PROCUREMENT PLAN (Textual Part) Project information: Sierra Leone, Sierra Leone Land Administration Project; P177031 Project Implementation agency: Ministry of Lands, Housing and Country Planning Date of the Procurement Plan: October 20, 2021 Period covered by this Procurement Plan: December 2021 – August 2022 Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in the National Public Procurement Act of 2016, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable. Procurement of Second Hand Goods as specified under paragraph 5.11 of the Procurement Regulations: Not Applicable. Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable. Works: is not applicable. Other Relevant Procurement Information. Not Applicable. Procurement Plan Goods Ref. Contract Estima Procure Prequalific Nation Revi Expect Expec Comme Num ted ment ation al ew ed bid ted nts ber (Descript Method (yes/no) Prefere openin Contr ion) Cost nce by g date act (yes/no Bank Start US$ ) Date (Prio r/ Post ) 4.4 Office IT 50,000 RFQ No No Post Decem Januar Equipmen ber y t 2021 2022 4.5 Office 30,000 RFQ No No Post Decem Januar furniture ber y 2021 2022 4.8 Vehicles 134,00 NCB No No Post Decem Januar and Motor 0 ber y Bikes 2021 2022 Consultancy Services Ref. Contract Estimat Procu Prequ Nation Revi Expec Expec Comme Num ed reme alifica al ew ted ted nts ber (Description) nt tion Prefere bid Contr Cost Meth (yes/n nce by openi act od o) Bank US$ (yes/no (Prio ng Start ) r/ date Date Post ) 1.1 Consultancy for 157,000 CQS No N/A Post the preparation of engineering design and bills of quantities for National and District Land Februa Commission ry March Offices. 2022 2022 1.2 Consultancy for 20,000 IC No N/A Post location analysis for the National Land Commission Head Office and District Land Februa Commission ry March Offices. 2022 2022 1.3 Consultancy 30,000 IC No N/A Post Service for a detailed program Febru for legislative land Januar ary sector reform. y 2022 2022 1.4 Consultancy 50,000 IC No N/A Post Service for the Development of a Training Needs Assesment and Febru Training Plan for Januar ary the land sector. y 2022 2022 2.1 Consultancy 150,000 IC No N/A Post Service for a comprehensive digital Land Records and Archive Febru Management Januar ary Strategy y 2022 2022 2.2 Consultancy 40,000 IC No N/A Post service for business process re-engineering and preparation of system design TOR Febru for the Januar ary development of a y 2022 2022 Land Information Management System 2.3 Consultancy 50,000 IC No N/A Post Service for analysis of existing mapping, index maps and survey plans, and development of requirements and Febru plans for providing Januar ary new base maps. y 2022 2022 2.4 Development of 30,000 CQS No N/A Post technical specifications, cost estimates and timelines for Continuously Operating Febru Reference Stations Januar ary (CORS) y 2022 2022 4.1 Gender Specialist 20,000 IC No N/A Post for Stakeholder Engagement Plan Decem Decem and Gender Action ber ber Plan 2021 2021 4.2 Social Specialist 20,000 IC No N/A Post for Resettlement Policy Framework & social aspects of Environmental and Social Decem Decem Management ber ber Framework 2021 2021 4.3 Environmental 20,000 IC No N/A Post Specialist for Environmental and Social Management Framework and Decem Decem Labor ber ber Management Plan 2021 2021 4.4 Consultancy 10,000 IC No N/A Post Services for development of a Project Febru Implementation Januar ary Manual (PIM) y 2022 2022 Non-Consultancy Services Ref. Contract Estima Procure Prequalific Nationa Revi Expec Expec Comme Num ted ment ation l ew ted ted nts ber (Descript Method (yes/no) Prefere bid Contr ion) Cost nce by openi act (yes/no Bank ng Start US$ ) date Date (Prio r/ Post ) 4.7 MS Office 30,000 RFQ No N/A Post software and conferenc Januar Febru e call y ary software 2022 2022 PROCUREMENT Sierra Leone : Sierra Leone Land Administration Project PLAN General Information Country: Sierra Leone 2023-02-27 Bank’s Approval Date of the Original Procurement Plan: 2024-03-18 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P177031 GPN Date: Project Name: Sierra Leone Land Administration Project Loan / Credit No: IDA / V3980, IDA / E0600 Ministry of Lands Housing and Country Planning Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned SL-MLHCP-417133-CW-RFB / National Procure Upgrading/renovation of the ment Document - Institutional Development a Single Stage - Two E Pending Imp 2026-03-1 Land Records Management U IDA / E0600 Prior Request for Bids Open - National 1 Envelope proce 120,000.00 0.00 