PROCUREMENT PLAN Project information: Kiribati Outer Islands Resilience and Adaptation Project (KOIRAP) – P176702 Project Implementation Agency: Ministry of Internal Affairs (MIA) Date of the Procurement Plan: 04 April 2022 Period covered by this Procurement Plan: November 2022 to April 2024 (18 months) Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers” (Fourth Edition, November 2020) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitute the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. National Procurement Arrangements: In accordance with paragraph 5.3 of the Procurement Regulations, when approaching the national market (as specified in the Procurement Plan tables in STEP), the country’s own procurement procedures may be used. When the Borrower uses its own national open competitive procurement arrangements as set forth in 2019 Kiribati Procurement Act, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions. a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. the request for bids/request for proposals document shall require that Bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. contracts with an appropriate allocation of responsibilities, risks, and liabilities; e. publication of contract award information; f. rights for the Bank to review procurement documentation and activities; g. an effective complaints mechanism; and h. maintenance of records of the Procurement Process. When other national procurement arrangements other than national open competitive procurement arrangements are applied by the Borrower, such arrangements shall be subject to paragraph 5.5 of the Procurement Regulations. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Construction machineries, equipment, and vehicles for the transport of workers and materials such as small excavator/tractor loader with backhoe, 2-ton trucks with flat bed, tipper trucks, crane trucks, double cabin pick-up trucks shall be hired from local rental companies. These shall be part of the “works” budget under Sub-components 1.1 and 1.2 that are to be undertaken by Force Account. The Ministry of Infrastructure and Sustainable Energy (MISE) shall work closely with the Ministry of Internal Affairs (MIA) in undertaking the implementation of works by Force Account, having gained valuable experience with this arrangement during the previous Kiribati Adaptation Program (KAP-III). Procurement of Secondhand Goods as specified under paragraph 5.11 of the Procurement Regulations – “Not Applicable” Domestic preference as specified under paragraph 5.51 of the Procurement Regulations (Goods and Works). Goods: is not applicable for those contracts identified in the Procurement Plan tables Works: is not applicable for those contracts identified in the Procurement Plan tables Other Relevant Procurement Information. - Procurement Implementation Guidance (version as of April 2018): Making Procurement Work for Fragile and Small States in the Pacific under World Bank Investment Project Financing following the Procurement Regulations for IPF Borrowers [July 2016, revised in November 2017]. Procurement Plan Procuremen Procuremen WB Estimated Planned Description Reference No. t t Review Amount (US$) Start Date Category Method Type WORKS Works (Basic Subprojects, Round 1) - Plant C1-CW-001 CW FCA 127,500.00 Post 3-April-24 Hire and Casual Labor GOODS Goods, Materials, and Transport (Basic Subprojects, Round 1) - 1 x lots contract C1-GO-001 GO RFQ 378,000.00 Post 4-Sep-23 (local) Goods, Materials, and Transport (Basic Subprojects, Round 1) - 1 x lots contract C1-GO-002 GO RFQ 162,000.00 Post 4-Sep-23 (International) CONSULTING SERVICES Fund Manager C1-CS-001 CS INDV 310,935.00 Prior 9-May-22 Community Engagement Officer #1 C1-CS-002 CS INDV 