeting All components Center for Human Resource personnel through technical & management • Regular reporting Development ATR/BPN training, seminar, micro learning, workshop, • Exchange of formal letters, emails, and/or (PPSDM) etc. phone calls • To be coordinated with in arranging • Incidental coordination meeting and/or capacity building activities informal engagement on related activities and project management • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. • IA for component 4 and sub-component 2.4 • Regular coordination meeting Component 1, 2, 4, Geospatial Information • Provides base maps for relevant activities, • Regular reporting and 5 Agency (BIG) such as RDTR/RTRW, VBS, etc. • Exchange of formal letters, emails, and/or • Member of the national PPBDes team phone calls • Provides guidance for the development of • Incidental coordination meeting and/or RDTR map for the OSS submission informal engagement on related activities • Hosts the PIU for component 4 and project management • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments • Has the legal mandate in the provision and • Regular coordination meeting Component 4 and Public Relation Bureau management of complaint/feedback • Regular reporting 5 (Humas) of BIG received by BIG • Exchange of formal letters, emails, and/or • Leads the external communication of BIG phone calls 64 • Data custodian of complaints/feedback for • Incidental coordination meeting and/or BIG from the national LAPOR TUNTAS informal engagement on related activities platform and project management • IA for sub-component 2.4 and supports the • Regular coordination meeting Component 2 and Directorate General of sub-component 2.2 • Regular reporting 5 Village Government • provides guidance and supervision for the • Exchange of formal letters, emails, and/or Development, Ministry of Village Boundaries Setting (VBS) phone calls Home Affairs (MoHA) • Facilitates the Rakorpusda (Coordination • Incidental coordination meeting and/or Meeting of Central and Regional informal engagement on related activities Governments) to synchronize the OSS-ready and project management spatial plans • Workshop, training, or FGD for capacity • Hosts the PIU for sub-component 2.4 building, such as for ESF, stakeholder engagement, FGRM, etc. • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments • Has the legal mandate in the provision and • Regular coordination meeting Component 2 and Public Relation Bureau management of complaint/feedback • Regular reporting 5 (Humas) of MoHA received by MoHA • Exchange of formal letters, emails, and/or • Leads the external communication of MoHA phone calls • Data custodian of complaints/feedback for • Incidental coordination meeting and/or MoHA from the national LAPOR TUNTAS informal engagement on related activities platform and project management • Has the legal mandate to implement all • FGD or technical forum on specific issue, as Component 2 Ministry of Village (MoV) government activities related to village necessary development, village community’s • Coordination meeting/discussion empowerment, and acceleration of remote • Exchange of formal letters, emails, and/or areas development phone calls • To be coordinated with and informed on the planning, implementation, and progress of activities relevant to village development • Potential IA for sub-component 1.4 • Regular coordination meeting Component 1, 2, Planning Bureau of MoEF • Supports the sub-component 2.3 • Regular reporting and 5 implementation • Exchange of formal letters, emails, and/or phone calls 65 • Incidental coordination meeting and/or informal engagement on related activities and project management • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments • Potential IA for sub-component 2.3 • Regular coordination meeting Component 2 and Directorate General of • Has the legal authority to issue Social • Regular reporting 5 Social Forestry and Forestry license, leads the SSF Project • Exchange of formal letters, emails, and/or Environmental Partnership implementation phone calls (PSKL) MoEF • Incidental coordination meeting and/or informal engagement on related activities and project management • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments • Has the legal mandate to provide guidance • Regular coordination meeting Component 1 Directorate of and technical assistance for the acceleration • Regular reporting Environmental Impact of KLHS/RDTR synchronization • Exchange of formal letters, emails, and/or Prevention from Regional • Issues the KLHS validation letter phone calls and Sectoral Policy • Provides technical assistance for regional • Incidental coordination meeting and/or (PDLKWS) MOEF government in KLHS drafting informal engagement on related activities and project management • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments 66 • Supervises the FOLU Net Sink 2030 • FGD or technical forum on specific issue, as Component 1 Directorate General of Operational Plan necessary Climate Change Control • To be coordinated with and informed on • Coordination meeting/discussion (PPI) MoEF the implementation and progress of • Exchange of formal letters, emails, and/or component 1 phone