Procurement Plan Year 2021/2022 I. General 1. Project Information Country : Kenya Borrower : Republic of Kenya Project Name : Supporting Access to Finance and Enterprise Recovery (SAFER) Loan Credit No. : IDA-7018-KE (P175017) 2. Bank’s Approval Date of the Procurement Plan: {xxxx} 3. Date of General Procurement Notice: Dec 2022 4. Period Covered by this procurement plan: 18 Months (From Jan 2022) 5. Project Implementation Agency(ies) : Project Implementation Unit (PIU), NT Preamble In accordance with paragraph 5.9 of the “World Bank Procurement Regulations for IPF Borrowers”, July 2016 and revised in November 2020 (4th Edition) (“Procurement Regulations”) the Bank’s Systematic Tracking and Exchanges in Procurement (STEP) system will be used to prepare, clear and update Procurement Plans and conduct all procurement transactions for the Project. This textual part along with the Procurement Plan tables in STEP constitutes the Procurement Plan for the Project. The following conditions apply to all procurement activities in the Procurement Plan. The other elements of the Procurement Plan as required under paragraph 4.4 of the Procurement Regulations are set forth in STEP. II. The Bank’s Standard Procurement Documents: shall be used for all contracts subject to international competitive procurement and those contracts as specified in the Procurement Plan tables in STEP. III. National Procurement Arrangements: A. When the Borrower uses its own national open competitive procurement arrangements as set forth in Part IX, Article 96 of the Public Procurement & Asset Disposal Act 2015 and the associated Regulations, such arrangements shall be subject to paragraph 5.4 of the Procurement Regulations and the following conditions shall apply: a. open advertising of the procurement opportunity at the national level; b. the procurement is open to eligible firms from any country; c. The Request For Bids/Proposals document shall require that bidders/Proposers submitting Bids/Proposals present a signed acceptance at the time of bidding, to be incorporated in any resulting contracts, confirming application of, and compliance with, the Bank’s Anti-Corruption Guidelines, including without limitation the Bank’s right to sanction and the Bank’s inspection and audit rights; d. Procurement Documents include provisions, as agreed with the Bank, intended to adequately mitigate against environmental, social (including sexual exploitation and abuse and gender-based violence), health and safety (“ESHS”) risks and impacts1; e. contracts with an appropriate allocation of responsibilities, risks, and liabilities; f. publication of contract award information; g. rights for the Bank to review procurement documentation and activities; h. an effective complaints mechanism; and i. Maintenance of records of the Procurement Process. Other national procurement arrangements (other than national open competitive procurement), that may be applied by the Borrower (such as limited/restricted competitive bidding, request for quotations/shopping (Limited RFQ), direct contracting), shall be consistent with the Bank’s Core Procurement Principles and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply. In all cases, the national procurement procedures to be used shall give due attention to quality aspects. IV. The bid evaluation will be carried out according to the agreed timeline in the Procurement Activity Schedule. V. Summary of the procurement packages planned during the first 18 months after project effectiveness (including those that are subject to retroactive financing and advance procurement): 6. Procurement Thresholds I. Goods, Works, and Non-Consulting Services VI. Thresholds for the Method of Procurement: Thresholds for Method II. Approved Selection Methods** (US$ equivalent) 1 Included as per the Updated Procurement Regulations November 2020 Thresholds for Method II. Approved Selection Methods** (US$ equivalent) Open International (Goods, IT Systems and Non- Equal to or more than 3 Consulting Services) million Open National (Goods, IT Systems and Non- < $3 million Consulting Services) Limited Competition [Request for Quotations (RFQ): < US $ 100,000 Goods, IT Systems and Non-Consulting Services] Open International (Works) Equal