268,182.00 Post 16-Jan-23 Community Engagement Officer #2 C1-CS-003 CS INDV 268,182.00 Post 16-Jan-23 Community Engagement Officer #3 C1-CS-004 CS INDV 268,182.00 Post 16-Jan-23 Community Engagement Officer #4 C1-CS-005 CS INDV 268,182.00 Post 16-Jan-23 Skilled Technician Support #1 C1-CS-006 CS INDV 221,542.00 Post 30-Jan-23 Skilled Technician Support #2 C1-CS-007 CS INDV 221,542.00 Post 30-Jan-23 Skilled Technician Support #3 C1-CS-008 CS INDV 221,542.00 Post 30-Jan-23 Skilled Technician Support #4 C1-CS-009 CS INDV 221,542.00 Post 30-Jan-23 Skilled Technician Support #5 C1-CS-010 CS INDV 221,542.00 Post 30-Jan-23 Skilled Technician Support #6 C1-CS-011 CS INDV 221,542.00 Post 30-Jan-23 1,080,000.0 Engineering Technologist C1-CS-012 CS INDV Prior 23-Jan-23 0 TA (Competitive Subprojects Assessment / 3,875,000.0 Design+Preparatory Studies+Risk-informed C1-CS-013 CS QCBS Prior 23-Jan-23 0 LDP) TA to MISE for water resources investigation and Water Technician training and C2-CS-001 CS CQS 450,000.00 Post 11-Dec-23 development) Island Planning Support #1 C2-CS-002 CS INDV 268,182.00 Post 18-Dec-23 Island Planning Support #2 C2-CS-003 CS INDV 268,182.00 Post 18-Dec-23 Island Planning Support #3 C2-CS-004 CS INDV 268,182.00 Post 18-Dec-23 Island Planning Support #4 C2-CS-005 CS INDV 268,182.00 Post 18-Dec-23 Island Planning Support #5 C2-CS-005 CS INDV 268,182.00 Post 18-Dec-23 Island Planning Support #6 C2-CS-005 CS INDV 268,182.00 Post 18-Dec-23 Project Manager C3-CS-001 CS INDV 388,669.00 Prior 9-May-22 Project Assistant/Clerk C3-CS-002 CS INDV 180,000.00 Post 9-May-22 Finance and/or Procurement Officer C3-CS-003 CS INDV 260,408.00 Post 16-Jan-23 (seconded to KFSU) Environmental/Social Risk Specialist C3-CS-004 CS INDV 260,408.00 Post 8-Aug-22 Media & Communications Specialist C3-CS-005 CS INDV 208,327.00 Post 16-Jan-23 Baseline & Annual Surveys C3-CS-006 CS CQS 120,000.00 Post 12-Dec-22 Audit Services C3-CS-007 CS CQS 72,000.00 Post 24-Oct-22 PROCUREMENT Kiribati : Kiribati Outer Islands Resilience and Adaptation Project PLAN General Information Country: Kiribati 2022-06-16 Bank’s Approval Date of the Original Procurement Plan: 2024-02-20 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P176702 GPN Date: Project Name: Kiribati Outer Islands Resilience and Adaptation Project Loan / Credit No: IDA / E0210 Ministry of Internal Affairs Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C1-GO-002 / Goods, Material Project management and m Request for Quota Single Stage - One E Pending Impl s, and Transport (Basic Grant IDA / E0210 Post Open - National 162,000.00 0.00 2024-04-05 2024-05-31 2024-11-27 onitoring tions nvelope ementation s Round 1) - 1 x lots contract (International) Strengthening risk-informed C3-GO-001 / Project vehicles Request for Quota Open - Internationa Single Stage - One E Pending Impl IDA / E0210 spatial planning and asset m Post 100,000.00 0.00 2024-03-05 2024-04-30 2024-10-27 (2 units) tions l nvelope ementation anagement C2-GO-001 / Supply of lapto Expansion of basic infrastruc Request for Quota Open - Internationa Single Stage - One E Pending Impl IDA / E0210 Post 50,000.00 0.00 2024-03-05 2024-04-30 2024-10-27 ps for Island Development Of ture and services on outer is tions l nvelope ementation ficers lands C2-CS-008 / Supply and Inst Project management and m Request for Quota Single Stage - One E Pending Impl allation of Starlink Systems f IDA / E0210 Post Limited - National 30,000.00 0.00 2024-03-05 2024-04-30 2024-10-27 onitoring tions nvelope ementation or Island Councils NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual C2-CS-001 / TA to MISE for w ater resources investigation Project management and m Consultant Qualifi IDA / E0210 Post Open - National 