Procurement Arrangements Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (July 2016, revised November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: National competition for the procurement of goods, works and non- consulting services according to the established thresholds will be conducted in accordance with paragraphs 5.3 – 5.6 of Section V of the Regulations and the following provisions: i. Only the model bidding documents for National Competitive Procurement (NCP) agreed with the Wold Bank (and as amended for time to time), shall be used for bidding. ii. Invitations to bid shall be advertised on a widely used website or electronic portal with free open access at least 30 days prior to the deadline for the submission of bids, unless otherwise agreed in the approved procurement plan. iii. No special preference will be accorded to any bidder either for price or for other terms and conditions when competing with foreign bidders, state-owned enterprises, small-scale enterprises or enterprises from any given State. iv. Except with the prior concurrence of the Bank, there shall be no negotiation of price with the bidders, even with the lowest evaluated bidder. v. Government e-Marketplace (GeM)* set-up by Ministry of Commerce, Government of India will be acceptable for procurement under Request for Quotations (RFQ) method. vi. At the Borrower’s request, the Bank may agree to the Borrower’s use, in whole or in part, of its electronic procurement system, provided that the Bank is satisfied with the adequacy of such system. vii. Procurement will be open to eligible firms from any country. This eligibility shall be as defined under Section III of the Procurement Regulations. Accordingly, no bidder or potential bidder shall be declared ineligible for contracts financed by the Bank for reasons other than those provided in Section III of the Procurement Regulations. viii. The request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals include a signed acceptance in the bid, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights. ix. The Borrower shall use an effective complaints mechanism for handling procurement related complaints in a timely manner. x. Procurement Documents will include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety risks and impacts. *Use of GeM will be allowed in lieu of RFQ/Shopping as per following details: i. up to INR 50,000 in catalog mode (viz. any available item could be selected by IA without further competition), provided selected Item/Supplier meeting the requisite quality, specification and delivery period. ii. up to INR 3 Million from the Supplier having lowest price amongst at least three Suppliers meeting the requisite quality, specification and delivery period. The tools for online bidding and online reverse auction available on GeM may be used by the Purchaser. iii. up to INR equivalent of US$ 100,000 from the Supplier having lowest price and meeting the requisite quality, specification and delivery period after mandatorily obtaining bids from at least three Suppliers, using online bidding or reverse auction tool provided on GeM. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets: Not Applicable Procurement of Second Hand Goods: Not Applicable Domestic preference as specified under paragraph 5.51 of the Procurement Regulations. Goods: is applicable for those contracts identified in the Procurement Plan tables; Works: is not applicable The table below describes various procurement methods to be used for activities financed by the loan. The thresholds (Table 11) indicated in apply to the initial 18-months of implementation period and are based on the procurement performance of the project: Table 1: Procurement Thresholds Procurement Approaches and Methods Thresholds (US$ equivalent) Open international (Works) > 40 million Open national (Works) > 100,000 and up to 40 million Open international (goods, IT system, and non- > 10 million consulting services) Open national (goods, IT system, and non- > 100,000 and up to 10 million consulting services) National request for quotation (goods, IT system, Up to 100,000 works & non-consulting services) Direct selection No threshold; For Works; Goods/non-consulting