calls • Has the legal mandate in the provision and • Regular coordination meeting Component 2 and Public Relation Bureau management of complaint/feedback • Regular reporting 5 (Humas) of MoEF received by MoEF • Exchange of formal letters, emails, and/or • Leads the external communication of MoEF phone calls • Data custodian of complaints/feedback for • Incidental coordination meeting and/or MoEF from the national LAPOR TUNTAS informal engagement on related activities platform and project management • Project Steering Committee members • Regular coordination meeting Component 1,2, National Planning Agency • Leadership role in facilitating coordination • Regular reporting and 5 (Bappenas) inter-governmental agencies at national • Exchange of formal letters, emails, and/or level phone calls • To be informed on the implementation and progress of the Project • Determines the list of locations/regions • Regular coordination meeting Component 1 Coordinating Agency for with high investment value • Regular reporting Investment • Manages the OSS at national level • Exchange of formal letters, emails, and/or • To be informed on the implementation and phone calls progress of component 1 • FGD or technical forum on specific issue, as necessary • Data custodian of and responsible ministry • FGD or technical forum on specific issue, as Component 1 Ministry of Education, for cultural heritage management necessary Culture, Research and • To be engaged with for integrating the • Coordination meeting/discussion Technology cultural heritage data in the RDTR/RTRW • Exchange of formal letters, emails, and/or drafting phone calls • Responsible institution for national • FGD or technical forum on specific issue, as Component 1 Peatland and Mangrove peatland and mangrove restoration necessary Restoration Agency (BRGM) • To be engaged with for integrating the • Coordination meeting/discussion peatland/mangrove data in the RDTR/RTRW • Exchange of formal letters, emails, and/or drafting phone calls 67 • Responsible for the overall management • FGD or technical forum on specific issue, as Component 2 National Project and coordination for SSF Project necessary Management Unit (PMU) of • Data custodian of SSF Project • Coordination meeting/discussion SSF Project • To be coordinated with for the • Incidental coordination meeting and/or synchronization of ILASP and SSF informal engagement on related activities and project management • Exchange of formal letters, emails, and/or phone calls National Project • Responsible for the overall management • Regular coordination meeting All components Management Unit (PMU) of and coordination for ILASP Project, • Regular reporting ILASP including oversees the ES management • Exchange of formal letters, emails, and/or • Manages and provides resolution for phone calls escalated complaints/feedbacks from the • Incidental coordination meeting and/or Kanwil informal engagement on related activities and project management • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. Project Implementing Units • Responsible for the implementation of • Regular coordination meeting All components of ILASP certain activity under ILASP • Regular reporting • Conducts stakeholder engagement, risks • Exchange of formal letters, emails, and/or screening and monitoring, etc. under PMU phone calls supervision • Incidental coordination meeting and/or • Reports progress to PMU informal engagement on related activities and project management • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. Sub-National Level Provincial Land Office • Leads the coordination, monitoring, and • Regular coordination meeting Component 2,3, (Kanwil) validation for the PTSL at the province level • Regular reporting and 5 • Facilitates the Customary Land Registration • Exchange of formal letters, emails, and/or program at the province level, including: phone calls public consultation, coordination with • Incidental coordination meeting on related governors’ offices, measurement and activities and project management mapping, etc. 68 • Supervises the property mass valuation and • Workshop, training, or FGD for capacity production of ZNT maps at the regional building, such as for ESF, stakeholder level engagement, FGRM, etc. • Manages and provides resolution for the • Interview and/or questionnaire in relevant escalated complaints/feedbacks from the data collection, such as for risks Kantah screening/monitoring or impact assessments • Supports the National PMU, including hosts some personnel/specialists District Land Office (Kantah) • Implements the PTSL activity at the district • Regular coordination meeting Component 2,3, level, including: public consultation, risks • Regular reporting and 5 screening and monitoring, supervision of • Exchange of formal letters, emails, and/or measurement and mapping, etc. phone calls • Leads the engagement with district level • Incidental coordination meeting on related stakeholders (other agencies, adat groups, activities and project management etc.) and the administration process for • Workshop, training, or FGD for capacity certificates issuance in the Customary Land building, such as for ESF, stakeholder Registration program