to or more than 15 million Open National (Works) Less than US $ 15 million Limited Competition [Request for Quotations (RFQ): < US $ 200,000 Works] Framework Agreements (Goods, Works & In accordance with Para Consulting Services) 6.57 to 6.59 and 7.33 Annex XV: Frameworks Agreements of Procurement Regulations, and with prior agreement in Procurement plan with the Bank Direct Contracting (Goods, Works & Consulting No threshold; meet Services) requirements of Bank’s Procurement Regulations ***In addition to above there are other selection arrangements available in the Bank Procurement Regulations dated July 2016 and revised in November 2020 (4th Edition), which upon Bank prior clearance can be incorporated for use under the project 7. Prior Review: The details of the Procurement review / oversight are defined in the Annex II of the Regulations for Borrowers. The following would be subject to Prior review of the Bank regardless of the Method of selection Type of procurement Bank’s Prior review threshold2 * Works including Supply and All procurements estimated to cost Installation, Turnkey Contracts greater than or equal to US$10 million Goods including ICT and Non- All procurement estimated to cost consulting Services greater than or equal to US$ 2 Million Services: Consultant Firm All procurements estimated to cost greater than or equal US$ 1 Million 2 For Substantial Risk Services: Consultant Individual All procurement estimated to cost greater than or equal to US$ 300,000 The prior review thresholds will be reviewed during the implementation of the project and modified based on the risk assessment. *These thresholds are for the purposes of the initial procurement plan for the first 18 months. The thresholds may be increased or decreased based on re-assessment of risks assessment. All contracts not subject to prior review will be post-reviewed. For contracts subject to prior review, the Borrower shall seek the Bank’s no objection before agreeing to: a. an extension of the stipulated time for execution of a contract that has an impact on the planned completion of the project; b. any material modification of the scope of the Works, Goods, Non- consulting services or Consulting Services, or other significant changes to the terms and conditions of the contract; c. any variation order or contract amendment (except in cases of extreme urgency), including due to extension of time, that singly or combined with all previous variation orders or amendments, increases the original contract amount by more than 15% (fifteen percent); or d. the proposed termination of the contract. e. The Borrower / IA shall provide a copy of all amendments to the contract to the Bank for its records. 8. Other Relevant Procurement Information: VII. Prequalification Not Applicable VIII. Domestic Preference. The provision of domestic preference shall not be applied in the evaluation of bids in accordance with Annex VI of the Regulations. IX. Proposed Procedures for CDD Components: Not Applicable X. Leased Assets as specified under paragraph 5.10 of the Procurement Regulations: Not Applicable XI. Procurement of Second-hand Goods as specified under paragraph 5.11 of the Procurement Regulations – Not Applicable XII. Project Implementation Manual will be prepared and approved by the Bank. III. Selection of Consultants 1. Methods and Prior Review Threshold Selection methods of procurement of Consultants' Services (Firms): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Procurement Thresholds for Methods Quality and Cost Based As per requirements of para 7.3 of the Selection (QCBS) Regulations Quality Based Selection As per requirements of para 7.8 to 7.10 of (QBS) the Regulations Selection based on a Fixed As per requirements of para 7.4 and 7.5 of the Budget (FBS) Regulations Selection Based on Least As per requirements of para 7.6 and 7.7 of the Cost Basis (LCS) Regulations Selection based on As per requirements of para 7.11 and 7.12 of Consultant’s Qualification the Regulations (CQ) Contracts estimated to cost equivalent of US$ 300,000 or less per contract Framework Agreements All procurement that meets the requirements as per Para 6.57 to 6.59 of Procurement Regulations., and with prior agreement in PP with the