services/IT system: According to paragraphs 6.8–6.10 of the Regulations; For consultants: According to paragraphs 7.13–7.15 of the Regulations Procurement Approaches and Methods Thresholds (US$ equivalent) Consultancy services (national): Shortlist with only Up to 800,000 national consultants Consultancy services (International) > 800,000 Short list comprising entirely of national consultants: Short list of consultants for services, estimated to cost up to US$_800,000_equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of Procurement Regulations. Procurement prior-review thresholds. The World Bank will prior review the procurement process based on the following thresholds table and as agreed in the approved procurement plan: Irrespective of the thresholds, ToRs shall be prior reviewed by Bank. The prior review thresholds will also be indicated in the Procurement Plan. The Procurement Plan will be subsequently updated annually (or at any other time if required) and will reflect any change in the prior review thresholds. The details of National Procurement Procedures will be outlined in the Procurement Plan. Prior review contract. In the case of contracts subject to prior review, the Implementing Agencies will seek the World Bank’s no objection before granting/agreeing to: (a) an extension of the stipulated time for performance of a contract that either increases the contract price or has an impact on the planned completion of the project; (b) any substantial modification of the scope of Works, goods, IT system; non-consulting services, or consulting services and other significant changes to the terms and conditions of the contract; (c) any variation order or amendment (except in cases of extreme urgency) that, singly or combined with all variation orders or amendments previously issued, increases the original contract amount by more than 15 percent; and (d) the proposed termination of the contract. Complaints received in all prior review cases shall be sent to Bank for review and the response to the complaint in such cases, shall be cleared with the Bank. Complaints with allegations of fraud and corruption, shall be shared with Bank, irrespective of the thresholds. Disclosure of procurement information. The following documents shall be disclosed on the project/state websites: (a) Procurement Plan and its updates; (b) an invitation for bids for procurement of Works, Goods, IT system procurement and non-consulting services; (c) request for expression of interest for selection/hiring of consulting services; (d) contract awards of Works, Goods, IT system procurement and non-consulting services procured following international and national procedures; (e) a list of contracts/purchase orders placed following RFQ (Request for Quotation) procedures on a quarterly basis; (f) a list of contracts following direct contracting (DC) on a quarterly basis; (g) an annual financial and physical progress report of all contracts; and (h) an action taken report on the complaints received on a quarterly basis. The following details shall be sent to the World Bank for publishing on the United Nations Development Business and the World Bank external website: (a) Specific Procurement Notice (i.e. invitation for bids) for procurement of Works, Goods , IT system procurement and non-consulting services using open international procedures; (b) Requests for Expression of Interests above USD 800,000; (c) contract award details of all procurement of Works, Goods, IT system procurement and non-consulting services using open international procedure; and(d) a list of contracts/purchase orders placed following DC procedures on a quarterly basis. Further, the implementing agency will also publish on their websites any information required under the provisions of ‘suo moto’ disclosure as specified by the Right to Information Act. Other Relevant Procurement Information. All contracts not covered under prior review by the Bank will be subject to post review during implementation support missions and/or special post review missions, including missions by consultants hired by the Bank. To avoid doubts, the Bank may conduct, at any time, Independent Procurement Reviews of all the contracts financed under