PROCUREMENT PLAN (Textual Part)
Project information: P-178410- Punjab Family Planning Program
Project Implementation agency: PMU PFPP
Date of the Procurement Plan: 11 January 2024
Period covered by this Procurement Plan: Jan 2024 – Jun 2025
Preamble
In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for
IPF Borrowers” (July 2016, Revised November 2020) (“Procurement Regulations”) the
Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be
used to prepare, clear and update Procurement Plans and conduct all procurement
transactions for the Program TA IPF component.
This textual part along with the Procurement Plan tables in STEP constitute the
Procurement Plan for the Project/Program. The following conditions apply to all
procurement activities in the Procurement Plan. The other elements of the
Procurement Plan as required under paragraph 4.4 of the Procurement Regulations
are set forth in STEP.
The Bank’s Standard Procurement Documents: shall be used for all contracts
subject to international competitive procurement and those national competitive
procurement contracts as specified in the Procurement Plan tables in STEP.
National Procurement Arrangements: In accordance with paragraph 5.3 of the
Procurement Regulations, when approaching the national market (as specified in the
Procurement Plan tables in STEP), the country’s own procurement procedures may
be used, subject to Bank’s prior concurrence.
When the Borrower uses its own national open competitive procurement
arrangements as set forth in Public Procurement Rules, such arrangements shall be
subject to paragraph 5.4 of the Procurement Regulations and the following conditions:
1) The procurement process will only be initiated once the activity is approved
in the procurement plan through STEP.
2) The eligibility of bidders shall be as defined under Section III of the
Procurement Regulations. Accordingly, no bidder or potential bidder shall be
declared ineligible for contracts financed by the Bank for reasons other than
those provided in Section III of the Procurement Regulations and the
procurement is open to eligible firms from any country.
3) For national open competitive procurement, only the procurement
documents acceptable and agreed with the World Bank, shall be used.
4) The request for bids/request for proposals document shall require that
Bidders/Proposers submitting Bids/Proposals present a signed acceptance (in
the form attached) at the time of bidding, to be incorporated in any resulting
contracts, confirming application of, and compliance with, the Bank’s Anti-
Corruption Guidelines, including without limitation the Bank’s right to
sanction and the Bank’s inspection and audit rights.
5) The Procurement Documents include sufficient provisions, as agreed with the
Bank, to adequately mitigate against environmental and social (including
SEA/SH), risks and impacts.
6) Access to procurement opportunities shall not be restricted to firms that have
pre-registered and/or paid a registration fee.
7) No preference of any kind shall be given to national bidders in the bidding
process.
8) Contracts with an appropriate allocation of responsibilities, risks, and
liabilities.
9) Publication of contract award information.
10) Rights for the Bank to review procurement documentation and activities.
11) An effective complaints mechanism and using STEP complaint system
for procurement related complaints resolution; and
12) Maintenance of records of the Procurement Process and update the STEP
and its contract management module.
When other national procurement arrangements (other than national open
competitive procurement) are applied by the Borrower, such arrangements shall
be subject to paragraph 5.5 of the Procurement Regulations.
Leased Assets as specified under paragraph 5.10 of the Procurement Regulations:
Leasing may be used for those contracts identified and approved in the Procurement
Plan.
Procurement of Secondhand Goods will be subject to as specified under
paragraph 5.11 of the Procurement Regulations.
Letter of Acceptance of the World Bank’s Anticorruption Guidelines and
Sanctions Framework1
Date:
Invitation of Bids/Proposals
No.__________
To: ___________________________________________________________________________
We, along with our sub-contractors, sub-consultants, service providers, suppliers,
agents (whether declared or not) consultants and personnel, acknowledge and agree
to abide by the World Bank’s policy regarding Fraud and Corruption (corrupt,
fraudulent, collusive, coercive, and obstructive practices), as set out and defined in
the World Bank’s Anti-Corruption Guidelines2 in connection with the procurement and
execution of the contract (in case of award), including any amendments thereto.
