United Nations World Food Programme
Sudan Emergency Safety Nets Project-SESP-
P178989
ENVIRONMENTAL AND SOCIAL
COMMITMENT PLAN (ESCP)
Final for Negotiations
July 6, 2022
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ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN
1. The United Nations World Food Programme (the Recipient) will implement the Sudan Emergency Safety Nets Project
(the Project). The International Development Association (the Association), acting as the administrator of the Sudan
Transition and Recovery Support Multi-Donor Trust Fund (MDTF), has agreed to provide financing for the Project.
2. The Recipient shall ensure that the Project is carried out in accordance with the Environmental and Social Standards
(ESSs) and this Environmental and Social Commitment Plan (ESCP), in a manner acceptable to the Association. The
ESCP is a part of the Financing Agreement. Unless otherwise defined in this ESCP, capitalized terms used in this ESCP
have the meanings ascribed to them in the referred agreement(s).
3. Without limitation to the foregoing, this ESCP sets out material measures and actions that the Recipient shall carry out
or cause to be carried out, including, as applicable, the timeframes of the actions and measures, institutional, staffing,
training, monitoring and reporting arrangements, and grievance management. The ESCP also sets out the
environmental and social (E&S) instruments that shall be adopted and implemented under the Project, all of which shall
be subject to prior consultation and disclosure, consistent with the ESS, and in form and substance, and in a manner
acceptable to the Association. Once adopted, said E&S instruments may be revised from time to time with prior written
agreement by the Association.
4. As agreed by the Association and the Recipient, this ESCP will be revised from time to time if necessary, during Project
implementation, to reflect adaptive management of Project changes and unforeseen circumstances or in response to
Project performance. In such circumstances, the Recipient through Sudan Transition and Recovery Support Multi-Donor
Trust Fund (MDTF) and the Association agree to update the ESCP to reflect these changes through an exchange of
letters signed between the Association and the Recipient, the Country Director of the United Nations World Food
Programme. Recipient shall promptly disclose the updated ESCP.
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ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Sudan Emergency Safety Nets Project
MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY
MONITORING AND REPORTING
A REGULAR REPORTING Submit biannual reports to the World Food Programme
Prepare and submit to the Association regular monitoring reports on the environmental, Association throughout Project (WFP)
social, health and safety (ESHS) performance of the Project, including but not limited to implementation in form and matter
the implementation of the ESCP, status of preparation and implementation of E&S agreed upon with the Association.
instruments required under the ESCP, stakeholder engagement activities, and
functioning of the grievance mechanism(s).
B INCIDENTS AND ACCIDENTS Notify the Association no later than 48 WFP, Payment Service
Promptly notify the Association of any incident or accident related to the Project which hours after learning of the incident or Providers, and Cooperating
has, or is likely to have, a significant adverse effect on the environment, the affected accident, using such reporting formats Partners
communities, the public or workers, including, inter alia, cases of sexual exploitation as the Association may specify.
and abuse (SEA), sexual harassment (SH), and accidents that result in death, serious or
multiple injury, security breach, among others. Provide sufficient detail regarding the Provide subsequent report to the
scope, severity, and possible causes of the incident or accident, indicating immediate Association within a timeframe
measures taken or that are planned to be taken to address it, and any information acceptable to the Association.
provided by any contractor and/or supervising firm, as appropriate.
WFP will follow its protocol in order to comply with the Environmental and Social
Standards and reporting obligations under the Grant Agreement (GA). Overall, the ESF
and provisions in the GA shall govern and the WFP protocol is a means of
implementation of the ESSs. The Bank confirms that this WFP protocol is materially
consistent with Bank standards.
Subsequently, at the Association’s request, prepare a report on the incident or accident
and propose any measures to address it and prevent its recurrence.
ESS 1: ASSESSMENT AND MANAGEMENT OF ENVIRONMENTAL AND SOCIAL RISKS AND IMPACTS
1.1 ORGANIZATIONAL STRUCTURE Relevant organizational structure shall WFP, Payment Service
WFP shall establish and maintain a functional environmental and social risk be established within one month of Providers and Cooperating
management organizational structure throughout Project implementation equipped Project Effective Date and will be Partners
with qualified staff (at least one environment and social specialist at the headquarter maintained throughout Project
and/or regional level), stakeholder engagement consultant and resources to support implementation.
management of ESHS risks and impacts of the Project. The Bank as part of
strengthening the environmental and social shall share and review terms of reference,
product monitoring, capacity building and sharing experiences.