the loan. Even for Post Review cases, the inputs of Bank on Technical Specifications / TORs will be obtained by project. PROCUREMENT India : Assam Integrated River Basin Management Program PLAN General Information Country: India 2022-06-02 Bank’s Approval Date of the Original Procurement Plan: 2024-02-23 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P174593 GPN Date: 2022-01-25 Project Name: Assam Integrated River Basin Management Program Loan / Credit No: / , IBRD / 94870 Assam Disaster Risk Management Agency Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ASDMA-299469-GO-RFQ / Component 3: Disaster Risk Request for Quota Single Stage - One E / Post Open - National 11,002.37 4,697.09 Completed 2022-07-01 2022-08-06 2022-06-22 2022-10-05 2022-09-23 Office IT-Goods for ASDMA-AI Management tions nvelope RBMP. IN-ASDMA-304820-GO-RFQ / Component 3: Disaster Risk Request for Quota Single Stage - One E / Post Open - National 1,950.00 1,531.73 Signed 2022-07-22 2022-07-21 2022-08-06 2022-09-29 2022-11-04 2022-11-17 Basic Video Conferencing Ca Management tions nvelope mera IN-ASDMA-GOODS3-RFB / Su pply, Installation and commis Component 3: Disaster Risk Single Stage - Two E IBRD / 94870 Post Request for Bids Open - National 514,489.00 0.00 Canceled 2023-06-17 2023-07-28 2023-06-25 2023-08-31 2023-08-14 2023-11-02 2023-12-07 2024-02-05 sion of emergency equipmen Management nvelope t for CQRT members IN-ASDMA-374662-GO-RFB / Procurement of Agency for S upply, Installation, Configurat Component 3: Disaster Risk Single Stage - Two E IBRD / 94870 Post Request for Bids Open - National 1,000,000.00 0.00 Canceled 2023-08-20 2023-08-25 2023-10-24 2024-01-27 2024-03-17 2027-11-19 ion and Three Years Operatio Management nvelope n & Maintenance including D LP for Geo-Spatial Laboratory IN-ASDMA-379589-GO-RFB / Component 3: Disaster Risk Single Stage - One E Under Imple IBRD / 94870 Post Request for Bids Open - National 1,000,000.00 0.00 2023-09-01 2023-08-31 2023-09-11 2023-08-31 2023-11-10 2023-10-16 2024-01-09 2023-12-29 2024-02-28 2027-11-01 SITC for Geo-Spatial Lab und Management nvelope mentation er ASDMA IN-ASDMA-384835-GO-RFB / Component 3: Disaster Risk Single Stage - Two E Under Imple IBRD / 94870 Post Request for Bids Open - National 514,489.00 0.00 2023-10-05 2023-10-05 2023-10-10 2023-10-13 2023-12-09 2024-03-28 2024-05-17 2024-06-16 CQRT equipment supply Management nvelope mentation IN-ASDMA-384836-GO-RFB / Component 3: Disaster Risk Single Stage - Two E Under Imple IBRD / 94870 Post Request for Bids Open - National 657,059.11 0.00 2023-10-05 2023-10-05 2023-10-10 2023-10-13 2023-12-09 2024-03-28 2024-05-17 2025-05-17 CQRT training item/equipme Management nvelope mentation nt supply NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ASDMA-312161-CS-QCBS / Design, Management & Sup Component 3: Disaster Risk Quality And Cost- Under Implement / Prior Open - National 1,187,950.00 0.00 2022-09-05 2022-09-01 2022-09-25 2022-10-11 2022-11-14 2023-02-17 2022-12-14 2023-04-27 2022-12-24 2023-12-15 2023-01-10 2023-02-03 2027-02-02 ervision Consultancy for Floo Management Based Selection ation d Shelter and allied. IN-ASDMA-362746-CS-QCBS Component 3: Disaster Risk Quality And Cost- / Socio-Technical Agency for IBRD / 94870 Post Open - National 1,400,000.00 0.00 Canceled 2023-05-23 2023-06-12 2023-06-16 2023-08-31 2023-10-16 2023-11-30 2024-01-15 2024-02-29 2026-11-30 Management Based Selection Climate Resilient Villages IN-ASDMA-374663-CS-QCBS Component 1: Institutional S Quality And Cost- Under Implement / Selection of Consulting firm IBRD / 94870 trengthening and Strategic S Post Open - National 1,560,000.00 0.00 2023-08-20 2023-08-03 2023-09-19 2023-08-31 2023-11-23 2024-01-22 2024-03-22 2024-05-21 2024-07-10 2026-07-10 Based Selection ation s for Post Disaster Need Asse tudies ssment IN-ASDMA-374664-CS-QCBS Component 1: Institutional S Quality And Cost- Under Implement / Consultancy services for mu IBRD / 94870 trengthening and Strategic S Post Open - National 300,000.00 0.00 2023-08-20 2023-08-03 2023-09-19 2023-11-24 2023-11-23 2024-01-07 2024-03-07 2024-04-26 2024-06-15 2025-06-15 Based Selection ation lti hazard risk financing strat tudies egy for Assam