We declare and warrant that we, along our sub-contractors, sub-consultants, service
providers, suppliers, agents (whether declared or not), consultants and personnel,
are not subject to, and are not controlled by any entity or individual that is subject to,
a temporary suspension, early temporary suspension, or debarment imposed by a
member of the World Bank Group, including, inter alia, a cross-debarment imposed
by the World Bank Group as agreed with other international financial institutions
(including multilateral development banks), or through the application of a World
Bank Group finding of non-responsibility on the basis of Fraud and Corruption in
connection with World Bank Group corporate procurement. Further, we are not
ineligible under the laws or official regulations of [Insert name of Employer as per
bidding document] or pursuant to a decision of the United Nations Security Council.
We confirm our understanding of the consequences of not complying with the World
Bank’s Anti-Corruption Guidelines, which may include the following:
a. rejection of our Proposal/Bid for award of contract;
b. in the case of award, termination of the contract, without prejudice to any other
remedy for breach of contract; and
1[Drafting note: This document shall be signed by bidders/proposers/consultants and
submitted as part of their bids/proposals. In addition, this document shall be signed by the
winning bidder/consultant and incorporated as part of the contract.]
2Guidelines on Preventing and Combating Fraud and Corruption in Projects Financed by
International Bank for Reconstruction and Development Loans and the International
Development Agency Credits and Grants, dated October 15, 2006, and revised in January
2011 and July 2016, as they may be revised from time to time.
c. sanctions, pursuant to the Bank’s Anti-Corruption Guidelines and in accordance
with its prevailing sanctions policies and procedures as set forth in the Bank’s
Sanctions Framework. This may include a public declaration of ineligibility, either
indefinitely or for a stated period of time, (i) to be awarded or otherwise benefit
from a Bank-financed contract, financially or in any other manner;3 (ii) to be a
nominated4 sub-contractor, sub-consultant, consultant, manufacturer or supplier,
or service provider of an otherwise eligible firm being awarded a Bank-financed
contract; and (iii) to receive the proceeds of any loan made by the Bank or
otherwise to participate further in the preparation or implementation of any Bank-
financed project/Program.
We understand that we may be declared ineligible as set out above upon:
a. completion of World Bank Group sanctions proceedings according to its prevailing
sanctions procedures;
b. cross-debarment as agreed with other international financial institutions
(including multilateral development banks);
c. the application of a World Bank Group finding of non-responsibility on the basis of
Fraud and Corruption in connection with World Bank Group corporate
procurement; or
d. temporary suspension or early temporary suspension in connection with an
ongoing World Bank Group sanctions proceeding.
For avoidance of doubt, the foregoing effects of ineligibility do not extend to a
sanctioned firm’s or individual’s execution of its ongoing Bank-financed contracts (or
its ongoing sub-agreements under such contracts) that are not the subject of a
material modification, as determined by the Bank.
We shall permit, and shall cause our sub-contractors, sub-consultants, agents
(whether declared or not), personnel, consultants, service providers or suppliers, to
permit the Bank to inspect5 all accounts, records, and other documents relating to
3 For the avoidance of doubt, a sanctioned party’s ineligibility to be awarded a contract shall
include, without limitation, (i) applying for pre-qualification or initial selection), expressing
interest in a consultancy, and bidding, either directly or as a nominated sub-contractor,
nominated consultant, nominated manufacturer or supplier, or nominated service provider, in
respect of such contract, and (ii) entering into an addendum or amendment introducing a
material modification to any existing contract.
4A nominated sub-contractor, nominated consultant, nominated manufacturer or supplier, or
nominated service provider (different names are used depending on the bidding document)
is one which has been: (i) included by the bidder in its pre-qualification or initial selection
application or bid because it brings specific and critical experience and know-how that allow
the bidder to meet the qualification requirements for the particular bid; or (ii) appointed by
the Borrower.