450,000.00 0.00 Canceled 2023-12-11 2024-01-01 2024-02-14 2024-03-15 2024-04-19 2024-10-16 and Water Technician trainin onitoring cation Selection g and development) Project management and m Consultant Qualifi C3-CS-007 / Audit Services IDA / E0210 Post Open - National 72,000.00 0.00 Canceled 2022-10-24 2022-11-14 2022-12-28 2023-01-27 2023-03-03 2023-08-30 onitoring cation Selection C1-CS-013 / TA (Performanc Project management and m Quality And Cost- Open - Internationa e Grants Assessment/Design IDA / E0210 Prior 2,187,500.00 0.00 Canceled 2023-10-09 2023-10-30 2023-12-13 2024-01-10 2024-02-09 2024-03-15 2024-04-19 2025-04-19 onitoring Based Selection l +Preparatory Studies+Risk-i nformed LDP) C3-CS-006 / Baseline & Annu Project management and m Consultant Qualifi Open - Internationa Pending Impleme IDA / E0210 Post 120,000.00 0.00 2024-03-31 2024-04-21 2024-06-04 2024-07-04 2024-08-08 2025-02-04 al Surveys onitoring cation Selection l ntation INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Project management and m Individual Consult C1-CS-001 / Fund Manager IDA / E0210 Post Open 259,113.00 0.00 Signed 2022-12-05 2022-09-22 2023-01-23 2023-04-14 2023-02-13 2023-04-07 2023-03-20 2023-04-24 2023-09-16 onitoring ant Selection C1-CS-002 / Community Eng Project management and m Individual Consult IDA / E0210 Post Open 223,485.00 0.00 Signed 2023-01-16 2023-05-18 2023-03-06 2023-04-21 2023-03-27 2023-04-10 2023-05-01 2023-05-11 2023-10-28 agement Officer #1 onitoring ant Selection C1-CS-003 / Community Eng Project management and m Individual Consult IDA / E0210 Post Open 223,485.00 0.00 Signed 2023-01-16 2023-05-18 2023-03-06 2023-04-13 2023-03-27 2023-04-10 2023-05-01 2023-04-27 2023-10-28 agement Officer #2 onitoring ant Selection C1-CS-004 / Community Eng Project management and m Individual Consult IDA / E0210 Post Open 223,485.00 0.00 Signed 2023-01-16 2022-09-22 2023-03-06 2023-03-16 2023-03-27 2023-03-14 2023-05-01 2023-04-27 2023-10-28 agement Officer #3 onitoring ant Selection C1-CS-005 / Community Eng Project management and m Individual Consult IDA / E0210 Post Open 223,485.00 0.00 Signed 2023-01-16 2023-05-18 2023-03-06 2023-04-13 2023-03-27 2023-04-13 2023-05-01 2023-04-27 2023-10-28 agement Officer #4 onitoring ant Selection C2-CS-002 / Island Planning Project management and m Individual Consult IDA / E0210 Post Open 167,614.00 0.00 Canceled 2023-12-18 2023-08-17 2024-02-05 2024-02-26 2024-04-01 2024-09-28 Support #1 onitoring ant Selection C2-CS-003 / Island Planning Project management and m Individual Consult IDA / E0210 Post Open 167,614.00 0.00 Canceled 2023-12-18 2023-08-17 2024-02-05 2024-02-26 2024-04-01 2024-09-28 Support #2 onitoring ant Selection C2-CS-004 / Island Planning Project management and m Individual Consult IDA / E0210 Post Open 167,614.00 0.00 Canceled 2023-12-18 2023-08-17 2024-02-05 2024-02-26 2024-04-01 2024-09-28 Support #3 onitoring ant Selection C2-CS-005 / Island Planning Project management and m Individual Consult IDA / E0210 Post Open 167,614.00 0.00 Canceled 2023-12-18 2023-08-17 2024-02-05 2024-02-26 2024-04-01 2024-09-28 Support #4 onitoring ant Selection Project management and m Individual Consult C3-CS-001 / Project Manager IDA / E0210 Prior Open 388,669.00 0.00 Signed 2022-12-05 2022-08-21 2023-01-23 2023-01-30 2023-02-13 2023-02-12 2023-03-20 2023-04-12 2023-09-16 onitoring ant Selection Page 1 C3-CS-002 / Project Assistan Project management and m Individual Consult IDA / E0210 Post Open 150,000.00 0.00 Signed 2022-12-05 2022-09-22 2023-01-23 2023-03-24 2023-02-13 2023-04-16 2023-03-20 2023-06-16 2023-09-16 t/Clerk onitoring ant Selection C3-CS-004 / Environmental/S Project management and m Individual Consult IDA / E0210 Post Open 217,007.00 0.00 