Bank. Direct Must meet the requirements of Para 7.13 to 7.15 of the Regulations, and with prior agreement in PP with the Bank. The short list may consist of all National consultants in case the estimated cost is less than USD 300,000 Procurement methods for Selection of Individual Consultants (IC): The Approved Selection Methods as reflected in the Section VII of the procurement regulations Method of Thresholds for Methods Procurement Open Competitive As per requirements of para 7.36 and 7.37 of the Selection Regulations Limited Competitive As per requirements of para 7.38 of the Regulations Selection Direct Selection Must meet the requirements of Para 7.39 of the Regulations, and with prior agreement in PP with the Bank *Shall meet the requirements as stated in Regulations Terms of Reference (ToR) for all consultant contracts irrespective of value of the assignment shall be furnished to the Bank for its prior review and No Objection. Procurement Packages for Good including IT and NCS and Works with Selection Methods 1 2 3 4 5 6 7 8 Ref. Contract Estimate Selectio Revie Planne Expecte Compone Remarks No. (Description) d n w d Bid d nt / Sub Cost in Method by floating Date of Compone (US$) Bank date Contract nt (Prior / Award Post) Supply and $2,000,0 Open Prior March June 3 Implementation Of A 00 National 2022 2022 1. Shared Digital Services Platform For SACCOS Supply and $2,000,0 Open Prior March June 3 Implementation Of 00 National 2022 2022 2. CSD system under CBK Supply and $2,000,0 Open Prior March June 3 Implementation Of 00 National 2022 2022 3. micro-pension system under NT Consultancy Assignments with Selection Methods and Time Schedule 1 2 3 4 5 6 7 8 Ref Description of Estimated Selection Review Planned Expected Commen . Assignment Cost in Method by Bank Bid Date of ts No. US$ (Prior / floating Contract Post) date Award 1. Capacity building to $800,000 Open- Post March June 2022 NT/CBK/PIU/SASRA and Internation 2022 financial institutions al, RFP – QCBS 2. Consultancy to support $300,000 CQS Post March June 2022 establishment of the 2022 CGS PROCUREMENT Kenya : Supporting Access to Finance and Enterprise Recovery (SAFER) PLAN General Information Country: Kenya 2023-02-20 Bank’s Approval Date of the Original Procurement Plan: 2024-02-08 Revised Plan Date(s): (comma delineated, leave blank if none) Project ID: P175017 GPN Date: 2022-12-03 Project Name: Supporting Access to Finance and Enterprise Recovery (SAFER) Loan / Credit No: IDA / 70180 National Treasury and Planning Executing Agency(ies): WORKS Activity Reference No. / Estimated Actual Am Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification High SEA/SH R Procurement D Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Contract Complet Description Component Review Type Method Amount (U ount (US$ and Recommendation Signed Contract o. h cess (Y/N) isk ocument Type atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes ion S$) ) for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned GOODS Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual NON CONSULTING SERVICES Activity Reference No. / Bid Evaluation Report Loan / Credit N Market Approac Procurement Pro Prequalification Estimated Am Actual Amount Process St Draft Pre-qualification Prequalification Evalu Draft Bidding Docum Specific Procurement Bidding Documents a Proposal Submission / Description Component Review Type Method and Recommendation Signed Contract Contract Completion o. h cess (Y/N) ount (US$) (US$) atus Documents ation Report ent / Justification Notice / Invitation s Issued Opening / Minutes for Award Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual CONSULTING FIRMS Activity Reference No. / Combined Evaluation Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Expression of Interest Short List and Draft R Request for Proposals Opening of Technical Evaluation of Technic Description Component Review Type Method Process Status Terms of Reference Report and Draft Neg Signed Contract Contract Completion o. h unt (US$) (US$) Notice equest for Proposals as Issued Proposals / Minutes al Proposal otiated Contract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SAFER/NT/C/01/2022-23 / Co Technical Assistance and Pro Least Cost Selecti Open - Internationa Under Implement nsultancy for Monitoring and IDA / 70180 Post 800,000.00 0.00 2023-04-25 2023-05-03 2023-05-16 2023-08-17 2023-06-29 2023-11-21 2023-07-27 2024-01-11 2023-08-26 2023-09-30 2023-11-04 2024-11-03 ject Management on l ation Evaluation for SAFER Project SAFER/KNEST/C/02/2023-24 / Consultancy to Design and Execute a Communications S Technical Assistance and Pro Consultant Qualifi Under Implement IDA / 70180 Post Open - National 250,000.00 0.00 2023-08-01 2023-08-07 2023-08-22 2023-10-05 2023-11-04 2023-12-09 2024-06-06 trategy & Public Awareness C ject Management cation Selection ation ampaign for the Kenya Natio nal Entrepreneurs Savings Tr ust Plc SAFER/KNEST/C/08/2023-24 / Consultancy to Formulate t Technical Assistance and Pro Consultant Qualifi he Kenya National Entrepren IDA / 70180 Post Open - National 150,000.00 0.00 Under Review 2023-08-30 2023-09-05 2023-09-20 2023-11-03 2023-12-03 2024-01-07 2024-07-05 ject Management cation Selection eurs Savings Trust (KNEST) Pl c Strategic Plan 2023-2028 SAFER/MSEA/C/09/2023-24 / Consultancy to Develop an E nterprise Resource Planning Technical Assistance and Pro Quality And Cost- Open - Internationa and an Information & Comm IDA / 70180 Prior 1,000,000.00 0.00 Under Review 2023-08-31 2023-09-21 2023-11-04 2023-12-02 2024-01-01 2024-02-05 2024-03-11 2024-09-07 ject Management Based Selection l unication Technology Micro, Small and Medium Enterprise Registration System for Micro & Small Enterprises Authority SAFER/MSEA/C/07/2023-24 / Consultancy to Conduct Base Technical Assistance and Pro Least Cost Selecti Open - Internationa IDA / 70180 Post 500,000.00 0.00 Canceled 2023-09-13 2023-10-04 2023-11-17 2023-12-15 2024-01-14 2024-02-18 2024-03-24 2024-09-20 line Survey of Micro, Small a ject Management on l nd Medium Enterprises in Ke nya SAFER/MSEA/C/10/2023-24 / Consultancy to Provide Struct Technical Assistance and Pro Least Cost Selecti Open - Internationa Pending Impleme IDA / 70180 Prior 1,500,000.00 0.00 2023-10-27 2023-11-17 2023-12-31 2024-01-28 2024-02-27 2024-04-02 2024-05-07 2025-05-06 ured Capacity Building for Mi ject Management on l ntation cro, Small and Medium Enter prises in Kenya SAFER/MSEA/C/07/2023-202 Technical Assistance and Pro Least Cost Selecti Open - Internationa 4 / Consultancy to Conduct a IDA / 70180 Prior 1,200,000.00 0.00 Under Review 2023-11-17 2023-12-08 2024-01-21 2024-02-18 2024-03-19 2024-04-23 2024-05-28 2025-05-28 ject Management on l Baseline Survey of MSMEs in Kenya SAFER/SASRA/C/11/2023-24 / Consultancy to Review ICT Requirements & Co-Ordinate Technical Assistance and Pro Consultant Qualifi IDA / 70180 Post Open - National 300,000.00 0.00 Under Review 2024-01-08 2023-12-21 2024-01-29 2024-03-13 2024-04-12 2024-05-17 2025-11-08 Implementation for a SACCO ject Management cation Selection Shared Digital Services Platfo rm for SACCO Societies Regu latory Authority SAFER/CBK/C/13/2023-24 / C onsultancy to Develop a Digit Technical Assistance and Pro Consultant Qualifi Under Implement IDA / 70180 Post Open - National 250,000.00 0.00 2024-01-08 2023-12-21 2024-01-29 2024-03-13 2024-04-12 2024-05-17 2024-10-14 al Payments Consumer Prote ject Management cation Selection ation ction Framework in Kenya SAFER/NT/CGS/C/14/2023-24 / Transaction Advisor for Esta Technical Assistance and Pro Consultant Qualifi Pending Impleme IDA / 70180 Post Open - National 280,000.00 0.00 2024-01-31 2024-02-14 2024-03-23 2024-04-13 2024-05-11 2024-09-08 blishment of the Kenya Credi ject Management cation Selection ntation t Guarantee Company INDIVIDUAL CONSULTANTS Activity Reference No. / Loan / Credit N Market Approac Contract Type Estimated Amo Actual Amount Invitation to Identifie Draft Negotiated Cont Description Component Review Type Method Process Status Terms of Reference Signed Contract Contract Completion o. h unt (US$) (US$) d/Selected Consultant ract Planned Actual Planned Actual Planned Actual Planned Actual Planned Actual SAFER/PM/2022-23 / Recruit Technical Assistance and Pro Under Implement IDA / 70180 Post Direct Selection Direct - National 131,040.00 0.00 2023-02-20 2023-02-21 2023-03-02 2023-02-28 2023-05-06 2024-05-05 ment of Project Manager for ject Management ation SAFER Project SAFER/APM/2022-23 / Recrui Technical Assistance and Pro tment of Assistant Project Ma IDA / 70180 Post Direct Selection Direct - National 99,840.00 0.00 Signed 2023-02-20 2023-02-23 2023-03-02 2023-02-28 2023-05-06 2023-02-26 2024-05-05 ject Management nager for SAFER Project Page 1 SAFER/FMS/2022-23 / Recrui Technical Assistance and Pro Under Implement tment of Financial Managem IDA / 70180 Post Direct Selection Direct - National 86,486.40 0.00 2023-02-20 2023-02-23 2023-03-02 2023-02-28 2023-05-06 2024-05-05 ject Management ation ent Specialist for the SAFER P roject SAFER/PS/2022-23 / Recruit Technical Assistance and Pro Under Implement ment of Procurement Speciali IDA / 70180 Post Direct Selection Direct - National 59,904.00 0.00 2023-02-20 2023-02-23 2023-03-02 2023-02-28 2023-05-06 2024-05-05 ject Management ation st for SAFER Project SAFER/PO/2022-23 / Recruit Technical Assistance and Pro IDA / 70180 Post Direct Selection Direct - National 34,444.80 0.00 Signed 2023-02-20 2023-02-23 2023-03-02 2023-02-28 2023-05-06 2023-02-26 2024-05-05 ment of Project Officer for SA ject Management FER Project SAFER/M&E/2022-23 / Recrui Technical Assistance and Pro Individual Consult Under Implement tment of a Monitoring and Ev IDA / 70180 Post Open - National 91,000.00 0.00 2023-04-17 2023-04-25 2023-06-05 2023-06-26 2023-07-31 2024-07-30 ject Management ant Selection ation aluation Specialist for SAFER Project SAFER/SS/2022-23 / Recruit Technical Assistance and Pro Individual Consult Under Implement ment of Safeguards Specialis IDA / 70180 Post Open - National 91,000.00 0.00 2023-04-17 2023-04-25 2023-06-05 2023-11-08 2023-06-26 2023-11-14 2023-07-31 2024-07-30 ject Management ant Selection ation t for SAFER Project SAFER/PS2/2022-23 / Recruit Technical Assistance and Pro Under Implement ment of Procurement Speciali IDA / 70180 Post Direct Selection Direct - National 61,511.00 0.00 2023-06-02 2023-07-10 2023-06-12 2023-07-25 2023-07-17 2024-07-16 ject Management ation st for SAFER Project SAFER/KNEST/06/2023-24 / Recruitment of a Governance Technical Assistance and Pro Under Implement IDA / 70180 Post Direct Selection Direct - National 62,307.00 0.00 2023-07-31 2023-08-07 2023-08-10 2023-10-14 2024-06-10 and Legal Advisor for Kenya ject Management ation National Entrepreneurs Savin gs Trust Plc SAFER/KNEST/DC/03/2023-2 4 / Recruitment of a Fund Ad Technical Assistance and Pro Under Implement IDA / 70180 Post Direct Selection Direct - National 77,000.00 0.00 2023-09-04 2023-09-05 2023-09-14 2023-11-18 2024-11-17 ministrator for the Kenya Nat ject Management ation ional Entrepreneurs Savings Trust SAFER/KNEST/DC/04/2023-2 4 / Recruitment of a Fund Ma Technical Assistance and Pro Under Implement IDA / 70180 Post Direct Selection Direct - National 77,000.00 0.00 2023-09-04 2023-09-05 2023-09-14 2023-11-18 2024-11-17 nager for the Kenya National ject Management ation Entrepreneurs Saving Trust SAFER/KNEST/DC/05/2023-2 4 / Recruitment of a Fund Cu Technical Assistance and Pro Under Implement IDA / 70180 Post Direct Selection Direct - National 77,000.00 0.00 2023-09-04 2023-09-05 2023-09-14 2023-11-18 2024-11-17 stodian for the Kenya Nation ject Management ation al Entrepreneurs Savings Tru st SAFER/PIU/FMS/2023-24 / Re cruitment of a Financial Man Technical Assistance and Pro Individual Consult Under Implement IDA / 70180 Post Open - National 191,908.00 0.00 2023-11-20 2023-11-28 2024-01-08 2024-01-29 2024-03-04 2026-12-31 agement Specialist for the Pr ject Management ant Selection ation oject Implementation Unit SAFER/PIU/APA/2023-24 / Re cruitment of an Assistant Proj Technical Assistance and Pro Individual Consult Under Implement IDA / 70180 Post Open - National 110,769.00 0.00 2023-11-20 2023-11-28 2024-01-08 2024-01-29 2024-03-04 2026-12-31 ect Accountant for the Projec ject Management ant Selection ation t Implementation Unit SAFER/CBK/IC/12/2023-24 / Consultancy to Undertake Le Technical Assistance and Pro Individual Consult Under Implement gal Drafting for the Review of IDA / 70180 Post Open - National 250,000.00 0.00 2024-01-08 2023-12-21 2024-02-26 2024-03-18 2024-04-22 2025-04-21 ject Management ant Selection ation the National Payment Syste m Act 2011 & National Paym ent System Regulations 2014 Page 2