WFP will mobilize additional staff as needed to ensure the sound environmental, social,
health and safety management of the Project. This will include community-based
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ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Sudan Emergency Safety Nets Project
MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY
engagement activities of the Project, such may include subject matter specialists on
GBV/SEA/SH, labor conditions, social inclusion, etc.
WFP will also contract a third-party service providers to deliver cash and/or food, in
conflict and hard to reach areas. WFP shall ensure Environmental, Social, Health and
Safety (ESHS) compliance in all Project components, including compliance with this
ESCP.
WFP’s partner implementing entities including third-party service providers shall deploy
the required environment E&S risk management personnel including managing GRM,
and stakeholder engagement.
WFP shall ensure, through its established organizational structure, that the E&S
Specialist and/or other relevant staff fulfills her/his mandate relating to the
environmental and social management as well as health and safety aspects of the
Project, including the prevention and management of SEA/SH.
1.2 ENVIRONMENTAL AND SOCIAL INSTRUMENTS 1. The WFP Guide to Personal Data WFP
WFP will prepare, adopt and implement appropriate environmental and social risk Protection and Privacy Principles and
management instruments to avoid/mitigate the risks associated with the Project operational standards for the
including, (i) WFP Policy on Occupational Safety and Health (OSH) (2016), Warehouse protection of beneficiaries’ personal
Management Handbook and the Food Storage Manual, and Fleet Manual, (ii) reliance data in WFP’s programming shall be
on the WFP Guide to Personal Data Protection and Privacy Principles and operational implemented throughout Project
standards for the protection of beneficiaries’ personal data in WFP’s programming ; and Implementation.
(iii) a security risk assessment and management plan will be prepared for respective
areas with security risks.
3. SEA/SH Prevention and Response
WFP and its implementing partner entities, and Payment Service Providers shall Action Plan shall be prepared and
implement activities in line with the provisions outlined in those documents. disclosed before disbursement.
Labor Management Procedures (LMP), including measures for Project workers and 4. Labor Management Procedures
workers Grievance Redress Mechanism; Social Assessment (SA) including risks of (LMP), Security Management Plan
discrimination, community tensions, and violence and respective mitigation measures (SMP) and Social Assessment (SA) shall
as well as Gender-Based Violence/Sexual Abuse and Exploitation (SEA)/Sexual be prepared before disbursement; and
Harassment (SH) Prevention and Response Action Plan (including Contractor’s Code of will be implemented throughout
Conduct) will be prepared by WFP and adopted by Payment Service Providers and Project implementation.
Cooperating Partners.
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ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Sudan Emergency Safety Nets Project
MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY
The project operation manual shall include key environmental and social risk
management commitments and references to environmental and social instruments.
1.3 MANAGEMENT OF CONTRACTORS. The relevant ESHS measures shall be WFP, Payment Service
WFP shall manage and supervise contractors, including Payment Service Providers and incorporated into the procurement Providers and Cooperating
Cooperating Partners, to ensure their compliance with the ESSs and the terms of this documents before launching the Partners
ESCP, including by integrating ESHS specifications into procurement documents, procurement process for the relevant
contracts and sub-contracts, and ensuring compliance with their implementation activities and shall thereafter be
thereafter. These ESHS specifications shall include but not be limited to: complied with throughout the carrying
▪ Codes of conduct (CoC) for contractors/Payment Service Providers and their out of such activities.
workers to prohibit SEA/SH and training of workers on their obligations under the
CoC. Payment Service Providers and Contracted Partners shall implement the WFP Supervise contractors/Payment Service
prepared and costed SEA/SH Prevention and Response Action Plan. Provider throughout Project
▪ Monitor Contractor/Payment Service Provider commitment and compliance. implementation.
▪ Require contractors to implement all applicable EHS measures and provide details
on contractor’s oversight on ESHS performance.
1.4 EXCLUSION CRITERIA Throughout Project implementation WFP, Payment Service
The Project will mainly support unconditional cash and food transfer. Activities that Providers and Cooperating
may have significant adverse social impacts and may give rise to significant social Partners.
conflict, shall be considered ineligible for financing under this Project.