Canceled 2022-12-05 2022-09-19 2023-01-23 2023-02-13 2023-03-20 2023-09-16 ocial Risk Specialist onitoring ant Selection C3-CS-005 / Media & Comm Project management and m Individual Consult IDA / E0210 Post Open 208,327.00 0.00 Signed 2022-12-05 2022-09-22 2023-01-23 2023-03-13 2023-02-13 2023-03-29 2023-03-20 2023-04-13 2023-09-16 unications Specialist onitoring ant Selection C3-CS-004-2 / Environmenta Project management and m Individual Consult IDA / E0210 Post Open - National 217,007.00 0.00 Signed 2022-10-24 2023-03-03 2022-12-12 2023-06-01 2023-01-02 2023-06-05 2023-02-06 2023-06-22 2023-08-05 l and Social Risk Managemen onitoring ant Selection t Officer C1-CS-009 / Skilled Technici Project management and m Individual Consult Under Implement IDA / E0210 Post Open - National 184,618.00 0.00 2023-09-18 2023-10-04 2023-11-06 2023-11-27 2024-01-01 2024-06-29 an Support #4 onitoring ant Selection ation C1-CS-006 / Skilled Technici Project management and m Individual Consult Under Implement IDA / E0210 Post Open - National 184,618.00 0.00 2023-01-30 2023-10-04 2023-03-20 2024-01-24 2023-04-10 2023-05-15 2023-11-11 an Support #1 onitoring ant Selection ation C1-CS-010 / Skilled Technici Project management and m Individual Consult Under Implement IDA / E0210 Post Open - National 184,618.00 0.00 2023-01-30 2023-10-04 2023-03-20 2024-01-24 2023-04-10 2023-05-15 2023-11-11 an Support #5 onitoring ant Selection ation C1-CS-007 / Skilled Technici Project management and m Individual Consult Under Implement IDA / E0210 Post Open - National 184,618.00 0.00 2023-01-30 2023-10-04 2023-03-20 2024-01-24 2023-04-10 2023-05-15 2023-11-11 an Support #2 onitoring ant Selection ation C1-CS-011 / Skilled Technici Project management and m Individual Consult Under Implement IDA / E0210 Post Open - National 184,618.00 0.00 2023-01-30 2023-10-04 2023-03-20 2024-01-24 2023-04-10 2023-05-15 2023-11-11 an Support #6 onitoring ant Selection ation C1-CS-008 / Skilled Technici Project management and m Individual Consult Under Implement IDA / E0210 Post Open - National 184,618.00 0.00 2023-09-18 2023-10-04 2023-11-06 2024-01-24 2023-11-27 2024-01-01 2024-06-29 an Support #3 onitoring ant Selection ation C3-CS-003 / Procurement Off Project management and m Individual Consult IDA / E0210 Post Open - National 217,007.00 0.00 Signed 2023-06-05 2023-08-04 2023-07-24 2023-07-27 2023-08-14 2023-07-27 2023-09-18 2023-08-03 2024-03-16 icer onitoring ant Selection C1-CS-012 / Engineering Tec Expansion of basic infrastruc Individual Consult Open - Internationa Under Implement IDA / E0210 Prior 900,000.00 0.00 2023-09-27 2023-10-05 2023-11-15 2024-01-24 2023-12-06 2024-02-15 2024-01-10 2024-07-08 hnologist ture and services on outer is ant Selection l ation lands C2-CS-005.1 / Island Plannin Project management and m Individual Consult Under Implement IDA / E0210 Post Open - National 167,614.00 0.00 2023-11-24 2023-11-23 2024-01-12 2024-02-02 2024-03-08 2024-09-04 g Support #4 onitoring ant Selection ation C2-CS-003.1 / Island Plannin Project management and m Individual Consult Under Implement IDA / E0210 Post Open - National 167,614.00 0.00 2023-11-24 2023-11-23 2024-01-12 2024-02-02 2024-03-08 2024-09-04 g Support #2 onitoring ant Selection ation C2-CS-004.1 / Island Plannin Project management and m Individual Consult Under Implement IDA / E0210 Post Open - National 167,614.00 0.00 2023-11-24 2023-11-23 2024-01-12 2024-02-02 2024-03-08 2024-09-04 g Support #3 onitoring ant Selection ation C2-CS-002.1 / Island Plannin Project management and m Individual Consult Under Implement IDA / E0210 Post Open - National 167,614.00 0.00 2023-11-24 2023-11-23 2024-01-12 2024-02-02 2024-03-08 2024-09-04 g Support #1 onitoring ant Selection ation Page 2