Togo Public Sector Capacity Strengthening for Service Delivery Program (P 176883) Draft for Negotiations ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) March 2024 1 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Togo (the “Recipient�) will implement the Togo Public Sector Strengthening for Service Delivery Program (P176883), including an IPF Technical Assistance (TA) component (the “Project�) through the Project Implementation Unit (PIU) under the Ministry of Civil Service as set out in the Financing Agreement. The International Development Association (the “Association�) has agreed to provide financing for the project as set out in the referred agreement. 2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement. 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring, and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Recipient through the Ministry of Civil Service and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Recipient represented by the Minister of Civil Service. The Recipient shall promptly disclose the updated ESCP. 2 ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – P176883 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY MONITORING AND REPORTING A REGULAR REPORTING Prepare and submit to the Association via the PIU quarterly and Starting from the Effective Date, PIU annual monitoring reports on the environmental, social, health and quarterly and annual reports to be safety (ESHS) performance of the Project, including but not limited to produced throughout Project the ESCP implementation, preparation and implementation progress, implementation and submitted to the and monitoring of E&S instruments required under the ESCP and Association by no later than the 10th measures to manage E&S risks and impacts; stakeholder day following the past quarter and by engagement activities; operation and assessment of the GM, January 10th of the following year, including grievances related to SEA/SH and VAC allegations. respectively, together with a report on the Project’s progress and outcomes. B INCIDENTS AND ACCIDENTS Notify the Association without delay of any incident or accident related PIU Notify the Association in writing of an to the Project which has, or is likely to have, a significant adverse incident within 48 hours after effect on the environment, the communities affected, the public, or discovery. Project workers; including risks to Environmental, Social, Health and Safety (ESHS); SEA/SH risks; violations of requirements relating to An incident background report shall be labor and working conditions; marginalization of and discrimination provided within a period acceptable to against vulnerable and disadvantaged individuals or groups. the Association, as requested. The Provide sufficient detail on the incident or accident, and indicate notification system shall be applied measures taken or to be taken promptly in response. Include any throughout the Project. information made available by contractors and the supervisory body when appropriate. Prepare a background report on the incident or accident, including measures to prevent a reoccurrence, to be shared with the Association. A model incident or accident notification form shall be given to all Project contractors for their use. SEA/SH incidents shall follow protocols for sharing information that respect the confidentiality and security of the survivor. C CONTRACTORS MONTHLY REPORTS Require contractors to provide monthly monitoring reports to the PIU Monthly reports on contract work shall PIU on ESHS performance. These reports shall be submitted to the be provided throughout the life of the Contractors Association by the Recipient upon request. contract or subcontract. Consultants 3 | Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – P176883 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE Recruit an E&S specialist with expertise in managing risks of and E&S specialist to be recruited not PIU the Ministry of Civil Service impacts from GBV, to provide adequate and timely support in later than 90 days after the Effective Date, and the organizational implementing measures for managing the Project’s E&S risks. structure, including the specialists, shall be maintained throughout Project implementation. 1.3 TECHNICAL ASSISTANCE The Recipient shall ensure that consultant services, studies (including feasibility studies, if applicable), capacity and skills building, trainings, PIU and any other technical assistance activities under the Project are Throughout Project implementation Consultants carried out in accordance with terms of reference acceptable to the Association and consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. ESS 2: LABOR AND WORKING CONDITIONS 2.1 LABOR MANAGEMENT PROCEDURES (LMP) Throughout Project implementation. PIU Ensure that workers are engaged in the implementation of the Project consistent with ESS2. To this end, ensure that the following measures are carried out: a) Provide workers with information and documentation that is clear and understandable regarding their terms and conditions of employment through written contracts setting out their rights, including, inter alia, rights related to hours of work, wages, overtime, compensation and benefits, as well as written notice of termination of employment, and details of severance payments, as applicable; 4 | Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – P176883 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY b) Implement occupational health and safety (including personal protective equipment, and emergency preparedness and response) measures, taking into account the General Environmental, Health