1.5 PERMITS, CONSENT AND AUTHORIZATION Before carrying out of the respective WFP, Payment Service
WFP shall coordinate with Payment Service Providers and Cooperating Partners to Project activities, and thereafter Providers and Cooperating
secure relevant permits, consents, and authorizations applicable to the Project activities implemented throughout undertaking Partners.
from relevant National Authorities/ Agencies. The Recipient shall comply or cause to any such conditions demanding
comply, as appropriate, with the conditions established in these permits, consent and activities.
authorizations throughout Project implementation.
ESS 2: LABOR AND WORKING CONDITIONS
2.1 LABOR MANAGEMENT PROCEDURES To be prepared before disbursements; WFP and adopted by
Consistent with ESS2 and to the satisfaction of the Association, prepare, adopt and thereafter implement the LMP Payment Service Providers
implement Labor Management Procedures (LMP), which shall be applicable to all throughout Project implementation. and Cooperating Partners.
Project workers, including, inter alia, provisions on working conditions, management of
workers relationships, occupational health and safety (including personal protective
equipment, and emergency preparedness and response), code of conduct (including
relating to SEA and SH), forced labor, child labor, grievance arrangements for Project
workers, and applicable requirements for contractors/ Payment service Providers and
supervising firms.
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ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Sudan Emergency Safety Nets Project
MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY
2.2 OCCUPATIONAL HEALTH AND SAFETY (OHS) MEASURES Maintained throughout Project WFP, Payment Service
Prepare, adopt, and implement Occupational, Health and Safety (OHS) measures, with implementation as part of the LMP. Providers and Cooperating
particular reference to risks associated with Covid-19 and other communicable diseases. Partners
2.3 GRIEVANCE MECHANISM FOR PROJECT WORKERS Establish grievance mechanism before WFP and adopted by
Establish and operate a grievance mechanism for Project workers, as described in the disbursement; and thereafter maintain Payment Service Providers
LMP and consistent with ESS2. and operate it throughout Project and Cooperating Partners
implementation.
2.4 WORKERS CODE OF CONDUCT Code of conduct to be prepared and WFP and adopted by
The Recipient shall ensure that all tender documents, works contracts or service disclosed before disbursement; and Payment Service Providers
contracts under the Project require suppliers / service providers, sub-contractors, or thereafter implement throughout and Cooperating Partners
consultants to adopt a code of conduct, which will be signed by all workers financed Project implementation.
under the Project. This code of conduct will apply to contracts or services, ordered or
carried out under such contracts or sub-contracts, and will cover gender-based violence,
violence against children, sexual harassment, and sexual exploitation and abuse and will
include an action plan for their effective application and provide training to this end.
ESS 3: RESOURCE EFFICIENCY AND POLLUTION PREVENTION AND MANAGEMENT
3.1 Adopt and implement a Waste Management Plan (WMP), to manage hazardous and Adopt the WMP prior to commencing WFP, Payment Service
non-hazardous wastes, consistent with ESS3. Ensure that this WMP incudes waste from any activity potentially involving Providers and Cooperating
transport-related activities. wastes, and thereafter implement the Partners.
WMP throughout Project
implementation].
ESS 4: COMMUNITY HEALTH AND SAFETY
4.1 SEXUAL EXPLOITATION AND ABUSE/SEXUAL HARRASSMENT SEA/SH Prevention & Response Action WFP, Payment Service
Prepare, adopt, and implement a Sexual Exploitation and Abuse/Sexual Harassment Plan to be prepared and disclosed Providers and Cooperating
Prevention and Response Action Plan which assesses and indicates measures to before disbursement; and thereafter Partners
manage specific risks associated with SEA/SH linked to the Project, in form and implement throughout Project
substance acceptable to the Association. implementation.
The SEA/SH Prevention and Response Action Plan will include mitigation measures such
as regular consultations with women and girls on project-related risks, the signing of a
Code of Conduct for all project staff (including the WFP-ESRM structure, workers of
Payment Service Provider, volunteers, etc.) with specific clauses on GBV/SEA/SH, a
GRM sensitive to GBV/SEA/SH complaints with an accountability framework including
referrals for survivors to GBV services, an awareness raising strategy targeting workers
and community members on codes of conduct, reporting mechanisms in case of an
incidence of SEA/SH and a response protocol to ensure survivors are referred to quality
GBV services in a timely and ethical manner.