engagement, FGRM, etc. • Conducts data collection for the property • Interview and/or questionnaire in relevant mass valuation and production of ZNT maps data collection, such as for risks at the regional level screening/monitoring or impact assessments • Collects and manages the complaints/feedbacks at the local and district level • Supports the National PMU Community Empowerment • Has the legal mandate for the legal • Regular coordination meeting Component 2 and and Village Government recognition process of indigenous (adat) • Regular reporting 5 Agency (DPMPD) groups and provides guidance for local • Exchange of formal letters, emails, and/or communities on access reform activities phone calls • Supervises the VBS implementation at the • Incidental coordination meeting on related regional level as well as provides necessary activities and project management technical assistance • Interview and/or questionnaire in relevant • Coordinates with and reports to MoHA on data collection, such as for risks VBS progress screening/monitoring or impact assessments • Member of district VBS team • Workshop, training, or FGD for capacity • To be coordinated with for the Customary building, such as for ESF, stakeholder Land Registration activity, especially on the engagement, FGRM, etc. 69 public consultation and post-certification • Periodic smaller forum at the regional level guidance for adat communities for inter-agency coordination on specific issues/activities, when necessary. Provincial Government • Provides the directions for the RTRW • Regular coordination meeting Component 1 and (Pemprov) development • Regular reporting 2 • Provides guidance for local communities on • Exchange of formal letters, emails, and/or access reform activities phone calls • Drafts and proposes the Regional • Periodic/incidental smaller forum at the Regulation Bill (Raperda) of RTRW regional level for inter-agency coordination • Head of the provincial PPBDes team on specific issues/activities, when necessary. • provides guidance and supervision for the VBS • Issues the PerGub on legal recognition of indigenous groups • Provides recommendation for the location/groups for the Customary Land Registration activity • Upon community request, submit TORA proposal to MoEF • Facilitates the holders of Social Forestry permit (including application assistance, capacity building, preparation of village forest management plan, etc.) District/City Government • Provides the directions for the RDTR • Regular coordination meeting Component 1,2, (Pemkab/Pemkot) development • Regular reporting and 3 • Provides guidance for local communities on • Exchange of formal letters, emails, and/or access reform activities phone calls • Drafts and proposes the Regional • Interview and/or questionnaire in relevant Regulation Bill (Raperda) of RDTR data collection, such as for risks • Head of the district/city VBS team, leading screening/monitoring or impact assessments the VBS implementation • Periodic/incidental smaller forum at the • Representatives of relevant departments in regional level for inter-agency coordination Pemkab are usually members of the VBS on specific issues/activities, when necessary. team (such as Village Governance and/or Legal Department) 70 • Arranges procurement for third-party providers for technical assistance in mapping process and Perda drafting for VBS • Issues the Perbup on the village boundaries determination. • Issues the PerBup on legal recognition of indigenous groups • Provides recommendation for the location/groups for the Customary Land Registration activity • Determines the land tax rate based on the ZNT • Upon community request, submit TORA proposal to MoEF • Facilitates the holders of Social Forestry permit (including application assistance, capacity building, preparation of village forest management plan, etc.) Secretary of District/City • Vice head of the district VBS team • Regular coordination meeting Component 2 (Sekda) • Assistant of Sekda is also member of the • Regular reporting VBS team • Exchange of formal letters, emails, and/or phone calls • Periodic/incidental smaller forum at the regional level for inter-agency coordination on specific issues/activities, when necessary. Environmental and Forestry • Validates the KLHS • Regular coordination meeting Component 1 and Agency* at the district/city • To be coordinated with for the RDTR/RTRW- • Regular reporting 2 level KLHS synchronization • Exchange of formal letters, emails, and/or • Has the legal mandate for overseeing the phone calls forest area demarcation • Periodic/incidental smaller forum at the • Members of Sub-National PMU of SSF regional level for inter-agency coordination Project, providing guidance and support for on specific issues/activities, when necessary. SSF implementation • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments 71 Regional Planning Agency • Facilitates the coordination among • Regular coordination meeting Component 1 (Bappeda) agencies at district/city level • Regular reporting • Custodian of the district/city • Exchange of formal letters, emails, and/or planning/development data phone calls • Facilitates the Musrembang on RDTR • Periodic/incidental