2024-03-29 2024-03-29 2024-06-07 2024-09-24 nd Legal Reform nvelope lementation 8 nit and GIS Lab at the Ministr ss (Non Bank-SPD y of Lands, Housing and Cou ) ntry Planning GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MLHCP-344316-GO-RFB / Procurement of ICT equipme nt: (49 Desktop Computers, 6 7 Laptops, 1 Plotter, 5 Printer Land Information System De Single Stage - One E Under Imple s, 2 Digital Cameras, 5 Micro IDA / V3980 Post Request for Bids Open - National 380,000.00 0.00 2023-03-15 2023-09-13 2023-03-20 2023-11-02 2023-05-01 2023-10-17 2023-05-31 2023-10-27 2023-07-05 2024-01-01 velopment nvelope mentation phones, 5 Mega Phones, 2 Sp eakers, 1 Amplifier, 10 printe rs, 3 Television Sets, 1 Projec tor, 20 Monitors, 20 Docking Stations, 20 Tablets). SL-MLHCP-344347-GO-RFQ / Procurement of office furnitur Land Information System De Request for Quota Single Stage - One E Under Imple IDA / V3980 Post Limited 98,000.00 0.00 2023-03-13 2023-03-16 2023-05-08 2023-11-04 e: 60 desks, 80 chairs, 2 Conf velopment tions nvelope mentation erence table & 10 Cabinets. SL-MLHCP-345071-GO-RFB / Single Stage - One E IDA / V3980 Project Management Post Request for Bids Open - National 700,000.00 0.00 Signed 2023-03-15 2023-05-23 2023-03-20 2023-05-27 2023-05-01 2023-06-22 2023-05-31 2023-07-07 2023-07-05 2023-08-29 2024-01-01 Procurement of Ten (10) vehi nvelope cles SL-MLHCP-345078-GO-RFQ / Request for Quota Single Stage - One E Under Imple IDA / V3980 Project Management Post Limited 50,000.00 0.00 2023-03-12 2023-03-16 2023-05-07 2023-11-03 Procurement of Five (5) Moto tions nvelope mentation rbikes. SL-MLHCP-415918-GO-RFQ / Production & installation of 2 0 giant billboards, and produ Institutional Development a Request for Quota Single Stage - One E Pending Impl ction of Information material IDA / E0600 Post Limited - National 45,000.00 0.00 2024-03-18 2024-03-18 2024-03-18 nd Legal Reform tions nvelope ementation s (flyers, banners, billboard s tickers, signposts) dissemina tion & sensitization/ awarene ss raising SL-MLHCP-415919-GO-RFQ / Institutional Development a Request for Quota Single Stage - One E Pending Impl Printing of manuals, laws, an IDA / E0600 Post Limited - National 50,000.00 0.00 2024-03-24 2024-03-24 2024-03-24 nd Legal Reform tions nvelope ementation d project documents. SL-MLHCP-415920-GO-RFB / Procurement of survey & ma pping equipment with access ories & software, including m Institutional Development a Single Stage - One E Pending Impl aintenance of equipment & tr IDA / E0600 Post Request for Bids Open - National 298,800.00 0.00 2024-03-22 2024-03-22 2024-05-31 2024-06-30 2024-08-04 2026-01-26 nd Legal Reform nvelope ementation aining: GNSS/GPS equipment (5 sets); UAV/Precise Drones (2 sets); Total Station Instru ments (5 Sets); High Spec Ma pping Computers (8 sets); A0 /A1 SL-MLHCP-415922-GO-RFB / Recording and Registration Open - Internationa Single Stage - Two E Pending Impl Procurement of Twenty-Two ( IDA / E0600 Prior Request for Bids 1,540,000.00 0.00 2024-03-19 2024-03-19 2024-05-28 2024-08-10 2024-09-14 2026-03-08 of Land Tenure Rights l nvelope ementation 22) vehicles NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MLHCP-345414-NC-RFQ / Request for Quota Single Stage - One E Pending Impl Procurement of Services for IDA / V3980 Project Management Post Limited 20,000.00 0.00 2023-03-26 2023-05-21 2023-11-17 tions nvelope ementation development of Project Webs ite. SL-MLHCP-352059-NC-RFB / Procurement of service to de Land Information System De Open - Internationa Single Stage - One E Under Imple sign, supply, and install Conti IDA / V3980 Prior Request for Bids 2,320,000.00 0.00 2023-04-07 2023-07-10 2023-04-12 2023-08-23 2023-05-24 2023-06-23 2023-07-28 2024-01-24 velopment l nvelope mentation nuously Operating Reference Stations (CORS), Rovers, and related trainings. SL-MLHCP-345415-NC-RFP / Procurement of a Project Man agement, Productivity & Coll Open - Internationa Single Stage - One E Under Imple IDA / V3980 Project Management Post Request for Bids 150,000.00 0.00 2023-04-18 2023-05-26 2023-04-23 2023-05-27 2023-06-04 2023-07-04 2023-08-08 2024-02-04 aborative System (Enterprise l nvelope mentation Resource Planning - ERP), inc luding training, Two year sub scription & service support. SL-MLHCP-345416-NC-RFQ / Procurement of Service for d evelopment of M&E system Request for Quota Single Stage - One E with activity tracking tools, & IDA / V3980 Project Management Post Limited 20,000.00 0.00 Canceled 2023-03-12 2023-05-07 2023-11-03 