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ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Sudan Emergency Safety Nets Project
MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY
Develop corresponding Training Module for Contractors, Consultants, Clients and
Workers, Payment Service Providers.
WFP personnel in country shall adhere to the Sexual Exploitation and Abuse Prevention
and Response – Policy and Procedures as well as the respective provisions in the LMP.
4.2 SECURITY MANAGEMENT To be developed before disbursement
Prepare, adopt and implement a Security Risk Assessment and Security Management and maintained throughout Project WFP
Plan. WFP shall assess and implement measures to manage the security risks of the implementation.
Project, including the risks of engaging security personnel to safeguard Project workers,
sites, assets, and activities. The SRA/SMP will include Journey Management Procedure
for travels to guide project travels at-risk areas. The Project SRA/SMP will also inform on
the nature of security personnel that will be required to oversee and monitor the
implementation of security measures. The SRA & SMP will be guided by the principles
of proportionality and GIIP, and by applicable law, in relation to hiring, rules of conduct,
training, equipping, and monitoring of such personnel. WFP and its implementing
partners shall complete assessments and plans before any physical engagement,
especially in high-risk security or conflict prone areas.
4.3 COVID-19 PREVENTION MEASURES One month after Project effective date WFP
The Recipient shall prepare, disclose, consult upon, adopt, and ensure the and maintained throughout Project
implementation of COVID-19 prevention measures (awareness meetings, wash kits, implementation.
social distancing, respect of hygiene and management of waste from works, etc.),
particularly during training sessions and events and food distribution activities in
accordance with WHO and national requirements.
ESS 5: LAND ACQUISITION, RESTRICTIONS ON LAND USE AND INVOLUNTARY RESETTLEMENT
This standard is not currently relevant.
ESS 6: BIODIVERSITY CONSERVATION AND SUSTAINABLE MANAGEMENT OF LIVING NATURAL RESOURCES
The project activities are not anticipated to have any adverse direct impacts on WFP
biodiversity and living natural resources as no physical investments will be financed.
However, this standard is considered relevant in relation to WFP considering these
issues in its sourcing of food for this project. WFP shall establish requirements for
assessment, management, monitoring and reporting on environmental issues.
ESS 7: INDIGENOUS PEOPLES/SUB-SAHARAN AFRICAN HISTORICALLY UNDERSERVED TRADITIONAL LOCAL COMMUNITIES
7.1 INDIGENOUS PEOPLES PLANNING FRAMEWORK Social Assessment shall be updated and WFP
approved before disbursement; and will
be implemented throughout Project
implementation.
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ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Sudan Emergency Safety Nets Project
MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY
WFP shall update, adopt and implement the Indigenous Peoples Planning Framework
(Social Assessment (SA) of the SFSP to set principles of IPs/SSHUTLCs consultation,
targeting and activities implementation throughout the Project. The SA/IPPF shall be
submitted to the Association for approval and disclosure.
7.2 GRIEVANCE MECHANISM The project will rely on WFP GRM and WFP
The Recipient shall ensure that the grievance mechanisms established for the Project, disclosed within before disbursement
as described in the SEP are culturally appropriate and accessible to affected as part of the SEP and updated if
IPs/SSHUTLCs and take into account of the availability of judicial recourse and needed; and thereafter implement
customary dispute settlement mechanisms among the communities. throughout Project implementation.
WFP shall also ensure that the Payment Service Providers who will be involved in the
Project’s payments delivery services to adopt and implement the arrangements for
grievance mechanism (including for IPs/SSHUTLCs), based on the ESF requirements.
The Project’s grievance mechanism shall be outlined as part of the SEP.
As required in ESS7 and ESS10, the stakeholder engagement process shall include
stakeholder analysis and engagement planning, disclosure of information, in providing
adequate, culturally appropriate forms of meaningful consultations and linguistically
relevant content on the Project identification and implementation process and benefit
sharing.
ESS 8: CULTURAL HERITAGE
This standard is not currently relevant.
ESS 9: FINANCIAL INTERMEDIARIES
This standard is not currently relevant.