smaller forum at the regional level for inter-agency coordination on specific issues/activities, when necessary. Spatial Planning Unit at the • Leads the RDTR drafting, including • Regular coordination meeting Component 1 district/city level (usually determining the RDTR team, manages • Regular reporting under the Civil Work and the RDTR consultant contract and • Exchange of formal letters, emails, and/or Community Housing implementing Public Consultation phone calls Agency) * • Periodic/incidental smaller forum at the regional level for inter-agency coordination on specific issues/activities, when necessary. • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments Forest Area Stabilization • Forest Area Demarcation • Regular coordination meeting Component 2 Agency • Regular reporting • Exchange of formal letters, emails, and/or phone calls • Periodic/incidental smaller forum at the regional level for inter-agency coordination on specific issues/activities, when necessary. • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments 72 Forest Management Units • Has the legal mandate to implement • Regular coordination meeting Component 2 (FMUs) sustainable forest management (planting, • Regular reporting organizations, monitoring, collaboration, • Exchange of formal letters, emails, and/or community empowerment, etc.) phone calls • Members of Sub-National PMU of SSF • Periodic/incidental smaller forum at the Project, providing guidance and support for regional level for inter-agency coordination SSF implementation, identifying site-level on specific issues/activities, when necessary. forest land tenure, facilitating KUPS • Workshop, training, or FGD for capacity institutional strengthening, and managing building, such as for ESF, stakeholder collected complaints/disputes at the engagement, FGRM, etc. regional level • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments Transportation Agency • Data custodian of transportation maps • Periodic/incidental smaller forum at the Component 1 • To be consulted with to integrate the regional level for inter-agency coordination transportation map data in RDTR/RTRW on specific issues/activities, when necessary • Coordination meeting/discussion • Exchange of formal letters, emails, and/or phone calls Regional Disaster • Data custodian of disaster prone zones • Periodic/incidental smaller forum at the Component 1 Management Agency • To be consulted with to integrate the regional level for inter-agency coordination (BPBD) disaster prone zones data in RDTR/RTRW on specific issues/activities, when necessary • Coordination meeting/discussion • Exchange of formal letters, emails, and/or phone calls Regional Income Agency / • Zona Nilai Tanah – Pajak tanah • Periodic/incidental smaller forum at the Component 3 Bakeuda (Badan Keuangan regional level for inter-agency coordination Daerah) on specific issues/activities, when necessary • Coordination meeting/discussion • Exchange of formal letters, emails, and/or phone calls Investment and One-Stop • Approves and issues the business license at • Periodic/incidental smaller forum at the Component 1 Integrated Service Agency the regional level through OSS regional level for inter-agency coordination • Manages the OSS at the regional level on specific issues/activities, when necessary • Coordination meeting/discussion 73 • Exchange of formal letters, emails, and/or phone calls Provincial Office of Ministry • Facilitates the synchronization of Regional • Periodic/incidental smaller forum at the Component 1 of Law and Human Rights Regulation Draft (Raperda) of RDTR and regional level for inter-agency coordination RTRW on specific issues/activities, when necessary • Coordination meeting/discussion • Exchange of formal letters, emails, and/or phone calls Regional Legislative Council • At the province level: reviews and provides • Regular coordination meeting Component 1 and (DPRD) approval for the Raperda RTRW • Regular reporting 2 • Issues the Perda on legal recognition of • Periodic/incidental smaller forum at the indigenous groups regional level for inter-agency coordination on specific issues/activities, when necessary • Coordination meeting/discussion • Exchange of formal letters, emails, and/or phone calls Tourism and Creative • To be engaged with for integrating the • Periodic/incidental smaller forum at the Component 1 Economy Agency tourism data in the RDTR/RTRW drafting regional level for inter-agency coordination on specific issues/activities, when necessary • Coordination meeting/discussion • Exchange of formal letters, emails, and/or phone calls Women Empowerment, • To be engaged/consulted with to integrate • Periodic/incidental smaller forum at the All components Children Protection, the gender-inclusive agenda in relevant regional level for inter-agency coordination Population Control, and activities, including RDTR/RTRW, PTSL, on specific issues/activities, when necessary Planned Parenthood Customary Land Registration, etc. in ILASP • Coordination meeting/discussion Agency* • Exchange of formal letters, emails, and/or phone calls Sub-District Government • To be consulted during the data collection • Periodic/incidental smaller forum at the