tions nvelope establishment of Kobo Toolb ox account, installation of Ko bo Collect on tablets and trai ning of staff on the use of too ls. CONSULTING FIRMS Page 1 Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MLHCP-345089-CS-QCBS / Hiring a consulting firm for engineering designs and sup Institutional Development a Quality And Cost- Under Implement IDA / V3980 Post Open - National 307,000.00 0.00 2023-03-15 2023-03-17 2023-04-05 2023-05-19 2023-05-16 2023-06-16 2023-09-08 2023-07-16 2023-10-02 2023-08-20 2023-09-24 2024-09-23 ervision of construction work nd Legal Reform Based Selection ation s for administrative offices in Freetown, Bo, Makeni, Port-L oko and Kenema. SL-MLHCP-352571-CS-LCS / EXTERNAL AUDIT OF THE FIN ANCIAL STSTEMENTS OF THE Least Cost Selecti Pending Impleme IDA / V3980 Project Management Post Open - National 20,000.00 0.00 2023-03-27 2023-04-17 2023-05-31 2023-06-28 2023-07-28 2023-09-01 2023-10-06 2024-04-03 PROJECT PREPARATORY ADV on ntation ANCE FUNDS 2022 FOR THE SIERRA LEONE LAND ADMINI STRATION PROJECT (P177031 ). SL-MLHCP-358145-CS-QCBS / Hiring of a consulting firm f Institutional Development a Quality And Cost- Open - Internationa Under Implement or the preparation of Corpora IDA / V3980 Post 200,000.00 0.00 2023-05-26 2023-04-24 2023-06-16 2023-06-11 2023-07-30 2023-08-27 2023-09-26 2023-10-31 2023-12-05 2024-12-04 nd Legal Reform Based Selection l ation te and migration strategies a s well as Business Plan for th e National Land Commission. SL-MLHCP-364429-CS-QCBS / Hiring of a Consulting Firm t Recording and Registration Quality And Cost- Open - Internationa IDA / V3980 Prior 2,740,000.00 0.00 Under Review 2023-05-30 2023-06-26 2023-06-20 2023-11-02 2023-08-03 2023-08-31 2023-09-30 2023-11-04 2023-12-09 2024-12-08 o coordinate the recording a of Land Tenure Rights Based Selection l nd registration of land tenure rights. SL-MLHCP-355977-CS-CQS / Hiring of a consulting firm to Institutional Development a Consultant Qualifi Open - Internationa IDA / V3980 Post 89,000.00 0.00 Canceled 2023-04-27 2023-05-26 2023-05-18 2023-06-10 2023-07-01 2023-07-31 2023-09-04 2024-03-02 prepare drafting instructions nd Legal Reform cation Selection l for new national land laws an d regulations. SL-MLHCP-376019-CS-CQS / Hiring of a consulting firm for Institutional Development a Consultant Qualifi Open - Internationa Under Implement the Development of Draft Ins IDA / V3980 Post 129,000.00 0.00 2023-08-09 2023-08-08 2023-08-30 2023-10-13 2023-11-12 2023-12-17 2024-06-14 nd Legal Reform cation Selection l ation tructions for Land Laws, Reg ulations, and Amendments. INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SL-MLHCP-345181-CS-INDV / Hiring of an Individual Consul tant for development of Regu Institutional Development a Individual Consult Pending Impleme lations for the National Land IDA / V3980 Post Open - National 30,000.00 0.00 2023-03-20 2023-05-08 2023-05-29 2023-07-03 2023-12-30 nd Legal Reform ant Selection ntation Commission Act 2022 & Cust omary Land Rights Act 2022 and the required amendment s to the existing laws. SL-MLHCP-345253-CS-INDV / Procurement of Service to un Individual Consult Under Implement IDA / V3980 Project Management Post Open - National 20,000.00 0.00 2023-03-27 2023-06-12 2023-05-15 2023-06-05 2023-07-10 2024-01-06 dertake M&E studies (baselin ant Selection ation e/ customer satisfaction surv eys) SL-MLHCP-355950-CS-INDV / Hiring of an Individual Consul Institutional Development a Individual Consult Open - Internationa tant to support the developm IDA / V3980 Post 20,000.00 0.00 Canceled 2023-04-27 2023-05-26 2023-06-15 2023-07-06 2023-08-10 2024-02-06 nd Legal Reform ant Selection l ent of drafting instructions fo r land title registration land l aws & regulations. SL-MLHCP-355951-CS-INDV / Hiring of an Individual Consul Institutional Development a Individual Consult Open - Internationa tant to support the developm IDA / V3980 Post 20,000.00 0.00 Canceled 2023-04-27 2023-05-26 2023-06-15 2023-07-06 2023-08-10 2024-02-06 nd Legal Reform ant Selection l ent of Drafting Instructions fo r survey related land laws. SL-MLHCP-376702-CS-INDV / Hiring of an Individual Consul tant to prepare an Environme Institutional Development a Individual Consult Under Implement IDA / V3980 Post Open - National 50,000.00 0.00 2023-08-15 2023-03-03 2023-10-03 2023-10-24 2023-11-28 2024-05-26 ntal and Social Management nd Legal Reform ant Selection ation Plan (ESMP) for the Construct ion works in Freetown, Make ni, Port-Loko, Bo & Kenema. Page 2