ESS 10: STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE
10.1 STAKEHOLDER ENGAGEMENT PLAN PREPARATION AND IMPLEMENTATION A draft SEP shall be prepared and WFP
WFP shall prepare, consult, adopt, disclose and implement a Stakeholder Engagement disclosed prior to appraisal and shall be
Plan (SEP). The SEP shall include measures to provide stakeholders with timely, updated within before disbursement.
relevant, understandable and accessible information, and consult with them in a This plan will be adopted and
culturally appropriate manner, which is free of manipulation, interference, coercion, implemented (and updated, as needed)
discrimination and intimidation, in a manner consistent with ESS 10 and acceptable to throughout the Project
the Association. implementation.
10.2 PROJECT GRIEVANCE MECHANISM GRM as described in the SEP shall be WFP
prepared & disclosed prior to appraisal
and updated before disbursement; and
thereafter maintain and operate the
mechanism throughout Project
implementation.
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ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Sudan Emergency Safety Nets Project
MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY
Establish, publicize, maintain, and operate an accessible grievance mechanism, to
receive and facilitate resolution of concerns and grievances in relation to the Project,
promptly and effectively, in a transparent manner that is culturally appropriate and
readily accessible to all Project-affected parties, at no cost and without retribution,
including concerns and grievances filed anonymously, in a manner consistent with
ESS10.
The grievance mechanism shall be equipped to receive, register, and facilitate the
resolution of SEA/SH complaints, including through the referral of survivors to relevant
gender-based violence service providers, all in a safe, confidential, and survivor-
centered manner.
The GM shall be supported by a site-specific communications plan, as part of this
Stakeholder Engagement Plan, and the Project Sub-component 2.1: Delivery systems
(a) Outreach and Communication tailored to State context to ensure that local
populations affected by the Project are aware of the existence of this mechanism and
are aware of the procedures for lodging and handling complaints and other remedies.
10.3 COVID19 AND INFECTIOUS DISEASES Throughout Project implementation. WFP
Any stakeholder engagement activity, e.g., communities, development partners will
comply with WHO guidelines and national protocols on social distancing and other
measures to support the containment of the pandemic.
CAPACITY SUPPORT
CS1 Plan and deliver trainings to identified Project target groups, stakeholders, communities A training plan for the Project shall be WFP in consultation with
to enhance their awareness of and mitigate environmental, social and health & safety prepared within 60 days of the Project stakeholders and
risks and impacts, including but not limited to the following: Effective Date. It will then be community leaders
▪ Specific aspects of environmental, social, health, security and safety assessment implemented immediately and (representation of
▪ Project activities implementation with standard precautionary measures to Covid-19 throughout the duration of the Project. intergenerational, gender
▪ Community health, safety, and security and vulnerability
▪ GBV/ SEA/SH risk mitigation considerations).
▪ Grievance Redress and Feedback Mechanism, including procedures to GBV/SEA/SH
complaints
▪ Stakeholder Mapping and Engagement
▪ Communication campaigns to encourage Female Headed Households (FHHs) and
other disadvantaged groups enrolment into the Project.
▪ Security issues and their management
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ENVIRONMENTAL AND SOCIAL COMMITMENT PLAN (ESCP) – Sudan Emergency Safety Nets Project
MATERIAL MEASURES AND ACTIONS TIMEFRAME RESPONSIBLE ENTITY
CS2 Training for Project workers on environmental and social aspects, occupational health A complete training plan for the Project WFP, Payment Service
and safety and response arrangements to emergency situations. These Project workers shall be prepared 60 days of the Project Providers and Cooperating
will include volunteers to support the Project in community mobilization and awareness Effective Date. It will then be Partners.
creation programs as well as in the grievance redress committees, contracted workers implemented immediately and
(Payment Service Providers, third-party service providers, partner implementing throughout the duration of the Project.
partners, Cooperating Partners), civil servants, specific WFP staff and consultants, etc.
▪ World Bank Environmental and Social Standards
▪ WFP Environmental Management System
▪ Labor Management, Occupational Health and Safety and provisions of workers GM
as per LMP.
▪ Project activities implementation with standard precautionary measures to Covid-19
▪ Security issues and their management
▪ Sexual Exploitation and/or Sexual Harassment
▪ Prevention and reporting of SEA/SH
▪ GRM, including procedures to GBV/SEA/SH complaints
▪ Strategies and approaches for vulnerable groups inclusion into the Project.
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