Component 1,2, (Kecamatan/Kelurahan) and public consultation of RDTR drafting regional level for inter-agency coordination and 3 • One of the respondents for data collection on specific issues/activities, when necessary in ZNT development • Coordination meeting/discussion • Member of the district VBS team • Exchange of formal letters, emails, and/or • Mediates villages in case of any phone calls conflict/disagreements on the VBS • To be informed about the PTSL activity 74 • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments • Public forum/consultation University/Research • To be involved in public consultations/data • Exchange of formal letters, emails, and/or Component 1, 2, 5 Institute collection for RDTR/RTRW drafting when phone calls relevant • Public forum/consultation • To be consulted with for the Customary • Dissemination of Project Information Kit Land Registration program on the • FGD or technical forum on specific issue, as recommendations for the methods, site necessary selection, etc. • Implements the Vulnerability Mapping study for risks monitoring of PTSL Private sectors at sub- • To be involved in public consultations/data • Public forum/consultation Component 1 national level collection for RDTR/RTRW drafting when • Dissemination of Project Information Kit relevant • FGD or technical forum on specific issue, as necessary Local NGOs/CSOs • To be consulted with regarding other data • Exchange of formal letters, emails, and/or Component 1 and requirements for the RDTR/RTRW drafting phone calls 2 (such as adat groups/territories) • Public forum/consultation • To be collaborated with for the Customary • Dissemination of Project Information Kit Land Registration activities especially in • FGD or technical forum on specific issue, as locations where these local NGOs/CSOs necessary have prior rapport with the communities (or • Interview and/or questionnaire in relevant when warranted) data collection, such as for risks • Supports the Social Forestry: assisting screening/monitoring or impact assessments communities in their application, mentoring KUPS in business enterprise and sustainable forest management, etc. Regional/local experts • Are usually contracted for the RDTR drafting Component 1 under the RDTR team 75 Regional/local association • To be involved in public consultations/data • Public forum/consultation Component 1 of planners collection for RDTR/RTRW drafting when • Dissemination of Project Information Kit relevant • FGD or technical forum on specific issue, as • Provides expert recommendation and necessary inputs for the RDTR/RTRW drafting Business owners/entities • To be involved in public consultations/data • Public forum/consultation Component 1 and collection for RDTR/RTRW drafting when • Dissemination of Project Information Kit 3 relevant • Potentially affected by the changed RDTR/RTRW zones and/or the increased land tax Real estate agent/broker • One of the respondents for data collection • Public forum/consultation Component 3 in ZNT development • Dissemination of Project Information Kit • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments Developer agency • One of the respondents for data collection • Public forum/consultation Component 3 in ZNT development • Dissemination of Project Information Kit • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments Adat organizations • Can serve as an umbrella forum for certain • Exchange of formal letters, emails, and/or Component 1 and ethnic or adat groups phone calls 2 • Often provides guidance on activities • Public forum/consultation involving adat groups at the regional level • Dissemination of Project Information Kit • FGD or technical forum on specific issue, as necessary • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments Technical Assistance (TA) • Usually is contracted by the Pemkab to • Coordination meeting/discussion Component 2 team for VBS produce working map, provide training to 76 village team on how to conduct tracking and • Exchange of formal letters, emails, and/or GPS mapping, conduct data pooling from phone calls neighbouring villages, in VBS activity as well • Periodic/incidental smaller forum at the as provide technical assistance in VBS Perda regional level for inter-agency coordination drafting on specific issues/activities, when necessary. • Often aids discussion between villages to • Interview and/or questionnaire in relevant reach consensus on village boundaries data collection, such as for risks screening/monitoring or impact assessments Working Group of Social • Has the legal mandate to support the • Exchange of formal letters, emails, and/or Component 2 Forestry Acceleration (Pokja acceleration of Social Forestry in regional phone calls PPS) level • Public forum/consultation • Consists of regional government, NGOs, • FGD or technical forum on specific issue, as universities, and others. necessary • Disseminates, facilitates, and assists the • Interview and/or questionnaire in relevant target community up to the site level to data collection, such as for risks perform sustainable forest management screening/monitoring or impact assessments • Serves as a forum for collaborative learning about Social Forestry Local Level Village government • Head of village government is usually • Regular coordination meeting Component 1 and member of the district VBS team • Regular reporting. 