and Safety Guidelines (EHSGs), and other relevant Good International Industry Practice (GIIP) and, as appropriate, the industry specific EHSGs and other Good International Industry Practice (GIIP); c) Implement measures, as applicable, to, inter alia: (i) prevent the use of all forms of forced labor and child labor; (ii) enable workers to benefit from, inter alia, access to grievance and redress mechanisms without fear of retaliation; and effective freedom to form and join workers organizations or alternative mechanisms for expressing their concerns and protect their rights related to labor and working conditions; d) Develop a code of conduct for workers, which shall include measures to prevent and respond to SEA and SH cases; e) Incorporate the relevant requirements above in the ESHS specifications of the procurement documents and contracts with third parties that engage workers in the implementation of the Project. 2.2 GRIEVANCE MECHANISM (GM) FOR PROJECT WORKERS Adopt and implement a GM for workers in accordance with applicable To be operational from the Effective Togo labor law and the requirements of ESS 2 and take appropriate Date and prior to hiring of Project PIU measures for its operationalization. workers, and throughout Contractors The GM shall include procedures for reporting and handling implementation. Consultants allegations of SEA/SH and VAC in workplace and a framework for responding grievances. ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 Not currently relevant ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Throughout Project implementation PIU Incorporate measures to manage traffic and road safety risks in the measures to be prepared under action 1.3 above. 5 | Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – P176883 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 4.2 COMMUNITY HEALTH AND SAFETY Prior to activities implementation on Assess and manage specific risks and impacts to the community the field and throughout Project arising from Project activities, including risks of transmissible disease, implementation PIU and include mitigation measures to be prepared in code of conducts. 4.3 SEA AND SH RISKS Adopt the SEA/SH measures/action PIU Adopt and implement a SEA/SH’s measures/action plan to assess plan before activities implementation and manage the risks of SEA and SH. on the field and throughout Project implementation ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT Not currently relevant ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES Not currently relevant ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES Not currently relevant ESS 8: CULTURAL HERITAGE Not currently relevant ESS 9: FINANCIAL INTERMEDIARIES Not currently relevant ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE Not currently relevant 6 | Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – P176883 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY 10.1 STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE Implement the stakeholder PIU a) Provide stakeholders with information about the engagement activities throughout the environmental and social risks and impacts of the Project in project cycles. a timely, understandable, accessible and appropriate manner and format, including but not limited to any environmental and social instruments prepared as part of the Project; b) Consult stakeholders in a culturally appropriate manner, which is free of manipulation, interference, coercion, discrimination and intimidation, including with regards to any environmental and social instruments prepared as part of the Project; c) Document the stakeholder engagement activities, including: (i) stakeholder mapping; (ii) description of consultations and participation mechanisms utilized, and records of meetings held; (ii) feedback received and responses to said feedback; and (iv) measures to engage stakeholders who, because of their circumstances, may be disadvantaged or vulnerable. 10.2 PROJECT GRIEVANCE MECHANISM (GM) Establish and keep operational the GM, accessible to stakeholders, especially vulnerable individuals and groups, as described in ESS10 GM will be established no later than and ensure dissemination of information relating to it. sixty (60) days from the Project PIU effectiveness and will remain Include in the GM procedures for reporting SEA/SH and GBV allegations and a framework for taking charge and responding to operational throughout Project grievances with a protocol for referring survivors to GBV management implementation. services (medical, psychosocial, safety, and legal at a minimum). CAPACITY SUPPORT (TRAINING) 7 | Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – P176883 MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY/AUTHORITY CS1 Labor and working conditions: - Conditions of employment under national labor laws; - Code of conduct for suppliers/ service providers and subcontractors; - Workers’ organizations; - Rules on child labor and minimum working age; - Workers’ rights; - Worker complaints and related SEA / SH complaints; Prior to the start of employment for - Discrimination and harassment, SEA / SH incidence in the both newly recruited workers and workplace. those already working, training would PIU be provided on regular basis to Consultants Grievance mechanism ensure that all staff are trained. - Registration and processing procedure ; - Complaint’s Resolution Procedure; - Documentation and handling of complaints; - Use of the procedure by various stakeholders; - SEA/SH complaints. SEA/SH Risk Training - Awareness, prevention, and mitigation of SEA/SH risk - Addressing SEA/SH complaints. 8 | Page