5Inspections in this context are usually investigative (i.e., forensic) in nature: they involve fact-
finding activities undertaken by the Bank or persons appointed by the Bank to address specific
matters related to investigations/audits, such as evaluating the veracity of an allegation of
possible Fraud and Corruption, through the appropriate mechanisms. Such activity includes
the procurement process and/or contract execution (in the case of award), and to
have them audited by auditors appointed by the Bank.
We agree to preserve all accounts, records, and other documents (whether in hard
copy or electronic format) related to the procurement and execution of the contract.
Name of the Bidder/Proposer/Consultant:
Name of the person duly authorized to sign the Bid/Proposal on behalf of the
Bidder/Proposer/ Consultant:
Title of the person signing the Letter:
but is not limited to accessing and examining a firm's or individual's financial records and
information, and making copies thereof as relevant; accessing and examining any other
documents, data, and information (whether in hard copy or electronic format) deemed
relevant for the investigation/audit, and making copies thereof as relevant; interviewing staff
and other relevant individuals; performing physical inspections and site visits; and obtaining
third-party verification of information.
PROCUREMENT
Pakistan : Punjab Family Planning Program
PLAN
General Information
Country: Pakistan 2024-01-11
Bank’s Approval Date of the Original Procurement Plan:
2024-02-20
Revised Plan Date(s): (comma delineated, leave blank if none)
Project ID: P178410 GPN Date: 2024-01-10
Project Name: Punjab Family Planning Program
Loan / Credit No: IDA / 73840
Program Management Unit, Punjab Family Planning Program
Executing Agency(ies):
WORKS
Activity Reference No. / Estimated Actual Am Bid Evaluation Report
Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet
Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract
o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion
S$) ) for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned
PK-PMU PFPP-404632-CW-RF Request for Quota
Q / Solar Energy instalation ( Request for Quota Single Stage - One E tions - Small Work Pending Imp 2024-10-1
IDA / 73840 Post Open - National 43,784.00 0.00 2024-03-04 2024-04-15
50KVA) with Reverse Meterin tions nvelope s (Emergency) SP lementation 2
g for the PMU office of Punjab D -Competitive
Family Planning Program
PK-PMU PFPP-404608-CW-RF Request for Bids -
B / Establishment of prefabri Single Stage - One E Small Works SPD Pending Imp 2024-10-0
IDA / 73840 Post Request for Bids Open - National 110,967.00 0.00 2024-02-20 2024-02-25 2024-03-18 2024-03-25 2024-04-08
cated office building for PMU nvelope (1 envelope proce lementation 5
Punjab Family Planning Progr ss)
am
GOODS
Activity Reference No. / Bid Evaluation Report
Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission /
Description Component Review Type Method and Recommendation Signed Contract Contract Completion
o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes
for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
PK-PMU PFPP-404610-GO-RF
B / Procurement of office equ Request for Quota Single Stage - One E Pending Impl
IDA / 73840 Post Open - National 86,714.00 0.00 2024-02-03 2024-03-09 2024-09-05
ipment for the PMU office of tions nvelope ementation
Punjab Family Planning Progr
am
PK-PMU PFPP-404640-GO-RF Request for Quota Pending Impl
IDA / 73840 Post 32,382.00 0.00 2024-03-09 2024-04-20 2024-10-17
Q / Procurement of furniture f tions ementation
or PMU PFPP
NON CONSULTING SERVICES
Activity Reference No. / Bid Evaluation Report
Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission /
Description Component Review Type Method and Recommendation Signed Contract Contract Completion