2 • Forms and supervises the village-level VBS • Incidental coordination meeting and/or team informal engagement on related activities • Leads the documents research/analysis for and project management the initial indication of village boundaries in • Workshop, training, or FGD for capacity VBS activity building, such as for ESF, stakeholder • To be involved in public consultations/data engagement, FGRM, etc. collection for RDTR drafting when relevant • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments • Public forum/consultation • Dissemination of Project Information Kit Village-level VBS team • Conducts the tracking and boundary • Regular coordination meeting Component 2 determination as well as boundary marking • Regular reporting. (when necessary) in VBS activity 77 • Incidental coordination meeting and/or informal engagement on related activities and project management • Workshop, training, or FGD for capacity building, such as for ESF, stakeholder engagement, FGRM, etc. • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments Land owners and/or land • To be involved in public consultations/data • Public forum/consultation Component 1, 2, users with evidence of collection for RDTR drafting when relevant • Dissemination of Project Information Kit and 3 tenure rights • Target participant of PTSL • Interview and/or questionnaire in relevant • One of the respondents for data collection data collection, such as for risks in ZNT development screening/monitoring or impact assessments • Legitimate land owners • Potentially impacted by the zone • Public forum/consultation and/or land users without conversion/changes in improved RDTR • Dissemination of Project Information Kit Component 1, 2, documented tenure rights and/or RTR-KSN as well as the enforcement • Interview and/or questionnaire in relevant of land tax based on ZNT map and 3 data collection, such as for risks • Vulnerable to the risks and impacts of screening/monitoring or impact assessments resettlement and access restrictions • Affirmative measures for disadvantaged and vulnerable groups: informal engagement, community meetings, recurrent community check-in, etc. Informal land occupants • Potentially impacted by the zone • Public forum/consultation Component 1, 2, without evidence of tenure conversion/changes in improved RDTR • Dissemination of Project Information Kit and 3 rights and/or RTR-KSN as well as the enforcement • Interview and/or questionnaire in relevant of land tax based on ZNT map data collection, such as for risks • Vulnerable to the risks and impacts of screening/monitoring or impact assessments resettlement and access restrictions • Affirmative measures for disadvantaged and vulnerable groups: informal engagement, community meetings, recurrent community check-in, etc. Small and large business • Potentially impacted by the zone • Public forum/consultation Component 1 and with/without business conversion/changes in improved RDTR • Dissemination of Project Information Kit and 3 license and/or tenure rights 78 and/or RTR-KSN as well as the enforcement • Interview and/or questionnaire in relevant of land tax based on ZNT map data collection, such as for risks screening/monitoring or impact assessments • Workshops and other • Potentially impacted by the zone • Public forum/consultation Component 1 and private entities who live or conversion/changes in improved RDTR • Dissemination of Project Information Kit 3 carry out economic and and/or RTR-KSN as well as the enforcement • Interview and/or questionnaire in relevant cultural activities within of land tax based on ZNT map data collection, such as for risks Project areas screening/monitoring or impact assessments • Informal business owners or • Potentially impacted by the zone • Public forum/consultation Component 1 street vendors without full conversion/changes in improved RDTR • Dissemination of Project Information Kit license • Vulnerable to the risks and impacts of • Interview and/or questionnaire in relevant resettlement and access restrictions data collection, such as for risks screening/monitoring or impact assessments • Affirmative measures for disadvantaged and vulnerable groups: informal engagement, community meetings, recurrent community check-in, etc. Poor households or low- • Potentially impacted by the PTSL activity • Public forum/consultation Component 2 and income households and the enforcement of land tax based on • Dissemination of Project Information Kit 3 ZNT map • Interview and/or questionnaire in relevant • Vulnerable to the risks and impacts of data collection, such as for risks resettlement and access restrictions screening/monitoring or impact assessments • Affirmative measures for disadvantaged and vulnerable groups: informal engagement, community meetings, recurrent community check-in, etc. Female headed households • Potentially impacted by the PTSL as well as • Public forum/consultation Component 2 and the enforcement of land tax based on ZNT • Dissemination of Project Information Kit 3 map • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments • Affirmative measures for disadvantaged and vulnerable groups: women-only fora, 79 informal engagement, community meetings, recurrent community check-in, etc. Indigenous People/Groups • Target communities for Customary Land • Adat forum/consultation Component 2 Registration program • Dissemination of Project Information Kit • Potentially impacted by the PTSL in or • Interview and/or questionnaire in relevant adjacent to their territories data collection, such as for risks screening/monitoring or impact assessments • Other affirmative measures for disadvantaged and vulnerable groups: informal engagement, community meetings, recurrent community check-in, etc. Landless farmers • Potentially impacted by the PTSL and other • Dissemination of Project Information Kit Component 2 land tenure related activities • Interview and/or questionnaire in relevant • Vulnerable to the risks and impacts of data collection, such as for risks resettlement and access restrictions screening/monitoring or impact assessments • Affirmative measures for disadvantaged and vulnerable groups: informal engagement, community meetings, recurrent community check-in, etc. Internal migrants with local • Vulnerable to the risks of exclusion in • Public forum/consultation Component 2 ID cards decision-making processes • Dissemination of Project Information Kit • Interview and/or questionnaire in relevant data collection, such as for risks screening/monitoring or impact assessments • Affirmative measures for disadvantaged and vulnerable groups: informal engagement, community meetings, recurrent community check-in, etc. Internal migrants without • Vulnerable to the risks and impacts of • Public forum/consultation Component 2 local ID cards resettlement and access restrictions • Dissemination of Project Information Kit • Vulnerable to the risks of exclusion in • Interview and/or questionnaire in relevant decision-making processes data collection, such as for risks screening/monitoring or impact assessments • Affirmative measures for disadvantaged and vulnerable groups: informal engagement, community meetings, recurrent community check-in, etc. 80 (High) High Influence, Low Interest: High Influence, High Interest: - Project Steering Committee - National IAs in ATR/BPN, - National Govt (Pusdatin, MoHA, BIG; MoEF Humas, PPSDM ATR/BPN, PPI - National PMU, PIUs KLHK, Humas MoHA) - Sub-national: Land Offices, - Sub-national Govt (Sekda, DPMPD, DLH, TARU unit, Bappeda, DPRD) Pemprov/kab, BPKH, KPH, VBS - adat organizations team, TA Team INFLUENCE - NGOs/CSOs - sub-district & village govt Low Influence, Low Interest: Low Influence, High Interest: - landowners, informal business owners, farmers - National: MoV, BKPM. group, KUPS, forest-adjacent Kemendikbudristik, BRGM - Poor Households, Women- - Sub-national: Dishub, BPBD, Headed Households, Forest- Bakeuda, DPPAKB, Disparwi, dependent communities, IPs, - local university, private women, landless farmers, sectors, associations of enclave villages planners (Low) INTEREST (Low) (High) The matrix categorizes stakeholders into different quadrants: 1. High Influence, Low Interest: These stakeholders should be managed by providing accurate and sufficient project information. Failure to satisfy their concerns or address their issues may result in obstacles and challenges to the Project. These stakeholders include the Project Steering Committee (CMEA, Bappenas, KKP, and MoEF), Supporting units within implementing agencies in national level such as Pusdatin, Humas, and PPSDM of ATR/BPN; PPI and Humas of MoEF; Humas of BIG and MoHA as well as Sekda, Bappeda, and DPRD at the sub-national level. Adat organizations and NGOs/CSOs are also included in this quadrant. 81 2. High Influence, High Importance: These stakeholders are decision makers and able to influence the success of a project. It is crucial to manage their expectations, desires and aspirations effectively. Example: Government agencies with a direct responsibility over the Project including the Implementing Agencies (IAs) at the national level (SPPR, TARU, PHPT of ATR/BPN; BIG; MoHA; PSKL and PDLKWS of MoEF), at the sub-national level (Land Offices, DPMPD, DLH/Dishut, Spatial Planning Unit, Provincial/District/City Governments, VBS team, Technical Assistance Team, BPKH, FMUs), as well as sub-district and village government 3. Low Influence, Low Interest: These stakeholders should be monitored but do not need regular communication. Example: MoV, BKPM, Kemendikbudristik, BRGM, Dishub, BPBD, Bakeuda, DPPAKB, Disparwi, local universities, private sectors, regional and local associations of planners. 4. Low Influence, High Interest: These stakeholders should always be kept informed and updated on the progress of the project. Continuous discussion should be carried out to mitigate and address issues that arise. Example: Directly impacted groups, vulnerable and disadvantaged groups such as landowners, informal business owners, farmers group, KUPS, internal migrants without local ID cards, poor households, female-headed households, IPs, women, landless farmers, Informal business owners or street vendors without full license, etc. 82