Republic of Djibouti Economic management and Statistics development for policy making (P171777) And AF Economic Management and Statistics Development for Policy Making (P181612) Updated and Negotiated ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) 6 February 2024 1|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN 1. The Republic of Djibouti (the Borrower) is implementing the Economic management and statistics development for policy making (P171777) (the Project), with the involvement of the National Institute of Statistics of Djibouti, the Ministry of Budget, and the Ministry of Economy and Finance in charge of Industry as set out in the Financing Agreement. The International Development Association (the Association) has agreed to provide the original financing (P171777) and additional financing (P181612) for the Project, as set out in the referred agreement(s). This ESCP supersedes previous versions of the ESCP for the Project and shall apply both to the original and the additional financing for Project referred to above. 2. The Borrower shall ensure that the Project is carried out in accordance with the Environmental and Social Standards (ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP have the meanings ascribed to them in the referred agreement(s). 3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Borrower shall carry out or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing, training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written agreement by the Association. 4. As agreed by the Association and the Borrower, this ESCP will be revised from time to time if necessary, during Project implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to Project performance. In such circumstances, the Borrower through the National Institute of Statistics of Djibouti and the Association agree to update the ESCP to reflect these changes through an exchange of letters signed between the Association and the Borrower, National Institute of Statistics of Djibouti. The Borrower shall promptly disclose the updated ESCP. 2|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY MONITORING AND REPORTING A REGULAR REPORTING Prepare and submit to the Association regular monitoring reports on the environmental, Submit six-monthly reports to the Ministry of Finance social, health and safety (ESHS) performance of the Project, including but not limited to Association throughout Project (MOF)/Project Management the implementation of the ESCP, status of preparation and implementation of E&S implementation. Submit each report to Unit/National Institute of instruments required under the ESCP, stakeholder engagement activities, and the Association no later than 15 days Statistics of Djibouti functioning of the grievance mechanism(s). after the end of each reporting period. (INSTAD) B INCIDENTS AND ACCIDENTS Promptly notify the Association of any incident or accident related to the Project which Notify the Association no later than 48 MOF/PMU/INSTAD has, or is likely to have, a significant adverse effect on the environment, the affected hours after learning of the incident or communities, the public or workers, including, inter alia, cases of sexual exploitation and accident. abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or multiple injury. Provide sufficient detail regarding the scope, severity, and possible Provide subsequent report to the causes of the incident or accident, indicating immediate measures taken or that are Association within a timeframe planned to be taken to address it, and any information provided by any contractor acceptable to the Association and/or supervising firm, as appropriate. Subsequently, at the Association’s request, prepare a report on the incident or accident and propose any measures to address it and prevent its recurrence. C CONTRACTORS’ MONTHLY REPORTS Require contractors and supervising firms to provide monthly monitoring reports on Submit the monthly reports to the PMU/INSTAD ESHS performance in accordance with the metrics specified in the respective bidding Association upon request. documents and contracts and submit such reports to the Association. ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS 1.1 ORGANIZATIONAL STRUCTURE INSTAD has established and maintained an organizational structure with qualified staff The organizational structure, including PMU/INSTAD and resources to support management of E&S risks and impacts of the parent Project, the E&S Specialist, shall be maintained including one part-time Environmental and Social Specialist (E&S Specialist) to ensure full-time throughout Project adequate risk identification, management, and reporting consistent with the parent implementation. Project’s ESCP. The E&S Specialist shall work full-time and continue to manage the E&S risks and impacts of both the parent Project and Additional Financing activities consistent with this ESCP. This structure shall be maintained throughout project implementation. 