o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes
for Award
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
CONSULTING FIRMS
Activity Reference No. / Combined Evaluation
Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic
Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion
o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal
otiated Contract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
INDIVIDUAL CONSULTANTS
Activity Reference No. /
Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont
Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion
o. h unt (US$) (US$) d/Selected Consultant ract
Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual
PK-PMU PFPP-401992-CS-IN
DV / Procurement of individu Individual Consult Under Implement
IDA / 73840 Post Open - National 170,659.00 0.00 2024-01-10 2024-02-15 2024-02-19 2024-02-26 2024-03-25 2027-06-30
al consultancy services as Pr ant Selection ation
ogram Director for Punjab Fa
mily Planning Project
PK-PMU PFPP-401995-CS-IN
DV / Procurement of individu Individual Consult Under Implement
IDA / 73840 Post Open - National 104,529.00 0.00 2024-01-10 2024-02-15 2024-02-19 2024-02-26 2024-03-25 2027-06-30
al consultancy as additional ant Selection ation
program director for Punjab F
amily Planning Program
PK-PMU PFPP-402003-CS-IN
DV / Procurement of individu
Individual Consult Under Implement
al consultancy services as ad IDA / 73840 Post Open - National 104,529.00 0.00 2024-01-10 2024-02-15 2024-02-19 2024-02-26 2024-03-25 2027-06-30
ant Selection ation
ditional program director for
Punjab Family Planning Progr
am
PK-PMU PFPP-402004-CS-IN
DV / Procurement of individu
Individual Consult Under Implement
al consultancy services as fin IDA / 73840 Prior Open - National 104,529.00 0.00 2024-01-10 2024-02-19 2024-02-19 2024-02-26 2024-03-25 2027-06-30
ant Selection ation
ancial management specialis
t for Punjab Family Planning
Program
PK-PMU PFPP-402007-CS-IN
DV / Procurement of individu
Individual Consult Under Implement
al consultancy services as pr IDA / 73840 Prior Open - National 74,663.00 0.00 2024-01-10 2024-02-19 2024-02-19 2024-02-26 2024-03-25 2027-06-30
ant Selection ation
ocurement specialist for the
Punjab Family Planning Progr
am
PK-PMU PFPP-402009-CS-IN
DV / Procurement of individu
Individual Consult Under Implement
al consultancy services as m IDA / 73840 Post Open - National 74,663.00 0.00 2024-01-10 2024-02-15 2024-02-19 2024-02-26 2024-03-25 2027-06-30
ant Selection ation
onitoring & evaluation specia
list for the Punjab Family Pla
nning Program
PK-PMU PFPP-402011-CS-IN
DV / Procurement of individu
Individual Consult Under Implement
al consultancy services as M IDA / 73840 Post Open - National 74,663.00 0.00 2024-01-10 2024-02-15 2024-02-19 2024-02-26 2024-03-25 2027-06-30
ant Selection ation
anager MIU / IT Specialist for
the Punjab Family Planning P
rogram
PK-PMU PFPP-402014-CS-IN
DV / Procurement of individu
Individual Consult Under Implement
al consultancy services as en IDA / 73840 Post Open - National 74,663.00 0.00 2024-01-10 2024-02-15 2024-02-19 2024-02-26 2024-03-25 2027-06-30
ant Selection ation
vironment and safeguard spe
cialist for the Punjab Family P
lanning Program
Page 1
PK-PMU PFPP-402019-CS-IN
DV / Procurement of individu
Individual Consult Under Implement
al consultancy services as co IDA / 73840 Post Open - National 74,663.00 0.00 2024-01-10 2024-02-15 2024-02-19 2024-02-26 2024-03-25 2027-06-30
ant Selection ation
mmunication specialist for th
e Punjab Family Planning Pro
gram
PK-PMU PFPP-402028-CS-IN
DV / Procurement of individu
Individual Consult Under Implement
al consultancy services as M IDA / 73840 Post Open - National 74,663.00 0.00 2024-01-10 2024-02-15 2024-02-19 2024-02-26 2024-03-25 2027-06-30
ant Selection ation
anager (Private Sector Engag
ement) for the Punjab Family
Planning Program
Page 2