IN-ASDMA-375320-CS-QCBS Component 3: Disaster Risk Quality And Cost- Under Implement / Socio- Technical Agency for IBRD / 94870 Post Open - National 1,120,000.00 0.00 2023-08-03 2023-08-02 2023-08-24 2023-08-31 2023-11-07 2023-12-22 2024-02-05 2024-04-05 2024-05-25 2027-05-26 Management Based Selection ation Climate Resilient Village IN-ASDMA-379748-CS-QCBS Component 3: Disaster Risk Quality And Cost- Under Implement IBRD / 94870 Post Open - National 376,871.00 0.00 2023-09-01 2023-08-31 2023-10-01 2023-11-24 2023-12-05 2023-12-15 2024-01-19 2024-03-19 2024-05-08 2024-06-27 2026-06-27 / IEC consultancy Management Based Selection ation INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual IN-ASDMA-297718-CS-INDV / DRM expert is expected to pr ovide inputs in ensuring inve stment Readiness for the EW Component 1: Institutional S Individual Consult DS component. This shall incl / trengthening and Strategic S Post Direct 7,726.78 7,567.38 Signed 2022-06-05 2022-06-16 2022-06-15 2022-06-18 2022-06-20 2022-06-28 2022-07-10 2022-07-14 2022-11-07 ant Selection ude but not limited to - Prepa tudies ration Cost Estimates, identifi cation of activities under the component, assistances in pa ckaging of activities. Page 1 IN-ASDMA-300401-CS-INDV / Component 3: Disaster Risk Individual Consult Under Implement Community Based Disaster R IBRD / 94870 Post Open 18,701.30 0.00 2022-06-28 2022-07-25 2022-07-23 2022-10-27 2022-07-30 2022-08-14 2023-08-14 Management ant Selection ation isk Management (CBDRM) Ex pert IN-ASDMA-297719-CS-INDV / Individual Consultant-Structu ral Design Specialist (Flood S helter) is expected to provide Component 1: Institutional S Individual Consult inputs for the Flood Shelter c / trengthening and Strategic S Post Open 13,921.62 0.00 Canceled 2022-06-03 2022-06-16 2022-06-30 2022-07-07 2022-07-21 2023-07-21 ant Selection omponent which shall includ tudies e Estimation and costing assi stances, Technical Design as sistances for investment/proc urement readiness. IN-ASDMA-304818-CS-INDV / Component 3: Disaster Risk Individual Consult Flood Shelter Technical Lead / Post Open - National 14,025.97 0.00 Canceled 2022-07-22 2022-07-20 2022-08-14 2022-08-21 2022-09-06 2023-09-06 Management ant Selection (Individual Consultant) IN-ASDMA-304818-CS-INDV- Component 3: Disaster Risk Individual Consult IBRD / 94870 Post Open - National 15,000.00 0.00 Signed 2022-09-20 2022-09-20 2022-10-24 2022-11-30 2022-10-31 2022-11-30 2022-11-18 2022-12-06 2023-11-18 2 / Flood Shelter Technical Le Management ant Selection ad IN-ASDMA-333346-CS-CDS / Component 3: Disaster Risk Under Implement Engagement of Assam Engin / Post Direct Selection Direct - National 13,013.00 0.00 2022-12-30 2023-02-02 2023-01-11 2022-08-24 2023-02-10 2023-05-21 Management ation eering College for DPR vet. IN-ASDMA-359343-CS-INDV / Component 3: Disaster Risk Individual Consult Under Implement Hiring of Procurement Officer IBRD / 94870 Post Open - National 16,150.00 0.00 2023-05-08 2023-05-06 2023-07-03 2023-07-18 2023-08-24 2024-08-23 Management ant Selection ation for ASDMA under AIRBMP IN-ASDMA-362000-CS-INDV / Component 3: Disaster Risk Individual Consult Under Implement Hiring of an Accountant unde IBRD / 94870 Post Open - National 5,100.00 0.00 2023-05-26 2023-05-23 2023-07-29 2023-08-28 2023-09-26 2024-09-25 Management ant Selection ation r AIRBMP-PIU-ASDMA IN-ASDMA-402807-CS-CDS / Selection of Technical Agenc Component 3: Disaster Risk Under Implement IBRD / 94870 Post Direct Selection Direct - National 12,213.00 0.00 2024-01-19 2024-02-13 2024-01-29 2024-04-03 2024-09-30 y for Third Party Verification Management ation of Geospatial Product and Se rvices IN-ASDMA-402803-CS-INDV / Component 3: Disaster Risk Individual Consult Pending Impleme Hiring of Individual Consultan IBRD / 94870 Post Limited - National 12,805.00 0.00 2024-01-21 2024-01-29 2024-02-19 2024-03-25 2024-09-21 Management ant Selection ntation t as Technical Advisor for EW DS IN-ASDMA-394855-CS-INDV / Component 3: Disaster Risk Individual Consult IBRD / 94870 Post Limited 7,190.00 0.00 Canceled 2023-11-27 2023-10-03 2023-12-08 2024-01-07 2024-02-11 2024-08-09 Hiring of Individual Consultan Management ant Selection t for TDU Page 2