1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 3|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY An ESMP was prepared for the Parent Project and is consistent with the relevant ESSs, The ESMP was prepared and disclosed PMU/INSTAD the Environmental, Health and Safety Guidelines (EHSGs), and other relevant Good prior to March 2020 and implemented International Industry Practice (GIIP), including relevant WHO guidelines. The throughout Project implementation. ESMP remains relevant at this stage and includes, a chance finds procedure and security risk management measures. 1.3 MANAGEMENT OF CONTRACTORS Incorporate the relevant aspects of the ESCP, including, inter alia, the relevant E&S As part of the preparation of PMU/INSTAD instruments, the Labor Management Procedures, and code of conduct, into the ESHS procurement documents and respective specifications of the procurement documents and contracts with contractors and contracts. supervising firms. Thereafter ensure that the contractors and supervising firms comply Supervise contractors throughout and cause subcontractors to comply with the ESHS specifications of their respective Project implementation. contracts and carry out all E&S instruments specific to their site and implement it, in accordance with the relevant ESS. 1.4 TECHNICAL ASSISTANCE Ensure that the consultancies, studies (including feasibility studies, if applicable), Throughout Project implementation. MOF/PMU/INSTAD capacity building, training, and any other technical assistance activities under the Project are carried out in accordance with terms of reference acceptable to the Association, that are consistent with the ESSs. Thereafter ensure that the outputs of such activities comply with the terms of reference. 1.5 PERMIT, CONSENTS AND AUTHORIZATIONS • Comply or cause to comply, as appropriate, with the conditions established in these Throughout Project implementation MOF/PMU/INSTAD permits, consents and authorizations from national authorities. • Comply with the conditions established in these permits, consents and authorizations. ESS 2: LABOR AND WORKING CONDITIONS 4|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project 2.1 LABOR MANAGEMENT PROCEDURES PMU has prepared, consulted upon, and disclosed Labor Management Procedures (LMP) The LMP was disclosed and adopted in MOF/PMU/INSTAD for the parent Project, including, inter alia, provisions on working conditions, February 2020, and thereafter management of workers relationships, occupational health and safety (including implemented throughout Project personal protective equipment, and emergency preparedness and response), code of implementation. conduct (including relating to sexual exploitation and abuse and sexual harassment (SEA and SH)), forced labor, child labor, grievance arrangements for Project workers, and applicable requirements for contractors, subcontractors, and supervising firms. An Updated LMP will be prepared, which will include activities for consideration under The LMP will be updated and finalized the Additional Financing. The Updated LMP will include Code of Conduct containing prior to start of new activities financed specific SEA/SH measures and traffic safety measures. under the Additional Financing (AF). 2.2 GRIEVANCE MECHANISM FOR PROJECT WORKERS PMU has established, a Grievance Mechanism (GM) for Project workers, as described in Maintain and operate the grievance MOF/PMU/INSTAD the LMP and consistent with ESS2. As part of part of updating LMP, the E&S specialist mechanism throughout Project will ensure that the GM continues to be maintained, and operationalized and includes implementation specific measures to handle SEA/SH complaints. INSTAD shall continuously publicize and operationalize the GM in all project locations including those covered under the additional financing. 2.3 EMERGENCY PREPAREDNESS AND RESPONSE As part of the OHS measures contractors will include measures on emergency Prior to commencement of works Contractor who will preparedness and response before any commencement of works. construct building ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT 3.1 WASTE MANAGEMENT PLAN Adopt and implement a Waste Management Plan (WMP), to manage hazardous and Same timeframe as for the adoption PMU/INSTAD non-hazardous wastes, consistent with ESS3. and implementation of the ESMP 3.2 RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT Incorporate resource efficiency and pollution prevention and management measures in Same timeframe as for the adoption PMU/INSTAD the ESMP to be prepared under action 1.2 above. and implementation of the ESMP ESS 4: COMMUNITY HEALTH AND SAFETY 4.1 TRAFFIC AND ROAD SAFETY Incorporate measures to manage traffic and road safety risks to be prepared under Same timeframe as for the adoption PMU/INSTAD action 2.1 above. and implementation of the LMP. 5|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project 4.2 COMMUNITY HEALTH AND SAFETY Assess and manage specific risks and impacts to the community arising from Project Same timeframe as for the adoption PMU/INSTAD activities, including, inter alia, behavior of Project workers, response to conflict situation, and implementation of the LMP. and include mitigation measures in the LMP to be updated. The Borrower will design, construct, operate the building in accordance with the national Same timeframe as for the adoption legal requirements, the EHSGs and other GIIP. Project building design will incorporate and implementation of the ESMP. integrated universal access. 4.3 SEA AND SH RISKS A SEA/SH Action Plan will be adopted and implemented, to assess and manage the risks Same timeframe as for the adoption MOF/PMU/INSTAD of SEA and SH. and implementation of the LMP. ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT 5.1 LAND ACQUISITION The environmental and social screening of the land conducted as part of the due Before Appraisal of parent project diligence during parent project preparation, confirmed that the land acquisition will not induce involuntary resettlement. The land had been the property of the Djibouti land administration. ESS 8: CULTURAL HERITAGE 8.1 CHANCE FINDS Implement the procedures throughout Describe and implement the chance finds procedures, as part of the ESMP of the Project. Project implementation. PMU/INSTAD ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE 10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION INSTAD has prepared and adopted a Stakeholder Engagement Plan (SEP) for The SEP was disclosed and adopted in MOF/PMU/INSTAD the Project, consistent with ESS10, which includes measures to, inter alia, provide March 2020, and the updated SEP was stakeholders with timely, relevant, understandable and accessible information, and disclosed and adopted in February consult with them in a culturally appropriate manner, which is free of manipulation, 2024, thereafter, will be implemented interference, coercion, discrimination and intimidation. The SEP was updated to cover throughout Project implementation. the AF activities. 10.2 PROJECT GRIEVANCE MECHANISM The GM shall be implemented MOF/PMU/INSTAD throughout the parent Project and AF period. 6|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project A Grievance Mechanism was established under the Parent Project. The Project will continue to publicize, maintain, and operate an accessible Project grievance mechanism, to receive and facilitate resolution of concerns and grievances in relation to the Project, promptly and effectively, in a transparent manner that is culturally appropriate and readily accessible to all Project-affected parties, at no cost and without retribution, including concerns and grievances filed anonymously, in a manner consistent with ESS10. The Project grievance mechanism shall be equipped to receive, register, and facilitate the resolution of SEA/SH complaints, including through the referral of survivors to relevant gender-based violence service providers, all in a safe, confidential, and survivor- centered manner. CAPACITY SUPPORT CS1 TRAINING AND CAPACITY BUILDING Capacity Needs Assessment (CNA) is to be developed to assess the different capacity Throughout Project Implementation MOF/PMU/INSTAD development requirements for the different project implementation staff according to their job functions. CNA to include clear timeline for conducting the required training sessions. Training sessions for different targeted groups may include, but not limited to, the following: • SEP, GM, stakeholder mapping and engagement. • LMP, code of conduct, SEA and SH prevention, road traffic plan, community health and safety, emergency preparedness and response, workplace grievance mechanism, including roles, responsibilities and accountabilities, including who to contact with any questions or concerns. • ESMP. • Monitoring of all ESHS aspects mentioned above. CS2 TRAINING AND CAPACITY BUILDING Provide training to all workers on general (and specific) OHS during induction and on Throughout Project Implementation PMU/INSTAD regular basis to ensure all workers are well capacitated with the project’s OHS requirements. The E&S Specialist will provide training to Direct Workers, while training will be provided to Contracted and Primary Supply Workers through Third Parties. Training will include but not limited to: road traffic management, trenching, work at heights; electrical and vehicular safety; handling of hazardous materials, use of Personal Protective Equipment, hazard avoidance and reduction measures, use of first aid and rescue techniques, emergency prevention and preparedness and response arrangements to emergency situations, and firefighting 7|Page ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – [name] Project Commit to address any capacity gaps and training needs identified by the Bank’s due diligence and to design and provide necessary training to close the gaps and address training needs. 8|Page